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HomeMy WebLinkAbout2019-207 20190536 Quality Fence Company Contract for GOODS AND SERVICES Small Procurement Less than$5,000 C I T Y• OF INDEPENDENT CONTRACTOR: QUALITY FENCE COMPANY ASH LAND CONTACT: BRAD RIETMANN 20 East Main Street ADDRESS:114 W.PINE STREET CENTRAL POINT OR.97502 Ashland,Oregon 97520 Telephone: 541/488-6002 TELEPHONE:541-664-2281 FAX: 541-664-2949 Fax: 541/488-5311 EMAIL:dez @qualityfenceco.com EFFECTIVE DATE:5-30-19 COMPLETION DATE:6-30-19 TOTAL COMPENSATION:$2,495.00 GOODS AND SERVICES TO BE PROVIDED:REPAIR AND REPLACE DAMAGED 8-FOOT CHAIN LINK FENCE,5 POLES,BARBED WIRE,AND BARB WIRE SUPPORTS. ADDITIONAL TERMS: In the event of a conflict or discrepancy among the Contract Documents,this City of Ashland Contract will be primary and take precedence,and any exhibits or ancillary agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said primary City of Ashland Contract. NOW THEREFORE,the CITY AND CONTRACTOR HEREBY AGREE as follows: 1. All Costs by Contractor: Contractor shall,provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified,furnish all labor,equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented,and by entering into this contract now represents,that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and,if required to be registered, licensed or bonded by the State of Oregon,are so registered, licensed and bonded.Contractor must also maintain a current City business license. 3. Ownership of Production:All documents,materials or items produced by Contractor pursuant to this contract shall be the property of City. 4. Statutory Requirements:ORS 279B.220,279B.225,2798.230,279B.235,ORS Chapter 244 and ORS 670.600 are made part of this contract. 5. Indemnification:Contractor agrees to defend, indemnify and save City, its officers,employees and agents harmless from those losses,expenses, or other damages resulting from injury to any person or damage to property arising out of or incident to the negligent performance of this contract by Contractor its employees,or agents. Contractor shall not be held responsible for any losses,expenses,or other damages,directly,solely,and proximately caused by the negligence of City. 6. Termination: City's Convenience. This contract may be terminated at any time by the City. 7. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 8. Non-discrimination Certification:The undersigned certifies that the undersigned Contractor has not discriminated against minority,women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts,if any. 9. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 10. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work. 11. Use of Recyclable Products:Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 12. Default. The Contractor shall be in default of this agreement if Contractor commits any material breach or default of any covenant,warranty, certification,or obligation it owes under the Contract. 13. Insurance. Contractor shall at its own expense provide the following insurance: a. a. Worker's Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers. Worker's compensation insurance is required if work is performed by employees, subcontractors,or volunteers. BY INITIALING THIS SENTENCE,CONTRACTOR CERTIFIES UNDER PENALTY OF LAW THAT THE WORK REQUIRED BY THIS CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED: GIP . b. General Liability insurance with a combined single limit, or the equivalent,of not less than$1,000,000 for each occurrence for Bodily Injury and Property Damage. c. Automobile Liability insurance with a combined single limit,or the equivalent,of not less than$1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles,as applicable. 14. Governing Law;Jurisdiction;Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon 15. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER,CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. 16. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. 