HomeMy WebLinkAbout2019-152 20190504 Campbell Darren PERSONAL SERVICES AGREEMENT ($25,000.00 or less)
CONSULTANT: Darren Campbell
CITY OF ASHLAND ADDRESS: 210 Jessica Lane, Ashland OR 97520
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/552-2218 TELEPHONE: (541) 531-5641
Fax: 541/488-6006
• EMAIL: darrencam @gmail.com
This Personal Services Agreement (hereinafter"Agreement") is entered into by and between the City of
Ashland, an Oregon municipal corporation (hereinafter "City") and Darren Campbell, a sole proprietor
("hereinafter"Consultant"), for videographer,photo, and video edit services.
NOW THEREFORE,in consideration of the mutual covenants contained herein,the City and
Consultant hereby agree as follows:
1. Effective Date and Duration: This Agreement shall become effective on the date of execution on
behalf of the City, as set forth below(the "Effective Date"), and unless sooner terminated as specifically
provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as
complete and Consultant's acceptance of the City's final payment therefore, but not later than December
31, 2019.
2. Scope of Work: Consultant will provide videographer and video editing services as more fully set
forth in the Consultant's Proposal dated April 4,2019, which is attached hereto as "Exhibit A" and
incorporated herein by this reference. Consultant's services are collectively referred to herein as the
"Work."
3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting
documents shall be construed to be mutually complementary and supplementary wherever possible. In
the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control
over any conflicting provisions in any of the exhibits or supporting documents.
4. All Costs Borne by Consultant: Consultant shall, at its own risk,perform the Work described above
and,unless otherwise specified in this Agreement, furnish all labor, equipment, and materials required
for the proper performance of such Work.
5. Qualified Work: Consultant has represented, and by entering into this Agreement now represents,that
all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform
the service to which they will be assigned in a skilled and worker-like manner and, if required to be
registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded.
Page 1 of 5: Personal Services Agreement with Darren Campbell.
EXHIBIT B
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
ALL employers described WAGE
below must comply with City
of Ashland laws regulating
•a ment of a Ovine wa•e.
$15.12 per hour, effective June 30, 2018.
The Living Wage is adjusted annually every
June 30 by the Consumer Price Index.
Employees must be paid a portion of business of their 401K and IRS eligible
living wage: employer, if the employer has cafeteria plans (including
ten or more employees, and childcare) benefits to the
has received financial amount of wages received by
assistance for the project or the employee.
> For all hours worked under a business from the City of
service contract between their Ashland in excess of > Note: For temporary and
employer and the City of $21,127.46. part-time employees,the
Ashland if the contract Living Wage does not apply
exceeds$21,127.46 or more. > If their employer is the City of to the first 1040 hours worked
Ashland, including the Parks in any calendar year. For
> For all hours worked in a and Recreation Department. more details, please see
month if the employee spends Ashland Municipal Code
50%or more of the > In calculating the living wage, Section 3.12.020.
employee's time in that month employers may add the value
working on a project or of health care, retirement, •
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street,Ashland, OR 97520, or visit the City's website at www.ashland.or.us.
'Notice to Employers: This notice must be posted predominantly in areas where it can be
seen by all employees.
CITY OF
ASHLAND
Page 1 of I EXHIBIT B
EkA;bW- A - Y/ v /ZOi�(
Video Communications generating knowledge and support for using fire and coping with smoke.
Scope of Work for 2019
Darren Campbell
1) Film the panel discussion following Wilder than Wild film on 5/14/2019 from 7:30PM until 8:30PM
2) By June 30th, produce video for air on Rogue Valley Community Television of the panel discussion
from the community event Wilder than Wild to be held on 5/14/2019
3) Through Spring and Summer capture UAV footage AFR—City, and or private landowners (e.g.
reservoir,thinning treatment ongoing,town/forested interface)
4) Contingent on availability of other UAV operators and landowner permission: Capture UAV Footage
TREX burning(May 13-19),
5) Capture Video of TREX crews and sound bite,engines, and equipment at work(May 13-24)
6) Interview and capture video of 4 partner-selected interviewees during TREX event on May 14th,
2019
7) By June 30th, provide transcription of interview footage and highlight reel of video footage using all
footage collected from May 14th,TREX and UAV.
8) Capture still images of all topics above as possible.
•
•
CERTIFICATION OF EXEMPTION FROM
WORKERS' COMPENSATION INSURANCE REQUIREMENTS
Contractor is exempt from the requirement to obtain workers compensation insurance pursuant to ORS
Chapter 656 for the following reason. Contractor is to initial the appropriate box as follows:
*C - SOLE PROPRIETOR -
(Initials) • Contractor is a sole proprietor, and
• Contractor has no employees,and
• Contractor will not hire employees'or subcontractors to perform this contract.
CORPORATION—FOR PROFIT
(Initials) • Contractor's business is incorporated;and
• All employees of the corporation are officers and directors and have a substantial ownership interest* in the
corporation,and
• All work will be performed by the officers and directors; Contractor will not hire other employees or subcontractors
to perform this contract.
CORPORATION -NONPROFIT
(Initials) • Contractor's business is incorporated as a nonprofit corporation,and
• Contractor has no employees;all work is performed by volunteers, and
• Contractor will not hire employees or subcontractors to perform this contract.
