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HomeMy WebLinkAbout2019-226 20200082 Alpine Environmental, consultants LLC • PERSONAL SERVICES AGREEMENT ($25,000.00 or less) CONSULTANT: Alpine Environmental Consultants LLC CITY OF ASH LAN D ADDRESS: 12208 Antioch Road 20 East Main Street White City,OR 97503 Ashland,Oregon 97520 Telephone: 541/488-5587 TELEPHONE: 541-944-4685 Fax: 541/552-6006 EMAIL: jwilliams @alpine-env-Ilc.com This Personal Services Agreement (hereinafter"Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Alpine Environmental Consultants LLC, a domestic professional corporation("hereinafter"Consultant"),for support of final closure of the Remedial Action at Ashland Gun Club. NOW THEREFORE, in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City, as set forth below(the"Effective Date"), and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than November 30,2019. 2. Scope of Work: Consultant will provide support of final closure of the Remedial Action at Ashland Gun Club as more fully set forth in the Consultant's Proposal dated July 10,2019,which is attached hereto as"Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to herein as the"Work." 3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne by Consultant: Consultant shall,at its own risk,perform the Work described above and,unless otherwise specified in this Agreement, furnish all labor, equipment,and materials required for the proper performance of such Work. 5. Qualified Work: Consultant has represented,and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Page 1 of 5: Personal S rvi ce s Agreement with Alp ine Environmental Consultants LLC • 6. Compensation: City shall pay Consultant the sum of$1,600.00(sixteen hundred dollars)as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of $1,600.00(sixteen hundred dollars)without the express,written approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within thirty (30)days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date of termination. 7. Ownership of Work/Documents: All Work,work product,or other documents produced in furtherance of this Agreement belong to the City,and any copyright,patent,trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is$21,127.46 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also P required to post the notice attached hereto as"Exhibit B"predominantly in areas where it will be seen q by all employees. 10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its officers, employees,and agents harmless from any and all losses,claims, actions,costs,expenses,judgments,or other damages resulting from injury to any person (including injury resulting in death),or damage (including loss or destruction)to property, of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant(including but not limited to,Consultant's employees, agents,and others designated by Consultant to perform Work or services attendant to this Agreement). However,Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions,costs,judgments, or other damages,caused solely by the negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty(30)days' prior written notice delivered by certified mail or in person. c. For Cause. City may terminate or modify this Agreement, in whole or in part,effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified,changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or Page 2 of 5: Personal Services Agreement with Alpine Environmental Consultants LLC • iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied, revoked, suspended,or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen (15) days of the date of the notice, or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City, by written notice to Consultant of default or breach, may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under,this Agreement. 15. Insurance. Consultant shall, at its own expense, maintain the following insurance: a. Workers' Compensation. Consultant shall obtain and maintain Workers' Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon Workers' Compensation coverage for its subject workers, unless such employers are exempt under ORS 656.126. If exempt under ORS 656.126, Consultant shall certify such exemption to the City. b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence. This is to cover any damages caused by error, omission or negligent acts related to the Work to be provided under this Agreement. c. General Liability insurance with a combined single limit, or the equivalent,of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury, Death, and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000(one million dollars) for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. Page 3 of 5: Personal Services Agreement with Alpine Environmental Consultants LLC • e. Notice of cancellation or change. There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without thirty(30) days' prior written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation,required herein,but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory.As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates and endorsements prior to commencing the Work under this Agreement. 16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color, religion, creed, sex,marital status, familial status or domestic partnership,national origin, age, mental or physical disability, sexual orientation,gender identity or source of income, suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 18. Governing Law; Jurisdiction: This Agreement shall be governed and construed in accordance with the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue. Page 4 of 5: Personal Services Agreement with Alpine Environmental Consultants LLC • i � ' • 19. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 20. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING BETWEEN THE PARTIES. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS,EITHER ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT, UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 21. Certification. Consultant shall execute the certification attached hereto as"Exhibit C"and incorporated herein by this reference. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: ALPI ENVIRONMEN AL (CONSULTANT): ' I r By: iy� By: ,ter L,,i.�Signature Signature IIOJYLS f' �l4 C d €O c.�� le i !)d1!' 1 b 1 Printed Name Printed Name PIAL>/. .-37,L Pcc4r1 Title Title 87)1t99 Date Date (W-9 is to be submitted with this signed Agreement) Purchase Order No. -t9 �' Page 5 of 5: Personal Services Agreement with Alpine Environmental Consultants LLC Alpine Environmental Consultants, LLC 12208 Antioch Road White City, Oregon 97503 541.944.4685 jwilliams@alpine-env-11c.com July 11, 2019 Ms. Kaylea Kathol, Project Manager City of Ashland, Public Works/Engineering 51 Winburn Way Ashland, Oregon 97520 RE: Proposal and Cost Estimate to Provide Remedial Action Technical Support and Obtain No Further Action Concurrence from the Oregon Department of Environmental Quality; Ashland Gun Club; Ashland, Oregon Dear Ms. Kathol, As requested by the City of Ashland (the City), this letter proposal provides a scope of work and cost estimate for Alpine Environmental Consultants, LLC (AEC) to provide ongoing technical support while closing out the Remedial Action and obtaining a No Further Action (NFA) letter from the Oregon Department of Environmental Quality (DEQ) at the Ashland Gun Club (AGC). The AGC is an active shooting range located on City-owned land that is leased by the ACG. The leased property constitutes a portion of the property identified as the Lithia Springs Property, and is addressed as 555 Emigrant Creek Road in Ashland, Oregon (the Site). AEC submitted the Remedial Action Completion Report for the Site to DEQ on May 17, 2019. Based on email and telephone communications between the City, DEQ and AEC in June 2019, Ms. Ann Farris of DEQ stated the Remedial Action Completion Report was complete. In follow up email and telephone communications in June and July 2019, all parties agreed to pursue an NFA for the Remedial Action element at the Site. PROPOSED SCOPE OF WORK The proposed scope of work is for AEC to provide the City with ongoing Remedial Action Technical Support and to obtain NFA concurrence from the DEQ for the Remedial Action Element of the Site while the AGC continues to actively operate the shooting range at the Site. 1 I P a g e Alpine Environmental Consultants, LLC Ms. Kaylea Kathol July 11, 2019 BUDGET AND SCHEDULE AEC's estimated cost to complete to the proposed scope of work is $1,600. All work will be completed at the direction of City personnel on a time and materials basis consistent with the attached rate sheet. AEC anticipates the work will be completed by March 31, 2020. The estimated cost and proposed scope of work are based on information available to AEC at this time. While AEC is confident the project objective and general scope of work described in this proposal are technically appropriate, the scope and budget may need to be modified based on input received from the City, the AGC, and DEQ. If conditions change, unforeseen circumstances are encountered, or work efforts are redirected, the cost estimate may require modification. AEC can begin work on this project immediately after receiving your authorization to proceed. This proposal is valid for 60 days. Please feel free to contact me at 541-944-4685 or jwilliams @alpine-enc-llc.com if you have any questions about our proposal. Sincerely, Alpine Environmental Consultants, LLC [ Jonathan D. Williams, RG Senior Hydrogeologist, Principal Attachments: Rate Sheet 2 I Page Alpine Environmental Consultants, LLC ALPINE ENVIRONMENTAL CONSULTANTS, LLC CONFIDENTIAL BUSINESS INFORMATION Standard Rates SCHEDULE OF PROFESSIONAL FEES AND EXPENSE CHARGES January 1,2019 through December 31, 2019 Labor Rates • Billing Title Hourly Rate Principal, Senior Scientist $160 Senior Engineer $150 Environmental Specialist/Geologist II $125 Environmental Specialist/Archaeologist $115 Environmental Specialist/Geologist I $110 Environmental Technician $90 CAD/GIS Analyst $90 Administrative Assistant $55 Equipment Fees and Expense Charges Item Fee Mileage Rate IRS Rate Off-Road Vehicle(4X4) $35 per day Other Field Equipment Varies by Equipment Black and White Copies $0.15 per page Color Copies $0.75/$1.00 per page Handling Charge for Subcontractors 5% Rental Vehicles Rental Cost plus fuel and 15% Expert Witness Testimony Deposition and Trial testimony, 150%of the hourly rates plus expenses. Preparation time, standard hourly rates plus expenses. CITY OF ASHLAND, OREGON City of Ashland LIVING ALL employers described WAG E below must comply with City of Ashland laws regulating navment of a livinn wane. $15.39 per hour, effective June 30, 2019. `, The Living Wage is adjusted annually every June 30 by the Consumer Price Index. Employees must be paid a portion of business of their of health care, retirement, living wage: employer, if the employer has 401 K and IRS eligible ten or more employees, and cafeteria plans(including has received financial childcare) benefits to the assistance for the project or amount of wages received by D For all hours worked under a business from the City of the employee. service