17. Consultant's compliance with Oregon Tax Law: (1) Consultant represents and warrants to the City that Consultant shall,throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant;and (iii) Any rules, regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. (2)Consultant represents and warrants that,for a period of no fewer than six(6)calendar years preceding the Effective Date of this Agreement,it has complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant;and (iii) Any rules, regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. Revised 10-28-14 Page 1 of 2 • CONTRACTOR: CITY OF ASHLAND: By: ?sap ,e(Er h-,44" By: ignature De artment Head V' Pe,,Au- G /Stof4.).3 Print Name Print Name /g1-1(44, Ov /9 Title Date (W-9 is to be submitted with the signed contract.) Purchase Order No. ( `q EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor,under penalty of perjury, certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and(b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends, or(iii)the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that(a) it has the power and authority to enter into and perform the work, (b)the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c)the work under the Contract shall be performed in accordance with the highest professional standards, and(d) Contractor is qualified,professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. aC (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5)Labor or services are performed for two or more different persons within a period of one year. (6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds,warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. ‘/3//? Contractor (Date) Revised 10-28-14 Page 2 of 2 QUALFEN-01 SDEHOOG '���" , CERTIFICATE OF LIABILITY INSURANCE DATE 11/17/ODIYYYY) 11/17/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OP INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(5),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PROnucER CN�1^'E+CT McMinnville Office PHONE (Arc,No,Est):(503)472-2121 I ja,No):(503)434-5872 Pa neWest Insurance,Inc. EMAIL P.O.Box 269 AnARFRS: McMinnville,OR 97128 INSURERISI AFFORDING COVERAGE NAM ti INSURER A:Hallmark Insurance Group 43494 INSURED INSURER B: quality Fence Co Reliable Electric Western Vinyl Products INSURER C: Steve Rietmainn INSURER O: • PG Box 3985 INSURER!: Central Point,OR 97602 • INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO INDICATED. NDTTWITHSTANDNG ANY REQUIREMENT,POLICIES H TERM/OR CONDITONAOF ANY CONTRACT OR OTHER D DOCUMENT VNTH RESPECT TOLWHICH THIS DESCRIBED CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR - ADDLSUBR POLICY EFF• POLICY EXP UNITS TYPE OF INSURANCE MD WVD POLICY NUMBER IMMIDDIYYYYI IMMIPDIYYYYn A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 3 1,000,000 CLAIMS-MADE I X OCCUR X 44CL466836 11/19/2018 11/1912019 PRISESIERE Pence) $ 100,000 MED EXP(Anyone versos) $ 5,000 PERSONAL&ACV INJURY $ 1,000,000 2,000,000 GENIAGGREGA7E UMTAPPLIES PER: GENERAL AGGREGATE $ • POLICY/ X IJa n we PRODUCTS-COMP/OP AGG 2,000,000 — $ OTHER: _ (Fa accldeOISINGLE LIMB $ 1,000,000 A AUTOMOBILE LIABILITY X ANY AUTO X 44CL466836 11/19/2018 11/1912019 BODILY INJURY O'er Person) S - OWNED SCHEDULED BODILY INJURY(Per accident) $ • _AUTOS ONLY AUTOS I��pTNpWWNN pp BODPERNJ RY(Per —AUTOS ONLY AUTOSONFY IPerecGtlonll $ A X UMBRELLA X OCCUR EACH OCCURRENCE 3 3,000,000 EXCESSUAB CLAIMS-MADE 44CU466837 11/19/2018 11/19/2019 AGGREGATE 3 3,000,000 DED I X I RETENTIONS 10,000 $ WORKERS COMPENSATION I STATUTE I W- AND EMPLOYERS'UABIUTY YIN _ ANY PROPRIETOR/PARTNER/EXECUTIVE n E.L EACH ACCIDENT $ forging EXCLUDED? NIA EL DISEASE-EA EMPLOYEE$ If yes,thecae under E.L.OISEASE-POLICV OMIT $ DESCRIPTION OF OPERATIONS below A Leased Equipment 44CL466836 11119/2018 11/19/2019 Limit 26,000 A Installation Floater 44CL466836 1111912018 11/19/2019 Limit 5:000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD let,Additions!Remarks Schedule,may be attached If mores ace Is required) City of Ashland,Oregon and Its elected officials,officers and employees are hereby named as an additional Insured per the attached forms MP97 6 7 10/10, GC1026 07109 and BA20 6 0 04111. Coverage Is primary and non-contributory