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2019-189 20200074 I- Secure Inc
• GOODS AND SERVICES AGREEMENT (LESS THAN $25,000) • PROVIDER: iSecure, Inc. CITY OF PROVIDER'S CONTACT: Chris Isabell, President ASHLAND 20 East Main Street ADDRESS: 1235 NE 6th Street, PO Box 2541 (97528), Ashland,Oregon 97520 Grants Pass, Oregon 97526 Telephone: 541/488-5587 Fax: 541/488-6006 PHONE: 541-479-1425 FAX: 800-884-8410 EMAIL: chris @i-secure.co This Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and iSecure, Inc., (a domestic/foreign business corporation) ("hereinafter"Provider"), for Confidential Document Shredding Services. 1. PROVIDER'S OBLIGATIONS 1.1 Provide confidential document shredding services as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page I of 5: Agreement between the City of Ashland and iSecure, Inc. 1..3 Provider shall,at its own expense, maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $21,127.46 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as "Exhibit A"predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the service fees outlined in the Service Proposal as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$6,000.00 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. Page 2 of 5: Agreement between the City of Ashland and iSecure, Inc. • 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors,or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods. Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects, fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor, material and manufacture. Provider shall transfer all warranties to the City. 4. SUPPORTING DOCUMENTS The following documents are,by this reference,expressly incorporated in this Agreement,and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The City's written Invitation to Bid/Intermediate Procurement for Confidential Document Shredding dated June 5, 2019. • The Provider's complete written Service Proposal dated June 5, 2019. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5.1.1 Termination of this Agreement; Page 3 of 5: Agreement between the City of Ashland and iSecure, Inc. • 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from September 1, 2019 on behalf of the City as set forth below (the "Effective Date") and shall continue in full force and effect until August 31, 2021, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen(14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland Purchasing Kari Olson 90 N. Mountain Ashland, Oregon 97520 Phone: (541) 488-5354 With a copy to: City of Ashland—Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541)488-5350 If to Provider: iSecure, Inc. Attn: Chris Isabell, President 8. WAIVER OF BREACH Page 4 of 5: Agreement between the City of Ashland and iSecure, Inc. One or more waivers or failures to object by either party to the other's breach of any provision,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: I-SECURE, INC. • C By: ilk �.�1� By: Signature' Signature Y.--,g.t1 . (U( «5 , i- Printed Name 4 Printed Name C T M Title Title /7:711 el '] l / ! l 20/ 9" Date �j Date O ,� o `� -5 Purchase Order No. (W-9 is to be submitted with this signed Agreement) Page 5 of 5: Agreement between the City of Ashland and iSecure, Inc. OnSite Document Shredding Service Proposal City of Ashland 40 North Mountain Ashland, OR 97520 June 5, 2019 dP iffpcirre INFORMATION SECURITY PO Box 2541 GrantsPass, OR 97528 (541) 479-1425 www.theshredconnpany.com • ifigs �—,: I,NFDRYAril N girggplury Wednesday,June 5, 2019 City of Ashland Kariann Olson. 90 N.Mountain Ave. Ashland,OR 97520 RE: Invitation to Bid—Document Shredding Services Dear Ms.Olson, Thank you for asking iSecure to bid on the upcoming 2-year service contract for the City of Ashland. The quoted prices are firm for the duration of the 2-year contract. I have enclosed our proposal with the following contents: - Company Overview - Service Fees and Options - Security Bin Options - NAID Certification credentials,2019-2020 - Insurance Certificate sample Please let me know if you have any questions. We also have the ability to securely destroy computer hard drives on-site or off-site. Sincerely, Chris Isabel! President iSecure Inc. 1235 NE 6th Street Grants Pass,OR 97526 (541)479-1425 www.i-secure.co jwecure INFLIMMATION fECURITY CITY OF ASHLAND OnSite Document Destruction Proposal Quoted 6/05/2019 iSecure Service Advantages Not all shredding services are created equal. Consider the benefits of working with iSecure Inc... w g NAID "AAA" Certified This is the highest security rating mark in our industry,and you can be sure that you are receiving the highest standard of security and care available. iSecure has continuously maintained certification since April 2006. The National Association of Information Destruction (NAID)certifies our equipment,procedures and personnel annually. To learn more orto verify our certification status go to the following web address,www.naidonline.org/certification.html. Compliance Support 1 Certificates of Destruction Industry and state and federal regulatory requirements such as HIPAA and FACIA require certain due diligence,selection,and/or recordkeeping procedures be implemented and maintained. To help you achieve compliance iSecure Inc.provides the documentation that you need,including... • Certificates of Destruction—provided at the time of service. We keep duplicates of each certificate. • HIPAA/FACTA Compliant Agreements—our agreements support the latest regulatory requirements including HITECH and Red Flag. • NAID Certification is accepted as written selection criteria for due diligence requirements including FACTA. Closed Chain of Custody Your confidential material stays in our custody from the time we shred it to the pulping process—no transfers. This is more secure and should give you confidence your material is being handled responsibly and is recycled,not land filled. 100% Recycled We handle the transfer and recycling of all of your confidential paper. Currently our shredded paper is being processed and the International Paper facility in Eugene,Oregon. Environmental Impact Reporting At least annually we provide this report which details the impact your shredding and recycling efforts produces. 