HomeMy WebLinkAbout2019-183 20190501 Ashland Construction CITY OF
ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO. 1
PROJECT: PLAZA SIDEWALK CURB AND GUTTER DATE: 06/24/19
LOCATION: ASHLAND PLAZA PROJECT NO.:
CONTRACTOR: ASHLAND CONSTRUCTION
You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the
Engineer:
Item No. Description Quantity Unit Price 1 Amount
Item#1 Retaining Wall 28 LF $ 130.00 $ 3,640.00
Item#2 _Colored Concrete Sidewalk 250 SF $ 15.00 $ 3,750.00
Item#3 12 inch Concrete Curb _ 141 LF $ 65.00 $ 9,165.00
Item#4 Limited Traffic Control Reduction LS $ (2,000.00) $ (2,000.00)
Item#5 Erosion And Sediment Control LS $ (2,000.00) $ (2,000.00)
Total this Change Order $ 12,555.00
Previous Change Order $ -
Original Contract Total $ 83,845.00
Revised Contract Total $ 96,400.00
PERCENT CHANGE OF ORIGINAL CONTRACT 15.0%
The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to
the contract and all provisions of the contract will apply.
Recommended By: Zareil 6 -of y - 2. 019'
Projec Manager Date
Approved By: .2 s J / 1
ublic o . Director Date
Accepted By: '1 %I/ `% ( " ♦ __._11 At
Contractor Da e
ENGINEERING Tel:541-488-5347
20 E.Main Street Fax:541-488-6006 =,
Ashland,Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
G:\pub-wrks\eng\2019 Project Year\2019-08 Plaza Sidewalk lmprovements\Admin\Accounting Project Worksheet Payment Memo\Project Accounting Worksheet and Payment Memo Template.xlsx
Wei
Purchase Order
,` CITY i RECOiR.rER Fiscal Year 2019 Page: 1 of: 1
B City of Ashland
I ATTN: Accounts Payable Purchase
L 20 E.L
Ashland, OR 97520 Order# 20190501
T Phone: 541/552-2010
O Email: payable @ashland.or.us D /
r `!
V H C/O Purchasing Division
E ASHLAND CONSTRUCTION I 90 North Mountain Ave
N 102 PLEASANT VIEW p Ashland, OR 97520
TALENT, OR 97540 Phone: 541/488-5354
O T Fax: 541/488-5320
R O
Paula Brown
05/22/2019 1508 FOB ASHLAND OR/NET30 Ci Accounts Pa able
Plaza Sidwalk Curb and Gutter
1 Downtown plaza sidewalk, curb and gutter and ADA ramp 1 $83,845.0000 $83,845.00
construction
Goods &Services Agreement
Completion date: 1/31/2019
Project Account:
2 ADDED: Processed change order 07/03/2019 (for FY 2019) 1 $12,555.0000 $12,555.00
Change Order No. 1
Plaza sidewalk curb and gutter
Project Account:
GL SUMMARY
081200-602400 $96,400.00
By C l/I Date: t 1311
Authorized Signature 96 400.00
free
L FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier!Contractor!Consultant: Ashland Construction 'Total`amount:Otos
l con-tiactaffiend`rnt
Purchase Order Number: 20190501 '
Title l Desenptlon:Plaza sidewalk curb and gutter l' '�12 5 SJ.'.00
r
❑ Per attached contract amendment
Contract Amendment
Original contract amount $83,845.00 100 %of original contract
Total amount of previous contract amendments 0 %of original contract
Amount of this contract amendment 12,555 14 %of original contract
TOTAL AMOUNT OF CONTRACT $96,400.00 114 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terns and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;h)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total tern greater than allowed in the solicitation document
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES■ NO' (If"NO",requires Council approval!Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
❑'YES°,the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s$6,000. ❑ °YES°,the total amount of cumulative amendments ❑NES°,the total amount of original contract and
❑If°NO°,amount exceeding authority requires 825%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s
Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees.
Communication. ❑If°NO°,amount exceeding authority requires ❑If°NO",amount exceeding authority requires Council
❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt—Reason:
❑ °YES°,Direct appointment s$35,000 ❑ Exempt—Reason:
❑ If°NO°,requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods&Services-$5,000 to$100,000 ❑ °YES°,the total amount of cumulative amendments ❑ Written Findings:Document the nature of the
Personal Services -$5,000 to$75,000 825%of original contract amount or$250,000 emergency,including necessity and circumstances
❑� NES',the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25%of original contract amount 0 If ❑If°NO°,amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO',amount exceeding authority requires Council Council approval.Attach copy of Council Administrator
approval.Attach copy of Council Communication. Communication. ❑ If applicable,attach copy of Council Communication
❑ Exempt—Reason: ❑ Exempt—Reason: ❑ Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES°,the total amount of original contract and cumulative amendments are ❑NES°,the original contract was approved by City Council.
' within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If'NO°,Council approval is required.Attach copy of Council Communication.
❑ If°NO°;amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
c # / �-° 6 oF--zP o
Expenditure must be charged t the appro date. count numbe -b the fir$ncials to reflect the actual expenditures accurately.
Employee Signature: I ii.' /, ,i,„..te/Department Head Signature: a '� ' / 4 'Jua1 2a r 9
jf otal amo int of cdntrac2$5,000)
City Administrator: .
QQQ� y� (Equal to or greater than$25,000 or 10%)
Funds appropriated for current fiscal year ES NO '^'flrti Wf)—'44/1
Deptu Finance Director(Equal to or greater than$5,000) Date
Comments:
Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3115/2018