per the attached form MP9767 10/10. • CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 90 N Mountain St . Ashland,OR 97620 AUTHORIZED REPRESENTATIVE ACORD 26(2016103) rNY'`©hIJl1_111/91Y888---2"0,15 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD • fn°® • CERTIFICATE OF LIABILITY INSURANCE DATEIMM/DD/YYYY) 10/31/2018 THIS CERTIFICATE IS ISSUED AS,A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or he endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on , this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME: Hart Insurance Agency - Medford PHONE Terry Faulkner FAX PO Box 1240 INC.No Exll: (541) 779-4232 I(AIC.No): E•MAIL ADeRESS: kdolmageffhartineurance.con Grants Pass OR 97528 INSURER(S)AFFORDING COVERAGE NAICII INSURER A:SAIF Corporation 36196 INSURED • (541) 664-2201 INSURERS: Duality Fence Co. INSURER C: PO Box 3985 INSURERO: • Central Point OR 97502-3985 INSURER E: INSURER F: - COVERAGES CERTIFICATE NUMBER:Cart ID 9024 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED MOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADUL SUER POLICY EFT POLICY EXP INSD MD POLICY NUMBER IMMIODWYYn (MM/DDIYYYY) UMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ I CLAIMS-MADE n OCCUR DAMAGE PREMISES(Ea occurrence) $ • MED EXP(Any one person) $ _ • PERSONALSADV INJURY $ _ GEN'LAGGREGATE LIMITAPPLIES PER GENERAL AGGREGATE V. $ POLICY I I TA-- I I LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBI EDISINGLE LIMIT $ ANY AUTO BODILY INJURY(Per person) S • OWNED SCHEDULED _ BODILY INJURY(Per accident) $ AUTOS ONLY _AUTOS HIRED ,NED PROPERTY DAMAGE AUTOS ONLY $ AUTOS ONLY _AUTOS ONLY (Per accident) $ UMBRELLA LIAR _ OCCUR - EACH OCCURRENCE S __ EXCESS MAE CLAIMS-MADE AGGREGATE S OED I I RETENTIONS $ A AND EMPLOYERS'ERS'LIAILIT • YIN y 738638 10/01/201810/01/2019 I STATUTE I X I ERH AND EERSOYERS'NIABILITY ANYPROPRIETORIPARINER/EXECUTNE EL EACH ACCIDENT $ 1,000,000 OFFICER/MEMBEREXCLUDED? NIA - _ (Mandatory In NH) E.L DISEASE-EA EMPLOYEE S 1,000,000 o sCIePsTmIOOWOP ERAIONS balm? EL DISEASE-POLICY LIMIT S 1,000,000 • S DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Romarko Schedule,nay be attached Irmorespace Is required) Waiver for all written contracts applies CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE - • THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland, City Shope ACCORDANCE WITH THE POLICY PROVISIONS. 90 North Mountain Avenue AUT//HORIZED REPRESENTATIVE • Ashland OR Cif 97520' or ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD r • www.saif,com saiFcorporaEion Carrier No: 20001 Endorsement No: WC000313 Policy No: 738638 Agency: QUALITY FENCE CO TERRY FAULKNER PO BOX 3985 HART INSURANCE AGENCY CENTRAL POINT,OR 97502-0040 PO BOX 1240 GRANTS PASS, OR 97528 Waiver of Our Right to Recover From Others Endorsement We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. • This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Description: ALL OPERATIONS Contractor Name: PERSONS AND/OR ORGANIZATIONS WITH WHOM THE INSURED-EMPLOYER IS REQUIRED BY WRITTEN CONTRACT TO WAIVE SUBROGATION RIGHTS This endorsement does not alter the rights of an injured worker to pursue recovery from another party or SAIF to receive a statutory share of recoveries by an injured worker, even from the party listed in the schedule. The premium charge for this endorsement is based on one (1) percent of your manual premium. • 1 • Effective Date: 10-01-2018 'This endorsement is part of your policy. This endorsement amends and controls anything to the contrary. It is otherwise subject to all other terms of your policy. Countersigned 10-15-2018 at Salem, Oregon )( 13C4ci- 430b Kerr arnett, President and Chief Executive Officer • 400 High St SET Salem,OR 973121 P:800.285,8525 • fV Y 1 Purchase Ord r �® e ,� �t Fiscal Year 2019 Page 1 of: 1 1 B City of Ashland ;Js 1nila.IP«®101=15..24 ', LATTN: Accounts Payable Purchase L Ashland alOR 97520 Order# 20190536 T Phone: 541/552-2010 O Email: payable @ashland.or.us V H C/O Water Treatment Plant E QUALITY FENCE COMPANY I 90 North Mountain Ave N PO BOX 3985 P Ashland, OR 97520 O CENTRAL