12 mo. Service Schedule In an effortto help you get the most out of your shredding service we produce annual service calendars for you to post. We stick to our schedules 99%of the time,but in the event we change our schedule you will be called at least 24 hours in advance. Materials In addition to paper we can securely destroy plastics,media(tapes,CDs,x-ray)and hard drives. Special containers are provided for these materials so we can segregate them from your confidential paper. Office: (541)479-1425 Fax:(800)884-8410 PO Box 2541 Grants Pass OR 97528 www.theshredcompany.com FeCu/e INFORMATION SECURITY 11. CITY OF ASHLAND • OnSite Document Destruction Proposal — ROUTE SERVICE Quoted 610512019 SERVICE OPTIONS & CHARGES We charge you based on the number of containers that we empty and shred each time we service your location. You have the option to alter your service options including number and type of containers and service frequency. Rates are firm and effective 9/01/2019 to 8/31/2021. Address Location/Dept. Service Cycle Container Type Rate per Container 1 City of Ashland Police Dept. Every 2 Weeks 2 ea.,65gaI Bin $25.00 15t Bin '/ 90 North Mountain Ave. �� $20.00 2nd Bin Ashland,OR 97520 NAIL)Certified OnSite Service Municipal Every 8 or 12 Court weeks 1 ea., Console AAAY $25.00 Recorder's Office (storage unit) Bi-Annually 25-30 ea., 65g. Bins[file $25.00 1st 2 bins boxes] $15.00 ea.adds! OTHER CHARGES • Minimum Stop Charge $25.00 • Fuel Surcharges None • Account Maintenance Fees None • Container Rental Fees None • Other Media Types: $8.00 per 1.2 cu.ft.box of material(i.e.CD ROMs,backup tapes,VHS tapes) NOTES 1. Rate/Service refers to the rate per container per service. 2. No charge for empty containers. Office:(541)479-1425 Fax: (800)884-8410 PO Box 2541 Grants Pass OR 97528 www.theshredcompany.com Security Container Options Securit y Bin 1 a 35, 65 and 95 gallon capacities. '' Holds approximately 100Ibs., 250 lbs. and 400 lbs. of paper respectively. Ideal value where space allows. I Security Console For use in professional environments or where space is an issue. A fax machine or printer may be placed on top. 36" height. 24" x 20" 9 a 1 ,U Personal Document 1 --+ Container (PDC) With up to 50-70 lbs holding capacity, the PDC is an ideal office collection alternative to the Tradi- tional tional consoles particularly where frequency is required and space is limited. entre pi INFORMATION RECURITY PO Box 2541,Grants Pass,OR 97528—(541) 479-1425—www.theshredcompany.com a < ` 1 ^ • `v o e4 0 v W v q r �0Z j ; r e a ' y, a 0i gyp od n j-Cr 7i_n 0T ` o-� n n�a : t S v �• i c v ti i v v ri ,i( ,i i v v 1i 5 i v i v ri 1 v i,4 i v t v ct i. r •i v v „i� v fi c 'v o v ue'i vf„' v �i i r v,i i a ,;, v v •i` v v ,;, r ,;, v „ v v fi,v „v 6 [Q ° �;1 • �r - : 1Secure Inc . L- Not ;i o is Hereby Granted NAID AAA Certification t1 R∎ ° by the National Association for Information Destruction ;am 0° ±3:1 The National Association for Information Destruction(NAIDOO) is ,' ° c TM the non-profit trade association recognized globally as the secure - `' • 'ti data destruction industry's standards setting and oversight body. -e !. �� °° The certificate holder has met the rigorous requirements of the y AAA ti :. °a g D° NA ID AAA Certification program ram and demonstrated through .'i� NAID CERTIFIED announced and unannounced audits that its security processes, °ica' °° procedra es, systems, equipment, and h aiming meet the standards D ts'cal i of care required by all known data protection regulations.* °atit7 F7 C°° w_.ySao_ . As a result, NA/D AAA Certification also serves to meet all data ° °C'tg 0 c°° •- controller vendor selection due diligence regulatory requirements. n ty k9,io cS - D ■f°r IV ` The certificate holder is NAID AAA Certified for the following services and media o `"1 KM 0 ts, types: Valid Through: April 30, 2020 - e c7- • Mobile Operation Endorsed for Paper/Printed Media&Physical Z g cx Liter ° Hard Drive Destruction n °D rs ti* `7C- Applicable to the following location(s): NAID Certification Program Official e4.iy 0F. • 1235 NE 6th Street, Grants Pass, OR 97526 USA _ ``a ' j l °° �X *NAID AAA Certification specifications arc regularly evaluated/amended as necessary and service provider compliance is verified to ensure ongoing conformance with all known data °D�t to ic7",„ - protection.regulations including The Privacy Act(Australia),GDPR(Europe),l-iIPAA,GLIIA,FACTA,State-level requirements(USA),and PiPEDA,PIPA,PHIPA(Canada)in their relevant • o° M, ' jurisdiction(s),as well as with related risk assessment,incident reporting and data breach reporting procedures and training as required therein or separately. o / 9 e e " Ni.,") , „ �ty�'93 vNp ',\‘ ,,, '9t5`LI Nt °/e V ,i< i e, .e. r' a 'e < e e, �e e, is � 11T e .'i .i'. r'. le. i< i.. �e< >�q�t, '•a l° nl.2:v .:v:I, '� ICS '1° �1°. �Ic� °Ic tl°GZOCs."gl°Cs� tg_. .1 ' °(°,,° .1:, 'U° c'Ic 5..D$ "0 1`sAC IG, U,!.: !. 4' ^�°�`.t ' ��c4�Vp Vat Walia tWaailAwa a gr ,- '" -. .. ';, a'rAW a rte,. _ .,��” WA �C , i e , •ar Go- r';�,•. i _aim C`i i e4Wafi la• .7,-.9- ., t a-e fie-" � ..s` w 04 e, cl a 1�, .srjlo `-isar-`�r���1_^ (j'r�1�9 tea).1).n�0°�', :Ott- 91 w 1 �(Il,�i,�y( � •, w IT alp 1� `"1° 1 i I & �...t . V 4 V y V V V V !t V V l V V ,•Y V y V V y 4 Y y i V�l 4' r �F' • V y 4 V y 41 1 y 4 V ,.V V y 4 V y 4- V y V V y 4 V „ V V y V y V y`t V y 4 V i. 4 V y V V y 9 V y '. IN OO \I ' 't' `t• ,i' t ,t, i, ,1 P t, P i 9, ,1 It 'It. •L I i t' L t, 1 9 1 t t t jtjtttll��;Q - °D.. • 2.:-:- i S e cure Inc . - °9 wilt,- l�_° " is Hereby Granted NAID AAA Certification ,�.. t -- by the National Association for Information Destruction 45 C CO' ii il rM The National Association for Information Destruction(NAID®)is _. , o, •- the non-profit trade association recognized globally as the secure ° ti 3D° ,� data destruction industry's standards setting and oversight body, fir` ! D 0)'''- AAA. J'c The certificate holder has met the rigorous requirements of the :,,,VS 6,) ,3.::. � _ NAID AAA Certification program and demonstrated through 11 '°° NAID CERTIFIED %)1, announced and unannounced audits that its security processes, , M procedures, systems, equipment, and training meet the standards t• : �► • " of care required by all known data protection regulations.* °'D' to t A.. As a result, NAiD AAA Certification also serves to meet all data - °`t e v _. °D l to At �° �, controller vendor selection due diligence regulatory requirements. Ii C1"Jo> �.i [y-- °n Nip- ti L',' - The certificate holder is NAID AAA Certified for the following services and ntedia - `'�'<1 Valid Through:April 30, 2020 - ���� EIi o> types: °D ,: Kg> • Custodial Operation Endorsed for Records Storage _°��. Jel ri tea° 6, 67------e--(D �"3� zt -Oa t'ta ti Cn° _ Applicable to the following location(s): - D t t� NAID Certification Program'Official -.4,fa A.,,a° _,- • 1235 NE 6th Street, Grants Pass, OR 97526 USA 04.1G.s :.54 t1 il'C= �t 6° *NAID AAA Certification specifications are regularly evaluated/amended as necessary and service provider compliance is verified to ensure ongoing conformance with all known data -°Ut,'�. 0 i"o°° - protection regulations including The Privacy Act(Australia),GDPR(Europe),I-IiPAA,GLBA,FACTA,State-level requirements(USA).and PiPEDA,PIPA,PHIPA(Canada)in their relevant - -.