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HomeMy WebLinkAbout2019-244 20200158 Econorthwest PERSONAL SERVICES AGREEMENT $25,000.00 or less CONSULTANT: ECONorthwest CONSULTANT'S CONTACT: Becky Hewitt CITY OF Project Manager -AS H LAN D 20 East Main Street ADDRESS: 222 SW Columbia Street, Suite 1600 Ashland, Oregon 97520 Portland, OR 97201 Telephone: 541/488-5305 Fax: 541/552-2050 TELEPHONE: 503.200.5077 EMAIL: hewitt@econw.com This Personal Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and ECONorthwest, a domestic professional corporation ("hereinafter "Consultant"), for the presentation of recommended multifamily residential code amendments at a developer round-table meeting in the City of Ashland. NOW THEREFORE, in consideration of the mutual covenants contained herein, the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City, as set forth below (the "Effective Date"), and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than December 30, 2019. 2. Scope of Work: Consultant will provide a presentation outlining potential multifamily code amendment recommendations contained within the Ashland Housing Strategy Implementation Plan previously prepared by ECONorthwest, attend a developer round table to present the recommendations, and prepare a summary report of the portion of the meeting relevant to the multifamily residential code amendments, as under a more fully set forth in the Consultant's Proposal dated August 20, 2019, which is attached hereto as "Exhibit A" and incorporated herein by this reference. Consultant's services are collectively referred to herein as the "Work." 3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne by Consultant: Consultant shall, at its own risk, perform the Work described above and, unless otherwise specified in this Agreement, furnish all labor, equipment, and materials required for the proper performance of such Work. 5. Qualified Work: Consultant has represented, and by entering into this Agreement now represents, that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform Page 1 of 5: Personal Services Agreement with F,CONorthwest the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 6. Compensation: City shall pay Consultant the sum not to exceed $3400 (three thousand four hundred United States dollars) as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of $3400 (three thousand four hundred United States dollars) without the express, written approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within thirty (30) days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work, payments will be made for any phase of the Work completed and accepted as of the date of termination. 7. Ownership of Work/Documents: All Work, work product, or other documents produced in furtherance of this Agreement belong to the City, and any copyright, patent, trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 27913.220, 27913.230 and 27913.235. 9. Living Wage Requirements: If the amount of this Agreement is $21,507.75 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as "Exhibit B" predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its officers. employees, and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform Work or services attendant to this Agreement). However, Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, caused solely by the negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty (30) days' prior written notice delivered by certified mail or in person. C. For Cause. City may terminate or modify this Agreement, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: I . If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or Page 2 of 5: Personal Services Agreement with FCONorthwest iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen (15) days of the date of the notice, or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City, by written notice to Consultant of default or breach, may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under, this Agreement. 15. Insurance. Consultant shall, at its own expense, maintain the following insurance: a. Workers' Compensation. Consultant shall obtain and maintain Workers' Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon Workers' Compensation coverage for its subject workers, unless such employers are exempt under ORS 656.126. If exempt under ORS 656.126, Consultant shall certify such exemption to the City. b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence. This is to cover any damages caused by error, omission or negligent acts related to the Work to be provided under this Agreement. c. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury, Death, and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 (one million dollars) for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. Page 3 of 5: Personal Services Agreement with ECONorthwest I e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without thirty (30) days' prior written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required herein, but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates and endorsements prior to commencing the Work under this Agreement. 16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 18. Governing Law; Jurisdiction: This Agreement shall be governed and construed in accordance with the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue. Page 4 of 5: Personal Services Agreement with ECONorthwest 19. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 20. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING BETWEEN THE PARTIES. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, EITHER ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 21. Certification. Consultant shall execute the certification attached hereto as "Exhibit C" and incorporated herein by this reference. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly au rized representatives as of the dates set forth below. CIT F ASHL ECONorthwest (CONSULTANT): By: l By: Signature Signature Printed Name Printed Name Title Title ate Date (W-9 is to be submitted with this signed Agreement) Purchase Order No. i Page 5 of 5: Personal Services Agreement with FCONorthwest Exhibit A ECONorthwest ECONOMICS • FINANCE • PLANNING DATE: August 20, 2019 TO: Brandon Goldman, City of Ashland FROM: Becky Hewitt SUBJECT: COST ESTIMATE TO PARTICIPATE IN DEVELOPER ROUNDTABLE REGARDING POTENTIAL MULTIFAMILY CODE AMENDMENTS We appreciate the opportunity to support the City of Ashland with a developer roundtable to present and discuss the multifamily residential code amendments recommended through ECONorthwest's previous work with the City under a grant with the Department of Land Conservation and Development. Per the City's request, we propose to provide the following services: ■ Prepare for the presentation in coordination with City staff, including preparing a PowerPoint or other presentation materials as appropriate. ■ Attend the roundtable in person (we assume the meeting will last no more than 2 hours), including travel to and from the meeting. ■ Prepare a meeting summary report for the portion of the meeting relevant to the multifamily residential code amendments. We estimate a cost for these activities of no more than $3,000 for labor and $400 for expenses, for a total not to exceed $3,400, as shown in the budget estimate below. HOURS BY TASK TOTALS Task 1 Task 2 Task 3 Labor Expenses Presentation Travel & Meeting $/Hour Prep Attend summary Hours $ ECONorthwest Lorelei Juntunen 215 1.5 1.5 $323 Becky Hewitt 145 5 10 3 18 $2,610 Clerical 65 1 1 $65 Sub-Total 6.5 10 4 20.5 $2,998 Non-Labor Expenses Task 1 Task 2 Task 3 Expense Totals Travel $400 $400 Total $0 $400 $0 $400 Totals by Task Task1 Task2 Task3 Totals Summary Total Labor $1,048 $1,450 $500 Labor $2,998 Direct Expense $0 $400 $0 Non-Labor $400 Total by Task $1,048 $1,850 $500 Budget $3,398 We look forward to assisting the City with this effort. Please do not hesitate to reach out if you have questions or need additional information. ECONorthwest I Portland I Seattle I Eugene I Boise I econw.com 1 EXHIBIT B CITY OF ASHLAND, OREGON City of Ashland LIVING • • • • WAGE per hour, effective June 30, 2019. The Living Wage is adjusted annually every June 30 by the Consumer Price Index. . , portion of business of their 401 K and IRS eligible employer, if the employer has cafeteria plans (including ten or more employees, and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. For all hours worked under a business from the City of service contract between their Ashland in excess of Note: For temporary and employer and the City of $21,507.75 part-time employees, the Ashland if the contract Living Wage does not apply exceeds $21,507.75 or more. If their employer is the City of to the first 1040 hours worked Ashland, including the Parks in any calendar year. For For all hours worked in a and Recreation Department. more details, please see month if the employee spends Ashland Municipal Code 50% or more of the In calculating the living wage, Section 3.12.020. employee's time in that month employers may add the value working on a project or of health care, retirement, additional For Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us. (Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY O F -ASH LAN D Page I of I EXHIBff 13 EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant, by and through its authorized representative, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Consultant is not subject to backup withholding because: (i) it is exempt