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HomeMy WebLinkAbout2019-0917 Council Mtg MIN CITY OF -ASH LAN D MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL Tuesday, September 17, 2019 Council Chambers 1175 E. Main Street Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.] 7:00 p.m. Regular Meeting 1. CALL TO ORDER Due to Mayor Stromberg's absence Council President Slattery called the Business Meeting to order at 7:00 PM. II. PLEDGE OF ALLEGIANCE III. ROLL CALL Councilors' Slattery, Graham, Akins, Rosenthal and Jensen were present. Councilor Seffinger was absent. IV. MAYOR'S ANNOUNCEMENTS Slattery announced current Commission and Committee vacancies. V. CITY ADMINISTRATOR REPORT City Administrator Kelly Madding gave a brief update on Clay Street. She also announced that due to the Study Session being cancelled on September 16`x' there will be a Study Session on September 30`x' discussing City Hall Seismic Retrofit Conceptual Design and Conceptual Costs. VI. APPROVAL OF MINUTES 1. Business Meeting of September 3, 2019 Rosenthal/Jensen moved to approve the minutes. Discussion: None. All Ayes. VII. SPECIAL PRESENTATIONS & AWARDS 1. Annual Presentation by the Airport Commission Deputy Public Works Director Scott Fleury and Commissioner Patricia Herdklotz presented Council with a video of Airport Appreciation Day (see attached). She spoke regarding deferred maintenance. She thanked City Staff and volunteers. She announced that the Commission needs 2 more members and urged citizens to apply. 2. Presentation by Options for Helping Residents of Ashland Ken Gudger President and Michelle Arellano Executive Director, presented Council will a PowerPoint Presentation (see attached). Items discussed were: • Winter Shelter Program 2018-2019. • Number of homeless served. • Shelter demographics. II • Case management results. • OHRA annual results. • Winter Shelter planning 2019-2020. • OHRA funding status. 3. Presentation by the Ashland Culture of Peace Commission Executive Director David Wick and Irene Kai went over a PowerPoint Presentation (see attached). Items discussed were: • Conference this weekend. • Highlights of the last year. • Flame keeper. • International Day of Peace - September 21 S` VIII. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES Airport Conservation Forest Lands Historic Housing and Human Srvs. Parks & Recreation Planning Public Arts Transportation Tree Wildfire Miti ag tion IX. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [I5 minutes maximum] Huelz Gutcheon - Ashland - Spoke regarding peace. He spoke regarding climate change and explained there is a lot of work to be done to solve this issue. He suggested to begin with solar panels and electric cars. X. CONSENT AGENDA 1. Appointment of Drew Gilliland to the Conservation Commission 2. Clay Street Roadway Improvements Grant Letter of Support Rosenthal pulled this item. Deputy Public Works Director Scott Fleury gave a Staff report. He explained that this will go to the Transportation Commission and that this is a competitive process. Council discussed the timing of this project. Council requested an update from Staff on this project as soon Staff knows whether or not the grant has been awarded. Rosenthal suggested for Staff to ask the County if it would be possible for them to front the money and have it be paid back with the grant money so the project could get done sooner. Graham spoke that she lives a block away from Clay Street and was advised that this is not a conflict of interest but wanted to disclose this information to Council. Public Input- Sarah Walker - Ashland - Ms. Walker thanked Council and Staff for looking into this project. She spoke in support of the project. She submitted signatures of support into the record (see attached). She suggested for the project to get done sooner than 2024. 3. Oak Street Waterline Contract Approval Rosenthal pulled this item. He questioned the timeline of the project. Fleury explained that there would be flaggers and traffic patrol. He explained that this project would take approximately 4 weeks. 