HomeMy WebLinkAbout2019-205 20190528 Obec Consulting Engineers Inc •
PERSONAL SERVICES AGREEMENT ($25,000.00 or less)
CONSULTANT: OBEC Consulting Engineers Inc.
CITY 0 F CONSULTANT'S CONTACT: Jaime Jordan
ASHLAND
20 East Main Street ADDRESS: 920 Country Club Road Suite 100B
Ashland, Oregon 97520 Eugene, OR 97401
Telephone: 541-488-6002
Fax: 541-488-5311 TELEPHONE: 541-683-6576
EMAIL: jjordan @obec.com
This Personal Services Agreement (hereinafter"Agreement") is entered into by and between the City of
Ashland, an Oregon municipal corporation (hereinafter "City") and OBEC Consulting Engineers Inc, a domestic
business corporation, ("hereinafter"Consultant"), for delivery of the stormwater management plan for 1291 Oak
Street.
NOW THEREFORE, in consideration of the mutual covenants contained herein,the City and
Consultant hereby agree as follows:
1. Effective Date and Term: This Agreement shall become effective on the date of execution on
behalf of the City, as set forth below (the"Effective Date"), and unless sooner terminated as specifically
provided in Section 11, shall terminate upon the City's affirmative acceptance of Consultant's Work as
complete and Consultant's acceptance of the City's final payment therefore, but not later than July 30,
2019.
2. Scope of Work: Consultant shall provide delivery of the stormwater management plan for 1291 Oak
Street as more fully set forth in Consultant's Scope of Services dated October 31, 2018 which is attached
hereto as "Exhibit A"and incorporated herein by this reference. Consultant's services are collectively
referred to herein as the"Work."
3. Compensation: City shall pay Consultant the sum of ten thousand nine hundred eighty-two dollars and
fifty six cents ($10,982.56) as full compensation for Consultant's performance of all Work under this
Agreement. In no event shall Consultant's total of all compensation and reimbursement under this
Agreement exceed the sum of ten thousand nine hundred eighty-two dollars and fifty six cents
($10,982.56)without the express, written approval from the City official whose signature appears
below, or such official's successor in office. Payments shall be made within thirty (30) days of the date
of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion
of all Work,payments will be made for any phase of the Work completed and accepted as of the date of
termination.
4. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting
documents shall be construed to be mutually complementary and supplementary wherever possible. In
the event of a conflict between this Agreement and the supporting documents which cannot be resolved,
the provisions of this Agreement shall control over any conflicting provisions in any of the exhibits or
other supporting documents.
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5. All Costs Borne By Consultant: Consultant shall, at its own risk and expense,perform the Work
described above and, unless otherwise specified in this Agreement, furnish all labor, equipment,and
materials required for the proper performance of such Work.
6. Qualifications: Consultant has represented,and by entering into this Agreement now represents,that
all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform
the service to which they will be assigned in a skilled and worker-like manner and, if required to be
registered, licensed, or bonded by the State of Oregon, are so registered, licensed, and bonded.
7. Ownership of Work/Documents: All Work product or documents produced in furtherance of this
Agreement belong to the City, and any copyright,patent,trademark proprietary or any other protected
intellectual property right shall vest in and is hereby assigned to the City.
8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by
reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235.
9. Living Wage Requirements: If the amount of this Agreement is $21,127.46 or more, Consultant is
required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as
defined in that chapter,to all employees performing Work under this Agreement and to any
Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also r;
required to post the notice attached hereto as"Exhibit B"predominantly in areas where it will be seen
by all employees. �V 1
10. Indemnification: Consultant shall-defend; save,hold harmless and indemnify the City and its officers,
employees, and agents from and against any and all claims, suits,actions, losses, damages, liabilities,
costs,and expenses of any nature resulting from or arising out of, or relating to th- s erformance of any
Work pursuant to this Agreement by Consultant(including but not limited to, Consultant's employees,
agents,and others designated by Consultant to perform Work or services under this Agreement).
However, Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions,costs,judgments, or other damages, caused solely by the negligence of City.