POINT, OR 97502 Phone: 541/488-5345 R T Fax: 541/552-2329 t lat mgliitioel i 11 1 r=-lrajo io 1 Gre. Hunter 06/21/2019 176 FOB ASHLAND OR Cit Accounts Pa able Repair Chain Link Fence WTP 1 Repair damaged 8' chain link fence on hillside above the drinking 1 $2,495.0000 $2,495.00 water plant. Contract for Goods and Services Small Procurement Less than $5,000 Completion date: 06/30/2019 Project Account: *************** GL SUMMARY *************** 081900-602353 $2,495.00 By: t,IA G ;':' Date: ! Authorized Signature $2 495.00 FORM #3 C 67P--(- � CITY OF ASHLAND REQUISITION ,0 r a Date of request: 06/10/2019 Vendor Name Quality Fence Company Address,City,State,Zip 114 W. Pine Street Central Point, OR. 97502 Contact Name Brad Rietmann Telephone Number 541-664-2281 Email address dez(a qualityfenceco.com SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption:_ ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 _ Date approved by Council:_ ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(Attach copy of council communication) _(If council approval required,attach copy of CC) ❑ Small Procurement Cooperative Procurement Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon Date approved by Council: ❑ Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written quote(s)or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract $5,000 to$100,000 ❑ Written quote or proposal attached Agency ❑ (3)Written quotes and solicitation attached ❑ Form#4, Personal Services$5K to$75K Contract#_ PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to$75,000 ❑ Form#9,Request for Approval ❑ Agency ❑ Less than$35,000,by direct appointment 111 Written quote or proposal attached Date original contract approved by Council: ❑ (3)Written proposals/written solicitation Date approved by Council:_ (Date) I ❑ Form#4, Personal Services$5K to$75K Valid until _ (Date) _(Attach copy of council communication) Description of SERVICES Total Cost Repair damaged 8'chain link fence on hillside above the drinking water plant. $ 2,495.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $ Project Number Account Number 0 8 1 9 0 0.6 0 2 3 5 3 $_,_ _ 2 , 4 9 5 . 0 0 Project Number _ _ Account Number - Project Number -_ _ _ Account Number - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisitio form,I ce ' 'tha ity's public contracting requirements have been satisfied. Employee: ,,,, .' C Department Head: �8 J., Zo i q (Equal to or greater than$5,000) Department Manager/Supervisor: City Administrato : (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES / NO Deputy Finance Director-(Equal to or greater than$5,000) Date Comments: Form#3-Requisition CITY OF FORM #2 AS H LAN D INVITATION TO BID—TRADE SERVICES INTERMEDIATE PROCUREMENT Release date:5-20-19 Requested by: (Greg Hunter/Water Dept.Drinking Water Plant/541-488-5345/greg.hunter@ashland.or.us) Bids are due by: (3:00 P.M.Tuesday,5-28-19) Project name:Eight Foot Chain Link Fence Repair Job site location: (Drinking Water Plant 1400 Granite St.Ashland,OR. 97520) Project completion required by:(6-30-19) Preferred method of shipment for materials/equipment(if applicable): FOB Ashland—Freight Prepaid Bids may be faxed,emailed or hand delivered.Contractors shall submit bid on their company letterhead. Informal email bids and/or late bids will not be accepted.Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of bids. The successful contractor will be required to enter into a contract with the City for the services and provide insurance certificates in their own name for General Liability,Automobile and Workers' Compensation.Workers' Compensation insurance is mandatory. Subcontracting will not be permitted. "OR EQUAL":Any brand name listed in the specifications as"or equal"or"or equivalent"shall establish the minimum requirements for quality,utility, durability,function,purpose,etc.Other product brands may be offered that are equal to or better than the product brand name.Bidder may show cost difference,alternates and options in the space provided in the quote.This clause is not meant to be restrictive,but to set the minimum standard.THE CITY