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HomeMy WebLinkAbout2019-144 20190479 Homestead Log Homes, Inc GOODS & SERVICES AGREEMENT($25,000.00 or less) PROVIDER: Homestead Log Homes,Inc. CITY OF PROVIDER'S CONTACT: Ron Osborne ASHLAND 20 East Main Street ADDRESS: 6301 Crater Lake Hwy. Ashland, Oregon 97520 Medford, OR 97502 Telephone: 541/488-5587 Fax: 541/488-6006 PHONE: 541-826-6888 • This Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Homestead Log Homes, Inc., a domestic business corporation ("hereinafter"Provider"), for preparation of Cedar logs for the Nature Play Area at North Mountain Park. 1. PROVIDER'S OBLIGATIONS 1.1 Provide dry incense cedar logs as per the cut sheet provided by Ashland Parks and Recreation, and prepare those logs through grinding/sanding and cutting according to the play area design. This is all to be provided as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as"Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder,a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a"claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage Page 1 of 5: Agreement between the City of Ashland and Homestead Log Homes • • • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 Provider shall,at its own expense,maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, oh the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $21,127.46 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as"Exhibit A"predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of$4,646.00 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$4,646.00 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to,and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. Page 2 of5: Agreement between the City of Ashland and Homestead Log Homes • 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements,negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God,strikes,lockouts,accidents, or other events beyond the control of the other or the other's officers,employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 4. SUPPORTING DOCUMENTS The following documents are,by this reference,expressly incorporated in this Agreement,and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Sales Proposal dated 4/17/19. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity,including,but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly,collectively,successively or in any order whatsoever. Page 3 of 5: Agreement between the City of Ashland and Homestead Log Homes 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due,Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until August 31, 2019, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may,upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen(14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland—Parks and Recreation Commission Attn: Libby VanWyhe 620 N.Mountain Ave. Ashland, Oregon 97520 Phone: (541)488-6606 With a copy to: City of Ashland—Legal Department 20 E.Main Street Ashland, OR 97520 Phone: (541)488-5350 If to Provider: Homestead Log Homes Attn:Ron Osborne 6301 Crater Lake Hwy. Medford OR 97502 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: Page 4 of 5: Agreement between the City of Ashland and Homestead Log Homes • 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules,regulations,charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider,for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: 0 Homestead Log Homes (PROVIDER): By: By: Signature Signature (At it-C/f A 61444- '"?.0,4) 05 la, Printed Name Printed Name Title Title g 6 (V) I 47/-/9-/cY Date Date (W-9 is to be submitted with this signed Agreement) Purchase Order No. 20 ! 