11. Termination:
a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both
parties.
b. City's Convenience. This Agreement may be terminated by City at any time upon not less than
30 days' prior written notice delivered by certified mail or in person.
c. For Cause. The City may terminate this Agreement, in whole or in part,effective upon delivery
of written notice to Consultant, or at such later date as may be established by City under any of
the following conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at
levels sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified,changed,or interpreted in such a
way that the services are no longer allowable or appropriate for purchase under this
Agreement or are no longer eligible for the funding proposed for payments authorized by this
Agreement;or
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iii. If any license or certificate required by law or regulation to be held by Consultant to provide
the services required by this Agreement is for any reason denied, revoked, suspended, or not
renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this Agreement in the event of a breach of the
Agreement by the other. Prior to such termination the party seeking termination shall give to
the other party written notice of the breach and its intent to terminate. If the party
committing the breach has not entirely cured the breach within fifteen (15) days of the date of
the notice, or within such other period as the party giving the notice may authorize in writing,
a written notice of
then the Agreement may be terminated at any time thereafter by w
g
Y Y Y
termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty
under this Agreement. City by written notice to Consultant of default or breach may at any
time terminate the whole or any part of this Agreement if Consultant fails to provide services
called for by this Agreement within the time specified herein or within any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this Agreement.
e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant to
subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either
party already accrued prior to such termination or modification. However, upon receiving a
notice of termination(regardless whether such notice is given pursuant to Subsection a,b, c, or d
of this section, Consultant shall immediately cease all activities under this Agreement,unless
expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all Agreement documents, information,works-in-progress and
other property that are or would be deliverables had the Agreement been completed. City shall
pay Consultant for Work performed prior to the termination date if such Work was performed in
accordance with this Agreement.
12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the
City for any purpose. Consultant shall have the complete responsibility for the performance of this
Agreement. Consultant shall provide workers'compensation coverage as required in ORS Chapter 656
for all persons employed to perform Work pursuant to this Agreement.
13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work
without the written consent of City. Any attempted assignment or subcontract without written consent
of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or
subcontractors and of all persons employed by them, and the approval by City of any assignment or
subcontract of the Work shall not create any contractual relation between the assignee or subcontractor
and City.
14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material
breach or default of any covenant, warranty, certification, or obligation under the Agreement; institutes
an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general
assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified
in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under,this
Agreement.
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15. Insurance. Consultant shall, at its own expense, maintain the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017,which requires subject
employers to provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than
$2,000,000 (two million dollars)per occurrence. This is to cover any damages caused by error,
omission or negligent acts related to the professional services to be provided under this Agreement.
c. General Liability insurance with a combined single limit, or the equivalent, of not less than
$2,000,000 (two million dollars)per occurrence for Bodily Injury,Death, and Property Damage.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than
$1,000,000 (one million dollars) for each accident for Bodily Injury and Property Damage, including
coverage for owned, hired or non-owned vehicles, as applicable.
e. Notice of cancellation or change. There shall be no cancellation,material change, reduction of limits
or intent not to renew the insurance coverage(s)without 30 days' prior written notice from the
Consultant or its insurer(s)to the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon,
and its elected officials, officers, and employees as Additional Insureds on any insurance policies,
excluding Professional Liability and Workers' Compensation, required herein, but only with
respect to Consultant's services to be provided under this Agreement. The consultant's insurance is
primary and non-contributory.As evidence of the insurance coverages required by this Agreement,
the Consultant shall furnish acceptable insurance certificates prior to commencing the Work under
this Agreement. The certificate will specify all of the parties who are Additional Insureds. Insuring
companies or entities are subject to the City's acceptance. If requested, complete copies of
insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be
financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance.
16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color, religion,
creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical
disability, sexual orientation, gender identity or source of income, suffer discrimination in the
performance of any Work under this Agreement when employed by Consultant. Consultant agrees to
comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules
and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business
enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran
owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as
required by ORS 279A.110.