SHALL DETERMINE,IN ITS SOLE DISCRETION,WHETHER A PRODUCT OFFERED IS"EQUAL."When the designation is"or equal"or "equivalent"City shall make its decision after Bid Closing. SCOPE OF SERVICES Repair and replace damaged 8-foot chain link fence,poles,barbed wire and barb wire supports. Site is a steep walk 200 yards up hill. No vehicle access. Falling tree bent 5 posts, fence and barbed wire. All Pricing Must Be Held Firm For 30 Days Method of Award:ORS 279B.070 Intermediate Procurements. (4)If a contract is awarded, the contracting agency shall award the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency, taking into account price as well as considerations including, but not limited to, experience, expertise,product functionality,suitability for a particular purpose and contractor responsibility under ORS 279B.110. Form#2—Intermediate Procurement,Invitation to Bid,Trade Services,Page 1 of 1,5/30/2019 PR, • • Q T ^• PROPOSAL iQUALITY PENCE COMPANY CCB # 8936 Find us also at ';:I 180 McDonald to — 114 W.Pine Street (541)664-2281 Grants Pass,OR 97527 ._NO JOB TOO LIME PO Box 3985 1-800-451-8883 eon NE Diamond Lake Blvd. -.NO JOB TOO SMALL Central Point, OR 97502 Fax:(541)664-2949 Roseburg,OR 97470 PROPOSAL SUBMITTED TO PHONE DATE City of Ashland 541-488-5345 May 22, 2019 STREET JOB NAME 900 N Mountain Ave Drinking Water Plant CITY,STATE AND ZIP CODE JOB LOCATION Ashland, OR 97520 1400 Granite St. Ashland, OR 97520 , ATTENTION EMAIL CELL PHONE Greg Gunter erea.hunter(o ashland.or.us 541-941-0859 We hereby submit specifications and estimate for: Remove tree damaged chain link fencing and re-place 40' of 8' high galvanized chain link fencing. Total: $ 2,495.00 We Propose hereby to famish materials and labor—complete in accordance with above specifications,for the sum of.' TWO THOUSAND FOUR HUNDRED NINETY FIVE AND NO/100 $2,495.00 Paymmr tote made as Iol lows: PAYMENT ON COMPLETION /' All material b guaranteed to be as specified.All work to be completed in a workmanlike manner according to standard Authorized practices.Any alteration ordewagon from aboveeperlwtons involving ears costs will be executed only upon written Signature orders,and will become an ema thatpe over and above the estimate An agreements contingent upon strikes, accidents or delays beyond our conlroI.Ovmerlo any fire tornado and other necessary insurance. Our workers are Italy covered by weekmens Compensation insurance. This proposal is also subject to an terns and conditions Brad Rietmann dmh contained on Ina reverse side hereof. Note: This proposal may be withdrawn by us if not accepted within 14 days Acceptance of Proposal—All prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as Signature specified. Payment will be made as outlined above. I have read the entire contract and agree to its content. Note: Quality Fence Co.not responsible for any damage to anything in or Signature below the ground or concrete. This includes private water line,electrical line, sprinkler systems,etc. Your signature indicates that you fully understand the limits of Quality Fence Co.responsibility. Date of acceptance: .- THIS PAGE LEFT BLANK INTENTIONALLY A-2 OTHER TERMS AND CONDITIONS OF PROPOSAL: INTEREST: Interest shall accrue upon all monies due to Quality Fence Company at the rate of 18 percent per annum from the due date of such monies until paid. ATTORNEY'S FEES: In case any suit, action or proceeding is brought to enforce any of the terms or provisions of this proposal or any of the parties& rights hereunder, the losing party in such suit, action, proceeding or any appeal there from agrees to pay such sum as the court may adjudge reasonable as attorney's fees, in addition to costs and disbursements. The reasonable costs of title reports required for any legal action contemplated shall be paid by the customer. In addition, if this matter is referred to an attorney for collection, customer agrees to pay Quality Fence Company's reasonable attorney's fees incurred in any such proceeding prior to litigation being filed. • City of Ashland EOP Basic Plan A. City Authorities THIS PAGE LEFT BLANK INTENTIONALLY A-4