0 Page 5 of 5: Agreement between the City of Ashland and Homestead Log Homes Homestead Log Homes,Inc.6301Crater Lake Hwy.Medford OR 97502 Office 541-826-6888 Fax 541-826-1797 Oregon CCB#42116 Date 4/17/19 SALES PROPOSAL (PRICE QUOTE GOOD FOR 60 DAYS) PURCHASER: Name North Mtn.Nature Play Project Street 620 N. Mountain ave. City Ashland State OR Zip 97020 Phone Libby VanWyhe Phone Fax 541-488-6606 Jobsite Address City State Zip County Jobsite Phone e-mail llibby.vanwyhe @ashland.or.us) Model Custom Design Playground log materials Job# 1158 This contract amount is based on the materials for Homestead Log Homes to supply all log material to assemble playground objects.This will also include grinding/sanding and cutting the log climbers,log steppers and moveable log rounds.Log materials supplied will be as per cut sheet provided by N.Mountain Park Nature Center,Ashland Parks and Recreation. To supply all dry Incense Cedar logs as per design. To prepare majority of log material to make for easy assembly on site. PAYMENTS: 1/2 Initiate the order $ 1/2 prior to shipping. $ TOTAL $4,646.00 CONDITIONS OF SALE: purchaser agrees to the following conditions of sale. A).All work to be completed in a workmanlike manner as described in"Quality Building Standards for the Professional Remodeler,Second Edition". B).Any additional work or materials requested by the purchaser shall be agreed in writing and approved by Homestead Log Homes. C).Owner to execute in a timely manner all permit applications and other documents necessary for work to proceed. D).Most logs will be notched,fitted,sawed by chainsaw and ground lightly. E).Homestead shall not be responsible for delays beyond the control of the contractor,including: strikes,wars, government regulations or adverse weather conditions. F).Homestead warrants all labor performed under this contract for 12 months from the date of completion of this contract. G).All warranties shall be limited to the warranty as furnished by the manufacturer or supplier. H).All past due accounts shall bear,and the purchaser agrees to pay,a service charge of 1 %2%per month(18%APR) from due date.Should suit,action or other proceeding be instituted to collect any amount due to H.L.H.Inc.,the purchaser hereby expressly agrees to pay all expenses of the collection of debt,including but not limited to,collection agency fees, attorney fees and court costs at the pre-trial,trial and appellate levels. Purchaser agrees to submit to venue in Jackson County,Oregon in the event that a lawsuit is filed. Homestead Log Homes (Ron Osborne) Date 9i7-/? Purchaser Date Page 1 of 1 North Mountain Nature Play ID Log Description Detail Qnty Length (Inches) Diameter Orientation Sand and Water Play l W3,4 Log Steppers at Sand Play x 2 30" 18" V W5,6 Log Steppers at Sand Play x 2 27" 18" V W7 Log Steppers at Sand Play x 1 24" 18" V Log Climber C1 Upper Log Climber 3/L3.2 1 204 22" H C2 Lower Los Climber 3/L3.2 1 168 22" H S1 Log Stepper 2/L3.2 1 42" 16" V S2 Log Stepper 2/L3.2 1 38" 16" V S3 Log Stepper 2/L3.2 1 34" 16" V S4 Log Stepper 2/L3.2 1 30" 16" V S5 Log Stepper 2/L3.2 1 26" 16" V S6 Log Stepper 2/L3.2 1 22" 16" V S7 Log Stepper 2/L3.2 1 18" 16" V Edges .. E1-6 Vertical Log Edgers 3B/L3.1 5 30" 12" V E7-E14 Vertical Log Edgers 3B/L3.1 5 36" 16" V E15-20 Vertical Los Edgers 3B/L3.1 5 33" 18" V B1-5 Log Bench 5/L3.1 4 96 18" H Movable Seats M1 Movable Log Rounds x 10 9" 9" H M2 Movable Log Rounds x 10 12" 12" H I Log Table and Fort Building Structure F Fort Posts 1/L3.4 3 1 104 r 12" V 1 GENERAL LEGEND I `�� � �°14°Ng"N°` R �,~"`'�� O •MI GREEK WORKS . 311 R1MVMNFIM'RFR ,_'�' —...—PESrinaoozoxE aa .; � • 1 G Xjriyj`.�„� N+"' 3i1K�6� '�'S,L�r. ♦ \ ...-..—.� MATERIALS LEGEND I s Y A 7 ,J� CII�MIR CAUS,EOROCIt 711 �' - : )r`y. ® 0 W mFLOIXPLM1 a COILI,ETE.AVAO. o u,a /, �•. �•:::--4 F3POEED AGGRCGiE i MIGIO,IIOSMIO I / IA• •1' fillip y ?•r° '�. ``;2AZ"ry1�E..t7.E6,wo6 RIER /�/� ASPRM.TMTN 1 ") `�, . 0 P N�JL;+�+";,+- / � •` ♦ .- `"'•+"` 5• r�1A^SJ SORSLPfACE:r p ��l]CC tt }}n �� ®.!d ` �j SW' ® O ♦Ir' .,rO SW [AO11EpED Y,000/%R i - \\lV♦ t •SITE KEY NOTES II ♦` / PA " A�•mss _O ` ■,♦• 'w 1 O crrnc*MCrrHtr -numemraruvas ,/ '�t� �• .,,�,y® '�w�y.i.::. • O' ♦ \ �\ e PROVOEDT"`KETYtlIIVEND ` A ® t'. 