17. Consultant's Compliance With Tax Laws:
17.1 Consultant represents and warrants to the City that:
17.1.1 Consultant shall,throughout the term of this Agreement, including any extensions hereof,
comply with:
(i)All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
Chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable
to Consultant; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any
of the foregoing tax laws or provisions.
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17.1.2 Consultant, for a period of no fewer than six(6) calendar years preceding the Effective Date
of this Agreement, has faithfully complied with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
Chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable
to Consultant; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any
of the foregoing tax laws or provisions.
18. Governing Law; Jurisdiction; Venue: This Agreement shall be governed and construed in accordance
with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws,rules or
doctrines. Any claim, action, suit or proceeding(collectively, "the claim") between the City and the
Consultant that arises from or relates to this Agreement shall be brought and conducted solely and
exclusively within the Circuit Court of Jackson County for the State of Oregon. If,however,the claim
must be brought in a federal forum,then it shall be brought and conducted solely and exclusively within
the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant,
by its signature hereon of its authorized representative, hereby consents to the in personam jurisdiction
of said courts.
19. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE
UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT,
MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER
PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC
INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS,
AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN,NOT SPECIFIED HEREIN
REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED
REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS
AGREEMENT, UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
20. Force Majeure. Neither party to this Agreement shall hold the other responsible for damages or delay in
performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the
other or the other's officers, employees or agents.
21. Amendments. This Agreement may be amended only by written instrument executed by both parties
with the same formalities as this Agreement.
22. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently
available and authorized for expenditure to finance the costs of this Agreement within the City's fiscal
year budget. Consultant understands and agrees that City's payment of amounts under this Agreement
attributable to Work performed after the last day of the current fiscal year is contingent on City
appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable
administrative discretion,to continue to make payments under this Agreement. In the event City has
insufficient appropriations, limitations or other expenditure authority, City may terminate this
Agreement without penalty or liability to City, effective upon the delivery of written notice to
Consultant, with no further liability to Consultant.
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23. Certification. Consultant shall execute the certification attached hereto as "Exhibit C" and incorporated
herein by this reference.
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names
by their duly authorized representatives as of the dates set forth below.
THE CITY OF ASHLAND, OREGON: CONSULTANT:
NdAAAA-/4"4■14r/vA-,gpt___-
gnature Signature
Poet u c It(,✓•J t^^J 1+Car-GW ,SdvL
Printed Name Printed Name
Puy o.' -m"— Pvt,cJhi ce Ave., 1.-ea tev
Title Title
alfs 20,3 6-5-19
Date Date
(W-9 is to be submitted with this signed Agreement)
r0 ( e ‘- 7 .53
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EXHIBIT B
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
ALL employers described WAG E
below must comply with City
of Ashland laws regulating
•a ment of a livin• wa•e.
$15.12 per hour, effective June 30, 2018.
r, The Living Wage is adjusted annually every
June 30 by the Consumer Price Index.
Employees must be paid a portion of business of their 401K and IRS eligible
living wage: employer, if the employer has cafeteria plans(including
ten or more employees, and childcare) benefits to the
has received financial amount of wages received by
•
assistance for the project or the employee.
D For all hours worked under a business from the City of
service contract between their Ashland in excess of D Note: For temporary and
employer and the City of $21,127.46. part-time employees,the
Ashland if the contract Living Wage does not•apply
exceeds$21,127.46 or more. D If their employer is the City of to the first 1040 hours worked
Ashland, including the Parks in any calendar year. For
D For all hours worked in a and Recreation Department. more details, please see
month if the employee spends Ashland Municipal Code
50%or more of the D In calculating the living wage, Section 3.12.020.
employee's time in that month employers may add the value
working on a project or of health care, retirement,
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us.
\Notice to Employers: This notice must be posted predominantly in areas where it can be
seen by all employees.