PARTNERSHIP
(Initials) '■ Contractor is a partnership,and •
• Contractor has no employees,and
• All work will be performed by the partners; Contractor will not hire employees or subcontractors to perform this
contract,and
• Contractor is not engaged in work performed in direct connection with the construction,alteration,repair,
improvement,moving or demolition of an improvement to real property or appurtenances thereto.**
LIMITED LIABILITY COMPANY
(Initials) • Contractor is a limited liability company,and
• Contractor has no employees,and
• All work will be performed by the members; Contractor will not hire employees or subcontractors to perform this
contract,and
• If Contractor has more than one member,Contractor is not engaged in work performed in direct connection with the
construction,alteration,repair, improvement,moving or demolition of an improvement to real property or
appurtenances thereto.**
(Signature of Authoriz Signer) (Date)
(Authorized Signer's Title)
*NOTE: Under OAR436-50-050 a shareholder has a"substantial ownership"interest if the shareholder owns 10%of the
corporation, or if less than 10%is owned,the shareholder has ownership that is at least equal to or greater than the average
percentage of ownership of all shareholders.
**NOTE: Under certain circumstances partnerships and limited liability companies can claim an exemption even when performing
construction work. The requirements for this exemption are complicated. Consult with City Attorney's Office before an exemption
request is accepted from a contractor who will perform construction work.
Purchase ��=�
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E CAy�PBELL. DARREN '|' 455 Siskiyou Blvd
N 210 JESSICA LN p Ashland OR 97520
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ASHLAND, OR 97520 Phone: 541/482-2770
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5*1 531'5641 Chris Chambers
05/22/2019 919 FOB ASHLAND OFUNET3O Cit Accounts Pa able
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AFR Video Production
1 Video production andfihningforAsh|andForemtReoi|ienoyond 1 EACH $3.000.0000 $3.000.00
Ashland Prescribed Fire Training Exchange
Personal Servioao t ($25.0OU.00or|eoo\
Comp|etiun dnte: 12/31/2U19 �
Project Account: E-000199-400
^~°°°^°°°°°°°°° GL8UK8K8ARY°°°°°°°^°°°°°°°
| | 072900 'GU61OO $3.000.00 | I I I |
By: 4----- (^- V �Date: '� 8 � '� _-_�_�_� _�
^ orized Signature $3.000.00
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FORM #3 CITY OF ie/
ASHLAND r__ .REQUISITION aid Datofre q request: 04/16/2019
Required date for delivery: 05/14/19
Vendor Name Darren Campbell
Address,City,State,Zip Ashland,OR 97520
Contact Name&Telephone Number Darren Campbell 541.531.5641
Email address
darrencam @gmail.com
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached (Attach copy of council communication) _(If council approval required,attach copy of CC)
❑ Small Procurement Cooperative Procurement
Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
Date approved by Council:
® Direct Award Contract#
❑ Verbal/Written quote(s)or proposal(s) (Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract#
GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract
$5,000 to$100,000 ❑ Written quote or proposal attached Agency
❑ (3)Written quotes and solicitation attached ❑ Form#4, Personal Services$5K to$75K Contract#
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to$75,000 ❑ Form#9,Request for Approval ❑ Agency _
❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3)Written proposals/written solicitation Date approved by Council:_ (Date)
❑ Form#4, Personal Services$5K to$75K Valid until:_ (Date) —(Attach copy of council communication)
Description of SERVICES Total Cost
Video production and filming for Ashland Forest Resiliency and Ashland $3,000.00
Prescribed Fire Training Exchange.
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑ Per attached quote/proposal $3,000.00
Project Number 000199.400 Account Number 072900–606100 -$3000.00
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expe••itures.
IT Director in collaboration with department to approve all hardware and software purchase
I Di -ctor Date Support-Yes/No
By signing this requisition form,I certify that the City's public contracting requirements have been satisfie..
Employee: `; Department Head:
Equal to or great: than$5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than$25,000)
Funds appropriated for current fiscal year: YES / NO
Finance Director-(Equal to or greater than$5,000) Date
Comments:
Form#3-Requisition
Legal Department Review
DOCUMENT TRANSMITTAL AND CONTROL
This form will accompany the document through the drafting,review,and signature processes,and will
be kept with the City's fmal executed copy of the document. Required fields are indicated in gray scale.
Document: Contract for Personal Services Agreement-Darren Campbell to Provide Video Services
(Include names ofparties to the document)
Type of Document: Contract 8 Lease ❑ Easement ❑ Deed ❑ IGA ❑
Other(Specify)
Dept Contact: Sara Joy ACTION REQUESTED:
Dept:Fire Phone: Ext 2218
❑ Review Draft
Date submitted to Legal: 4/2412019
G Approve fmal and forward to:
Draft due by: 4/24/2019 Kelly Madding
(Unless indicated,Legal will return document to you)
Return Requested by: Sara Jones
Complete this section ONLY the first time this form is filled out:
Has this document been previously worked on by the Legal Dept Staff? a No ❑ Yes
If yes,by whom?
LEGAL DEPT First Date Received by Legal Date: By:
USE ONLY Returned to Dept. for Revision Date: By:
Received for additional review by Legal Date: By:
Returned to Dept. for Revision Date: By:
Received for additional review by Legal Date: By:
Returned to Dept. for Revision Date: By:
Received for Additional Review by Legal Date: By:
Returned to Dept for Revision Date: By:
Final Logged out by Legal Date: By:
Comments from LEGAL to DEPARTMENT: Comments from DEPARTMENT to LEGAL:
❑ See Attached. Approval for insurance waiver language.
Return original executed document to City Does this document need to be recorded?
Recorder for safekeeping? ❑ No ❑ Yes ❑ No a Yes
CITY ADMINISTRATOR/DEPARTMENT HEAD
Please do not sign the attached document until this form has been approved by the Legal Dept below:
FINAL LEGAL DEPARTMENT APPROVAL: Date:
II