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Home My WebLink About2019-188 20190268 HDR Engineering Inc AMENDMENT NO. 1 to PERSONAL SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and HDR ENGINEERING INC., ("Contractor") for DESIGN OF A 7.5 MGD WATER TREATMENT PLANT SERVICES RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective October 29, 2018 (the "Agreement") to Contractor provide design of a 7.5 MGD(million gallon day)water treatment plant services; and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: COMPLETION DATE: June 30, 2019 December 31, 2020 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force and effect. Page 1 of 2: Amendment No. 1 to Personal Services Agreement If IN WITNESS WHEREOF the parties have caused this Amendment No. I to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND,OREGON HDR ENGINEERING INC.(CONTRACTOR) By: /4.4.-ftfie-4.___, By: e Printed Name: f4-44.44- . ,/Cew J Printed Name: 7-ac-4,...,� Title: elA) 7;1/2-6-6 7"02 Title: VI.6 e Pr'l';4'01 f Date: /69,/a e...y Zo f9 Date: 17/0.0 Page 2 of 2: Amendment No. 1 to Personal Services Agreement L gill . Purchase Order 1 ' Fiscal Year 2019 Page: 1 of: 1 B City of Ashland ' it i-— i - la��l,[ �T9r��i��(�.,_ti I ATTN: Accounts Payable L 20 E. Main Purchase 20190268 L Ashland, OR 97520 Order# T Phone: 541/552-2010 0 Email: payable @ashland.or.us `` V H C/O Public Works Department E HDR ENGINEERING INC 1 51 Winburn Way N PO BOX 74008202 P Ashland, OR 97520 D O CHICAGO, IL 60674-8202 T Faxn541/488 600647 R O Paula Brown 11/02/2018 2369 FOB ASHLAND OR/NET30 Ci Accounts Pa able 7.5 MGD WTP Phase 1 1 MODIFIED: Design of a 7.5 MGD Water Treatment Plant 1 $',003,576.0000 $1,003,576.00 PHASE 1 Personal Services Agreement Completion date: 06/30/2019 2/11/19-Per Miranda Iwamoto Project#201531 is not longer being used, project numbers for both lines changed to 201820-999.-NT Processed change order 07/23/2019 Completion date; December 31, 2020 Project Account: E-201820-999 Project Account: E-201820-999 ............... GL SUMMARY ............... 081900-704200 $903,218.40 083800 -704200 $100,357.60 By ( h k Date: 9/ "�l j( 1 q - Authorized Signature MUDo - — $1 003 576.00 ��,� ..--.„`:7_,.--:::_--_ FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier I Contractor I Consultant: HDR Engmeedng,Inc. Total amount"of this' coritfactarrfend-mentr Purchase Order Number: 20190268 Title 1 Description:wrP design $ date Change Only ❑ Per attached contract amendment _ Contract Amendment Original contract amount $1,003,576.00 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OF CONTRACT $ %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract o)The amended contract does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO* (If"NO",requires Council approval/Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT•Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT.QRF or ❑"YES°,the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. ❑ "YES",the total amount of cumulative amendments ❑"YES",the total amount of original contract and ❑If°NO°,amount exceeding authority requires 525%of original contract amount or$250,000 cumulative amendments s$100K for Goods B Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. ❑if"NO",amount exceeding authority requires ❑If'NO",amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt—Reason: ❑ °YES',Direct appoinnent s$35,000 ❑ Exempt—Reason: ❑ IM MO",requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100,000 ❑ "YES",the total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services -$5,000 to$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less, requiring the contract amendment amendments s 25%of original contract amount ❑If ❑If"NO',amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator approval.Attach copy of Council Communication. Communication. ❑ If applicable,attach copy of Council Communication ❑ Exempt—Reason: ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are ❑"YES°,the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If'NO",Council approval is required.Attach copy of Council Communication. ❑ If'NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Expenditure must be charged o the appro.date account none forth-financials to reflect the actual expenditures accurately. Employee Signature. A.k& kii1 �! i,/t &ii Department Head Signature: /SJUL 20,9 (Total amo t of contract 2$5,000) // City Administrator: (Equal to or greater than$25,000 or 10%) Funds appropriated for current fiscal year YES / NO Deptury Finance Director(Equal to or greater than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018