CITY OF
ASH LAN D
Page 1 of 1: Exhibit B
EXHIBIT C
CERTIFICATIONS/REPRESENTATIONS: Consultant, by and through its authorized
representative,under penalty of perjury,certifies that(a)the number shown on the attached W-9
form is its correct taxpayer ID (or is waiting for the number to be issued to it and(b) Consultant
is not subject to backup withholding because: (i) it is exempt from backup withholding,or(ii) it
has not been notified by the Internal Revenue Service(IRS)that it is subject to backup
withholding as a result of a failure to report all interest or dividends,or(iii)the IRS has notified
it that it is no longer subject to backup withholding. Consultant further represents and warrants
to City that: (a) it has the power and authority to enter into this Agreement and perform the
Work, (b)the Agreement,when executed and delivered, shall be a valid and binding obligation
of Consultant enforceable in accordance with its terms, (c)the work under the Agreement shall
be performed in accordance with the highest professional standards, and(d)Consultant is
qualified,professionally competent, and duly licensed(if applicable)to perform the Work.
Consultant also certifies under penalty of perjury that its business is not in violation of any
Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to
do business in the State of Oregon, and Consultant has checked four or more of the following
criteria that apply to its business.
✓ (1)Consultant carries out the work or services at a location separate from a private
residence or is in a specific portion of a private residence, set aside as the location of
f the business.
(2)Commercial advertising or business cards or a trade association membership are
tz purchased for the business.
(3)Telephone listing is used for the business separate from the personal residence
. listing.
(4)Labor or services are performed only pursuant to written contracts.
✓ (5)Labor or services are performed for two or more different persons within a period
I/ of one year.
(6)Consultant assumes financial responsibility for defective workmanship or for
service not provided as evidenced by the ownership of performance bonds,
warranties,errors and omission (professional liability) insurance or liability insurance
relating to the Work or services to be provided.
NZite 4414-vvv
Consulta I. signature
6 -�S - 1.9
Date
OBECCONSULTING
EUGENE,OR June 3, 2019
Corporate Office
541.683.6090
Paula Brown
LAKE OSWEGO,OR City of Ashland Public Works Director
503.620.6103
20 East Main Street
SALEM,OR Ashland, OR 97520
503 589 4100
MEDFORD,OR RE: 1 291 Oak Street - Storm Water Management Plan (SWMP)
541 774 5590
VANCOUVER,WA Dear Paula:
360.314.2391
www.ob.a.eom Thank you for considering OBEC Consulting Engineers for completion of your Storm Water
Management Plan for the old Hardesty property at the bottom of Oak Street. Based upon our
understanding of the project, we have prepared the following scope of services along with the
attached breakdown of costs.
Project Understanding
We understand the City plans to improve facilities at their maintenance yard that is located
between Bear Creek and Ashland Creek but outside the City's UGB and in Jackson County. The
work planned on the project site is to improve the existing surfacing to reduce dust and mud by
adding pavement grindings to the existing surface. OBEC understands that by adding impervious
surfaces, a SWMP will need approval through Rogue Valley Sewer Services (RVSS).
It is OBEC's assumption that the City will be responsible for providing the following:
➢ Site Map indicating improvements clearly indicating new impervious surfaces
➢ Any associated permit fees
➢ Coordination with Jackson County to obtain necessary permit
Our proposed scope of services for the design is as follows:
TASK 1 PROJECT MANAGEMENT AND COORDINATION
Task 1.1 Project Management and Coordination
The major objectives of this task are to schedule, coordinate, and supervise project work and to
establish lines of communications between OBEC and City staff. OBEC shall keep the City project
manager informed of the project work progress and aware of changes that may affect the
project design, schedule, and related costs.
OBEC will be responsible for the following project management tasks:
• Schedule, coordinate, and supervise project work
• Maintain communications and coordination with City staff
• Monitor scope, schedule & budget for the project
• Produce monthly invoices and progress memos (assumed to be no more than one)
•
June 3, 2019
Page 2
OBECCONSULTING
1/D {� ENGINEERS
TASK 2 HYDRAULIC ANALYSES
Task 2.4 Stormwater Management Plan and Design
Consultant shall calculate the volume of stormwater runoff from pervious and impervious surfaces
within the Project limits and consider appropriate stormwater collection, treatment and
management methods per the Rogue Valley Stormwater Quality Design Manual.
