HomeMy WebLinkAbout2019-0521 Council Mtg MIN CITY OF
ASHLAND
Important: Any citizen may orally address the Council on non-agenda items during the Public Forum. Any citizen may submit written
p Y Y Y g g Y Y
comments to the Council on any item on the Agenda,unless it is the subject of a public hearing and the record is closed. Time permitting,the
Presiding Officer may allow oral testimony. If you wish to speak,please fill out the Speaker Request form located near the entrance to the Council
Chambers. The chair will recognize you and inform you as to the amount of time allotted to you,if any. The time granted will be dependent to
some extent on the nature of the item under discussion,the number of people who wish to speak,and the length of the agenda
DRAFT MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
Tuesday,May 21,2019
Council Chambers
1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next
regularly scheduled Council meeting[AMC 2.04.030.E.]
7:00 p.m. Regular Meeting
I. CALL TO ORDER
Mayor Stromberg called the meeting to order at 7:00 PM.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Councilors' Slattery,Graham,Akins, Seffinger and Rosenthal were present. Councilor Jensen was absent.
IV. MAYOR'S ANNOUNCEMENTS
Mayor Stromberg announced the current Council and Community vacancies.
Division Chief Forestry Division Chris Chambers presented Fire Adapted Community Coordinator Alison
Lerch with a Sparky Award. He explained this is an award that recognizes a member of the fire service
for outstanding achievement in fire preventionor public safety education. He spoke to all of Lerch's great
work. He announced that Lerch has recently accepted a job as the Wildfire Mitigation Program Manager
for nonprofit Coalitions and Collaboratives in Salida,Colorado. Her last day will be May 31ST. He
thanked Lerch for all of her hard work and spoke that she will be missed. Lerch thanked Council and
Staff her opportunity here.
V. CITY ADMINISTRATOR REPORT
City Administrator Kelly Madding spoke that Jensen asked that Item XIV. 1 -First Reading of Ordinance
No. 3176 Relating to Public Safety, Adding New Ashland Municipal Code Chapter 10.58 be continued to
the next meeting in June.
Seffinger/Rosenthal moved to move first reading of Ordinance 3176 to the June 18th Council
Business Meeting. Discussion: Seffinger explained that in general if a Councilor is absent Council
brings back the item if requested. Rosenthal explained that as a Councilor you can to postpone an item
due to absence,and the request is typically accepted as a courtesty.Akins spoke that she had concerns
that all the people who are here tonight would not be able to come back to a future meeting. Graham
explained that there are several different ways for people to get thoughts and input to Council between
now and the future meeting. Roll Call Vote: Slattery,Graham,Seffinger and Rosenthal: YES. Akins:
NO. Motion passed 41.
Madding explained that there is a Q&A fact sheet that will be put online and for citizens to view
regarding this topic.
Akins/Rosenthal moved to allow those that those who are here want to speak to Ordinance 3176 can
tonight. Discussion:Akins spoke to the importance of allowing citizens who came to speak tonight to be
able to.Mayor Stromberg reminded the Citizens that signs are not allowed in the Meeting. Rosenthal
explained that we may not need a motion if we accept the public to speak in Public Forum. Madding
spoke that if Council does allow public testimony that Staff be allowed to give a Staff report so people
can hear that. Slattery suggested to add 15 minutes to Public Forum. Akins withdraw her motion.
Council gave consensus to allow each speaker 3 minutes each during Public Forum.
Police Chief Tighe O'Meara spoke that he is always available to talk face to face,by email and phone for
anyone who has questions on this topic.
VI. APPROVAL OF MINUTES
1. Study Session of May 6,2019
2. Business Meeting of May 7,2019
Graham/Rosenthal moved to approve the minutes. Discussion: None. All Ayes. Motion passed
unanimously.
VII. SPECIAL PRESENTATIONS&AWARDS
1. Annual Presentation by the Wildfire Safety Commission
Wildfire Safety Commission Chair Stephen Gange and Fire Adapted Community Coordinator Alison
Lerch gave Council the annual presentation regarding the Wildfire Safety Commission.
Gange read a statement into the record(see attached).
Rosenthal questioned if the Commission knew what he was going to present tonight. Gange answered
yes.
2. Annual Use of Force Presentation
Chief O'Meara gave the Annual Use of Force Presentation. He spoke that there has been a reduction of
Use of Force in the last year from 359 to 215. He spoke that the goal is to keep the numbers going down.
VIII. MINUTES OF BOARDS,COMMISSIONS,AND COMMITTEES
Airport Conservation Forest Lands
Historic Housing and Human Srvs. Parks&Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation
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create this. Incomplete citation. 5 Separate criteria.No statutory authority.
Pauline Black—Ashland—Spoke she has lived here for 20 years. She spoke that this has always been a
welcoming town but now considering an Ordinance like this seems racist much like Texas and New
Mexico. She spoke that the group of people who will be affected most and feel further criminalized is
minorities. She urged Council to vote no.
X. CONSENT AGENDA
1. EMS Billing Services Contract
2. Approval of Special Procurement for Ecoservices
3. Approval of Special Procurement for Neilson Research
4. Invitation to Bid for Chemicals for Water and Wastewater Treatment Plants
5. Award of Public Improvement Contract to VSS International, Inc. for Project No.2018-
37 Street Slurry Seal
Rosenthal/Seffinger moved to approve the Consent Agenda. Discussion: None. All Ayes. Motion
passed unanimously.