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'/ 4,,, NKW sal ., 7.117 SPEOFD MAMSPA1710 SEE PLANT dift ttMERSM(AND MUD OTTENIO OPEAU1 FCC WOW 90l ICI: ED MLR Wfn1WOW OgYE � - FE ®' PAWBD IPIAYfTpIID "�`u'..,"NEIGNTT1111W PLAN,SPACMG STET yur�� r•AW'MOM WaDO EWA.PM I' fABMCtTEDLW-YdIEOWWTN 4ELFFV 4TOIBD W.FA-SEE \ DEIMrAD:ALENf RA4En SUEACL ' T . ; 111111 TAFATEDRTINIRE. ,� MAMMDMA4PTCCM NOSIOR z Lmins WAY.SEE MAWS a •.11 : 'I Ill �RFlIYL WDODSfA%®I O svACl511EOI1tElENl3 Ei ADY{ENITDP SUPPLE I' '.y ; SaL/CFIEFED FOLK ` "..ET CROW Of C1M11MOCWER I.' L' < ECM noN.rI,'. •SEE $ I 1 ■ ig ® l ttr4 uF .,�\ \1I1/ ^.\\ 7:FEM MEE C a 1�� \ ��AIIL7"...sPECEGT101A = T 'i�,///l/��� ® '1 �`IIJI1I*7�J J��_r ,, .,,i`,.., rJJy I Ig h J �Jd�r\��S f {l 12\' �P�i J J♦ \ �"� ..�-1 GI ZAP 7 • ucrsTUFeEn NAME sa t l - - -1-1 -''—�- IjTL O.C.RECESS r DEIUVLM 4s\y'i i O ESQ Z,& 1 MO SEAL WF PAVED WOOD �1 I._I - : 1 =T— — f�T—L=r? �'Z Z r:s•PLUG SIMIAN. I_ bid n'TYP.— 1—1 - ,i 1.1— C7 HORIZONTAL LOG EDGER VERTICAL LOG EDGER . 3 GROUND COVER PLANTING O2 �W z 211 amp .1.0 Ma 2B �w O ~ . v J x a co A`,I SPECPED TREE 'K SPEMED ME ea u hih�_ WWI I'AN-TNAA.AWAYiRd1141KK �1II77 rag 4.077 RATTALNro eS 0. W Q q TAfETI1M VICN TES--IMILIDSTAnP nl ----G•ELiED MANiND 1.111/I (.S77 STAIES.A54•FCIF[D.ATTACNTO AI x 1� 2 :zTG1vAW OFROOfBALL I'ABOVE FN41 1`11,' • TREEIWMAWHCISu:P.7 STME 1 j1\ 'WIDI rA«.-rAWLAWAY FRp/,RDNK y I�W -1r'1 - MOTION ROOF LRCM rABOVE FF 91 L+ Q /GAME ..���,`111.:01h GRADE P ROOT CAOWNr POMP FFIr•N . / 1 • 'w- 1EYUE euRAl FROM TOP NK .`Rr\� AlT.� BLaAr,weE.AM17WWE,RENO+E TnOAI �/IM NEW ■1�.. I BPin OF RF.AAOTWwltit TREE IS SET �..�..:7�. 1 +��� J%1� ',I TOP US CF RODTIALL.AFTER MEM 5E1 �j' TOPASDFROD1MIPPE.PUOV 95EM- �+ 1- 11`y" MECH.rtti,ll M1C11-r[IEPM UACNORLlP4Wl �. 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'SCURFY CMS f VORW UNDIMMED NAME DM Inonnstanorme UNOCTMDEO 000UE SOI rPp,."P ®SHRUB PLANTING-B&B OZ DECIDUOUS TREE PLANTING-STAKING CONIFER TREE PLANTING-STAKING n L3.5• E(,o. _1ow O iCtaF BABaw ©FF91 NN AZ.. 14 al .1 • GreenWorks SECTION 116800 November 2018 PLAYGROUND EQUIPMENT AND NATURAL FEATURES D. Sequencing: 1. All contractor provided equipment/materials will require owner's written approval prior to purchase. 2. Order materials after approval of submittals and shop drawings by the Owner's Representative. PART 2-PRODUCTS 2.1 PRE-MANUFACTURERD PLAYGROUND EQUIPMENT: The following Equipment below shall be furnished and installed by others and not part of the contractor's scope. Contractor shall coordinate installation work around the pump including paving with APRC. A. Water Pump:To be furnished and installed by others-Playground Pump Kit by Bison Pumps including one-piece shallow well hand pump with 10"diameter tank. Including hand polished stainless-steel finish, port holes for water shutoff and drain plug,float valve,bolted cover,and customized faucet extension. 2.2 CONSTRUCTED NATURE PLAY FEATURES The following applies to all Logs and boulders intended for play features and benches. A. Fabricated Logs:logs including those that are part of the following Log Features: Log Climbers, Log Steppers, Log Benches,Log Channels,Movable Log Seats,and Fort Building Structure Posts: •Jer cc.\ 1043 eckcyyS 1. Fabricated Logs:includes Logs and Metal Brackets are as shown on plans. 2. Supply: All Fabricated Logs as part of the Log Features noted above to be Fabricated and Furnished by Others and installed by Contractor. Concrete footings and metal brackets shown on plans and details associated with Log Features will be provided by and installed by Contractor. 3. Delivery:Owner or Owner's Partner shall transport Fabricated Logs to the site or Contractors storage yard. General Contractor to coordinate with Owner for delivery and unloading and installing all Fabricated Logs provided by Others. 