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Home My WebLink About2019-198 20190500 Willpower ELectric CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 1 PROJECT: TAP Pump Station Solar DATE: 06/10/19 LOCATION: 1001 West Jackson Rd,Ashland,OR 97520 PROJECT NO.: 2019-13 CONTRACTOR: Willpower Electric You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description I Quantity Unit Price Amount Item#1 5 yr cellular monitoring plan $ 1,334.86 Item#2 $ - Item#3 $ - Item#4 $ - Item#5 $ - Total this Change Order $ 1,334.86 Previous Change Order $ - Original Contract Total $ 17,718.00 Revised Contract Total $ 19,052.86 PERCENT CHANGE OF ORIGINAL CONTRACT 7.0% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract '11 apply. Recommended By: to//aA Project Manager Date Approved By: it Jam ZO/9 ublic Works Director Date Accepted By: /3/ ( 0/ Contractor Date ENGINEERING Tel:541-488-5347 ��, 20 E.Main Street Fax::541-488-600600 6 Ashland,Oregon 97520 TTY: 800-735-2900 www.ashland.or.us G:\pub-wrks\eng\2019 Project Year\2019-13 TAP Pump Station Solar\A_Admin\1.Accounting\2019-13 TAP Pump Station Solar Acc Worksheet WILLPOWER ELECTRIC,LLC NX,PQ/r 4115 S Pacific Hwy �► �,p Medford,OR 97501 Phone: 541-535-3965 Fax: 541-512-0061 Oregon Electrical Contractors License C681 Construction Contractors Board 191852 vetalt• Trade Ally of t EnergyTrust /• of Oregon Chance Metcalf City of Ashland Public Works 20 E Main St Ashland, OR 07520 Re: Ashland TAP Change Order Request The Ashland TAP Building does not have internet access for monitoring of the proposed Photovoltaic System. Cellular access is available from the manufacturer of the Solar Inverter. This is a 5 year subscription plan available with Sprint as the carrier. Longer term plans are currently not available,but this 5 year plan can be included with the cost of the Photovoltaic System. We assume this plan is able to be renewed from term to term. Additional cost for the upgraded SE 9k 208 volt inverter and 5 year monitoring plan is $1,334.86. Please let me know if you would like this to be added to the current contract. Thank you, Bruce Fiero Email:info @willpowerelect.com Web:http://www.willpowerelect.com Purchase Order rift p t Fiscal Year 2019 Page: 1 of: 1 ICOI1 ; 1� i. i l - B City of Ashland _ ATTN: Accounts Payable Purchase L AshlandalOR 97520 Order# 20190500 T Phone: 541/552-2010 O Email: payable @ashland.or.us C � _ / V H CIO Public Works Department E WILLPOWER ELECTRIC LLC I 51 Winburn Way N 4115 S PACIFIC HVVY p Ashland, OR 97520 D MEDFORD, OR 97501 Phone: 541/488-5347 R T Fax: 541/488-6006 R O Paula Brown 05/21/2019 3099 FOB ASHLAND OR/NET30 Cit Accounts Pa able Solar system Tap Pump Station 1 Install solar electrical system on the TAP Pump Station 1 $17,718.0000 $17,718.00 Services Agreement Completion date: 07/31/2019 Project Account: 2 ADDED: Processed change order 06/17/2019 1 $1,334.8600 $1,334.86 Change Order No. 1 5-Year Cellular Monitoring Plan Project Account: ............ GL SUMMARY «*«* „«« *.*..* 081500 -602400 $19,052.86 By: b`Itt J''�j Date: CD 1 1.+i 1 � `I Authorized Signature _' _ $19,052.86 FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LAN Chan Request fo r a Change Order g Name of Supplier I Contractor!Consultant: Willpower Electric Total amount of this contract amendment: Purchase Order Number: 2019-0500 Title!Description:Ashland TAP pump station solar $ ,334.86 ❑ Per attached contract amendment Contract Amendment Original contract amount $17,718.00 100 %of original contract Total amount of previous contract amendments 0 %of original contract Amount of this contract amendment 1334.86 7 %of original contract TOTAL AMOUNT OF CONTRACT $19,052.86 107 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES• NO" (If"NO",requires Council approval!Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments<—$6,000. ❑ "YES",the total amount of cumulative amendments ❑"YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments<—$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. ❑If"NO",amount exceeding authority requires ❑If"NO",amount exceeding authority requires Council 1 ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt—Reason: ❑ "YES",Direct appointments$35,000 ❑ Exempt—Reason: ❑ If"NO",requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100,000 ❑ "YES",the total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services -$5,000 to$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances i i "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount ❑If ❑If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City "NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator approval.Attach copy of Council Communication. Communication. ❑ If applicable,attach copy of Council Communication ❑ Exempt—Reason: ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are ❑"YES",the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If"NO",Council approval is required.Attach copy of Council Communication. ❑ If"NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. _ �( 0 1 W t T D L--\OD 4 ` 13�L"‘ • 1 I0 Expenditure must be charged to the a ropriate• unt nu ii.- '• 1 ncials to reflect the actual expenditures accurately. Employee Signature: Department Head Signature: /2.1 utif Zry f 9 (Total amount of contract 2$5,000) City Administrator: (Equal to or greater than$25,000 or 10%) Funds appropriated for current fiscal year: YES / NO Deptury Finance Director(Equal to or greater than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018