-Ng � jurisdiction(s),as well as with related risk assessment,incident reporting and data breach reporting procedures and training as required therein or separately, °o`-u Fi lits ��. r l. 6 t l t ,I 4 .C.. .. , e t P l. !, .P V.s'.,, ,t t ,t 0.00)1• r 0. r t 1 • , ,C"..• .I. ,1 •t ,'Ito• .°N,' 1�'„D�. • 2 ,b-or .-1°A' 'v-a(ri-•-a'1°VA-)1_''&-a-1:4---1°'I:c,O0_VI---°rA l-A 71'61-- �(Z,ytj�]e c )°,Gi--0 48,CØ -a °„'•°c �-Q�c a, StiI $ U4 -z-$0,aV�=-I A�1° U�Ita AVA Uc ^r r r . z r•:U .^. r^� r .�"V r ...„• M G•f 6 lAZYAUWCia='a aFaV a 1ia'aaia c� ki.ia di 6.Waia i 641-w e a ia= V az ki _ ai.._^` craw •raw'is thel'ae aWai�walevav aw�� • ISECU-1 OP ID:A 1 • `` C R CERTIFICATE OF LIABILITY INSURANCE oaTE(MM1/20191 �� 07/11/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND QR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. . IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s): PRODUCER 541-882-3471 rcizrecT August Miltenberger Midland Empire Ins.Agency . PHONE 541-882-3471 I FAX 541-883-8195 527 Main St. (AM,No,Eai:. (A/C,No): Klamath Falls,OR 97601 EMAIL august @melainc.com August Miltenberger AoDQESC: INSURER(S)AFFORDING COVERAGE NAIC p INSURERA:OhIO Casualty Insurance Co. 24074 • I SIRED INSURER B:Ohio Security Inc. Hiscox Insurance Company Grants Pass,OR 97528 INSURERC:¢ P y INSURER 0:$AIF Corporation 36196 INSURERE: ' ' INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERMOR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT IMTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, . EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR WED DL WAD POLICY EFF POLICY RTYYY 1,000,000 LTR TYPE OF INSURANCE ADD SUB POLICY NUMBER IMOLICY EFF J OYXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ X CLAIMS-MADE OCCUR X BKO57109622 04/15/2019 04/15/2020 DAMAGETOREMED 1,000,000 PREMISES 1Fa occuDenca) 8 • MED EXP(Any one person) $ 15,000 • PERSONAL BADV INJURY $ 1,000,000 2,000,000 GENI'L AGGREGATE LIMIT $ OIIT APPLIES PER: I GENERAL AGGREGATE V 1 POLICY jECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ B AUTOMOBILE LIABILITY CO ccidentSINGLELIMIT $ 1,000,000• X ANY AUTO )( BAS57109622 04/15/2019 04/15/2020 BODILY INJURY(Per person) $ OWNED AUTOS ONLY _ SCHEDULED �p C�Hp WWNN • BODILY INJURY(Per accident) 8 AUTOS ONLY — AUTOS ONLY . I ((Pete dent1AMAGE $ $ A UMBRELLA LI AB X OCCUR EACH OCCURRENCE $ 1,000,000 X EXCESSLIAB CLAIMS-MADE USO57109622 04/15/2019 04/15/2020 AGGREGATE S 1,000,000 ' DED X RETENTIONS 10000 $ D WORKERS COMPENSATION STATUTE I FFRH AND EMPLOYERS'LIABILITY YIN 738166 0610112018 0610112019 ' 1,000,000 ANY NpFICERRAEMBOEER PROPRIETOR/PARTNER/EXECUTIVE NIA E.L.EACH ACCIDENT S (Mandatory In NH) • E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION CF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ C Professional Liab MPL1973958 0610112018 06101/2019 Occurance 2,000,000 Aggregate • 4,000,000 • DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) ; . The City of Ashland its officers employees and agents are added as Additional Insured per Endt#CGt88100413&•AC85010618 but only with respects to the operations of the insured in accordance with the policy terms and conditions.Primary/Non-Contributory applies per endt above,when agreed to provide such coverage in a written contract or agreement: . • • I CERTIFICATE HOLDER CANCELLATION • CITYASH - . - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION THEREOF, NOTI City of Ashland ACCORDANCE-WITH DATE THE POLICY PROVISIONSE WILL BE DELIVERED IN 20 East Main Street Ashland,OR 97520 AUTHORIZED REPRESENTATIVE August Miltenberger I • . ACORD 25(2016/03) . ©1988.2015 ACORD CORPORATION. All rights reserved. • The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY CG 88 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY EXTENSION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART INDEX - SUBJECT PAGE NON-OWNED AIRCRAFT 2 - NON OWNED WATERCRAFT 2 PROPERTY DAMAGE LIABILITY -ELEVATORS 2 - EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) 2 MEDICAL PAYMENTS EXTENSION 3 EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES A AND B 3 ADDITIONAL INSUREDS - BY CONTRACT, AGREEMENT OR PERMIT 3 PRIMARY AND NON-CONTRIBUTORY- ADDITIONAL INSURED EXTENSION 5 ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" 6 WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/MALPRACTICE AND WHO IS AN INSURED - FELLOW EMPLOYEE EXTENSION -MANAGEMENT EMPLOYEES 6 NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 7 FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7 KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT 7 LIBERALIZATION CLAUSE 7 BODILY INJURY REDEFINED 7 EXTENDED PROPERTY DAMAGE 8 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - 8 WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. Page 1 of 8 With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. A. NON-OWNED AIRCRAFT Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liability, exclusion g. Aircraft, Auto Or Watercraft does not apply to an aircraft provided: 1. It is not owned by any insured; 2. It is hired, chartered or loaned with a trained paid crew; 3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority of the United States of America or Canada, designating her or him a commercial or airline pilot; and 4. It is not being used to carry persons or property for a charge. However, the insurance afforded by this provision does not 'apply if there is available to the insured other valid and collectible insurance, whether primary, excess (other than insurance written to apply specifically in excess of this policy); contingent or on any other basis, that would also apply to the loss covered under this provision. B. NON-OWNED WATERCRAFT Under Paragraph 2. Exclusions of Section I-Coverage A-Bodily Injury And Property Damage Liability, Subparagraph (2) of exclusion g. Aircraft, Auto Or Watercraft l is replaced by the following: This exclusion does not apply to: (2) A watercraft you do not own that is: (a) Less than 52 feet long; and (b) Not being used to carry persons or property for a charge. C. PROPERTY DAMAGE LIABILITY -ELEVATORS 1. Under Paragraph 2. Exclusions of Section I -Coverage A - Bodily Injury And Property Damage Liabil- ity, Subparagraphs (3), (4) and (6) of exclusion j. Damage To Property do not apply if such "property damage" results from the use of elevators. For the purpose of this provision, elevators do not include vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations. 