4. Fabrication:See 2.4 for more information 5. Installation:See 3.2 for more information • B. Fabricated Boulders:boulders including those that are part of the boulder mound,seating boulders, boulders at sand play area,and landscape boulders: 1. Round Boulders:Round, native granite boulders with sizes and placement shown on plans and details. Boulders shall not have sharp edges or points. 2. Supply:Rounded Boulders shall be Contractor Furnished and Contractor Installed. 3. Delivery:General Contractor is responsible for delivery of all boulders. 4. Fabrication: See 2.4 for more information 5. Installation:See 3.2 for more information North Mountain Nature Play Area PAGE 4 r ■ GreenWorks SECTION 116800 November 2018 PLAYGROUND EQUIPMENT AND NATURAL FEATURES 2.4 FABRICATION A. Shop Fabrication: 1. Comply with CRSI Manual of Standard Practice, MSP-1,ACI 301,ACI 315,and ACI 318. pY , , 2. Attach identification tag to each bent reinforcing bar. B. Fabrication of Exposed Corners, Edges, and Ends of Play Features: 1. Hem,roll,curl,ease,or cap exposed corners, edges,and ends of equipment members. C. Log Fabrication(By Others): Includes fabrication of logs that are part of the following Log Features:Log Climbers,Log Steppers, Log Benches,Log Channels, Movable Log Seats, and Fort Building Structure Posts t-Jar koq et. 1. Coordinate size,diameter,and species of logs with Owner's representative. �J 2. Remove all bark with high pressure water. 3. Cut logs to lengths as indicated on plans. Ease all exposed corners and edges as shown on plans and details. 4. Logs to be grinded smooth with 60grit sand paper and dried to remove moisture. Remove all splinters from ends and surfaces. 5. Allow logs to air dry protected from moisture for 2 to 3 months minimum. 6. Once adequately dried,apply two(2)coats of internal wood stabilizer by Timber Pro. 7. Contractor to furnish and fasten metal brackets below the log, fastened with Henkel Corporation OSI SF-450TM Heavy Duty Construction Adhesive and stainless steel wood screws. D: Boulder Fabrication: Includes fabrication of boulders for log climber, mountain mound, boulder scramble, seating boulders,boulders at sand play area,and landscape boulders: 1. Sizes based plans and drawings,verify locations and composition with Owner's representative. 2. Boulders shall not have sharp edges or points. Contractor to grind smooth sharp edges or points after installation to equal a 1/2" radius minimum. Edges will be smoothed to the requirements of Owner's Playground Safety Inspector.Contractor to provide finished samples to demonstrate an understanding of the range of acceptable smoothed edges for review prior to installation. 3. Boulders shall be solid and not flaking in any way. 4. If top of boulders are smooth,tops of boulders shall be bush hammered to provide a rough, slip resistant texture at the discretion of the Owner's Representative. PART 3-EXECUTION 3.1 ACCEPTABLE INSTALLERS A. Acceptable Play Feature Installers: North Mountain Nature Play Area PAGE 5 as"`AZ CITY RECORDER Purchase Order ` 0 s Fiscal Year 2019 Page: 1 of: 1 • rS REC01 B Ashland Parks Commission — - -- _ -_—— — L Accounts Payable 20 E. M ain Purchase 20190479 L Ashland, OR 97520 Order# T Phone: 541/552-2010 O Email: payable @ashland.or.us V S .0/O Nature Center E 620 N Mountain Ave HOMESTEAD LOG HOMES INC H .North Mountain Park 6301 CRATER LAKE HY W Ashland, OR 97520 CENTRAL POINT, OR 97502 0 T Phone: 541/488-6606 R o Fax: 541/488-6607 -;aEa dg;;=ReeiElas ari ez-lsl;—:--=4:EQC7r�s-..-i—_=°=ia =t;,�t-sla.:.zr. - --- Libb Van he 214 IS_�: i e°tzi'a:laa _— ana l6[i� ea 135---- 05/13/2019 4429 FOB ASHLAND OR/NET30 Parks Accounts Pa' able -.._ -- — _. _°csUzAM-- :7i- m�tEl--s .ataato ia��3f Cedar Logs 1 Prepare cedar logs for play area design 1 $4,646.0000 $4,646.00 Goods &Services Agreement Completion date: 08/31/2019 - Project Account: E-000646-400 $4,646.00 ...............GL SUMMARY............... 