Consultant shall analyze existing stormwater conveyance facilities, identify any deficiencies and
design proposed stormwater conveyance facilities including perimeter swales or filter strips,
culverts and outfall to existing creeks adjacent to the project. Consultant shall perform infiltration
testing at the locations of the proposed stormwater management facilities, up to a maximum of 4
tests. It is assumed that the City will supply water for the tests.
Consultant shall summarize findings and recommendations in a Stormwater Management Plan.
This plan must delineate the areas of runoff, characterize runoff conditions, and recommend areas
where water quality swales can be installed, and/or where stormwater improvements will direct
runoff into the County's storm system. Maps must be included in the report that delineates the
drainage patterns and treatment/management areas.
Consultant Deliverables/Schedule:
• Draft Stormwater Management Plan to be submitted with two (2) weeks of NTP
• Final Stormwater Management Plan to be submitted one (1 ) week following City
comments.
Estimated Fee
OBEC proposes to perform this scope of services on a time-and-materials basis for a cost not to
exceed $10,982.56 as shown in the attached Exhibit "A" estimated cost fee spreadsheet. These
costs are in accordance with and based upon OBEC's 201 9 Standard Billing Rates, also attached.
We hope that this proposal provides you with the information you require at this time. We look
forward to working with you on this project.
Sincerely,
Jane Jord n, PE
Project Manager
OBEC Consulting Engineers June 3,2019
City of Ashland ESTIMATED COST
1 291 Oak Street Stormwater Management Plan EXHIBIT A OBEC Job No.0649-0030.01
Project
TASK Project Accountant/ TOTAL TASK
Manager 1 Engineer 5 Engineer 2
9 Project HOURS BUDGET
Controller
1LJ BPW ACB KMLO
TASK 1 (Project Management and Coordination
Project Management and Coordination 4 2 6 $914.00
TASK 2 Hydraulic Analyses
_Stormwater Management Plan and Design 52 24 2 78 $10,050.00
TOTAL HOURS, 4 52 _ 24 4 _ 0 84
AVERAGE HOURLY RATES $169.00 $1 43.00 $99.00 $119.00 -- --
TOTAL LABOR ESTIMATE $676.00 $7,436.00 $2,376.00 $476.00 -- -- $10,964.00
MISCELLANEOUS EXPENSES= $18.56
TOTAL OBEC PROJECT ESTIMATE= $10,982.56
I Total Estimated Costs = I $10,982.56
'Mileage for Site
Visit(32 miles RT
I@.58) i 18.56
18.56
OBEC Basis of Cost
Last Printed:6/3/2019—2:57 PM Page 1 of 1 BOC-649-003 01.x(sm
Bridge/Structures • RoadwaylCivit • Specifications, Permitting&Utilities '
Survey/Geoma ics . Construction Engineering Management
OBEC ,gRitr,lsi; �;.