2. The following is added to Section IV - Commercial General Liability Conditions, Condition 4. Other Insurance, Paragraph b. Excess Insurance: The insurance afforded by this provision of this endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis. D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part: 1. Under Paragraph 2. Exclusions of Section I-Coverage A-Bodily Injury and Property Damage Liability: a. The fourth from the last paragraph of exclusion j. Damage To Property is replaced by the follow- ing: Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire, lightning, explosion, smoke, or leakage from an automatic fire protection system) to: (i) Premises rented to you for a period of 7 or fewer(consecutive days; or (ii) Contents that you rent or lease as part of a premises rental or lease agreement for a period of more than 7 days. Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" to contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section III - Limits of Insurance. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 2 of 8 b. The last paragraph of subsection 2. Exclusions is replaced by the following: by fire, lightning, explosion, smoke or leakage Exclusions c. through n. do not apply to damage by g g, p 9 from automatic fire protection systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section III -Limits Of Insurance. 2. Paragraph 6. under Section III -Limits Of Insurance is replaced by the following: 6. Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of"property damage" to: a. Any one premise: (1) While rented to you; or (2) While rented to you or temporarily occupied by you with permission of the owner for damage by fire, lightning, explosion, smoke or leakage from automatic protection sys- tems; or b. Contents that you rent or lease as part of a premises rental or lease agreement. 3. As regards coverage provided by this provision D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) -Paragraph 9.a. of Definitions is replaced with the following: 9.a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protection systems to :premises while rented to you or temporarily occupied by you with the permission of the owner, or for damage to contents of such premises that are included in your premises rental or lease agreement, is not an "insured contract". E. MEDICAL PAYMENTS EXTENSION If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy are amended as follows: Under Paragraph 1. Insuring Agreement of Section I -Coverage C -Medical Payments, Subparagraph (b) of Paragraph a. is replaced by the following: (b) The expenses are incurred and reported within three years of the date of the accident; and F. EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES A AND B 1. Under Supplementary Payments -Coverages A and B, Paragraph 1.b. is replaced by the following: b. Up to $3,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 2. Paragraph 1.d. is replaced by the following: d. All reasonable" expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. G. ADDITIONAL INSUREDS -BY CONTRACT, AGREEMENT OR PERMIT 1. Paragraph 2. under Section II -Who Is An Insured is amended to include as an insured any person or organization whom you have agreed to add as an additional insured in a written contract, written agreement or permit. Such person or organization is an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or in part by: a. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your on going operations for the additional insured that are the subject of the written contract or written agreement provided that the "bodily injury"1 or "property damage" occurs, or the "per- sonal and advertising injury" is committed, subsequent to the signing of such written contract or written agreement; or ® 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services dffice,Inc.,with its permission. Page 3 of 8 _ I b. Premises or facilities rented by you or used by you; or c. The maintenance, operation or use by you of equipment rented or leased to you by such person or organization; or d. Operations performed by you or on your behalf for which the state or political subdivision has issued a permit subject to the following additional provisions: (1) This insurance does not apply to "bodily injury', "property damage", or "personal and ad- vertising injury" arising out of the operations performed for the state or political subdivision; (2) This insurance does not apply to "bodily injury' or "property damage" included within the "completed operations hazard". (3) Insurance applies to premises you own, rent, or,control but only with respect to the following hazards: (a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners, or decorations and similar expo- sures; or (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insur- ance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. With respect to Paragraph 1.a. above, a person's or organization's status as an additional insured under this endorsement ends when: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. With respect to Paragraph 1.b. above, a person's or organization's status as an additional insured under this endorsement ends when their written contract or written agreement with you for such premises or facilities ends. With respects to Paragraph 1.c. above, this insurance does not apply to any "occurrence" which takes place after the equipment rental or lease agreement has expired or you have returned such equipment to the lessor. The insurance provided by this endorsement applies only if the written contract or written agreement is signed prior to the "bodily injury" or "property damage". We have no duty to defend an additional insured underr this endorsement until we receive written notice of a "suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In the Event Of Occurrence, Offense, Claim Or Suit under Section IV - Commercial General Liability Condi- tions. II © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 4 of 8 2. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. Exclusions under Section I-Coverage A-Bodily Injury And Property Damage Liability: This insurance does not apply to: a. "Bodily injury" or "property damage" arising from the sole negligence of the additional insured. b. "Bodily injury" or "property damage" that occurs prior to you commencing operations at the location where such "bodily injury" or "property damage" occurs. c. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the render- ing of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failing to prepare' or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occur- rence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of, or the failure to render, any professional architectural, engineering or surveying services. s d. "Bodily injury" or "property damage" occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the 'injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. e. Any person or organization specifically designated as an additional insured for ongoing operations by a separate ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS endorsement is- sued by us and made a part of this policy. 