123000-704200 $4,646.00 1 11 Pate: — — ' Authgrized S'. ature 8 a 3e,r-- $4 646.00 f 4 i ' FORM #3 d...7 CITY OF - e i . I) • I i 1 /NSHLAND REQUISITION Date of request: 04/17/2019 Vendor Name Homestead Log Homes Address,City,State,Zip 6301 Crater Lake Hwy. Medford OR 97502 Contact Name Ron Osborne Telephone Number 541-826-6888 Email address ronhomesteadloqhomes.com SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Invitation to Bid ❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 _(Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written quote(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington Intermediate Procurement Date approved by Council: Contract# _ GOODS&SERVICES (Attach copy of council communication) ❑ Other government agency contract Greater than$5,000 and less than$100,000 ❑ Sole Source Agency ❑ (3)Written quotes and solicitation attached ❑Applicable Form(#5,6,7 or 8) Contract# PERSONAL SERVICES ❑Written quote or proposal attached Form Intergovernmental Agreement Greater than$5,000 and less than$75,000 ❑ Form#4, Personal Services>$5K&<$75K Agency ❑Direct appointment not to exceed$35,000 ❑Annual cost to City does not exceed$25,000. ❑ Special Procurement Agreement approved by Legal and approved/signed b ❑(3)Written proposals/written solicitation ❑ Form#9,Request for Approval g pp y g by ❑Form#4,Personal Services>$5K&<$75K City Administrator.AMC 2.50.070(4) ❑ Written quote or proposal attached Annual cost City exceeds$25,000,Council Date approved by Council: ❑ t t y Valid until: (Date) approval required.(Attach copy of council communication) Description of SERVICES Total Cost Provide dry incense cedar logs as per the cut sheet provided by Ashland Parks and Recreation,and prepare those logs through grinding/sanding and cutting according to the play area design. See $ 4,646.00 attached proposal. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost • Per attached quote/proposal TOTAL COST Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. $4,646 Project Number E000646 . 400 Account Number 123000 - 704200 $ Project Number -_ _ — Account Number - $ , , . Project Number -— _ _ Account Number - $ ,_ IT Director in collaboration with department to approve all hardware and software purchases: By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. IT Director Date upport Yes/No Employe-. /j 0 I Department Head: i (Equal to or greater than$5,000) Departmen r ana er/Su ervisor: J JA ~ -_ p g p 'u City Administrator: (Equal to orgrea tha $25,000) Funds appropriated for current fiscal year: YES / _ 1 J 4 ance Director-(quay t greater than$5,000) Date Comments: Form 43-Requisition HOMELOG-01 APITTMAN ACORO DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 4/22/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Medford Office (A//C,PHONE,Ext (541)779-1321 FAX 541 779-9187 PayneWest Insurance, Inc. ( ) (A/C,No):( ) 38 North Central Ave. ADDRESS: Medford,OR 97501 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Burlington Insurance Company 23620 INSURED INSURER B:The Cincinnati Insurance Company 10677 Homestead Log Homes Inc INSURER C: 6301 Crater Lake Hwy INSURER D: Central Point,OR 97502 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER IMM/DD/YYYY1 (IMAM/DD/YYM LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR 540BW46514 7/15/2018 7/15/2019 DAMAGETORENTED 100,000 X PREMISES(Ea occurrence) $ MED EXP(Any one person) 5,000 PERSONAL 8 ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY Tef LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 (Ea accident) $ X ANY AUTO CAP5245786 7/15/2018 7/15/2019 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ AUTOS ONLY NON-OWNED ONED Ngs9 TY AMAGE (Per PERTYlP $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER AND EMPLOYERS'LIABILITY YIN STATUTE ER H ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? NIA (Mandatory in NH) _E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ II DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) City of Ashland is included as Additional Insured per written contract per attched CG2033 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Y ACCORDANCE WITH THE POLICY PROVISIONS. 