HomeMy WebLinkAbout2019-166 MOU Croman Mill Amendments CITY OF
ASHLAND
CROMAN MILL DISTRICT AMENDMENTS
Memorandum of Understanding
The City of Ashland (hereinafter referred to as "City")and Croman Corporation
(hereinafter referred to as "Croman')enter into this Memorandum of Understanding
(this "MOU") effective as of February 20, 2019 (the "Effective Date"). This MOU
explains and memorializes the respective goals and expectations of the City and
Croman as they work to bring about a project that substantially benefits both entities.
The specific purpose of this collaboration is to facilitate the construction of the Central
Boulevard to provide improved access to the site and jumpstart the redevelopment of
the Croman Mill Site.
A. Background
The parties acknowledge the following facts.
1. The Croman Mill site was a planing and saw mill for 62 years, from 1934— 1996. Lumber
mills are a land intensive use that is industrial in nature and involve large areas of
outdoor storage, primarily shed-like structures and the use of large equipment. As a
result, the mill site included an informal, unpaved network of roads and limited water,
ai ` '+y�� - =,,A• .. �s tea• _
,�e n
• 11
tee
J s- .'
000.-•" • . .
mcGiew Bros.Sawrrull. M
Memorandum of Understanding (MOU) Page 1 of 7 Croman Mill District Amendments
Community Development Department
February 19, 2018
lir
rail
sewer and electric utilities. Vehicular access to the mill site was and continues to be by
Mistletoe Rd. on the eastern border. Because of the industrial and primarily outdoor use
by the mill, the area has limited infrastructure to support future development.
2. Croman purchased the mill property and assumed control in December 1982. The mill
continued to operate until 1996. At the end of the operations, most of the mill
structures were removed. In 2001, the Planning Commission denied an application to
change the industrial zoning of the mill site to housing and health-care for
approximately two-thirds of the 64 acres and for employment uses for the remaining
third of the acreage.
3. In 2010, the City of Ashland amended its Comprehensive Plan and Land Use
Ordinance with the acknowledgement of the Croman Mill Site Redevelopment Plan, a
technical report and supporting document of the Comprehensive Plan, and adoption
of the Croman Mill District, a special district found in Ashland Municipal Code (AMC)
18.3.10. The Croman Mill District creates a framework for business park that includes
professional offices, manufacturing, open space, neighborhood-oriented businesses
and residential dwelling units.
4. The Croman Mill Site Redevelopment Plan and AMC 18.3.10 Croman intend to
implement the following project goals and principles acknowledged through the plan
adoption public involvement process.
Circulation
• Creation of a local street network that provides balanced circulation for
pedestrian, bikes, auto/truck and transit and is well connected to existing streets
• Improve visibility and identity for the study area
• Mitigate impacts of auto and truck traffic on Tolman Creek Road and Ashland
Street
• Preserve rail access for commuters, passengers and freight
• Provide for non-motorized trails linked to existing trails and parks systems
Land Use
• Promote the creation of a significant number of family wage jobs
• Allow for light industrial and manufacturing
• Create parcels with the flexibility to support local new small business, existing
business expansion and large employers
• Consider a range of housing options
• Allow for a mix of uses
• Incorporate a public gathering space
Memorandum of Understanding (MOU) Page 2 of 7 Croman Mill District Amendments
Community Development Department
February 19, 2018
Pr
• Preserve streams and wetlands
• Include sustainable and green development codes
5. The property contained decommissioned equipment, construction material and piles of
debris and organic material. The property owners began preparing the site for
development by clearing the equipment, material and buildings after the Croman Mill
District was adopted by the City in 2010.
The property owners began a reclamation process in 2012 to remove layers of
organic material from the northwest corner of the site in the former log deck area.
The reclamation of the log deck area continues and is projected to be complete in
January 2020. Reclamation will also be necessary in other parts of the site and likely
need to occur prior to development.
6. Ashland and Croman endeavor to accomplish specific goals and objectives of
Chapter 18.3.10 - Croman Mill District - through cooperation in evaluating and
proposing agreed upon adjustments/amendments to the Croman Mill District code
and official city maps.
B. Project Objectives
1. Establish a clear pathway to jumpstart private land development and associated
public infrastructure installation (i.e. streets and utilities).
2. Accelerate the construction of a new street connection to Siskiyou Boulevard to
address concerns related to the impacts of ongoing site clean-up and reclamation,
which has resulted in dust, noise, track out of debris onto adjoining city streets as
well as presented challenges at the intersection of Tolman Creek Road and Ashland
Street.
3. Facilitate a land use application for annexation of the remaining seven-acres of land
currently outside the Ashland city limits but within the urban growth boundary (UGB).
4. Collaborate on possible amendments to the Croman Mill District that create
momentum for local business expansion/development and facilitate construction of
housing types that meet the needs of a cross-section of Ashland's population based
upon the findings of technical analyses recognized within the Ashland
Comprehensive Plan.
Memorandum of Understanding (MOU) Page 3 of 7 Croman Mill District Amendments
Community Development Department
February 19, 2018
C. Roles and Responsibilities
1. City: Confer with and provide technical and policy suggestions on potential solutions,
code amendment options and City policies with respect to housing and local business
growth. Prepare Croman Mill District map revisions, ordinance amendments and
written findings to address the Oregon Transportation Planning Rule OAR 660-012-
0060.