3. With respect to the insurance afforded to these additional• insureds, the following is added to Section III -Limits Of Insurance: If coverage provided to the additional insured is required, by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declaratio ns. H. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSION This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. Condition 4. Other Insurance of SECTION IV -COMMERCIAL GENERAL LIABILITY CONDITIONS is amend- ed as follows: a. The following is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance, provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional insured's policy for damages we cover. c 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 5 of 8 b. The following is added to Paragraph b. Excess Insurance; When a written contract or written agreement, other than a premises lease, facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or primary and non-contributory, this insurance is excess over any other insurance for which the addi- tional insured is designated as a Named Insured. Regardless of the written agreement between you and an additional insured, this insurance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. I. ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. 1. The following is added to Condition 2. Duties In The Event Of Occurrence, Offense, Claim or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence" or an offense that may result in a claim or "suit" under this insurance to us; b. Tender the defense and indemnity of any claim or "suit" to all insurers whom also have insurance available to the additional insured; and c. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a"suit" by the additional insured. 2. The limits of insurance applicable to the additional insured are those specified in a written contract or written agreement or the limits of insurance as stated in the Declarations of this policy and defined in Section III - Limits of Insurance of this,policy, whichever are less. These limits are inclusive of and not in addition to the limits of insurance available under this policy. J. WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/MALPRACTICE WHO IS AN INSURED -FELLOW EMPLOYEE EXTENSION -MANAGEMENT EMPLOYEES Paragraph 2.a.(1) of Section II -Who Is An Insured is replaced'with the following: (1) "Bodily injury" or "personal and advertising injury": (a) To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co-"employee" while in the course of his or her employ- ment or performing duties related to the conduct of your business, or to your other "volunteer workers" while performing duties related to the conduct of your business; (b) To the spouse, child, parent, brother or sister of that co-"employee" or "volunteer worker" as a consequence of Paragraph (1) (a) above; (c) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1) (a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. However, if you are not in the business of providing professional health care services or providing profes- sional health care personnel to others, or if coverage for providing professional health care ser- vices is not otherwise excluded by separate endorsement, this provision (Paragraph (d)) does not apply. Paragraphs (a) and (b) above do not apply to "bodily injury" dr "personal and advertising injury" caused by an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means the "employee's" job responsibilities assigned by you, includes the direct supervision of other "employ- ees" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services gffice,Inc.,with its permission. Page 6 of 8 advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause "bodily injury" or "personal and advertising injury", or caused in whole or in part by their intoxica- tion by liquor or controlled substances. The coverage provided by provision J. is excess over any other valid and collectable insurance available to your "employee". K. NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES Paragraph 3. of Section II -Who Is An Insured is replaced by the following: 3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the expiration of the policy period in which the...entity was acquired or formed by you; b. Coverage A does not apply to "bodily injury" on "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. d. Records and descriptions of operations must be maintained by the first Named Insured. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations or qualifies as an insured under this provision. L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES Under Section IV -Commercial General Liability Conditions,;the following is added to Condition 6. Repre- sentations: Your failure to disclose all hazards or prior "occurrences" : existing as of the inception date of the policy shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or prior "occurrences" is not intentional. M. KNOWLEDGE OF OCCURRENCE, OFFENSE,CLAIM OR SUIT Under Section IV -Commercial General Liability Conditions,: the following is added to Condition 2. Duties In The Event of Occurrence, Offense, Claim Or Suit: Knowledge of an "occurrence", offense, claim or "suit" by an agent, servant or "employee" of any insured shall not in itself constitute knowledge of the insured unless an insured listed under Paragraph 1. of Section II -Who Is An Insured or a person who has been designated by them to receive reports of "occurrences", offenses, claims or "suits" shall have received such notice from the agent, servant or "employee". N. LIBERALIZATION CLAUSE If we revise this Commercial General Liability Extension Endorsement to provide more coverage without additional premium charge, your policy will automatically provide the coverage as of the day the revision is effective in your state. O. BODILY INJURY REDEFINED Under Section V-Definitions, Definition 3. is replaced by the following: 3. "Bodily Injury!..means physical injury, sickness or disease sustained by a person. This includes mental anguish, mental injury, shock, fright or death that results from such physical injury, sick- ness or disease. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 7 of 8 P. EXTENDED PROPERTY DAMAGE Exclusion a. of COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: a. Expected Or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. Q. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU Under Section IV - Commercial General Liability Conditions, the following is added to Condition 8. Trans- fer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against a person or organization because of payments we make for injury or damage arising out of your ongoing operations or your work" done under a contract with that person or organization and included in the "products-completed operations hazard" provided: 1. You and that person or organization have agreed in writing in a contract or agreement that you waive such rights against that person or organization; and 2. The injury or damage occurs subsequent to the execution of the written contract or written agree- ment. • © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. Page 8 of 8 1 Purchase Order ONO Fit Al Fiscal Year 2020 Page: 1 of: 2 B City of Ashland CITY REv0 r.1 ER I ATTN: Accounts Payable L 20 E. Main Purchase 20200074 L Ashland, OR 97520 Order# T Phone: 541/552-2010 O Email: payable @ashland.or.us V H C/O Purchasing Division E I-SECURE INC I 90 North Mountain Ave N PO BOX 2541 P Ashland, OR 97520 D GRANTS PASS, OR 97528 Phone: 541/488-5354 R O Fax: 541/488-5320 541 479-1425 Kari Olson 08/02/2019 1440 FOB ASHLAND OR/NET30 Ci Accounts Pa able _ _ Document Shredding 1 CONFIDENTIAL DOCUMENT SHREDDING 1 $2,160.0000 $2,160.00 Goods and Services Agreement Term: September 1 2019 to August 31, 2021 FY 2020- POLICE bEPARTMENT Project Account: 2 TY 2020 -MUNICIPAL COURT 1 $150.0000 $150.00 Project Account: 3 FY 2020 - UTILITY BILLING 1 $25.0000 $25.00 Project Account: 4 FY 2020 -ACCOUNTING 1 $25.0000 $25.00 Project Account: 5 FY 2020- PURCHASING 1 $25.0000 $25.00 Project Account: 6 FY 2020 - PLANNING 1 $25.0000 $25.00 Project Account: 7 FY 2020 - PUBLIC WORKS 1 $25.0000 $25.00 Project Account: 8 FY 2021 - POLICE DEPARTMENT 1 $0.0100 $0.01 Project Account: 9 FY 2021 - MUNICIPAL COURT 1 $0.0100 $0.01 Project Account: 10 FY 2021 - UTILITY BILLING 1 $0.0100 $0.01 Project Account: CONTINUED ON NEXT PAGE Purchase Order F1411 Fiscal Year 2020 Page: 2 of: 2 /r B City of Ashland I ATTN: Accounts Payable Purchase 20200074 L 20 E. Main Order# Ashland, OR 97520 T Phone: 541/552-2010 O Email: payable @ashland.or.us ✓ H C/O Purchasing Division E I-SECURE INC 1 90 North Mountain Ave N PO BOX 2541 P Ashland, OR 97520 D GRANTS PASS, OR 97528 Phone: 541/488-5354 O T Fax: 541/488-5320 R O z togagtohrzWioili.1,I _ ; Kari Olson 541 479-1425 a<< - –— 08/02/2019 1440 —� _ is - 440 FOB ASHLAND OR/NET30 Cit Accounts Pa able RAN a -._._ 11 FY 2021 -ACCOUNTING 1 $0.0100 $0.01 Project Account: 12 FY 2021 - PURCHASING 1 $0.0100 $0.01 Project Account: 13 FY 2021 - PLANNING 1 $0.0100 $0.01 Project Account: 14 FY 2021 - PUBLIC WORKS 1 $0.0100 $0.01 Project Account: ******..******* GL SUMMARY ********.*****. 010400 -601100 $150.01 030700-604100 $25.01 030800-604100 $25.01 030900 -604100 $25.01 061100 -602351 $2,160.01 081100-604100 $25.01 092700 -604100 $25.01 1 — 1 V.Date: i&Ii Authorized Signature = —.-_ "FORM #3 CITY OF AS REQUISITION Date of request: 08/01/2019 Vendor Name I-Secure,Inc. Address,City,State,Zip Contact Name Telephone Number Email address SOURCING METHOD ❑ Exempt from Competitive Bidding • ❑ Emergency ❑ Reason for exemption:_ ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council:_ ❑ Written quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council communication) _(If council approval required,attach copy of CC) ❑ Small Procurement Cooperative Procurement Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award � Date approved by Council:_ Contract#_ ❑ Verbal/Written quote(s)or proposal(s) —(Attach copy of council communication)• ❑ State of Washington Contract# Intermediate Procurement ❑ Sole Source ❑ Other government agency contract GOODS&SERVICES' ' 'z'c- ❑ Applicable Form(#5,6,7 or 8) Written quote or proposal attached Agency $5,000 to$100,000 ❑ q p p Contract#. El (3)Written quotes and solicitation attached ❑ Form#4, Personal Services$5K to$75K Intergovernmental Agreement PERSONAL SERVICES ID Special Procurement ❑ Agency $5,000 to$75,000 ❑ Form#9,Request for Approval Date original contract approved by Council: ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached (Daate) ❑ (3)Written proposals/written solicitation Date approved by Council:_ _(Attach copy of council communicat ) ❑ Form#4, Personal Services$5K to$75K Valid until: (Date) Description of SERVICES Total Cost CONFIDENTIAL DOCUMENT SHREDDING Departments: Utility Billing 030700 604100,Accounting 030800 604100,Purchasing 030900 604100,Planning 092700 604100, Legal 010300 604100,Public Works 081100 604100 Item# Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $ cc: (-e' e -62'C'✓ct2 _.'�, Project Number -_ – _ Account Number - $–,- - -1- - -•— — • Project Number – _ – Account Number • $– - - -1- - - - - Project Number -_ – Account Number - $–,— — —1- - -•– – *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisitign form,I certify that the City's public contracting requirements have been satisfied. ` 11 to Employee: e'''`ate m- ° ` "° Department Head: ` ' r p y G't (Equal to or greater than$5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES / NO Deputy Finance Director-(Equal to or greater than$5,000) Date Comments: Form#3-Requisition FORM #3 CITY OF ASHLAND REQUISITION Date of request: I 07/25/2019 Vendor Name I-SECURE,INC Address,City,State,Zip PO BOX 2541,GRANTS PASS, OR 97528 Contact Name CHRIS ISABELL Telephone Number (541)479-1425 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding El Emergency ❑ Reason for exemption:_ ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(Attach copy of council communication) _(If council approval required,attach copy of CC) ❑ Small Procurement Cooperative Procurement Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council:_ Contract#_ ❑ Verbal/Written quote(s)or proposal(s) _(Attach copy of council communication) ❑ State of Washington Intermediate Procurement Sole Source Contract#_ ID Sole Other government agency contract GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Agency $5,000 to$100,000 [1I Written Written quote or proposal attached Contract# El (3)Written quotes and solicitation attached ❑ Form#4, Personal Services$5K to$75K Intergovernmental Agreement PERSONAL SERVICES El Special Procurement ❑ Agency $5,000 to$75,000 ❑ Form#9,Request for Approval Date original contract approved by Council: ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached (Date) ❑ (3)Written proposals/written solicitation Date approved by Council: _(Attach copy of council communication) ❑ Form#4, Personal Services$5K to$75K Valid until:_ (Date) Description of SERVICES Total Cost Shredding Services,Every 2 weeks,On-Site Shred.Service is for 2(65 Gallon)bins($25 for 1st bin, $20 for 2nd bin). $ 4,320.00 FY2020,FY2021 $2160.00 per year Account 061100.602351 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost 1 FY2020 Shredding Services . !p 2160 2160 FY2021 Shredding Services ) 2160 2160 1 g 1.( TOTAL COST Per attached quotelproposal ( / $ f° 4320.00 Project Number _ — — Account Number 0 e 1 1 0`13--6`a1L--2--3"-%'-1 $_,_ _ ?,± 6 0 •0 0 Project Number -_ — Account Number • $—,- - -_- - -•— — Project Number -— _ — Account Number - $—_- - -,- - -•- — *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this req •n form,I c that the C ..