XI. PUBLIC HEARINGS(Persons wishing to speak are to submit a"speaker request form"prior to
the commencement of the public hearing. Public hearings shall conclude at 9:00 p.m. and be
continued to a future date to be set by the Council,unless the Council,by a two-thirds vote of
those present,extends the hearing(s)until up to 10:30 p.m. at which time the Council shall set a
date for continuance and shall proceed with the balance of the agenda.)
1. Public Hearing on the 2019-2020 Social Service Grant Award
Housing Program Specialist Linda Reid and Housing and Human Services Commission Chair Rich
Rhode presented a Staff report.
Rhode went over the process and spoke that the recommendations presented will best serve all people of
Ashland.
Rosenthal thanked Staff and questioned the criteria that was applied. Reid explained that in 2014 a
Strategic Plan was adopted by Council. Rosenthal questioned why some people didn't get any funding.
Reid explained that they looked at how many people each applicant served and administrative cost. Some
of the applicants would not be able to function without this funding while others could.
Mayor Stromberg opened the Public Hearing at 8:39 PM.
Mayor Stromberg closed the Public Hearing at 8:39 PM.
Slattery/Graham moved to approve the 2019-2020 social service grant funding allocations
recommended by the Housing and Human Service Commission at its regular meeting on April 25,
2019. Discussion: Slattery spoke that he watched this group during their preparation and felt confident it
was a good process. He spoke to the quality of people on the Commission and thanked them for their
work. Graham spoke that by working for a non-profit she understands the difficulties on the funding side
of the process. She spoke in appreciation of their work. Seffinger spoke to the importance of this funding
and acknowledging the age friendly goal. Roll Call Vote: Seffinger,Akins,Graham,Slattery and
Rosenthal: YES. All Ayes. Motion passed unanimously.
XII. UNFINISHED BUSINESS
XIII. NEW AND MISCELLANEOUS BUSINESS
1. Use of Aerial Drones Using Infrared Cameras to Monitor Public Lands for Illegal
Camping and Use of Fire During Summer Fire Season.
Chris Chambers P resented Council with a PowerPoint Presentation(see attached).
Items discussed were:
• Reasons for a drone detection program:
o Resource damage caused by camping
o Wildfire
o Actual fires resulting from illegal camping.
o Sanitation issues.
• Illegal Camping Dangers
• Proposed areas to cover with a Drone.
• Privacy concerns.
• Estimated costs.
Council discussed funding.
Public Input:
Eric Navickas—Ashland—Spoke that he doesn't think the cost analysis is correct. He spoke that there
- are much better solutions to these problems.He spoke that if the City continues the course of these
polices they are criminalizing the poor and this is militaristic policies. Psychology of being homeless
and now we are bringing this to a new level to haunt the poor. He suggested real solutions such as a
homeless shelter instead of criminalization.
Rosenthal questioned Chief O'Meara if there would be constraints with budget and asked his opinion on
this technology.Chief O'Meara agreed that Staff would be stretched thin but he stated the importance of
this technology and the partnership between Fire and Police.
Graham/Seffinger moved to approve the use of aerial drone detection via infrared camera for the
purpose of fire detection and enforcement of the City's camping ordinance and pertinent fire
prevention codes and regulations on City-owned lands and adjacent public lands as agreed for a
pilot program of one fire season. Discussion: Graham spoke that this is a difficult discussion to have
and is not a fan of drones. She spoke that in extreme fire situations things can quickly get out of hand
with devastating consequences. She spoke that she doesn't think we can properly deal with this issue
with foot patrol. She spoke that it would be worth a pilot program. Seffinger spoke that this was a
recommendation from the Forest Land and Wildfire Commission and spoke in support. She spoke
regarding clean-up of camps. Slattery spoke that he will vote no on this motion due to funding.He spoke
that he would like more of a comprehensive plan presented.
Akins spoke in appreciation of Staff. She spoke in agreement with Slattery. She spoke that the most
important thing is to stop the fire wildfire from spreading and joining with the Police Department.
Rosenthal spoke that he would be in support of a pilot program.Mayor Stromberg spoke in support of the
program. Roll Call Vote: Graham,Seffinger and Rosenthal: YES. Slattery and Akins: NO.
Motion passed 3-2.
XIV. ORDINANCES,RESOLUTIONS AND CONTRACTS
1. First Reading of Ordinance No. 3176 Relating to Public Safety,Adding New Ashland
Municipal Code Chapter 10.58
Proposed Drone Infrared
Detection on City Forestlands
Wildfire Safety, Watershed Protection, and Resource Protection
Why a Drone Detection Program ?
• Resource Damage Caused by Camping
• Wildfire Ignition Risks as Climate Warms Resulting in More Severe
Fires
• Actual Wildfires from Illegal Camps and Campfires
• Impractical and Uneconomical to Cover Steep, Difficult Terrain with
Regularity
• What's at Risk? Adjacent homes, upslope Ashland Watershed, trails,
wildlife habitat.
•
' �r Natural Resource Damage from Illegal Camping -
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Costs of the Program
• Utilize currently allocated $13,000 for watershed patrol program for
drone detection services,
• Ashland Police Department would enforce illegal camping on City
lands inside and outside the City limits.
• Leaves US Forest Service law enforcement to pursue issues on federal
lands (currently patrolled by City sponsored JCSO Patrol 2X week)