4. Special Procurement Request for Approval for Oregon Watershed Enhancement Board Focused Implementation Partnerships Program Jensen pulled this item. Madding spoke that she asked to have this item pulled to clarify some date changes in Form #9. 5. Approval of Liquor License Request for Mezcal Restaurant and Bar, LLC Graham/Rosenthal moved to approve the Consent Agenda. Discussion: None. All Ayes. XI. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request form" prior to the commencement of the public hearing. Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.) XH. UNFINISHED BUSINESS XIII. NEW AND MISCELLANEOUS BUSINESS XIV. ORDINANCES. RESOLUTIONS AND CONTRACTS 1. ,First Reading of Ordinance 3181; An Ordinance Relating to Rules of City Council Amending Start and End Times for Business Meeting in AMC 2.04.020 and 2.04.050 Madding gave a Staff report. Graham questioned when Council would have Executive Sessions. Staff explained that Executive Sessions would be after Study Sessions or if need be before Council Business Meetings. Jensen/Graham moved to approve Ordinance No. 3181, changing the start time of Council Business meetings to 6:00 p.m. and changing the end time to 9:30 unless a motion, or any amendment to the motion has been made and seconded, then deliberation on the motion could continue to 9:40 p.m. at which time the motion would be voted on. Discussion: Graham spoke that this would benefit overall public participation. Rosenthal questioned if at the hard stop at 9:40 p.m. would there be a required vote. City Attorney David Lohman answered yes. Roll Call Vote: Rosenthal, Jensen, Akins, Slattery and Graham: YES. Motion passed ` unanimously. 2. Resolution 2019-27; Council Goals Madding gave a brief Staff report. Graham/ Rosenthal moved to approve Resolution No. 2019-27, adopting the City Council's 2019- 2021 Goals and amending the Resolution in the following ways: Section 2: B. Develop and/or enhance the following "Value Services" by leveraging the City's resources. The listof Value Services represents the priority Council is placing on these value services the 2019 2 biennial budget is pr-epafed-, given the progress that has been made to date to address them and the urgency with which they need to be addressed. E. PHARg the 2019 2021 Biennium Analyze various departments/programs with the goal of gaining efficiencies, reducing costs, and improving City services. Discussion: None. Roll Call Vote: Graham, Slattery, Rosenthal, Jensen and Akins: YES. Motion passed unanimously. XV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS XVI. ADJOURNMENT OF BUSINESS MEETING The Business Meeting was adjourned at 8:35 PM. Respectfully submitted by: City Recorder Melissa Huhtala Attest: Mayor Stromberg In compliance with the Americans with Disabilities Act, ifyou need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800- 735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). C Q £ D • F a 0 a a 0 0 3 o ro ~ a ~ o o ~ m 0 i s o d ro i ~ y. 0 a. 0 m f i 'o QHRA ROptions for Helping Residents of Ashland Ken Gudger, President Michelle Arellano, Executive Director I September 17, 2019 1 OHRA's Winter Shelter Program Winter 2018-2019 Who: 12 Community Partners First Presbyterian Church Trinity Episcopal Church First United Methodist Church of Ashland Southern Oregon Jobs With Justice South Mountain Friends Meeting (Quakers) Ashland Culture of Peace Commission Temple Emek Shalom, Trinity Episcopal City of Ashland United Congregational Church of Christ ACCESS of Jackson County RV Unitarian Universalists Fellowship State of Oregon (SNAP & EHA grants) Over 5200 volunteer hours! Average of 34 volunteer hours each winter night When: Mid November 2018 - Mid April 2019 154 nights Where: 7 nights/week rotated between 4 churches First Presbyterian Church: 3 nights Trinity Episcopal Church: 2 nights United Methodist Church: 1 night Rogue Valley UU Fellowship: 1 night Maximum of 36 beds: 2 hosts and 34 guests Also: OHRA operated City's "Extreme Weather Warming Center" I 1 nights I in January: Methodist Church 10 in February: 9 Methodist Church, I Pioneer Hall OHRA's Winter Shelter Program Results Winter 2018-2019 Number of Homeless Served 135 Homeless were screened at