•is contracting requirements have been satisfied. Employee. V is _ Department Head: 'r (Equal to or greater than$5,000) i City Administrator: Department ManagerlSupervi c ..V 4L . y (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES / NO Deputy Finance Director-(Equal to or greater than$5,000) Date , Comments: iii Form#3-Requisition Wei Purchase Order ,MS Fiscal Year 2020 Page: 1 of: 2 ate `g,+ 1 4= VG _ =0 N t M as ?31RRiil = 1 ERIE B City of Ashland ` I ATTN: Accounts Payable L 20 E. Main Purchase 20200074 L Ashland, OR 97520 Order# T Phone: 541/552-2010 O Email: payable @ashland.or.us V H C/O Purchasing Division E I-SECURE INC I 90 North Mountain Ave N PO BOX 2541 P Ashland, OR 97520 D GRANTS PASS, OR 97528 Phone: 541/488-5354 R T Fax: 541/488-5320 R O 541 479-142.5 IMMIMII. Kari Olson _ ----,,(_-17,]. .: _ 1: _>_ayi=ieei-)ell=a==--p(ai =_ 08/02/2019 1440 FOB ASHLAND OR/NET30 City Accounts Payable =tea? Document Shredding 1 CONFIDENTIAL DOCUMENT SHREDDING 1 $2,160.0000 $2,160.00 Goods and Services Agreement Term: September 1 2019 to August 31, 2021 FY 2020 - POLICE bEPARTMENT Project Account: 2 TY 2020 - MUNICIPAL COURT 1 $150.0000 $150.00 Project Account: 3 FY 2020 - UTILITY BILLING 1 $25.0000 $25.00 Project Account: 4 FY 2020 -ACCOUNTING 1 $25.0000 $25.00 Project Account: 5 FY 2020 - PURCHASING 1 $25.0000 $25.00 Project Account: 6 FY 2020 - PLANNING 1 $25.0000 $25.00 Project Account: 7 FY 2020 - PUBLIC WORKS 1 $25.0000 $25.00 Project Account: 8 FY 2021 - POLICE DEPARTMENT 1 $0.0100 $0.01 Project Account: 9 FY 2021 - MUNICIPAL COURT 1 $0.0100 $0.01 Project Account: 10 FY 2021 - UTILITY BILLING 1 $0.0100 $0.01 Project Account: CONTINUED ON NEXT PAGE Purchase Order Pr. Fiscal Year 2020 Page: 2 of: 2 =et zo-��I+i Ke P''{S=.�Ie li�p�Ei�5�31E�9�i�i�=1A--�= � B City of Ashland I ATTN: Accounts Payable Purchase 20200074 L 20 E. Main Order# Ashland, OR 97520 T Phone: 541/552-2010 O Email: payable @ashland.or.us v H C/O Purchasing Division E I-SECURE INC I 90 North Mountain Ave N PO BOX 2541 P Ashland, OR 97520 D• GRANTS PASS, OR 97528 Phone: 541/488-5354 R T Fax: 541/488-5320 R O _._-§a....,==-1@:§- leis§a °qe[a - o —� - - 541 479-1425 Kari Olson =®f8e/02/2 i—�:� 'a_7z:r�Bn`ia§§l•I=i�=-=f°«==_ °'= a=':— FOB ASHLAND OR/NET30 City Accounts Payable 08/02/2019 1440 -_ _ _--sMZV=rj._ c i.'%MV2 j= S7a®s,:�— _ t=�-��_����_ �__-`._ - - $0.0100 $0.01 11 FY 2021 -ACCOUNTING 1 Project Account: 12 FY 2021 - PURCHASING 1 $0.0100 $0.01 Project Account: 13 FY 2021 - PLANNING 1 $0.0100 $0.01 Project Account: 14 FY 2021 -PUBLIC WORKS 1 $0.0100 $0.01 Project Account: **********.**** GL SUMMARY ********.***..** 010400 -601100 $150.01 030700 -604100 $25.01 030800 -604100 $25.01 030900 -604100 $25.01 061100 -602351 $2,160.01 081100-604100 $25.01 092700-604100 $25.01 r 11 By: L Date: $2,435.0 Autho ized Signature FORM #3 CITY OF SHLAND REQUISITION Date of request: 08/01/2019 Vendor Name I-Secure,Inc. Address,City,State,Zip Contact Name Telephone Number Email address SOURCING METHOD ❑ Exempt from Competitive Bidding • ❑ Emergency ❑ Reason for exemption:_ ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council:_ ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(Attach copy of council communication) _(If council approval required,attach copy of CC) ❑ Small Procurement Cooperative Procurement Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award � Date approved by Council: Contract# ❑ Verbal/Written quote(s)or proposa(s) _(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract#_ - GOODS&SERVICES" /S'/ �a� ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract $5,000 to$100,000 ❑ Written quote or proposal attached Agency ❑ (3)Written quotes and solicitation attached ❑ Form#4, Personal Services$5K to$75K Contract#_ PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement ❑ Agency $5,000 to$75,000 ❑ Form#9,Request for Approval Date original contract approved by Council: ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached (Date) ❑ (3)Written proposals/written solicitation Date approved by Council:_ _(Attach copy of council communication) El Form#4, Personal Services$5K to$75K Valid until: (Date) Description of SERVICES Total Cost CONFIDENTIAL DOCUMENT SHREDDING Departments: Utility Billing 030700 604100,Accounting 030800 604100,Purchasing 030900 604100,Planning 092700 604100, Legal 010300 604100,Public Works 081100 604100 Item# Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $ r to t-- -✓a2 Th Project Number - — — Account Number — Project Number — — Account Number • $—,— — - — — —•_ _ Project Number — Account Number - $_,- - -I- - -•- — `Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requi iti n form,I certify that the rty's public contracting requirements have been satisfied. Employee: / Department Head: 11j�b:IA di-- oN/o (Equal to or greater than$5,000) Department Manager/ ervisor: City Administrator: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES / NO Deputy Finance Director-(Equal to or greater than$5,000) Date Comments: Form#3-Requisition FORM #3 CITY OF ASHLAND REQUISITION Date of request: 0712512019 I Vendor Name I-SECURE, INC Address,City,State,Zip PO BOX 2541,GRANTS PASS,OR 97528 Contact Name CHRIS ISABELL Telephone Number (541)479-1425 Email address SOURCING METHOD cy rgen ❑ Eme ❑ Exempt from Competitive Bidding Form#en,Written findings and Authorization ❑ Reason for exemption:_ ❑ Invitation to Bid (Copies on file) 0 Written quote or proposal attached ❑ AMC 2.50 _ Date approved by Council: Attach copy of council communication) _(If council approval required,attach copy of CC) ❑ Written quote or proposal attached —( py Cooperative Procurement ❑ Small Procurement ❑ Request for Proposal (Copies on file) ❑ State of Oregon Less than$5,000 Date approved by Council:_ Contract#_ ❑ Direct Award _(Attach copy of council communication) ❑ State of Washington ❑ Verbal/Written quote(s)or proposal(s) Contract# Intermediate Procurement ❑ Sole Source ❑ Other government agency contract GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Agency $5,000 to$100,000 ❑ Written quote or proposal attached Aoenract#_ ❑ (3)Written quotes and solicitation attached ❑ Form#4, Personal Services$5K to$75K Intergovernmental Agreement 1 PERSONAL SERVICES ❑ Special Procurement ❑ Agency $5,000 to$75,000 ❑ Form#9,Request for Approval Date original contract approved by Council: ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached (Date) ❑ (3)Written proposals/written solicitation Date approved by Council: Date —(Attach copy of council communicatioe) ❑ Form#4, Personal Services$5K to$75K Valid until: .