from backup withholding, or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a) it has the power and authority to enter into this Agreement and perform the Work, (b) the Agreement, when executed and delivered, shall be a valid and binding obligation of Consultant enforceable in accordance with its terms, (c) the work under the Agreement shall be performed in accordance with the highest professional standards, and (d) Consultant is qualified, professionally competent, and duly licensed (if applicable) to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. V/ (1) Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission (professional liability) insurance or liability insurance relating to the Work or services to be provided. sultant's signature P q-3-aoII Date Page I of 1 EXHIBIT C F DATE (MWDD/YYYY) 1A "Ra CERTIFICATE OF LIABILITY INSURANCE 9/3/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Kristy Martin Ward Insurance Agency Inc. PHONE (FAX PO Box 10167 A/c No Ext : 541-687-1117 A/c No : 541-342-8280 E-MAIL Eugene OR 97440 -ADDRESS: kristy@wardinsurance.net INSURER(S AFFORDING COVERAGE NAICIf INSURERA: Philadelphia Indemnity Ins 18058 INSURED 9069 INSURER B : Cincinnati Insurance Company 10677 Economic Consultants Oregon Ltd. ECONorthwest INSURER C 222 SW Columbia, Suite 1600 INSURER D: Portland OR 97201 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: 683216382 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR' TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DD/YYYY LLIC YYYY B X COMMERCIAL GENERAL LIABILITY Y ECP 0315866 411/2019 4/1/2020 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES Ea occurrence $ 1,000,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE $2,000,000 POLICY X JE ~I LOC PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER $ B AUTOMOBILE LIABILITY Y ECP 0315866 4/1/2019 4/1/2020 COMBINED SINGLE LIMIT $ _ Ea accident ANY AUTO BODILY INJURY (Per person) $ I OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY - AUTOS ONLY Per accident Hired & Non-Owned $ 1,000,000 B X UMBRELLA LIAB j X OCCUR ECP 0315866 41112019 41112020 EACH OCCURRENCE $3,000,000 EXCESS LAB CLAIMS-MADE AGGREGATE $ 3,000,000 DED X RETENTION $ $ WORKERS COMPENSATION PER OTH- STATUTE ER AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ EL EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED N /A (Mandatory in NH) E L. DISEASE - EA EMPLOYEE $ If yes describe under DESCRIPTION OF OPERATIONS below E L DISEASE - POLICY LIMIT $ A Professional Liability PHSD1422521 i 4/1/2019 4/1/2020 $3,000,000 Per Claim $10,000 Ded. $3.000.000 Aggregate Per Claim DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate holder and all entities are included as additional insureds with respects to the general liability and auto liability as required by written contract per attached endorsements. Subject to policy limits, terms. conditions and exclusions. RE: Project #23623 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 East Main Street Ashland OR 97520 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD isurcd: Lconomic Consultants Orcgon Ltd. DBA: FCONorthwest Policy: P.CP031 5,866 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. then the phrase caused, in whole or in This insurance does not apply to: part, by in Paragraph A.1.a. and/or Para- graph A.1.b. above, whichever applies, is a. "Bodily injury", damage" or :ONTRACTORS ADDITIONAL INSURED - AUTOMATIC STATUS replaced by the phrase arising out of "personal and advertising injury" aris- ing out of operations performed for WHEN REQUIRED IN WRITTEN CONTRACT, AGREEMENT, 3. With respect to the insurance afforded to the federal government, state or mu- the additional insureds described in Para- nicipality; or PERMIT OR AUTHORIZATION graph A.1., the following additional exclu- sion applies: b. iBodily injuryi or "property damage" included within the "products- vs endorsement modifies insurance provided under the following: This insurance does not apply to "bodily completed operations hazard." injury", "property damage" or "personal and advertising injury" arising out of the C. The insurance afforded to additional insureds COMMERCIAL GENERAL LIABILITY COVERAGE PART rendering of, or the failure to render, any described in Paragraphs A. and B.: professional architectural, engineering or 1. Only applies to the extent permitted by Additional Insured -Owners, Lessees Or (1) The Coverage Part to which this surveying services, including: law; and Contractors - Automatic Status For Other endorsement is attached pro- a. The preparing, approving or failing to 2. Will not be broader than that which you Parties When Required In Written Contract vides coverage for "bodily injury" prepare or approve, maps, shop are required by the written