OHRA's Resource Center (vulnerability assessment) 99 Shelter reservations granted Shelter Demographics (Based on 99 who were granted a shelter reservation) Gender: 32 women, 67 Men Chronic Homeless: 61 Age range: 18 to 77 years 35 over 50 years of age (12 women and 23 men) Case Management Results (Case Management offered to all screened guests, Record Keeping: HMIS) 19 Individuals found housing 33 Additional applied for subsidized housing 45 Individuals secured OHP 55 Individual applied for SNAP benefits 7* People found temp. jobs 10* People found permanent employment Total of 1332 services provided to all 135 screened guests * approximate OHRA Annual Results All outcomes credited to community collaborative Other Housing Program Job Match Program Essential Services Housed Unhoused families Individuals Temporary Individuals Total of all families protected offered job who found services who found from shelter successes Permanent provided housing eviction employment Winter Shelter 19 0 99 7* 10* 1332 Resource Center 42 129 0 35 27 2709 Laundry-Shower Trailer 0 0 0 0 0 169 I City Warming Center 0 0 40* 0 0 0 Totals 61 129 139 42 37 4210 Essential Services (partial list): * Approximate Birth Certificate, Oregon I.D., Internet, Telephone Access, Oregon Health Plan, Showers, Laundry, SNAP, mental health referrals, Bus passes, Navigation of: legal aid, Social Sec. Benefits, VA Benefits Winter Shelter Planning Winter 2019-2020 Where and When: 2082 East Main (old Rogue Valley Church) - Permit Secured ! ! ! OHRA holds Lease with Northwest Baptist Association 3 years (6/19 to 6/22); Nov. 1 to Mar. 30, Winter Evening Shelter only Max. occupancy: 49 Beds (4 hosts and 45 guests) Who: OHRA and Community Partnership OHRA Shelter Director, OHRA Shelter Navigator + OHRA's other staff Shelter Steering Committee (OHRA & Community members) 7 Shelter Sponsors, one for each night of the week - still need Tue. & Sat. Funding: 2019/2020 OHRA Shelter Budget $267,000 State/ACCESS funding approved $150,000 OHRA Funding Status July 1, 2019 - June 30, 2020 Funding % of Funding Not Yet Required total Secured Secured Resource Center $205,000 37.1% $142,000 $63,000 Winter Shelter $267,000 48.4% $150,000 $117,000 Laundry/Shower $32,000 5.8% Trailer $32,000 $0 Administration $21,000 3.8% $21,000 $0 Fund $27,000 4.9% Development $27,000 $0 Totals $552,000 100% $372,000 $180,000 Extreme Weather Warming Center i Funded case by case on a completed cost basis h I i4 -ASHLAND- CULTURE OF PEACE COMMISSION Ashland Culture of Peace Commission Local -Global Initiative Personal and systemic Practical application of building sustainable peace. • We build trusted relationships with the city, police, and local nonprofits as a catalyst of bringing the concept of the Culture of Peace forward. • We provide the practical applications to bring the community into practicing the Culture of Peace. • To foster the Culture of Peace by educating and uplifting the community for better well being. PROCLAMATION ~ Y On Mzrch 17, 2015, the,lshland Mayor and City Council proclaimed suppon tirz a 3'f fF7•. ~ L Culture ofPeace--unity. I On September 21. 2015, the United Nations International Day of Peace. the Asldand J Culnuc Of Pane Commission was launch nl as a citizens commission. Sy„ . ~ ' _I • 'Re nm and strength of our commwitty m based on relationships of mutual respect, „f ( integrity, and recognition of the inli vrnt value of each person in the diversity of our ~ communny. : r° • Official recognition of Ashland w an International City of Peace will provide inspiration for all citizens to creale an emerging, cvohing, living model for thriving t % together as fellow hwnans. " NOW, TI IFRFFORF. the City Council and Muynr, in hehalf of the cnizans of Ashl,ml, do pmcl, im that the C by Of Ashland Orcgnn, is a City of Peace 3"` is pgx.mfn' and uuourage c ly and -n-ii ;y Icuderi to work with ---ed dozens to develop policies and procedures that promote n culwre of peace in our - reg,on- ( Dalcvi this 16th day of May. 2017 t{ I. .x54~f l { Yr r KS ; ll. - ~ 1 Stron erg, Mayor Dana Smith. Assistant Cily Recorder J f-' r ~ I tr ; ~,k ctrl R -4r 1 A# CU L i ORE ,1. OF