(Date) Total Cost Description of SERVICES Shredding Services,Every 2 weeks,On-Site Shred.Service is for 2(65 Gallon)bins($25 for 1st bin, $20 for 2nd bin). $ 4,320.00 FY2020,FY2021 $2160.00 per year Account 061100.602351 P Item # Quantity Unit Description of MATERIALS Unit Price Total Cost 1 FY2020 Shredding Services + 2160 2160 1 FY2021 Shredding Services I 2160 2160 1 v- TOTAL COST Y• Per attached quotelproposal $ Account Number o 6 > > o i ` ' 6 1 $_,_ _ ?,? 6 o ,0 0 4320.00 Project Number _ _ _ Project Number ._ – – Account Number • $–,- - --- - --- - Project - - -Number – Account Number $–I- - --- - -•- *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: Director Date Support-Yes/No By signing this req • •n form,I calks that the Ci y ..4 is contracting requirements have been satisfied. Department Head: Employee J1��_.• (Equal to or greater than$5,000) Department ManagerlSupervi •..c�..��r4A r City Administrator: (Equal to or greater than$z5,000) Funds appropriated for current fiscal year: YES / NO Deputy Finance Director-(Equal to or greater than$5,000) Date Comments: Form#3-Requisition FORM #3 CITY OF _ . ASHLAND A REQUISITION Date of request: 07/25/2019 Vendor Name isecure Information Security Address,City,State,Zip P.O.Box 2541 Grants Pass,Oregon 97528 I Contact Name Chris Isabel) Telephone Number 541-479-1425 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption:_ ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 _ Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council communication) _(If council approval required,attach copy of CC) ❑ Small Procurement Cooperative Procurement Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract# ❑ Verbal/Written quote(s)or proposal(s) —(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# _ GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract $5,000 to$100,000 ❑ Written quote or proposal attached Agency ❑ (3)Written quotes and solicitation attached ❑ Form#4, Personal Services$5K to$75K Contract# PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to$75,000 ❑ Form#9,Request for Approval ❑ Agency ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3)Written proposals/written solicitation Date approved by Council:_ (Date) ❑ Form#4, Personal Services$5K to$75K Valid until: (Date) —(Attach copy of council communication) Description of SERVICES Total Cost On-site Document Shredding for Fiscal years 2021 and 2022 $ 300.00 Item # Quantity Unit/ Description of MATERIALS Unit Price Total Cost )( ( 1 Console every 8-12 weeks FY 2021 + 25.00 150.00 6 X/h r 1 Console every 8-12 weeks FY 2$ 25.00 150.00 j 0_, 1/ I, TOTAL COST ❑ Per attached quote/proposal b 300.00 Project Number -_ _ _ Account Number a 1 0 4 0 0.6 o 1 1 0 2 $_,_ _ _,_ _ _._ _ Project Number -_ _ _ Account Number 0 1 0 , : . • • 1 1 0 0 $_,_ _ _,_ _ _ Project Number _ _ _ Account Number - $_,_ _ _,_ _ _•_ _ 1 *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee: .14,4,._ Li-I.....- Department Head: (Equal to or greater than$5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES / NO Deputy Finance Director-(Equal to or greater than$5,000) Date Comments: Form#3-Requisition 4._,je ,ve) c., _ City of Ashland Invitation to Bid / .y / i'ecure (The Shred is cle CONFIDENTIAL Ster Rogue Shred Company) Y D DOCUMENT SHREDDING June 28,2019 \ Miniumum charge of $40.00 includes the first two standard console or 64 gallon bin or desk ($40.00+$15.00+ SEPTEMBER 2019 TO side/mini console $15.00)x 13%x 24' • Police-Two(2)65-gallon 03/01/2019 to $25.00 1st Bin,$20.00 FEBRUARY 2020 ($25.00+$20.00)0.00 x 48 (Additional std 36" (lx/month for 2 years) = locked roll cart containers 02/29/2020$33.45 (6 MONTHS) 2nd Bin(65-gallon bins) (2x/month for 2 years)= console$10.00/each, $1,898.40(Police twice per month-currently per 65-gallon Minimum stop charge $2,160.00 desk side 26"console requested 2x/month.This Thursdays) container ($33.45 x 2)x 12 $802.80 $25.00 for 6 months) _$802.80 $10.00/each,64-gallon service would be 4 each bins$15.00/each)Plus 65-gal bins 1x/month.) +13%of total invoice for fuel and environmental charge MARCH 2020 TO 03/01/2020 to FEBRUARY 2021 02/29/2021$34.10 (12 MONTHS) per 65-gallon ($34.10 x 2)x 24(2x/month container for 12 months) =$1,636.80 MARCH 2021 TO 03/01/2021 to AUGUST 2021 02/29/2022$34.80 (6 MONTHS) per 65-gallon container ($34.80 x 2)x 12(2x/month for 6 months) =$835.20 POLICE-Cost for S3,274.80 52,160.00 S1,898.40 services: Page 1 3 City of Ashland Invitation to Bid CONFIDENTIAL iSecure (The Shred Stericycle DOCUMENT Rogue Shred Company) y SHREDDING June 28,2019 Miniumum charge of $40.00 includes the first two standard console or 64 gallon bin or desk SEPTEMBER 2019 TO side/mini console $25.00 Every 8-12 Total 25.00 x 12(6x per (Additional std 36" ($40.00 x 13%)x 12(6x Municipal Court 36" 03/01/2019 to FEBRUARY 2020 weeks(36"console) ( p locked console container 02/29/2020$26.15 (6 MONTHS) year for 2 years) console$10.00/each, per year for 2 years) Minimum stop charge =$300.00 desk side 26"console =$542.40 every 2-3 months) per 36"console $26.15 x 3(3x/6 months= $25.00 $78.45 $10.00/each,64-gallon bins$15.00/each)Plus +13%of total invoice for fuel and environmental charge MARCH 2020 TO 03/01/2020 to FEBRUARY 2021 02/29/2021 $26.70 (12 MONTHS) per 36"console $26.70 x 6(6x/12 months)= $160.20 MARCH 2021 TO 03/01/2021 to AUGUST 2021 02/29/2022$27.25 (6 MONTHS) per 36"console $27.25 x 3(3x/6 months)= $81.75 COURT-Cost for services: $320.40 $300.00 $542.40 Page 2 3 City of Ashland Invitation to Bid CONFIDENTIAL Shred iSecure (The Shred Rogue DOCUMENT g Company) Steric y cle SHREDDING June 28,2019 Miniumum charge of $40.00 includes the first two standard console or 64 gallon bin or desk SEPTEMBER 2019 TO side/mini console 03/01/2019 to $25.00 1st(2)bins, City Recorder-25-30 each FEBRUARY 2020 $25.00+(29 x$15.00)x (Additional std 36" 02/29/2020$33.45 $15.00 ea add'1 bin(65- 4(2 per year/2 year console$10.00/each, 65-gallon container per year (6 MONTHS) ( p Y Y per 65-gallon gallon bins)Minimum (15 bins 2x per year) container 30 bins x$33.45)x 1 per stop charge contract) =$1,840.00 desk side 26"console year(Jan 2020)_$1,003.50 $10.00/each,64-gallon bins$15.00/each)Plus $40.00+(29 x$15.00)x +13%of total invoice 4(2 per year/2 year for fuel and contract)=$1,900.00 x environmental charge 13%=$2,147.00 MARCH 2020 TO 03/01/2020 to FEBRUARY 2021 02/29/2021 $34.10 (12 MONTHS) • per 65-gallon 30 bins x$34.10 x 2 per container year(July 2020&Jan 2021) =$2,046.00 MARCH 2021 TO 03/01/2021 to AUGUST 2021 02/29/2022$34.80 (6 MONTHS) per 65-gallon 30 bins x$34.80 x 1 per container year(July 2021) _ $1,044.00 RECORDER-Cost for $4,093.50 $1,840.00 $2,147.00 services: Thursday service,Extra pickups M-F with 24 hours Thursday(Regular service day) Service frequency every 4 weeks or every 8 weeks Services to be performed: notice Y( g y) TOTAL AMOUNT $7,688.70 $4,300.00 4,587.80 Page 3 3