r�YClk'!i°S .�
2019 Salary Grade&Hourly Rates
Personnel Classification Personnel Classification
Principal/President $297 Principal/Vice President $273
Design Construction
Division Manager 3 $237 Division Manager 3 $237
Division Manager 2 $226 Division Manager 2 $226
Project Manager 3 $226 Construction Project Manager 3 $226
Engineer 8 $226 Division Manager 1 $192
Division Manager 1 $192 Construction Project Manager 2 $192
Project Manager 2 $192 Construction Project Manager 1 $169
Engineer 7 $192 Assistant Project Manager 1 $143
Project Manager 1 $169 Construction Engineer 5 $143
Engineer 6 $169 Construction Engineer 4 $132
Utility Coordinator 3 $143 Construction Engineer 3 $119
Transportation Planner $143 Construction Engineer 2 $99
Engineer 5 $143 Engineering Tech 4 $132
Designer 4 $132 Engineering Tech 3 $99
Engineer 4 $132 Engineering Tech 2 $84
Senior Environmental Specialist $132 Engineering Tech 1 $73
Utility Coordinator 2 $132 CECOP $62
Utility Coordinator 1 $119
Designer 3 $119 Administration
Engineer 3 $119 IT Manager/HR Manager/Marketing Manager $192
Environmental Specialist 3 $119 Proposal Manager $132
Designer 2 $99 Contract Administrator $132
Engineer 2 $99 Database Controller $119
Environmental Specialist 2 $99 Sr.Proposal Coordinator $119
Designer 1 $88 Project Accountant/Project Controller $119
Engineer 1 $88 Proposal Coordinator/Sr.Graphic Artist $99
Environmental Specialist 1 $88 Network Administrator 1 $99
Drafting Supervisor $143 Administrative Assistant 4/Sr.Billing Clerk $88
Sr.CAD Drafter $119 Marketing Coordinator 1 /Graphic Artist $88
CAD Drafter 4 $99 Administrative Assistant 3/Sr.Accounting Clerk $84
CAD Drafter 3 $88 Administrative Assistant 2/Accounting Clerk 2 $73
CAD Drafter 2 $84 HS Interns/File Clerks $47
CAD Drafter 1 $62
Surveying
Division Manager 1 $192
Project Surveyor-Team Lead $143
Project Surveyor $132
Survey Tech 3 $99 1
Survey Tech 2 $84
Survey Tech 1 $62
Travel/Reimbursable Expenses:
Mileage: ODOT Current Rate Equipment Charges:
Reimbursable job costs will be invoiced at cost. Special equipment a(7 direct rental cost
Legal Department Review
DOCUMENT TRANSMITTAL AND CONTROL
This form will accompany the document through the drafting, review, and signature processes, and will
be kept with the City's final executed copy of the document. Required fields are indicated in gray scale.
Document: OBEC Personal Service Contract-Stormwater Management Plan
(Include names of parties to the document)
Type of Document: Contract * Lease ❑ Easement El Deed El IGA
Other (Specify)
Dept Contact: Tami De Mille-Campos ACTION REQUESTED:
Dept: Public Works Phone: Ext 2420
D Review Draft
Date submitted to Legal: 06/06/2019
❑ Approve final and forward to:
Draft due by: ASAP
(Unless indicated. Legal will return document to you)
Return Requested by: Tami De Mille-Campos
Complete this section ONLY the first time this form is filled out:
Has this document been previously worked on by the Legal Dept Staff? * No ❑ Yes
If yes,by whom?
LEGAL DEPT First Date Received by Legal Date: /t / `r' By: i;
USE ONLY Returned to Dept. for Revision Date: By:
Received for additional review by Legal Date: By:
Returned to Dept. for Revision Date: By:
Received for additional review by Legal Date: By:
Returned to Dept. for Revision Date: By:
Received for Additional Review by Legal Date: By:
Returned to Dept for Revision Date: By:
Final Logged out by Legal Date: F/,' (, / ` By: A-;:
Comments from LEGAL to DEPARTMENT: Comments from DEPARTMENT to LEGAL:
❑ See Attached. Please review(as soon as possible)their typical edits to our
1, standard agreement.
/ J
/C-A cC...v'yK,,:, w7 , ',.•'__ /
Return original executed document to Ci Does this document need to be recorded?
