HomeMy WebLinkAbout2019-174 20200069 ECSO Emergency Communication z
cECSO
Pf.a
EMERGENCY COMMUNICATIONS
OF SOUTHERN OREGON
ECSO User Agreement
This Agreement is made under the authority of ORS Chapter 190,by and between Emergency
Communications of Southern Oregon("ECSO"), an.intergovemmental agency formed by ORS
190, and the Ashland Fire Department("AGENCY"), an Oregon governmental entity
providing fire, police or life safety services.
WITNESSETH:
WHEREAS,ECSO operates a central 911 public safety answering point(PSAP) and a
dispatch facility to provide PSAP and Dispatch Services (Services) to various fire, law
enforcement, and life safety governmental entities; and
WHEREAS,ECSO and AGENCY are current participating members and signatories to
the Restated Intergovernmental Agreement which establishes ECSO or are Subscribers to ECSO
Services; and
WHEREAS,the Restated Intergovernmental Agreement provides for the governance,
leadership, funding and membership rules regarding ECSO and allows full and fair participation
in ECSO's governance for all members; and
WHEREAS, ECSO derives a significant portion of its funding from 9-1-1 Service
Agreements such as this one; and
NOW THEREFORE,IN CONSIDERATION OF THE MUTUAL PROMISES AND
COVENANTS HEREIN CONTAINED, THE PARTIES MUTUALLY AGREE AS
FOLLOWS:
1. Term; Renewal. The Term of this Agreement shall begin on the date it is signed by both
• parties and shall continue for a period of 1 year. This provision is subject to ECSO's
authorized amendment of the"Compensation; Rates and Charges"terms as provided in
Section 3 below. This Agreement shall automatically renew for unlimited 1-year renewal
terms unless otherwise terminated as provided herein.
2. Services. ECSO agrees to provide 9-1-1 PSAP Service and Dispatch Services
("Services") for the AGENCY as described below and as further required in the ECSO
Restated IGA and Rules ("Founding Documents"),which are attached hereto as Exhibit
A and by this reference incorporated in this Agreement.
Page 1 of 6
a. File complaint with either the ECSO Director or the Agency's Designated Contact
describing the matter in detail and specifically citing any alleged violations of this
Agreement.
b. If unresolved, file with either the ECSO Board Chair or his or her designee
describing the matter in detail and specifically citing any alleged violations of this
Agreement.
c. In the event the dispute is not resolved using the above process, either Party may
proceed to mediation. To begin the mediation process, the Parties will each
submit three(3) names of potential mediators and shall agree upon a mutually
acceptable mediator from the list of names. The costs of mediation shall be borne
equally between the parties.
d. In the event the dispute is not resolved using the above mediation process, the
dispute shall be subject to binding arbitration. Arbitration shall be conducted
pursuant to the rules of the Arbitration Service of Portland and shall be conducted
in Jackson County, Oregon, unless otherwise agreed by the disputing parties.
e. In the event of any arbitration arising out of or relating to this Agreement or the
enforcement thereof, the prevailing party in such action shall be entitled to
recover its reasonable attorney fees, costs, and expenses from the non-prevailing
party.
f. The laws of the State of Oregon shall be applied in the interpretation, execution,
and enforcement of this Agreement.
g. ECSO efforts to secure past due compensation under this Agreement is exempt
from this dispute resolution process.
11. Workers' Compensation and Other Laws. ECSO and AGENCY are both public
entities and subject employers under the Oregon Workers' Compensation Law. The
Parties shall comply with ORS 656.017, which requires them to provide workers'
compensation coverage for all subject workers, as well as all applicable public
contracting laws (which are set forth in Exhibit D, which is attached to this Agreement
and by this reference incorporated herein.)
12. Representations and Warranties. The Parties each represent and warrant to each other
that each has the duly authorized power and authority to enter into and perform this
Agreement.
Agreement for 9-1-1 Answering and Dispatching Services Page 5 of 6
Exhibit"A"
The Emergency Communications of Southern Oregon Restated
Intergovernmental Agreement ("Intergovernmental Agreement") is initially made and
entered into,pursuant to ORS 190.010 and by and among the herein participating
jurisdictions:
Jackson County:
The City of Medford:
Medford Rural Fire Protection District#2
The City of Central Point:
The City of Eagle Point:
The City of Ashland:
The City of Talent:
The City of Phoenix:
The City of Jacksonville:
The City of Rogue River:
The City of Butte Falls:
Rogue River Rural Fire Protection District#1
Fire District#3
Jackson County Fire District #4
Jackson County Fire District#5
Evans Valley Fire District#6
Applegate Valley Rural Fire Protection District#9
Prospect Rural Fire Protection District
Lake Creek Rural Fire Protection District
Southern Oregon University
Greensprings Fire Protection District
•
17
Exhibit C
FY 2019-2020 User Rates
Agency Rates
BLM $ 6,909.71
Butte Falls Fire $ 3,445.80
Butte Falls Police $ 6,909.71
Crater Lake National Park $ 14,335.17
Greensprings Fire $ 6,909.71
Jackson County Airport $ 14,335.17
Jackson County Roads $ 6,909.71
Jackson County Services $ 6,909.71
Lake Creek Rural Fire $ 6,909.71
ODF $ 6,909.71
OLCC $ 6,909.71
Prospect Fire $ 6,909.71
SOU $ 14,335.17
US Forest Service $ 6,909.71
Ashland Fire $ 205,229.82
Ashland Police $ 463,519.89
Central Point Police $ 286,959.93
Eagle Point Police $ 148,966.24
Evans Valley Fire #6 $ 23,806.03
Jackson County Sheriff $ 1,360,294.87
Jacksonville Fire $ 28,838.17
Jacksonville Police
$ 67,654.57
JCFD#1 $ 68,431.69
JCFD #3 $ 421,825.99
JCFD#4 $ 47,555.95
JCFD #5 $ 160,182.20
JCFD#9 $ 47,639.37
Medford Fire $ 697,196.99
Medford Police $ • 1,441,482.79
Phoenix Police $ 73,628.36
Rogue River Police $ 37,172.84
Talent Police $ 90,104.27
•
Exhibit D
656.017 Employer required to pay
compensation and perform other duties;
state not authorized to be direct
responsibility employer.
