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HomeMy WebLinkAbout2019-177 20181263 Amnd #1-Altec Industries 4: AMENDMENT NO. 1 to GOODS AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and ALTEC INDUSTRIES,INC. ("Contractor") RECITALS A. The City and Contractor previously entered into a Goods Agreement effective March 23, 2018 (the "Agreement") for the purchase of one (1) each new Altec LR756 Tree Track with Overcenter Articulating Aerial Device and other equipment. B. The Parties wish to amend the terms of the Agreement to modify the Tree Truck being purchased. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Agreement as set forth in Exhibit A, Change Order No. 1, which is attached hereto and incorporated herein by this reference. 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND, OREGON ALTEC INDUSTRIES,INC. Pri ed Name: keu./ A. KA-vP,,. a Printed Name:SPCiLtrAfick Title: a rs Title: u2 Date: Acct.. i-z •, i 8 Date: K-/q- O(� �. EXHIBIT A Change Order No. 1 r-L„AlteC. Customer Decision Sheet Customer: CITY OF ASHLAND(OR) Uof changes: 5 Run Number: 1045187 Request Date: 7/16/2018 Unit Mode!: LR7-56he Account Manager Pat Madded / Technical Sales Rep: Dominick Olshanski �/i /,^ Lead Time Notes: C G Removed Parts Price Change HVI-22 Hydraulic Oil(Standard) -$547 7-Way Trailer Receptacle(Pin Type) -$162 s0 Added Parts Price Change Chevron HDZ ISO 22 $1,209 7-Way Trailer Receptacle(Blade Type) $239 Custom Oil Placard Chevron HDZ ISO 22 $0 Relocated Parts Price Change Additional Comments: Total Change in Price: ■ $739 Total Price Concessions: -$9 New Unit/Body Price: $86,538.41 New Total Price: $171,974.00 Delivery is included Once you have decided to proceed or not proceed with any or all of the proposed revisions listed above,please inform your Altec account manager as soon as possible to minimize any delays to your truck's completion. Purchase Order ' Y RECORDER Fiscal Year 2018 Page: 1 of: 1 B City of Ashland — ATTN: Accounts Payable Purchase 20 E.L Ashland, OR 97520 Order# 20181263 T Phone: 541/552-2010 O Email: payable @ashland.or.us V H C/O Fleet/Shop Division E ALTEC INDUSTRIES, INC I 90 North Mountain Ave N PO BOX 11407 P Ashland, OR 97520 D BIRMINGHAM, AL 35246-0414 Phone: 541/488-5358 O T Fax: 541/552-2304 - E•t Wes Hoadley tr..*Emen/ 03/23/2018 6 FOB ASHLAND OR/NET30 City Accounts Payable Altec Vehicles 1 Altec LR756 Tree Truck with Overcenter Articulating Aerial Device 1 EACH$171,235.0000 $171,235.00 (includes hydraulics for new Altec DRM12 Chipper) DEPARTMENT: ELECTRIC VEHICLE#1085 (Replacing Veh #475) - Project Account: 2 Altec DRM12 Chipper 1 EACH $28,789.0000 $28,789.00 DEPARTMENT: ELECTRIC VEHICLE#1086 (Replacing Veh #540) Project Account: 3 Altec DC47 47' Digger Derrick Line Truck 1 EACH$220,367.0000 $220,367.00 DEPARTMENT: ELECTRIC VEHICLE#1084 (Replacing Veh#340) Project Account: 4 Altec AT37-G Bucket Truck with Articulating Telescopic Aerial 2 EACH$153,770.0000 $307,540.00 Device DEPARTMENT: ELECTRIC #1 VEHICLE#1087 Replacing Veh#478 #2 VEHICLE#1088 (Replacing Veh #5253 NJPA Cooperative Contract#031014-ALT Approved by City Council 02/20/2018 Project Account: 5 ADDED: Processed change order 08/24/2018 1 EACH $739.0000 $739.00 Change Order No. 1 Altec LR756 Tree Truck Vehicle#1085 Project Account: ***************GL SUMMARY** ** *«****** 081000-703000 $728,670.00 y: f/' Date: 201 1 E uthori -• Signature _R Total__ $728,670.00 r r4oR1V1.#10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/Contractor t Consultant o Total amount of this �``— contract amendment: Purchase Order Number: O ( g i . - / $/Description: cam_. c -''�e- � - --7 --? , c' Per attached contract amendment Contract Amendment � � o Original contract amount $ � 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment ---/i5_47 . ��(G of original contract TOTAL AMOUNT OF CONTRACT $ d 6' 1I , o %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES v" NO" (If"NO",requires Council approval/Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT RF or ❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL tfR MC 2.50 amendments s$6,000. ❑ "YES",the total amount of cumulative amendments ❑"YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. ❑If"NO",amount exceeding authority requires ❑If"NO',amount exceeding authority requires Council ❑Exempt—Reason: Council approval.Attach copy of Council ap val.Attach copy of Council Communication. �p PERSONAL SERVICES(Direct Appointment) Communication. Exempt—Reason: . " " st t a�. ❑ "YES",cumulative amendments s$35,000 ❑Exempt—Reason: e��,n s CL <s, D��//6 ❑If"NO",requires approval.(Attach CC) t � INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000<$100,000 ❑ "YES",the total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services ->85,000<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount ❑If ❑ If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City "NO",amount exceeding authority requires Council Council approval.Attach coov of Council Administrator approval.Attach copy of Council Communication. Communication. ❑ If applicable,attach copy of Council Communication ❑Exempt—Reason: ❑Exempt—Reason: ❑Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are ❑Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement Renewal Procurement approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. ❑If"NO",Council approval is required.Attach copy of Council Communication Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Project Number -_ _ - Account Number CS( 4'--6-) - 7g.©--e-v $ ? a—o Project Number -_ _ _ Account Number - Project Number_ _ _ _- I _ Account Number - Employee Signature: /-- Department Head Signature: / -Vf f �� tEqua .4 greater than .5,000 City Administrator: ,�l�7�� 9 �c �sG- (Equal to or i7-r tha `i I . or 10%) Funds appropriated for current fiscal year: �/ NO / Comments: trance Dir:4jEquaf to or greater than$5,000) Date Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018