contract, writ- Or Agreement With You or "property damage" included drawings, opinions, reports, surveys, ten agreement, written permit or written within the "products-completed field orders, change orders or draw- authorization to provide for such addition- 1. Section II - Who Is An Insured is operations hazard"; and ings and specifications: or al insured; and amended to include as an additional in- sured any person or organization you (2) The written contract or written b. Supervisory, inspection, architectural 3. Does not apply to any person, organiza- have agreed in writing in a contract or agreement requires you to pro- or engineering activities. tion, state, governmental agency or sub- agreement to add as an additional in- vide additional insured coverage This exclusion applies even if the claims division or political subdivision specifically sured on this Coverage Part. Such per- included within the "products- named as an additional insured for the son(s) or organization(s) is an additional completed operations hazard" against any insured allege negligence or same ro ect in the schedule of an en- project insured only with respect to liability for: for that person or organization. iother wrongdoing i the supervision, hof ng, employment, training or monitoring of dorsement added to this Coverage Part. a. "Bodily injury", "property damage" or If the written contract or written others by that insured, if the "occurrence" D. With respect to the insurance afforded to the "personal and advertising injury" agreement requires you to provide which caused the "bodily injury" or "prop- rtdama", or the offense which additional insureds described in Paragraphs caused, in whole or in part, by the additional insured coverage included eY 9a A. and B., the following is added to Section III performance of your ongoing opera- within the "products-completed oper- caused the "personal and advertising inju- - Limits Of Insurance: tions by you or on your behalf, under ations hazard" for a specified length ry", involved the rendering of, or the fail- that written contract or written of time for that person or organiza- ure to render, any professional architec- The most we will pay on behalf of the addi- agreement. Ongoing operations does tion, the "bodily injury" or "property tural. engineering or surveying services. tional insured is the amount of insurance: not apply to "bodily injury" or "proper- damage" must occur prior to the ex- 4. This Paragraph A. does not apply to addi- 1. Required by the written contract, written ty damage" occurring after: piration of that period of time in order tional insureds described in Paragraph B. agreement, written permit or written au- (1) All work, including materials, for this insurance to apply. thorization described in Paragraphs A. parts or equipment furnished in If the written contract or written B. Additional Insured - State Or Governmental and 8.; or connection with such work, on agreement requires you to provide Agency Or Subdivision Or Political Subdi- the project (other than service, additional insured coverage for a vision - Automatic Status When Required 2. Available under the applicable Limits of maintenance or repairs) to be person or organization per ISO addi- In Written Permits Or Authorizations insurance shown in the Declarations; performed by or on behalf of the tional insured endorsement form 1. Section II - Who Is An Insured is whichever is less. additional insured(s) at the Iota- number CG 20 10, without specifying amended to include as an additional in- tion of the covered operations an edition date, this Paragraph b. sured any state or governmental agency This endorsement shall not increase the appli- has been completed; or does not apply to that person or or- or subdivision or political subdivision you cable Limits of Insurance shown in the Decla- (2) That portion of "your work" out of ganization. have agreed in writing in a contract, rations. which the injury or damage aris- 2. If the written contract or written agree- agreement, permit or authorization to add E. Section IV - Commercial General Liability es has been put to its intended ment described in Paragraph 1. above as an additional insured on this Coverage Conditions is amended to add the following: use by any person or organiza- specifically requires you to provide addi- Part. Such state or governmental agency tion other than another contrac- tional insured coverage to that person or or subdivision or political subdivision is an Automatic Additional Insured Provision for or subcontractor engaged in organization: additional insured only with respect to op- erations performed by you or on your be- This insurance applies only if the "bodily inju- performing operations for a prin- " or "property damage" occurs, as a part of the same pro- a. Arising out of your ongoing opera- half for which the state or governmental ryor the "per- tions or arising out of "your work"; or agency or subdivision or political subdivi- sonal and advertising injury" offense is com- ect; and I sion issued, in writing, a contract, agree- milted: b. "Bodily injury" or "property damage" b. By way of an edition of an ISO addi- ment, permit or authorization. 