20 East Main Ashland,OR 97520 AUTHORIZED REPRESENTATIVE cU i P mvi\- ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD • THE CINCINNATI INSURANCE COMPANY CINCINNATI, OHIO �-' BUSINESS AUTO COVERAGE PART DECLARATIONS ITEM ONE Attached to and forming part of POLICY NUMBER: EBA 020 27 42 Named Insured is the same as it appears in the Common Policy Declarations. ITEM TWO SCHEDULE OF COVERAGES AND COVERED AUTOS This coverage part provides only those coverages where a premium or"incl" is shown in the premium column below. The limit of Insurance for each coverage listed is subject to all applicable policy provisions. Each of these coverages will apply only to those "autos" shown as covered"autos"."Autos" are shown as covered"autos"for a particular coverage by the entry of one or more of the symbols from the COVERED AUTO Section of the Business Auto Coverage Form next to the name of the coverage. COVERED AUTOS LIMIT (Entry of one or more COVERAGES of the symbols from the THE MOST WE WILL PAY FOR ANY ONE PREMIUM COVERED AUTOS ACCIDENT OR LOSS Section of the Business Auto Coverage Form shows which autos are covered autos) LIABILITY 1 $ 1,000,000 INCL PERSONAL INJURY PROTECTION Separately stated in each P.I.P. (or equivalent No-fault coverage) 7 endorsement minus $NONE Ded. INCL ADDED PERSONAL INJURY Separately stated in each added P.I.P. PROTECTION (or equivalent endorsement added No-fault coverage) PROPERTY PROTECTION Separately stated in each P. P.I. INSURANCE(Michigan only) endorsement minus $ Ded for each accident AUTO. MEDICAL PAYMENTS 7 $ 5,000 INCL UNINSURED MOTORISTS 2 $ 1,000,000 INCL UNDERINSURED MOTORISTS (When not included in $ Uninsured Motorists Coverage) Actual cash value or cost of repair, PHYSICAL DAMAGE Whichever is less minus$ SEE AA4183 COMPREHENSIVE COVERAGE 7 Ded. For each covered auto. But no Deductible applies to loss caused by INCL Fire or lightning. See Item Three for hired or borrowed"autos" Actual cash value or cost of repair, PHYSICAL DAMAGE SPECIFIED Whichever is less minus$SEE AA4183 Ded. For CAUSES OF LOSS COVERAGE Each covered auto. For loss caused by mischief 7 or vandalism. See Item Three for hired or INCL borrowed"autos" PHYSICAL DAMAGE Actual cash value or cost of repair, COLLISION COVERAGE 7 Whichever is less minus $ SEE AA4183 INCL Ded for each covered auto. See Item Three for hired or borrowed"autos". PHYSICAL DAMAGE INSURANCE TOWING AND LABOR $ for each disablement of a private passenger auto PREMIUM FOR ENDORSEMENTS `ESTIMATED TOTAL PREMIUM INCL FORMS AND ENDORSEMENTS CONTAINED IN THIS COVERAGE PART AT ITS INCEPTION: AA4183 02/06 AUTOMOBILE SCHEDULE AA101 03/06 BUSINESS AUTO COVERAGE FORM AP419OR 05/93 OREGON POLICYHOLDER NOTICE COMMERCIAL OR PERSONAL AUTOMOBILE AA2009 01/17 CHANGES - TOWING AND LABOR Inc ludes copyrighted material of Insurance AA 505 03 06 Services Office, Inc., with its permission. EBA 020 27 42 Page 1 of 3 • • FORMS AND ENDORSEMENTS CONTAINED IN THIS COVERAGE PART AT ITS INCEPTION: AA289OR 01/16 OREGON UNINSURED MOTORIST COVERAGE - BODILY INJURY AA290OR 01/16 OREGON UNINSURED MOTORIST COVERAGE - PROPERTY DAMAGE PRIVATE PASSENGER TYPES AA296 07/12 CHANGES - AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT COVERAGE AA4258OR 01/16 OREGON UNINSURED/UNDERINSURED MOTORIST COVERAGE OPTION SELECTION FORM AA4263 04/10 OFFICE OF FOREIGN ASSETS CONTROL (OFAC) COMPLIANCE ENDORSEMENT AA4328OR 01/16 OREGON PERSONAL INJURY PROTECTION CA0149 01/10 OREGON CHANGES AA261 07/14 AUTO MEDICAL PAYMENTS COVERAGE AA265 01/16 CINCIPLUS® BUSINESS AUTO XC® (EXPANDED COVERAGE) ENDORSEMENT * This policy may be subject to final audit Inc Iudes copyrighted material of Insurance AA 505 03 06 Services Office, Inc., with its permission. EBA 020 27 42 Page 2 of3