Universal Citation: OR Rev Stat § 656.017 (through Leg Sess 2011)
(1) Every employer subject to this chapter shall maintain assurance with the Director of
the Department of Consumer and Business Services that subject workers of the
employer and their beneficiaries will receive compensation for compensable injuries as
provided by this chapter and that the employer will perform all duties and pay other
obligations required under this chapter, by qualifying:
(a)As a carrier-insured employer; or
(b) As a self-insured employer as provided by ORS 656.407. _
(2) Notwithstanding ORS chapter 278, this state shall provide compensation insurance
for its employees through the State Accident Insurance Fund Corporation.
(3) Any employer required by the statutes of this state other than this chapter or by the
rules, regulations, contracts or procedures of any agency of the federal government, this
state or a political subdivision of this state to provide or agree to provide workers
compensation coverage, either directly or through bond requirements, may provide such
coverage by any method provided in this section. [1975 c.556 21 (enacted in lieu of
656.016); 1977 c.659 1; 1979 c.815 1; 1981 c.854 3; 1985 c.731 30]
•
Purchase Order
VMS CITY Fiscal Year 2020 Page: 1 of: 1
♦rs•J V I`l # I t�1'1`�g�{3 lei } 1 d\
Sat 1 ��`� - l5 `ii`A9 11t'a61Q1t'I01l�ll4∎
B City of Ashland - -
IATTN: Accounts Payable Purchase
L 20 E. Main 20200069
Ashland, OR 97520 Order#
T Phone: 541/552-2010
p Email: payable @ashland.or.us
V ECSO, EMERGENCY COMMUNICATION OF H C/O Fire and Rescue Department
N SOUTHERN OREGON I 455 Siskiyou Blvd
D 400 PECH ROAD P Ashland, OR 97520
OR CENTRAL POINT, OR 97502 Phone: 541/482-2770
T Fax: 541/488-5318
� . _
541 774-5060 Emil Matlock
08/01/2019 883 FOB ASHLAND OR/NET30 Ci Accounts Pa able
911 Dispatch Services- Fire
1 911 Dispatch Services 1 $205,229.8200 $205,229.82
ASHLAND FIRE & RESCUE
Billed and paid quarterly
ECSO User Agreement
Term: 1 Year
Project Account:
GL SUMMARY «*********** «
071200-604100 $205,229.82 I I I
----- -------
------ ---
L y 6
By n Date: 4 ) )-f ('
Authorized Signature a r $205 229.82
y� e- CCU
FORM #3 7( i CITY OF
A request for a Purchase er
ASH LAN D
REQUISITION f 4 . 0 al Date request: RI2U 1)9
Vendor Name ECSO(Emergency Communications of Southern Oregon)
Address,City,State,Zip 400 Pech Rd.,Central Point,OR 97502
Contact Name
Telephone Number
Email address
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached _ (Attach copy of council communication) _ (If council approval required,attach copy of CC) 1
❑ Small Procurement Cooperative Procurement
Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract#
❑ Verbal. ritten quote(s)or proposal(s) —(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract#
GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract
$5,000 to$100,000 ❑ Written quote or proposal attached Agency
❑ (3)Written quotes and solicitation attached ❑ Form#4, Personal Services$5K to$75K Contract#
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to$75,000 ❑ Form#9,Request for Approval ❑ Agency ESCO
❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3)Written proposalslwritten solicitation Date approved by Council: July 16th 2019 (Date)
❑ Form#4, Personal Services$5K to$75K Valid until: (Date) !(Attach copy of council communication)
Description of SERVICES Total Cost
911 dispatching services for Ashland Fire&Rescue FY 8,2 •
Item# Quantity Unit Description of MATERIALS Unit Price Total Cost
' TOTAL COST
❑ Per attached quotelproposal
Project Number Account Number a r 1 2 0 0.e 0 4 1 0 0 $ , , • _
Project Number _ _ Account Number - $_,_ _ _,
Project Number • _ _ Account Number - $_,_ _ _,_ _ _ _ _
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support-Yes/No
By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. '
Employee: Department Head: , I/• C�,#'� l to or t rester than$5,000)
Department ManagerlSupervisor: City Administrator: . "S,Lia a
( 4,TR or greater than$25,000) 1
Funds appropriated for current fiscal year YE^ NO ed--('&,t1L l /e /lc
Deputy Finance Director-(Equal to or greater than$5,000) Date
Comments:
Form#3-Requisition