1. During the policy period; and caused, in whole or in part, by "your tional insured endorsement that in- work" performed under that written cludes arising out of your ongoing 2. With respect to the insurance afforded to 2. Subsequent to your execution of the writ- contract or written agreement and in- operations or arising out of "your the additional insureds described in Para- ten contract or written agreement, or the cluded in the "products-completed work"; graph B.1., the following additional exclu- issuance of a written permit or written au- operations hazard", but only if: sions apply: thorization, described in Paragraphs A. and B. Includes copyrighted material of Insurance Includes copyrighted material of Insurance A 472 09 17 Services Office, Inc., with its permission. Page 1 of 3 GA 472 09 17 Services Office, Inc., with its permission. Page 2 of 3 Except when G. below applies, the following is 1. The additional insured is a Named In- added to Section IV - Commercial General sured under such other insurance; and Liability Conditions, 5. Other Insurance, and supersedes any provision to the contrary: 2. You have agreed in writing in a contract, agreement, permit or authorization de- When Other Additional Insured Coverage scribed in Paragraph A. or B. that this in- Applies On An Excess Basis surance would be primary to any other in- available to the additional in- This insurance is primary to other insurance surance sured. available to the additional insured described in Paragraphs A. and B. except: As used in this endorsement, wrap-up insur- ance means any insurance provided by a con- 1. As otherwise provided in Section IV - solidated (wrap-up) insurance program. Commercial General Liability Condi- tions, S. Other Insurance, b. Excess In- Primary And Noncontributory Insurance surance, or When Required By Written Contract, 2. For any other valid and collectible insur- Agreement, Permit Or Authorization ance available to the additional insured as Except when wrap-up insurance applies to the an additional insured by attachment of an claim or "suit" on behalf of the additional in- endorsement to another insurance policy sured, this insurance is primary to and will not that is written on an excess basis. In such seek contribution from any other insurance case, this insurance is also excess. available to the additional insured described in The following is added to Section IV - Com- Paragraphs A. and B. provided that: mercial General Liability Conditions, S. 1. The additional insured is a Named In- Other Insurance, and supersedes any provi- sured under such other insurance; and sion to the contrary: 2. You have agreed in writing in a contract, Primary Insurance When Required By Writ- agreement, permit or authorization de- ten Contract, Agreement, Permit Or Au- scribed in Paragraph A. or B. that this in- thorization surance would be primary and would not seek contribution nsur- Except when wrap-up insurance applies to the ance available to the from any additional inother isured. claim or "suit" on behalf of the additional in- sured, this insurance is primary to any other As used in this endorsement, wrap-up insur- insurance available to the additional insured ance means any insurance provided by a con- described in Paragraphs A. and B. provided solidated (wrap-up) insurance program. that: I Includes copyrighted material of Insurance A 472 09 17 Services Office, Inc., with its permission. Page 3 of 3 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED BY CONTRACT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM This endorsement changes the policy effective on the inception date of the policy unless another date is indi- cated below. Endorsement Effective: 4/1/2019 Policy Number: ECP0315866 Named Insured: Economic Consultants Oregon Ltd DBA: ECONorthwest Countersigned by: (Authorized Representative) With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. SECTION II - LIABILITY COVERAGE, A. Cover- age, I. Who is an Insured is amended to include as an insured any person or organization with which you have agreed in a valid written contract to provide insurance as is afforded by this policy. This provision is limited to the scope of the valid written contract. This provision does not apply unless the valid written contract has been executed prior to the bodily injury" or