PEACE 1 4'. U14'' COMMISSIO l? j www.ashlandcpc,nrg f.. r t' rn J 1 } 1 - r r' • / f r~l sue, GHRA ASHLAND WINTER SHELTER SAVE THE DATE $=4 IMLUNTEERS ~r NEEDED! "Helping people I, move from crisis to stability" KICK OFF ORIENTATION OCTOBER 10, 2019 @ 6:30.8:30 PM RSVP, Please. METHODIST CHURCH, WESLEY HALL Contact MichelleArellano 175 N. MAIN ST, ASHLAND OREGON ExecutiveDirector@helpingashiand.org come join us and learn now YOU can be a part of this amazing woik and the benefits of the Winter Shelter program launching new opportunities in a new location. Be part of a life-changing experience which gives hope and new possibilities for :hose who are unhoused or need a helping hand. Make a difference in the lives of yr,~r As'il5nrf , NEW SHELTER I I C ~ n kin i 10 " 1 11{1 a over'- AL Oli . d { 1g i CC n ~ , , , f wow * i tt 11yy T VVV a Ills 14 w 1 X S M 1 • r.. i ~ ~i-q t t s S~ „,#aT ~ r _ W t i t I r r q 4, • t AL e e I z - -t tit k I 4 i y. / £siTF Y yS r.~~...-. J ~J It t x' 4` f l i. t7 NO Al. r ! rte` cr r I x V a YLO n ar • h a'~r i r,r s ' _ s MR ~lz tr n j' iE ~ 4■ I 3i =v a E . ii a■rnr,i ' 9' ~ '3 . a~ r r S " ~~M 2 J M : I N r 3' I n> z . i - ✓r''Y~~~}rs 1 ~ .ru ~ sl~asY ~u x+r' - - r i SSS - 1 l l I AAM CULTURE A~ WORLDPEACE OFREACE FLAME A A i] A Southern Ore: oin is cc Lc ,i. the attention of the global community. t 1> Peace is not just an idea, it is a practice. Speaker's include: Senator Jeff Golden, Rep Pam Marsh, Police Chief Tighe O'Meam, SOU President Linda Schott, Arnbassodor Rosebud Media CEO Sterzn Sasknv & A.sante CEO Sheila Clough. An-rul IC Otowdhury Fv-L"d Sennary-G-al Come, be inspired, and learn more about why our region is deserving of the fthe Untied T'auav, and the global community's attention, as we hiehhOu how our dty and state leaders Fuan kruflhe Gl".%Im.,nent /.n d. Cw'mrc.q Pr.¢< ~.orkir c6r a.: • d.rir.~,n.ti!u: nt. - rosebud p , G7 ® cocnrs 7 ASANTL EM You Are The Flame is Our own personal commitment to foster well being, compassion, and care for others in our sphere of influence. • Peace is not just an idea, it is a practice. • World Peace starts with our own personal commitment to Peace. • We change the national chaos to a positive narrative. i II When everyone engages in personal practices of fostering wellbeing for all, this leads to world peace. At this conference our state, city, and. community leaders will inform the ambassador from the United Nations, and the conference attendees, how their personal commitment to foster wellbeing for all influences their leadership. AS-LAND CULTURE OE PEACE A WORLD THAT WORKS FOR ALL A community-wide movement dedicated to transforming our attitudes, behaviors and institutions into ones that foster harmonious relationships with each other and the natural world. Brings heart and compassion to conversations, decision-making, and systems. Recognizes the inherent value of each person, the diversity within community- • Invites everyone's participation, relying on the natural gifts of each community member. 0- Encourages mutual respect so that all residents and visitors feel safe, heard, and empowered. Establishes trust through holding all persons responsible for their actions. Y Employs compassionate listening to air feelings, viewpoints, and concerns. Discovers solutions through collaborative exploration. } Emphasizes the universal values of kindness, generosity, love and beauty, caring and curiosity. Seeks larger truths and broader perspectives to better comprehend local and world affairs. O Values and nurtures all of life, honoring the environment and promoting humanity's balanced place in the web of existence. fr Builds upon the foundation of existing groups contributing to the wellness of the world. + Creates an emerging, evolving, living model for thriving together as fellow humans. www.ashiandcpc.org When we make personal commitments to foster well being for all, this leads to systemic change. Special message from Senator Merkley for the Ashland Global Peace Conference ashlandglobalpeaceconference.com Petition to SUPPORT Petition summary and IMPROVEMENT OF MIDDLE CLAY ST BETWEEN SISKIYOU & ASHLAND ST background