Recorder for safekeeping? [11 No Yes E1 No El Yes
CITY ADMINISTRATOR/ DEPARTMENT HEAD
Please do not sign the attached document until this form has been app,bved by the Legal Dept below:
FINAL LEGAL DEPARTMENT APPROVAL: :-'� ,.)'%.--- Date: / /
G:\legal\DEPARTMEVTS\Contracting\FORMS1Legal Doc Transmittal-KLB.docx
� Page:Order
,
Fiscal Year 2019 Pa e: 1 of: 1
B City of Ashland is R.1 _*IQ 8hviNU .,
I ATTN: Accounts Payable Purchase
20 E. Main L Ashland, OR 97520 Order# 20190528
T Phone: 541/552-2010
O Email: payable @ashland.or.us
V OBEC CONSULTING ENGINEERS, INC H C/O Public Works Department
E I 51 Winburn Way
N 920 COUNTRY CLUB ROAD
D SUITE 1006 P Ashland, OR 97520
OR EUGENE, OR 97401-6089 Phone: 541/488-5347
T Fax: 541/488-6006
541 683-6576 Paula Brown
06/13/2019 679 FOB ASHLAND OR/NET30 Cit Accounts Pa able
Stormwater Master Plan
1 Stormwater Master Plan for 1291 Oak Street 1 $10,982.5600 $10,982.56
Personal Services Agreement ($25,000.00 or less)
Completion date: 07730/2019
Project Account:
Project Account:
Project Account:
*.**..**.*.*.k** GL SUMMARY.k*.k*..,,***.***.k*
081200-604100 $2,745.64
081800-604100 $2,745.64
086100-604100 $5,491.28
{
By ., 1 t Date: I I? ( 11
Authf ized igna:ure -_ _ice $10 982.56
6 ( / 9
. Y -4 -e—FORM #3 CITY OF
A request for a Purchase ® r
ASHLAND
REQUISITION '4Y-� ,_p ( f ���teofrequest: 06/03/2019
Vendor Name OBEC Consulting Engineers,Inc. 01 .1" t
Address,City,State,Zip 920 Country Club Road Suite 100B Eugene, OR 97401 f 4-
Contact Name Jamie Jordan —∎ GL6'o<
Telephone Number 541-683-6576 ,S�
Email address
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Invitation CI Emergency
nvitation to Bid
❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 _(Attach copy of council communication) III Written quote or proposal attached
El Written quote or proposal attached (If council approval required,attach copy of CC)
❑ Small Procurement ❑ Request for Proposal Cooperative Procurement
Not exceeding$5,000 Date approved by Council: ❑ State of Oregon
❑ Direct Award (Attach copy of council communication) Contract#
❑ Verbal/Written quote(s)or proposal(s) LI Request for Qualifications(Public Works) ❑ State of Washington
Intermediate Procurement Date approved by Council: Contract#
GOODS&SERVICES (Attach copy of council communication) ❑ Other government agency contract
Greater than$5,000 and less than$100,000 III Sole Source Agency
El (3)Written quotes and solicitation attached ❑Applicable Form(#5,6,7 or 8) Contract#
PERSONAL SERVICES ❑Written quote or proposal attached Form Intergovernmental Agreement
Greater than$5,000 and less than$75,000 ID Form#4, Personal Services>$5K&<$75K Agency
❑ Direct appointment not to exceed$35,000 ❑Annual cost to City does not exceed$25,000.
❑ Special Procurement A reement a roved b Le al and app rovedlsi ned b
0(3)Written proposals/written solicitation ❑ Form#9,Request for Approval g pp y g g y
❑Form#4,Personal Services>$5K&<$75K City Administrator,AMC 2.50.070(4)
❑ Written quote or proposal attached Annual cost City exceeds$25,000,Council
Date approved by Council: ❑ t t y
Valid until: (Date) approval required.(Attach copy of council communication)
Description of SERVICES Total Cost
Stormwater Master Plan for 1291 Oak Street
10,982.56
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
❑ Per attached quote/proposal TOTAL COST
Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
Project Number -_ _ _ Account Number 081800 - 604100 $ 2,745.64,
Project Number _ — _ Account Number 086100 - 604100 $ 5,491.28,
Project Number -_ _ _ Account Number 081200 - 604100 $ 2,745.64,_ _ _ _
IT Director in collaboration with department to approve all hardware and software purchases:
By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. IT Director Date Support Yes/No
Employee:00 DQ"'(Q -- Department Head: 114 u4.f gp1
(Equal to or greater than$5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than$25,000)
Funds appropriated for current fiscal year: l s$ / NO .t ,w (9—.111,011 6 In 0�
Finan ctor-(Equal to or greater than$5,000)
Date
Comments: fhp41
Form#3-Requisition