HomeMy WebLinkAbout2019-187 20181144 CH2M Hill Engineers, Inc •
AMENDMENT NO. 2
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
("City")
and
CH2M HILL ENGINEERS, INC.,
("Contractor")
for
WWTP EFFLUENT OUTFALL RELOCATION DESIGN SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective 12/06/2017 (the "Agreement") for Contractor to provide professional
engineering and design services for the wastewater treatment plant outfall relocation
preliminary design and permitting services; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement and increase the compensation.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: December 31, 2018 September 30, 2019
2. Amend the Compensation as follows, with strikeout wording deleted and underscored
wording added:
COMPENSATION: $393,258.00$395,758.00
3. Amends the original scope of work per attached Exhibit A.
4. This Amendment No. 2 is effective upon being signed by both parties.
5. Except as specifically modified by this Amendment No. 2, the terms and conditions of the
Agreement remain in full force and effect.
Page 1 of 2: Amendment No. 1 to Personal Services Agreement
IN WITNESS WHEREOF the parties have caused this Amendment No. 2 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
CITY OF ASHLAND,ORE I N CH2M HILL ., INE 'S,INC. -TRACTOR)
By: L,( Al By %� %��`Z„al
Printed Name: 41` A , Pacilkrs, P rinted Name: p/ li4,✓Fa
Title: l.,(Ty Wtvl5j1'Iw" L Title: .66/G/vi 'Y/J�,li�iti eK
Date: i I I Co Date: 3-2 d/191
Page 2 of 2: Amendment No. 1 to Personal Services Agreement
•
CH2M
2020 SW 47 Ave,Suite 300
2/11M
• Portland,OR 97201
O+1 503 235 5022
s"' www.ch2m.com
July 1,2019
Paula C. Brown, PE
Public Works Director
City of Ashland AMENDMENT NO. 2
Public Works Engineering ATTACHMENT A
20 E. Main Street
Ashland,OR 97520
Subject: PROJECT#2013-21-D,WASTEWATER TREATMENT PLANT-OUTFALL RELOCATION DESIGN AND
CONSTRUCTION SERVICES—Amendment No.2 Scope of Services
Dear Ms. Brown,
See below for a proposed scope of work and budget to perform additional requested work.
Background
Jacobs Engineering doing business as CH2M HILL Engineers, Inc(Consultant)has been working for the
City of Ashland(City) under a Contract for Personal Services#2013-21-D "WWTP Effluent Outfall
Relocation Design"(Agreement). The Agreement performance period ended December 31, 2018 and all
deliverables noted in the Agreement have been submitted to the City and various permitting agencies.
The City wishes to formally describe and include a new area in the Wetlands Delineation Report(Report)
currently under review by the Oregon Department of State Lands(DSL)to extend the validity of the
wetland determination to a full 5-year period. The new area to be included is an area within the outfall
relocation study boundary that was covered under a previous wetland determination that otherwise
expires in 2-years.
Scope
The scope of work associated with this change order includes the following:
• Establish sample plots and collect photographs and observations in the field to delineate the
newly incorporated area
• Update the existing Report figures and text to adequately describe the new field data points,
observations, and resulting changes to the wetland delineation boundaries
• Communicate changes to the Report to DSL
• Submit revised electronic and hardcopy versions of the Report to City and DSL
Deliverables
Deliverables will include one final electronic pdf copy and four(4)hardcopies of the updated Wetland
Delineation Report for replacement of the Report in the Joint Permit Application 3-ring binders(2 for City
and 2 for agencies).
Schedule
The DSL has requested any changes to the Report be submitted by August 7,2019.Assuming notice to
proceed from the City by July 8,2019, Consultant will complete work by July 29, 2019.
This agreement will extend the currently expired date for completion of the Agreement to September 30,
2019.
Budget
Work will be completed in accordance with Agreement terms on a time and materials basis not to exceed
$2,500.
Please contact me at 503.736.4372 or Jason.Smesrud@ch2m.com if you have any questions regarding this
proposal.