2. Croman: Prepare and submit an application to amend the Croman Mill District
including proposed changes to land use, site and street framework plans and a
timeline and phasing plan for the Central Boulevard. Prepare and submit an
application for annexation of the southerly portion of the plan area that is outside of
the city limits and within the Urban Growth Boundary (UGB).
3. City and Croman: The City and Croman will each appoint a project manager to be a
principal contact person.
D. Key Contacts
City
Maria Harris
Community Development
20 E. Main St.
Ashland, OR 97520
maria.harris@ashland.or.us
(541) 552-2045
Croman
Mike Montero
Montero and Associates, LLC
4497 Brownridge Terrace, Suite 202
Medford, OR 97504
Montero-associates @charter.net
(541) 944-4376
E. Scope of Work
Acknowledging the information recited in Section A and the mutually agreed upon
project objectives set forth in Section B, the parties agree to the scope of work, as
outlined in Exhibit A.
Memorandum of Understanding (MOU) Page 4 of 7 Croman Mill District Amendments
Community Development Department
February 19, 2018
Vaal
Scope of Work— Exhibit A
Task Responsible Party and Deliverables
1 Schedule and hold joint meeting between city staff and City: Task list and timeline
Croman representatives to clarify details of the scope of
work. Croman: Schedule meeting
2 Coordinate with state agencies (DLCD, ODOT) to identify City: Schedule and attend meetings
potential issues related to the buildable lands inventory
(BLI) and traffic impact analysis.
3 Establish objectives for mix and types of housing based on City: Copy of relevant City plans
upon the findings of technical analyses recognized within
the Ashland Comprehensive Plan. Croman: Draft objectives
4 Prepare general site plan, street layout and land uses. Croman: Draft plans
5 Review and provide feedback on general site plan and City: Memo summarizing comments
proposed housing types.
6 Revise general site plan, street layout and land uses. Croman: Revised plans
7 Update City Council and Planning Commission. City: Schedule meetings, written
materials for packet and meeting
presentation
Croman: Attend meetings
8 Update traffic impact analysis (TIA) for proposed changes City: Existing TIA, summary of
to existing zoning and identify potential mitigation proposed changes to land uses,
strategies. acreage and floor area/number of
residential units, procurement
documents and project management
Consultant: Updated traffic impact
analysis
9 Update BLI, as needed. City: Updated BLI
10 Prepare timeline and phasing plan for construction of Croman: Central Boulevard plan
Central Boulevard.
11 Review and provide feedback on plan for construction of City: Memo summarizing comments
Central Boulevard.
12 Submit materials for a pre-application conferences Croman: Pre-application conference
between City departments. submittals
13 City Council and Planning Commission study sessions to City: Written materials for packet and
present proposed Croman Mill District amendments and meeting presentation
timeline and phasing plan for the construction of the
Central Boulevard. Croman: Draft site plan, street layout,
land uses and timeline and phasing
plan for construction of Central
_ Boulevard; attend meetings
Memorandum of Understanding (MOU) Page 5 of 7 Croman Mill District Amendments
Community Development Department
February 19, 2018
Pir
Ia
Task Responsible Party and Deliverables
p Y
14 City Council regular meeting to initiate planning City: Written materials for packet and
application. meeting presentation
15 Jointly prepare major amendments to the Croman Mill City: Revised plan maps as needed
District per 18.3.2.020.C, any necessary ordinance (e.g. Croman Mill District zoning),
amendments and written findings addressing the draft ordinance amendments and
Statewide Planning Goal 12 Transportation including OAR ' written findings for OAR 660-012-
660-012-0060. 0060 Transportation
Croman: Written findings addressing
major amendment approval criteria,
proposed changes to land uses and
proposed changes to site and street
framework plans
16 Prepare annexation planning application. Croman: Application submission
requirements
17 Prepare developer agreement (if necessary) to City: Developer agreement
memorialize responsibilities, including but not limited to
preparation of civil drawings for public improvements and
construction schedule for the Central Boulevard. _
18 Submit Type Ill (Legislative) planning application for Croman
annexation and amendments to the Croman Mill District.
19 Commission hearings (Housing; Transportation; Planning). City: Commission meeting hearing
dates and notices as required
Croman: Presentation to commissions
20 City Council Hearing Process on Legislative Changes and ' City: City Council meeting date and
Annexation request. notices as required
Croman: Presentation to City Council
21 Permanent Road Access Permit (ODOT/Jackson County). Croman
22 Submit Type II application for housing development Croman: Planning application
proposals consistent with revised Croman Mill District. materials
D. Other Considerations
This non-binding MOU will be effective as of the date of the last signature. Any party
wishing to terminate this MOU should provide the other party written notice at least 60 days
prior to the planned termination.
Except as provided herein, nothing in this MOU shall be construed as obligating either party
to expend funds or oblige future payment of money authorized by law and administratively
available for this work. The City's participation in the work agreed to in this MOU does not
Memorandum of Understanding (MOU) Page 6 of 7 Croman Mill District Amendments
Community Development Department
February 19, 2018
Pr
obligate the City to approve or modify the requirements for, any applications Croman may
submit.
City of Ashland
r440,0,City Administrator Da e
Croman Corporation
(27L4 8JJV ` , / ci
Signature of Official Date
Memorandum of Understanding (MOU) Page 7 of 7 Croman Mill District Amendments
Community Development Department
February 19, 2018
Prr,