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Home My WebLink About2019-243 20190532 Brittana Enterprises Inc CITY OF ^ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 2 PROJECT: Sediment Maintenance East & West Fork Impoundments DATE: 09/04/19 LOCATION: East and West Forks, Ashland Creek PROJECT NO.: E-201817-999 CONTRACTOR: Brittania Enterprises - PO 9 20190532 You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description 11 Quantity Unit Price l Amount Item #1 Labor and materials for install & 1 $3,500 $ 3,500.00 dismantel of temporary shoring @ East Fork Bridge Item #2 Item #3 $ - Total this Change Order $ 3,500.00 Previous Change Order $ 8,010.00 Original Contract Total $ 92,377.19 Revised Contract Total $ 103,887.19 PERCENT CHANGE OF ORIGINAL CONTRACT 12.5% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By: 09/04/19 Project Mana Date Accepted By: ontractor ate Approved By: r C ^ 4-P ublie-Yeor)ml etFZR~r Gx ~GjliMiYli~~YCa Y Date ENGINEERING Tex: 541488- 20 E E. . Main n Street Fax: 541-988-600 6006 Ashland, Oregon 97520 TTY: 800-735-2900 wlt~rv. ash I an d. o r, u s G"•pub- i&eng`.2018 Project Yca %2018-17 East and West Fork DredgingtAl. Admin,Accounting'2018-17 Amounting Worksheet and Payment Mern-Is. EXHIBIT A - QUOTE FOR BRIDGE SHORING From: ioe(d)brittaniaenterorises.com To: Kaylea Kathol; andrew(a)brittaniaenterorises.com Cc: Scott Fleury; Ciara Marshall Subject: RE: bridge Date: Wednesday, September 04, 2019 8:06:42 AM Good Morning Kaylea, Andrew has come up with a cost of $3500.00 to shore the bridge to complete the impound project. This will cover Materials, installation and dismantle of the shoring to stabilize the bridge for the project completion. Let me know if there is anything you need. Thank You Joe R Chandler From: Kaylea Kathol <kaylea.kathol@ashland.or.us> Sent: Tuesday, September 3, 2019 12:19 PM To: andrew@brittaniaenterprises.com Cc: Scott Fleury <scott.fleury@ashland.or.us>; Ciara Marshall <ciara.marshall@ashland.or.us>; joe@brittaniaenterprises.com Subject: RE: bridge Hi Andrew, I spoke with my supervisor, and he is okay with the temporary solution you've proposed. Please go ahead and place the steel plate and perform any necessary shoring. After this project is complete, we may be interested in talking with you about interim solutions until we can get a long-term fix or replacement. Thanks, Kaylea Kathol, Project Manager City of Ashland - Public Works/Engineering 51 Winburn Way, Ashland OR 97520 C: (541) 331-1144 0: (541) 552-2419 Nl'11( jh1c c'[Y all ]r,n11-sIJl~ 1; oi'-, , it i)!i~lr Il ' Ili ,it Ac)hl )n c,,wi 1~) ,Jk11_`CT tJ tip'? Oregon Public Records Law for disclosure and retention. If you have received this message in error, please Contact m at `_)41- 52-2419. Thlink vl-M. From: andrew(@brittaniaenterprises.com <andrewftbrittaniaenterprises.cor7i> Sent: Tuesday, September 03, 2019 12:14 PM GUY RIE a Purchase Order . I Fiscal Year 2019 Page: 1 of. 1 B City of Ashland I L 20 E. Main ATTN: Accounts Payable Purchase L Ashland, OR 97520 Order# 20190532 T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Public Works Department E BRITTANIA ENTERPRISES INC 1 51 Winburn Way N 5300 S PACIFIC HWY p Ashland, OR 97520 D PHOENIX, OR 97535 Phone: 541/488-5347 O T Fax: 541/488-6006 R O -ers -e _ Paula Brown 11 e = n _ i. - e e 0101- 3 06/18/2019 r9- WINK FOB ASHLAND OR/NET30 Ci Accounts Pa able Sediment Maintenance 1 Sediment maintenance in East and West Fork Impoundments 1 100,387.1900 $100,387.19 Goods & Services Agreement (greater than $25,000:00) Completion date: 10131/2.019 Change Order Processed 8/30/19 Contract Amount Amended by 8.7% or $8,010.00-NT Project Account: Project Account: E-201817-999 Project Account: E-201817-999 2 ADDED: Processed change order 09/1312019 1 $3,500.0000 $3,500.00 Change Order No. 2 Project Account: E-201817-999 GL SUMMARY 081500 - 602400 $3,500.00 081500 - 704200 $25,096.80 083800 - 704200 $75,290.39 t By: Lvi+lnks Date: Authorized Signature - 103 887.19 FORM #10 CITY OF C014TRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Suppli/ Contractor/ Consultant: sdnania Eaterprisaa Total-arnount of this d_ o_ntra_ ct amefi0erif Purchase Order Number: 20190532 C 0006 Title IDescription: East andWest Fork Sediment Maintenance $35 t ❑ Per attached contract amendment Contract Amendment Original contract amount $ 92,377.19 100 % of original contract Total amount of previous contract amendments 8,010.00 e.s7 '/a of original contract Amount of this contract amendment 3,500.00 3.78 a/o of original contract TOTAL AMOUNT OF CONTRACT $103,887.19 112.45 % of original contract In accordance with OAR 137-047-08001) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the tens and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES ■ NO' (If "NO", requires Council approval IAttach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑'YES", the total amount of original contract and ❑If"NO", amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments s$100K for Goods & Services, s Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communicati0n. ❑ If "NO", amount exceeding authority, requires ❑ If"NO", amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑'YES", Direct appoinhnenls$35,000 ❑ Exempt-Reason: ❑ If"NO", requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods &Services -$5000 to $100.000 ❑ 'YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75.000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances Q "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 25% oforiginal contract amount ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO', amount exceeding authority, requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exem t-Reason: ❑ Exempt- Reason: ❑ Exempt-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES", the total amount of original contract and cumulative amendments are ❑WES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) _ Procurement If °N0", Council approval is required. Attach copy of Council Communication. ❑ If"NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. ' O/d 17. q l Expenditure must be charged a the app~ s a account nppumbers forrrppthe financials to reflect the actual expend8ures accurately. Employee Signature:\0~a p/1f /AY~Q - l Department Head Signature: 56PZo / (i al m n~Pcontract z$5,000) City Administrator: . r t hy ( qua! to a area er tl an 25 00 or 10%) Funds appropriated for current fiscal year bESINO rfM'~ i4 `L Deptury Finance Director (Equal to or greater than $5,000) Drate Comments: Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/1512018