Sincerely,
CH2M HILL Engineers, Inc.
fr
4.------ __
Jason Smesrud, PE
Project Manager
PAGE 2 OF 2
Purchase Order
WA,111
Fiscal Year 2018 Page: 1 of: 1
CITYht..- ►�. =1� g:�3►,1� ��_ i,��� �_����i:� ,��_» _
.` limit = 'i �j Ea-]�'t�� i��Cl1�•�-�`i�
B City of Ashland
I ATTN: Accounts Payable • Purchase
L Ashland, OR 97520 Order# 20181144
T Phone: 541/552-2010
0 Email: payable @ashland.or.us
V H C/O Public Works Department
E CH2M HILL ENGINEERS, INC I 51 Winburn Way
N 2020 SW FOURTH AVE, SUITE 300 P Ashland, OR 97520
PORTLAND, OR 97201 Phone: 541/488-5347
O T Fax: 541/488-6006
R O
Paula Brown
12/15/2017 1249 � - FOB ASHLAND OR/NET30 Cit Accounts Pa able
WWTP Relocation Design
1 Professional engineering and design services for the Wastewater 1 $361,231.0000 $361,231.00
Treatment Plant Outfall Relocation Preliminary Design and
Permitting
Contract for Personal Services
Beginning date: December 6, 2017
Completion
Project Account: E-201321-999
2 Processed change order 04/23/2018 1 $32,027.0000 $32,027.00
Change Order No. 1
Project Account: E-201321-999
3 ADDED: Processed change order 07/23/2019 1 $2,500.0000 $2,500.00
Amendment No. 2
Completion date; 09/30/2019
Amends scope of work per attached Exhibit A
Project Account: E-201321-999
*************** GL SUMMARY***************
086100-704200 $395,758.00
By: Date: 1 c)-i I C4 =—=
Authorized Signature - - - $395 758.00
!y2 a ?/(e5 ��
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier)Contractor)Consultant Cn2M Hill Total amountOfrthisi
rdontra tl ameriddrerit:
Purchase Order Number: 20181144 n C
Title I Description:Engineering Services for the YVWiP p 2;5,00.0,('
El Per attached contract amendment •
Contract Amendment
Original contract amount $361,231.00 100 %of original contract
Total amount of previous contract amendments 32,027.00 8.8 %of original contract
Amount of this contract amendment 2,500.00 6.9 %of original contract
TOTAL AMOUNT OF CONTRACT $395,758.00 15.7 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement 2)The amendment is necessary to comply with a change in law That affects performance of the contract 3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the
' amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES• NO* (If"NO",requires Council approval l Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s$6,000. ❑ °YES",the total amount of cumulative amendments ❑'YES",the total amount of original contract and
❑If"NO",amount exceeding authority requires 525%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,5
Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attomey Fees.
Communication. ❑If"N0",amountexceeding authority requires ❑If"NO",amount exceeding authority requires Council
❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt—Reason:
❑ "YES",Direct appointment s$35,000 ❑ Exempt—Reason:
❑ If°NO",requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods&Services-$5,000 to$100,000 ❑ 'YES",the total amount of cumulative amendments ❑ Written Findings:Document the nature of the
Personal Services -$5,000 to$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances
❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25%of original contract amount. 0 I ❑If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator
approval.Attach copy of Council Communication. Communication. ❑ If applicable,attach copy of Council Communication
❑ Exempt—Reason: ❑ Exempt—Reason: ❑ Exempt—Reason:
SPECIAL PROCUREMENT • INTERGOVERNMENTAL AGREEMENT
❑'YES",the total amount of original contract and cumulative amendments are ❑"YES",the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If'NO",Council approval is required.Attach copy of Council Communication.
❑ If'NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
-a,G1311 o<top0,--tOLu
Expenditure must be charged to e appropfiat-.ccoun umbersfoit-. ,ancial to refle„ actual expenditures accurately. /
Employee Signature: A r\• A_ Is AUka A ! !. • 'pa ment Head Signature: ' s /7 Jcrt-Zor4
j (Total aunt ofcantrdct2 000)
City Administrator: + 1 14 I 15
//1� ,,II'' (Equal t•or, eaftthan$25,000 or 10%)
Funds appropriated for current fiscal year ( YffS / NO f0. to�if f
�\ // Deptury Finance Director(Equal to or greater than$5,000) ate
Comments:
Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018
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