property damage". i AA 4171 11 05 •w .saifcom Oregon Workers' Compensation sal F Work. Life. Certificate of Insurance Oregon. Certificate holder: CITY OF ASHLAND DEPARTMENT OF COMMUNITY DEVELOPMENT 20 EAST MAIN ST. ASHLAND, OR 97520 The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by this policy is subject to all the terms, exclusions and conditions of such policy; this policy is subject to change or cancellation at any time: Insured Producer/contact Economic Consultants Oregon LTD SAIF Corporation ' Eco Northwest Portland Service Center 222 SW Columbia St Ste 1600 503.673.5283 servic@saif.com Portland, Or 97201-6616 Issued 09/03/2019 Limits of liability Policy 356035 Bodily Injury by Accident $1,000,000 each accident Period 04/01/2019 to 04/0112020 Bodily Injury by Disease $1,000,000 each employee Body Injury by Disease $1,000,000 policy limit Description of operations/locations/special items ECO Project #23623 Important This certificate is issued as a matter of information only and confers no rights to the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above. This certificate does not constitute a contract between the issuing insurer, authorized representative or producer and the certificate holder. CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED TO THE POLICYHOLDER AND CERTIFICATE HOLDER IN ACCORDANCE WITH THE POLICY PROVISIONS AND OREGON LAW. SAIF WILL ENDEAVOR TO PROVIDE WRITTEN NOTICE WITHIN 30 DAYS WHENEVER POSSIBLE. ,Authorized representative l~g~ Ke Barnett President and CEO 400 High Street SE Salem, OR 97312 P: 800.285.8525 F: 503.584.9812 Paliry OLCA_Cetlifimte0flnsumnm Purchase Order Fiscal Year 2020 Page: 1 of: 1 ~THS PO NUMBER rAUSTAPPEd~ON AL , INVOICES, AND SHIPPING DOCUMENTS i B City of Ashland ATTN: Accounts Payable - - - - - L 20 E. Main y ~ 0 L Ashland, OR 97520 Order # U T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Planning Division E ECONORTHWEST 1 51 Winburn Way N 99 W 10TH AVENUE SUITE 400 P Ashland, OR 97520 D EUGENE, OR 97401 Phone: 541/488-5305 O T Fax: 541/552-2050 R O 541 687-0051 Brandon Goldman No= 10MUCUM13 09/13/2019 490 FOB ASHLAND OR Cit Accounts Pa able Housing Strategies Plan 1 Planning services relating to Housing Strategies Implementation 1 $3,400.0000 $3,400.00 Plan. Presentation outlining potential multifamily code amendment recommendations; attend a developer round table to present the recommendations and prepare a summary report. Personal Services Agreement Completion date: 12/31/2019 Project Account: GL SUMMARY 092700 - 604100 $3,400.00 i By: ' Date: j i Authorized ?Signature PO Took l $3,400.00 FORM#3 !/l~ CITY OF ASHLAND A request for a Purchase Order ~iJn -e? REQUISITION e,,~o H O Date of request: 09/0512019 Vendor Name ECONorthwest Address, City, State, Zip 222 SW Columbia St., Suite 1600, Portland, OR, 97201 Contact Name Becky Hewitt Telephone Number 503-200-5077 Email address hewitt(a?econw.com SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exempfion: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council oommunicaton If council approval required, attach co of CC FE1 Small Procurement Cooperative Procurement Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon . ❑i Direct Award Date approved by Council: Contract# ❑ Verbal/Wdden quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS a SERVICES ❑ Applicable Form (#5,6,7 or 8) ❑ Othergovemment agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form A, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (Date) (3) Written proposals/written solicitation Date approved by Council: ❑ Farm #4, Personal Services $5K to $75K Valid until: Date -(Attach copy of council communication) Description of SERVICES Total Cost Planning Services relating to the Housing Strategies Implementation Plan. Presentation outlining potential multifamily code amendment recommendations; attend a developer round table to present the recommendations, and prepare a summary report. `$,A46kQQ - Item # Quantity Unit Description of MATERIALS' Unit Price Total Cost "YUTALJ669T. ❑N Per attached quotelproposal Project Number _ Account Number o s z o o. s o a i o o a a a o 0 0 ' - - - - - - - - - - - - - Project Number Account Number Project Number_ _ _ _ _ _ _ Account Number _ _ _ _ _ _ _ _ _ _ - - _ , 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purcha s: IT Direct Date Support -Yes/No By signing this requisition form, I certify that the ity's public contracting requirements have been sati Employee: (/diwre dog G' 4+~ Department Head: (E rgreaterthan 3,000) Department Manager/Supervisor: City Administrator: - (Equal to or greater than $25,000) Funds appropriated for current fiscal year. YES / NO Deputy Finance Director-(Equal to orgreaterthan$5,000) Date Comments: Form #3 - Requisition