Action petitioned for Jackson County is submitting a grant application requesting funds for the improvement of middle Clay St, and has asked the City Council to provide a letter of support. We, the undersigned, urge the City Council to provide a Council letter of support to the County for these improvements on middle Clay St.. Printed Name Signature Address Comment Date a l lt1aL(a f'/ MA, g c~ I 1~ • r Huh c"~ ~r 5'lO on -r"A,,(- e st~ 9 !9 S S~3g Bl~rct C!. fie fo b re), 9 t//[tG 6 rr ~~s 9 i ! M r~ha 0V*' -1 L A/ /9 N a BFI ~lV f Petition to SUPPORT Petition summary and IMPROVEMENT OF MIDDLE CLAY ST BETWEEN SISKIYOU & ASHLAND ST background Action Petitioned for Jackson County is submitting a grant application requesting funds for the improvement of middle Clay St, and has asked the City Council to provide a letter of support. We, the undersigned, urge the City Council to provide a Council letter of support to the County for these improvements on middle Clay St.. Printed Name Si n Address Comment Date PAVitj ~~I~~ $s3 I y 9Ai I bf05-Cl ~UgSAPV ~5o gl ~tclc beer' L n 9/11 I q nea Le 0)dta_ -0 s 6~, t wry s 1 ! k t,v d~u 'T11 2v~ KimbQ,r ~Qaa' f ~t~ 3lad~ - /~~/~R ,J'jyrt Fr~bGr $lrckbUr Ln ems." rr f~ Fs!/ t31aa.Lcbe/ (K. ~~(/l!9 I' "gs T"~j nil Petition to SUPPORT Petition summary and IMPROVEMENT OF MIDDLE CLAY ST BETWEEN SISKIYOU & ASHLAND ST background Action petitioned for Jackson County is submitting a grant application requesting funds for the improvement of middle Clay St, and has asked the City Council to provide a letter of support. We, the undersigned, urge the City Council to provide a Council letter of support to the County for these improvements on middle Clay St.. Printed Name Sig ture Address Comment Date >i1 ~G ~Uc i5 urt r I 1 r-pr 'alL old Q 6u rUt. ~~G l15 OL~q p`. .1~.~c1 q~5 p r 12na'khs selc~ X 13 1 `1 4,0 I~`( C,~ti1(-~~G.b ~ ~ ~ ~J`l l!~ i~r~.ia •an: ~i c~-t~ ,~.I 5`// a c `'ter:-~ ' ,~r ~ 9 i ( qyt t:::j ~w ~ZSS As{, Iarnd Si 9x520 1011r1 o ce n CY k (0 Y'/~ w 3~ I Llli,a S 012 rcL d Z`! 15 4a 7`{ ~t one Fix u~ Glv~! (~19 ( M5 5;skA q 1~~f9 p owe- p OW o Petition to SUPPORT Petition summary and IMPROVEMENT OF MIDDLE CLAY ST BETWEEN SISKIYOU & ASHLAND ST background Action petitioned for Jackson County is submitting a grant application requesting funds for the improvement of middle Clay St, and has asked the City Council to provide a letter of support. We, the undersigned, urge the City Council to provide a Council letter of support to the County for these improvements on middle Clay St. Printed Name Signature Address Comment Date I~l(ygnoyCa2Z / L{I4 lbxN'+r+~-S't`ee.1' A!"I19 Jw,~l~~ Ruth a3'lb aluc Sk LA . 9W19 <vis}10 13u*'s j~-- 6~-b A111i- S~ ~w-e KaAF 9/¢/14 iUSo Cfnf I tKsn~e i--C ale t~2 1 -F1 46 road l&4 v f Mfr ~f AITK -we'r r Zl Lxl(k'~TGUlf g75't0 " mAl t ~ 1 I -i2-I q~s ~Q, CCz ~3-s o, 1~~s, ok Igo S. vo q ~ ZSt S SIL S nib ~ ~3 ! Petition to SUPPORT Petition summary and IMPROVEMENT OF MIDDLE CLAY ST BETWEEN SISKIYOU & ASHLAND ST background Action petitioned for Jackson County is submitting a grant application requesting funds for the improvement of middle Clay St, and has asked the City Council to provide a letter of support. We, the undersigned, urge the City Council to provide a Council letter of support to the County for these improvements on middle Clay St.. Printed Name Signature Address Comment Date <<. ,E1 t ~a . t k~r~ bar s~ (Gta4"~ y T, t 5t4a,6 l~lti~AlWa qI7 Petition to SUPPORT Petition summary and IMPROVEMENT OF MIDDLE CLAY ST BETWEEN SISKIYOU & ASHLAND ST background Action petitioned for Jackson County is submitting a grant application requesting funds for the improvement of middle Clay St, and has asked the City Council to provide a letter of support. We, the undersigned, urge the City Council to provide a Council letter of support to the County for these improvements on middle Clay St.. Printed Name Signature Address Comment Date j M 64,1 FVtJ 9 S / DAVID VI/ nr~w Kr 87G 8 GL 9r5~ I { @~ ~ - ~ t ~ - vat } 'z., _ x•;.~ `.x Corr . ~ rb ..k x I, ~M r' i S j r L: "K a r a v- > q ~ i f W g 5 W.: a 34 ~ 1 ; OEM- i l ~ - 3 lot y~y ~ `g' ~ .°gr - a .