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HomeMy WebLinkAbout2019-233 20200145 Quality Fence Company GOODS & SERVICES AGREEMENT PROVIDER: Quality Fence Company CITY OF PROVIDER'S Laura Bernhardt -AS H L.AN D CONTACT: 20 East Main Street Ashland, Oregon 97520 ADDRESS: 1 14 West Pine Street Telephone: 541/488-5587 Central Point, OR 97502 Fax: 541/488-6006 PHONE: 541-664-2281 This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Quality Fence, a domestic business corporation ("hereinafter "Provider"), for fencing and gates service and repairs. 1. PROVIDER'S OBLIGATIONS 1.1 Provide fencing and gates service and repairs for FY20 as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The goods and services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page 1 of 5: Agreement between the City of Ashland and Quality Fence Company 1.3 All subject employers working under this Agreement are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.I 10. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of $10,000 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $10,000 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 27913.220, 27913.230 and 27913.235. Page 2 of 5: Agreement between the City of Ashland and Quality Fence Company 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 4. SUPPORTING DOCUMENTS The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Rate Sheet dated June 20, 2019. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5. 1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief, 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30, 2020, unless sooner terminated as provided in Subsection 6.2. Page 3 of 5: Agreement between the City of Ashland and Quality Fence Company 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland - Facilities Maintenance Department Attn: David Arnold 90 North Mountain Avenue Ashland, Oregon 97520 Phone: (541) 552-2292 With a copy to: City of Ashland - Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Provider: Quality Fence Company Attn: Laura Bernhardt 114 West Pine Street Central Point, OR 97502 (541-664-2281 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. Page 4 of 5: Agreement between the City of Ashland and Quality Fence Company 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: Quality Fence Company (PROVIDER): Z By: By: Signature Signatur g~fo WA/ C, K,- / 4/1 -,;-1 e-; Printed Name Printed Name Title Title D e Dat (W-9 is to be submitted with this signed Agreement) Purchase Order No. Page 5 of 5: Agreement between the City of Ashland and Quality Fence Company c~xr says... Quality Fence Company CCB #8936 114 W. Pine Street P.O. Box 3985 Central Point OR 97502 ...NOJOBTOO U (541) 664-2281 Fax (541) 664-2949 (800) 451-8883 Our current labor rates Monday through Friday 8:00 am to 5:00 pm. 2 men @ $80.00 per hour for fence. 1 man service call ($52.00) plus $85.00 per hour for Auto gate. Brad Rietmann "Fencing is our Field" QUALFEN-01 SDEHOOG 2018 Y) ACORO' CERTIFICATE OF LIABILITY INSURANCE 11/1 D7//2018 7 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACTAME N McMinnville Office PHONE FAX PayneWest Insurance, Inc. A/C, No, Ext : (503) 472-2121 ,C, No :(503) 434-5872 P. . BOX 269 ADDRESS: McMinnville, OR 97128 INSURERS AFFORDING COVERAGE NAIC # INSURER A: Hallmark Insurance Group 43494 INSURED INSURER B : Quality Fence Co Reliable Electric Western Vinyl Products INSURER C : Steve Rietmann INSURER D : PO Box 3985 Central Point, OR 97502 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUB POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ _ 1,000,000 CLAIMS-MADE X OCCUR 44CL466836 11119/2018 11119/2019 DAMAGE TO RENTED 100,000 X REMI E Ea occurrence) $ MED EXP An one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY [ X] jreT LOG PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY COMBINEDtSINGLE LIMIT $ 1,000,000 (Ea X ANY AUTO X 44CL466836 11/19/2018 11/19/2019 BODILY INJURY Per person) OWNED SCHEDULED AUTOS ONLY AUTOS WN BODILY INJURY Per accident $ AUTOS ONLY AUOTOS ONLY PROPERTY DAMAGE Per accident $ A X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 3,000,000 EXCESS LIAB CLAIMS-MADE 44CU466837 11119/2018 11/19/2019 AGGREGATE $ 3,000'000 DED X RETENTION $ 10,000 $ WORKERS COMPENSATION PER OTH-STATUTE ER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N /A E.L. EACH ACCIDENT $ OFFICER/MEMBER BE EXCLUDED? (Mandatory ) E.L. DISEASE - EA EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Leased Equipment 44CL466836 11/19/2018 11/1912019 Limit 25,000 A Installation Floater 44CL466836 11119/2018 11119/2019 Limit 5,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) City of Ashland, Oregon and its elected officials, officers and employees are hereby named as an additional Insured per the attached forms MP9767 10110, GC1025 07/09 and BA2060 04111. Coverage is primary and non-contributory per the attached form MP9767 10110. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 90 N Mountain St Ashland, OR 97520 AUTHORIZED REPRESENTATIVE ACORD 25 (2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD David Arnold From: Laura <laura@qualityfenceco.com> Sent: Tuesday, September 03, 2019 14:46 To: David Arnold Subject: RE: COA/Workers Comp/Expires Soon As soon as our agent issues new ones I will have one sent to you. From: David Arnold [mailto:david.arnold@ashland.or.us] Sent: Tuesday, September 03, 2019 1:32 PM To: laura@qualityfenceco.com Subject: COA/Workers Comp/Expires Soon Hi Laura, I have almost everything for our FY2020 contract. Please proved an updated Workers Comp form as the one I have on file expires on 1 Oct. Thank you, David Dave Arnold, Facility Maintenance City of Ashland - Public Works 90 North Mountain Ave Ashland, OR 97520 541 552 2292 FAX: 541 552 2304 david.arnold@ashland.or.us This email transmission is official business of the City of Ashland, it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at (541) 552 2292. Thank you. I am using the Free version of SPAMfighter. SPAMfighter has removed 19 of my spam emails to date. Do you have a slow PC? Try a free scan! i Date of Initial Date of 2nd Format Date of Company Name Contact Format Attempt Result Action Quaility Fence 12-Apr Email 21-May Phone 20-Jun Rate Sheet Phone Suggested 12-Aug N/A N/A 12-Aug QF or Medford Fence Conversation Precision 12-Aug Phone +Email 13-Aug Phone/Left 13-Aug Suggested Superior Fence Message QF 12-Aug Phone +Email 13-Aug Phone/Left Precision Fence Message I~ I t YY) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/PD/YY l 8 l0/31/2o THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on 1 this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAMEACT Ter Faulkner Hart Insurance Agency - Medford pt1oNE FAX PO Box 1240 Ic Ext: (541) 779-4232 p/c No: E-MAIL Grants Pass OR 97528 ADDRESS: kdolmage@hartinsurance.com INSURERIS AFFORDING COVERAGE NAICI{ INSURER A.SAIF Corporation 36196 I INSURED (541) 664-2281 INSURERS: Quality Fence Co. INSURER C : PO Box 3985 INSURER D: t - Central Point OR 97502-3985 INSURER E: INSURER F: j COVERAGES CERTIFICATE NUMBER: Cert ID 9024 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD 1 INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, € EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL S BR POLICY EFF POLICY EXP , LTR TYPE OF INSURANCE INSO POLICYNUMBER MM/DD/YYYY MM/DD/YYYY LIMITS } COMMERCIALGENERALLIABILITY EACH OCCURRENCE $ I{ DAMAGE TO RENTS CLAIMS-MADE EIOCCUR PREMISES Ea occurrence $ MED EXP (Anyone person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE POLICY ❑ PRO- ❑ LOC PRODUCTS - COMP/OP AGG $ JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 3 Ee accident ANYAUTO BODILY INJURY (Per person) 3 OWNED SCHEDULED BODILY INJURY (Per accident) $ I AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTYDAMAGE $ AUTOS ONLY AUTOS ONLY Per accident _ UMBRELLA LIAR OCCUR - EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ TED RETENTIONS $ A WORKERS COMPENSATION y 738638 10/01/2018 10/01/2019 STATUTE X ER AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNERIEXECUiIVE OFFICER/MEMBER EXCLUDED? YIN NIA E.L. EACH ACCIDENT $ 1,000,000 (Mandatory In NH) E.L. DISEASE -EAEMPLOYEE S 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONSbolow E.L. DISEASE - POLICY LIMIT S 1,000,000 4 $ $ , DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD i01, Additional Remarks Schedule, may be attached If more space Is required) Waiver for all written contracts applies 3 i( 4 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ; THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland, City Shops 90 North Mountain Avenue _ AUTHORIZED REPRESENTATIVE Ashland OR 97520 j ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD ( n- 1 4~ , I Purchase Order /4 ilal Fiscal Year 2020 Page: 1 of: 1 I i HIS PO NUMBER MUST APPEAR ON ALL i B City of Ashland INVOICES, AND SHIPPING DOCUMENTS. ATTN:Main Accounts Payable 20 E. Purchase Y L Ashland, OR 97520 Order # 20200145 T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Facilities Maintenance Div E QUALITY FENCE COMPANY 1 90 North Mountain Ave N PO BOX 3985 P Ashland, OR 97520 D CENTRAL POINT, OR 97502 Phone: 541/488-5358 O TO Fax: 541/552-2304 R David Arnold 09/09/2019 176 FOB ASHLAND OR Cit Accounts Pa able Fencing and Gate Services Fencing and Gate Services 1 $10,000.0000 $10,000.00 Goods & Services Agreement 71Completion date: 06/30/2020 Project Account: GL SUMMARY 082400 - 602400 $10,000.00 By:_ Date. Authorized Signature $10 000.00 F0Y21VI#3 CITY OF ASHLAND A veqf..last for a PI,ITChaSQ ®i•;q REQUISITION Date of request: 09/0412019 Vendor Name Quality Fence Company Address, City, State, Zip 114 West Pine Street Central Point, OR 97502 Contact Name Laura Bernhardt Telephone Number 541-664-2281 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication If council approval re uired, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract# ❑ VerballWritten quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form A, Personal Services $5K to $75K Contract# PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment El Written quote or proposal attached Date original contract approved by Council: (Date) El (3) Written proposals/written solicitation Date approved by Council: ❑ Farm #4, Personal Services $5K to $75K Valid until: Date -(Attach copy of council communication) Description of SERVICES Total Cost fencing and gates service and repairs for FY20 $"1 O;000:QO Item # Quantity Unit Description of MATERIALS Unit Price Total Cost SOTAL4COS_T ❑E Per attached quotelproposal Project Number _ - _ Account Number a e z 4 0 0. e 0 2 4 0 0 0 0 0 0 0 0 Project Number Account Number Project Number Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: /GJ IT Director Date Support -Yes/No By signing this re uisition form, l certify ththatt thes p blic contracting requirements have been satisfied Employee: Z/ / `9r/ / Department Head: Lr'SbP7coG~- (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for currentfiscalyearr V" / NO c% t Yll(J 46 G / jz Deputy Finance Director-(Equal to orgreaterthan$5,000) Date Comments: Form #3 - Requisi0on