contract between their Ashland in excess of employer and the City of $21,507.75. ➢ Note: For temporary and Ashland if the contract part-time employees,the exceeds$21,507.75 or more. D If their employer is the City of Living Wage does not apply Ashland, including the Parks to the first 1040 hours worked D For all hours worked in a and Recreation Department. in any calendar year. For month if the employee spends more details, please see 50%or more of the D In calculating the living wage, Ashland Municipal Code employee's time in that month employers may add the value Section 3.12.020. working on a project or For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND 8 • EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant,by and through its authorized representative,under penalty of perjury,certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID(or is waiting for the number to be issued to it and(b)Consultant is not subject to backup withholding because: (i) it is exempt from backup withholding, or(ii) it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends,or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a) it has the power and authority to enter into this Agreement and perform the Work, (b)the Agreement,when executed and delivered, shall be a valid and binding obligation of Consultant enforceable in accordance with its terms, (c)the work under the Agreement shall be performed in accordance with the highest professional standards,and(d)Consultant is qualified,professionally competent, and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. ' (1)Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of the business. (2)Commercial advertising or business cards or a trade association membership are purchased for the business. V (3)Telephone listing is used for the business separate from the personal residence / listing. V (4)Labor or services are performed only pursuant to written contracts. (5)Labor or services are performed for two or more different persons within a period of one year. (6)Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission(professional liability)insurance or liability insurance relating to the Work or services to be provided. I ��y�1• 1) 01 C sultant's signature Date Page I of 1 EXHIBIT C • ALPIN-5 OP ID: SH ,4CORO CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDM(YY) �...—� 05/08/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 503-397-0714 CONTACT Joe Schultz NFP Property&Casualty Svcs PHONE 503-397-0714 FAx (A/C,No).503-397 0674 61 Plaza Square (Arc,No,Est): I St.Helens,OR 97051 E-MAIL Ron Schlumpberger ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC A INSURER A:Homeland Insurance Co of NY INSURED INSURERS: Alpine Environmental Consultants,LLC INSURER C: 12208 Antioch Road White City,OR 97503 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS 1 T INSR WVD (MM/DDJYYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE X OCCUR 793-00-21-64-0005 05/07/2019 05/07/2020 DAMAGE TO RENTED 50,000 X X PREMISES(Fa occurrence) $ NonOwned Auto MED EXP(Any one person) $ 5,000 Hired Auto PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE g 2,000,000 X POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: I$ AUTOMOBILE COMBINED SINGLE LIMIT UTOMOBILE LIABILITY (Ea accident) $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY _ AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY _ AUTOS ONLY (Per accident) $ UMBRELLA LIAB _ OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYIPROPRIETEREARTNE E ECUTIVE N/A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Pollution Liab 793-00-21-64-0005 05/07/2019 05/07/2020 Limit 2,000,000 A Professional Liab 793-00-21-64-0005 05/07/2019 05/07/2020 Limit 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Per attached endosements OVENV GE 301, OBENV GE 319,and OBENV GE 320 CERTIFICATE HOLDER CANCELLATION CITYASH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland, OR, Its ACCORDANCE WITH THE POLICY PROVISIONS. elected officials,officers and employees AUTHORIZED REPRESENTATIVE 20 East Main Street • Ashland, OR 97520 4�fj ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy Number: 793-00-21-69-0005 • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED = OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION - FORM I This endorsement only modifies coverage provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS ENVIRONMENTAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: Any person or organization that the "Named Insured" agreed to add as an additional insured in a written contract or written agreement between the "Named Insured" and such person or organization that was fully executed prior to the performance of the "Named Insured' s" work that is the subject of such written contract or written agreement. Coverage afforded to such person or organization will not be broader than the scope of insurance agreed to by the "Named Insured" in such written contract or written agreement. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) A. SECTION II -WHO IS AN INSURED is amended to include as an insured the person or organization shown in the SCHEDULE above, but only with respect to liability arising out of your ongoing operations performed for that insured. B. With respect to the insurance afforded to these additional insureds,the following exclusion is added: • 2. Exclusions This insurance does not apply to bodily injury, property damage or environmental damage occurring after: (a) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or.on behalf of the additional insured(s) at the site of the covered operations has been completed; or • (b) That portion of your work out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. All other terms and conditions remain the same. • OBENV GE 301(02 11) Includes copyrighted material of Insurance Services Office,Inc. 1 of 1 Copyright 2011,OneBeacon Insurance Group LLC EINSURED • • Policy Number: 793-00-21-64-0005 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement only modifies coverage provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS ENVIRONMENTAL LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: Any person or organization who requires such a waiver by •written contract or written agreement between the "Named Insured" and such person or organization that was fully executed prior to the performance of the "Named Insured' s" work that is the subject of such written contract or written agreement . SECTION IV — CONDITIONS, 13. Transfer of Rights of Recovery Against Others To Us is deleted and replaced with the following: 13. Transfer of Rights of Recovery Against Others To Us If the insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. The insured must do nothing to impair them. At our request, the insured will bring suit or transfer those rights to us and help us enforce them. Any recovery will be paid first to us until all amounts we have spent on a claim or suit have been reimbursed. The insured expressly waives the right to be made whole by any such recovery. We waive any right of recovery we may have against the person or organization shown in the SCHEDULE above because of payments we make for injury or damage arising out of your ongoing operations or your work done under a contract with that person or organization and included in the products-completed operations hazard. This waiver applies only to the person or organization shown in the SCHEDULE above. All other terms and conditions remain the same. OBENV GE 320(04 11) Includes copyrighted material of Insurance Services Office,Inc. 1 of 1 Copyright 2011,OneBeacon Insurance Group LLC E-INSURED • • • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT This endorsement modifies coverage provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS ENVIRONMENTAL LIABILITY COVERAGE PART SECTION IV-CONDITIONS, 8. Other Insurance, is amended by adding the following paragraph: This insurance will be considered primary to, and non-contributory with any other insurance issued directly to a person or organization added as an additional insured under this policy, only if you specifically agree, in a written contract or agreement,that this insurance must be primary to, and non-contributory with,such other insurance. All other terms and conditions remain the same. • OBENV GE 319(0211) Includes copyrighted material of Insurance Services Office,Inc. 1 of 1 I Copyright 2011,OneBeacon Insurance Group LLC E-INSURED FIFA Purchase Order CITY RECORDER Fiscal Year 2020 Page: 1 of: 1 ii Ei 1 _� i --.r - !- cI � d E City of Ashland _ _ I ATTN: Accounts Payable Purchase L 20 E. Main 20200082 Ashland, OR 97520 Order# V T Phone: 541/552-2010 O Email: payable @ashland.or.us V H C/O Public Works Department E ALPINE ENVIRONMENTAL, CONSULTANTS LLC I 51 Winburn Way N 12208 ANTIOCH ROAD p Ashland, OR 97520 O WHITE CITY, OR 97503 Phone: 541/488-5347 R T Fax: 541/488-6006 541 944-4685 Paula Brown 08/13/2019 1331 FOB ASHLAND OR/NET30 'Cit Accounts Pa able Gun Club Remedial Action 1 Support of final closure of the Remedial Action at the Ashland 1 $1,600.0000 $1,600.00 Gun Club Personal Services Agreement ($25,000.00 or less) Completion date: November 30, 2019 Project Account: E-200907-999 ********* * *** GL SUMMARY *************** 1 082400-704200 $1,600.00 I • ------ ---- / ¶ F By: L � )6 Date: Authorized Signature $1 600.00 . ..,,,.,--),€, 1 FORM #3 (6(9, CITY OF ASH LAN D REQUISITION ,�� ' Date of request: 07/23/2019 Vendor Name Alpine Environmental Consultants, LLC. Address,City,State,Zip 12208 Antioch Road White City,OR 97503 Contact Name Jonathan Williams Telephone Number 541-944-4685 Email address jwilliams(c�alpine-env-Ilc.com SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(Attach copy of council communication) _(If council approval required,attach copy of CC) ❑ Small Procurement Cooperative Procurement Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ID Direct Award Date approved by Council: Contract# ID Verbal/Written quote(s)or proposal(s) —(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract $5,000 to$100,000 ❑ Written quote or proposal attached Agency ❑ (3)Written quotes and solicitation attached ❑ Form#4, Personal Services$5K to$75K Contract# PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to$75,000 ❑ Form#9,Request for Approval ❑ Agency ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3)Written proposals/written solicitation Date approved by Council: (Date) ❑ Form#4, Personal Services$5K to$75K Valid until: (Date) —(Attach copy of council communication) Description of SERVICES Total Cost Support of final closure of the Remedial Action at the Ashland Gun Club $ 1,600.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quote/proposal $ Project Number 2 0 0 9 0 7. Account Number 0 8 2 4 0 0.7 0 4 2 0 0 $_, 1 ,6 0 0 .0 0 Project Number - _ Account Number - $_,_ _ _,_ _ _•_ _ Project Number - _ _ Account Number - $_,_ _ _,_ _ _• *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee:\'1(A �►� AXXSt – Department Head: 6 6 lo!!5 (Equal to or greater than$ ,000) Department Manager/Supervisor: City Administrate : (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES / NO Deputy Finance Director-(Equal to or greater than$5,000) Date Comments: Form#3-Requisition