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HomeMy WebLinkAbout2019-247 20200163 Overhead Door, Hannon enterprises, Inc GOODS & SERVICES AGREEMENT PROVIDER: Overhead Door, Hannon Enterprises, Inc. CITY OF PROVIDER'S Maureen Hannon -ASHLAND CONTACT: 20 East Main Street Ashland, Oregon 97520 ADDRESS: 2110 West Stewart Avenue Telephone: 541/488-5587 Medford, OR 97501 Fax: 541/488-6006 PHONE: 541-858-1637 This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Overhead Door, Hannon Enterprises, Inc. a domestic business corporation ("hereinafter "Provider"), for service and repair of overhead doors. 1. PROVIDER'S OBLIGATIONS 1.1 Provide service and repair of overhead doors for FY20 as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The goods and services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page 1 of 5: Agreement between the City of Ashland and Overhead Door, Hannon Enterprises, Inc. 1.3 All subject employers working under this Agreement are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.I 10. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of $10,000 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $10,000 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 27913.220, 27913.230 and 27913.235. Page 2 of 5: Agreement between the City of Ashland and Overhead Door, Hannon Enterprises, Inc. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 4. SUPPORTING DOCUMENTS The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Rate Sheet dated April 12, 2019. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5. 1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30, 2020, unless sooner terminated as provided in Subsection 6.2. Page 3 of 5: Agreement between the City of Ashland and Overhead Door, Hannon Enterprises, Inc. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland - Facilities Maintenance Department Attn: David Arnold 90 North Mountain Avenue Ashland, Oregon 97520 Phone: (541) 552-2292 With a copy to: City of Ashland - Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Provider: Overhead Door, Hannon Enterprises, Inc. Attn: Maureen Hannon 2110 West Stewart Avenue Medford, OR 97501 541-858-1637 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. Page 4 of 5: Agreement between the City of Ashland and Overhead Door, Hannon Enterprises, Inc. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: Overhead Door, Hannon Enterprises, Inc. (PROVIDER): By: By:`~ Signature Signature Printed Name Printed Name Title Title Date Date is to be submitted with this signed Agreement) Purchase Order No. Page 5 of 5: Agreement between the City of Ashland and Overhead Door, Hannon Enterprises, Inc. The Genuine. The Original. OVERHEAD DOOR COMPANY OF ROGUE VALLEY P.O. BOX 8193, MEDFORD, OR 97501 To: Dave Arnold From: Maureen Hannon Re: Commercial Hourly Rates Date: April 12, 2019 Here is the breakdown of hourly rates for repair service and maintenance at local commercial properties: Standard Hourly Rate: $110.00 per hour 2 Man Team: $165.00 per hour Overtime: $165.00 per hour (per man) Holiday/Late Night: $220.00 per hour Preventive Maintenance: $110.00 per hour Experience has proven that periodic preventive maintenance and careful inspection can reduce both downtime and repair expenses, while extending useful life and operating efficiency. 2110 W. Stewart Ave., Medford, OR 97501 Phone: (541) 858-1637 Fax: (541) 779-5150 Division of Hannon Enterprises, Inc. CCB# 52579 TE (MM/DD/YYYY) ACS CERTIFICATE OF LIABILITY INSURANCE r4/24/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Dena Leong NAME: Redwoods Leavitt Insurance Agency PA CO No Ext: (855)285-5690 AC NO (541)479-2669 121 Genessee St. E-MAIL ADDRESS: dena-Leong@leavitt.com INSURERS AFFORDING COVERAGE NAIC # Medford OR 97504 INSURER A: Midwest Family Mutual Insurance Com an 23574 INSURED Hannon Enterprises Inc INSURERB:SAIF Corporation 36196 DBA: Overhead Door Co. of the Rogue Valley INSURER C: PO BOX 8193 INSURER D : INSURER E : Medford OR 97501 INSURER F: COVERAGES CERTIFICATE NUMBER:19-20 All LOB REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MMIDD/YYYY MM/DD/YYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED A CLAIMS-MADE FxIOCCUR PREMISES (Ea occurrence) $ 500, 000 CPOR0560121972 4/29/2019 4/29/2020 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ Incl GENIAGGREGATE LIMITAPPLIES PER GEN ERALAGGREGATE $ 2,000,000 POLICY ❑X PRO JECT - F-] LOC PRODUCTS - COMP/OPAGG $ 2,000,000 OTHER. $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S 1,000,000 Ea accident ANYAUTO BODILY INJURY (Per person) $ A ALL OWNED SCHEDULED AUTOS X AUTOS CPOR0560121972 4/29/2019 4/29/2020 BODILY INJURY (Per accident) $ X NON-OWNED PerOPERT nDAMAGE $ HIRED AUTOS X AUTOS Uninsured motorist combined single $ 1,000,000 X UMBRELLA LAB X OCCUR EACH OCCURRENCE $ 2,000,000 A RCESS XLAB CLAIMS-MADE AGGREGATE $ 2,000,000 ED X RETENTION $ 10,000 CPOR0560121972 4/29/2019 4/29/2020 S WORKERS COMPENSATION PER 77 OTH- AND EMPLOYERS' LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? El N/A B (Mandatory in NH) 631720 2/1/2019 2/1/2020 E.L. DISEASE - EA EMPLOYEE 5 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E L DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate Holder is Additional Insured per attached endorsements as required by written contract: General Liability Ongoing & Completed Operations CG8583 0413 & CG8810 0413; Waiver of Subrogation, Primary Non-ontributory CG8810 04 13; Aggregate Limits Per Project CG8870 12 08. Auto Additional Insured Waiver Subrogation per CA8810 0110. I CERTIFICATE HOLDER CANCELLATION (541)552-2304 david.arnold@ashland.or.us SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Public Works Dept ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Facility Maintenance AUTHORIZED REPRESENTATIVE 90 N. Mountain Ave. Ashland, OR 97520 Dena Leong/DELEON © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 (201401) BUSINESSOWNERS M FM BP036 09-18 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY ULTIMATE LIABILITY ADVANTAGE ENDORSEMENT This endorsement modifies insurance provided underthe BUSINESSOWNERS COVERAGE FORM and provides the following coverages: Coverage Limits Bail Bonds $5,000 Loss of Earnings $1,000 Automatic Liability Coverage - Newly 120 Days - Period of Coverage Acquired or Constructed Property Damage to Property- Borrowed Equipment $5,000 Blanket Additional Insured - Primary Included if required by Written Contract or & Non Contributory - Ongoing and Written Agreement Completed Operations Damage to Premises Rented to You $300,000 Contractual Liability -Railroad Included in General Liability Limit Blanket Waiver of Subrogation included if required by Written Agreement M FM BP036 09-18 Page 1 of 4 BUSINESSOWNERS MFMBP036 09-18 The provisions of the Businessowners Coverage the building that would qualify as covered Form apply except as otherwise provided in this property. endorsement. We will charge you additional premium for the liability from the date you acquire the property The following changes are made to the or begin construction of that part of the Businessowners Coverage Form: building that would qualify as covered property. Damage to Property - Borrowed Equipment Bail Bonds, Loss of Earnings and Automatic Liability Coverage - Newly Acquired or The following change is made to B. Exclusions - Constructed Property 1. Applicable To Business Liability Coverage k. Damage To Property - the following is added SECTION II - LIABILITY -A. Coverages -1. to (4) Business Liability This exclusion does not apply to "property f. Coverage Extension - Supplementary damage" to borrowed equipment while at a Payments - The following is changed: jobsite and while not being used to perform (b) Up to $5,000 for cost of bail bonds required operations. The most we will pay for "property because of accidents or traffic law violations damage" to any one piece of borrowed arising out of the use of any vehicle to which equipment under this coverage is $5,000 per Business Liability Coverage for 'bodily injury" occurrence. applies. We do not have to furnish these bonds. And; Blanket Additional Insured - Primary and Non (d) All reasonable expenses incurred by the Contributory-Ongoing and Completed insured at our request to assist us in the Operations investigation or defense of the claim or "suit", including actual loss of earnings up to $1,000 a The following is added to C. Who Is An Insured day because of time off from work. 3. The following are also an insured. A. Insured is amended to include as an insured The following Coverage Extension is added: any person or organization who you are (3) For any newly acquired or constructed required to add as an additional insured on this property that is intended for the similar use and policy under a written contract or a written operation as described in the Declarations we agreement, but only with respect to liability for will extend Liability coverage. That coverage will "bodily injury", "property damage" or "personal end when any of the following first occurs: and advertising injury" caused in whole or in (a) This policy expires; or part by: (b) 120 days expire after you acquire the 1 Your acts or omissions; property or begin construction of that part of 2 The acts or omissions of those acting on your behalf, and resulting from; MFMBP036 09-18 Page 2 of 4 BUSINESSOWNERS MFMBP036 09-18 (a) Your ongoing operations performed for the policy providing coverage for the same additional insured; occurrence, claim or suit. This provision does (b) Your work completed as included in the not apply to any policy which the additional "products completed operations hazard" insured is a Named Insured on such other policy performed for the additional insured. and where our policy is required by written B. However, regarding provision A. above: contract or written agreement to provide 1. We will not extend insurance coverage to any coverage to the additional insured on a primary additional insured or organization: and non-contributory basis. (a) That is not provided to you in this policy; or (b) That is any broader coverage than you are Damage to Premises Rented To You required to provide to the additional insured person or organization in the written contract The following change is made to D. Liability And or written agreement. Medical Expenses Limits Of Insurance - C. The insurance provided to the additional paragraph 3. Is deleted and replaced with the insured person or organization does not apply following: to "bodily injury", "property damage", or 3. The most we will pay under Business Liability "personal and advertising injury" arising out of Coverage for damages because of "property your rendering of, or the failure to render, any damage" to a premises while rented to you or professional architectural, engineering or in the case of fire while rented to you or surveying services including: temporarily occupied by you with permission of 1. The preparing, approving or failing to prepare the owner is $300,000. This limit replaces the or approve maps, shop drawings, opinions, limit shown in the Declarations for Damage to reports, surveys, field orders, change of orders Premises Rented to You. or drawings and specifications; and 2. Supervisory inspection, architectural or Contractual Liability -Railroad engineering activities. D. For the coverage here: The following change is made to F. Liability And 1. The insurance is primary with respects to our Medical Expenses Definitions - 9. "Insured coverage for the additional insured person or contract" is changed to include contractual organization where the written contract or liability - railroads. The definition of "insured written agreement requires this insurance be contract" is replaced with the following: primary and non-contributory. In that event, we 9. "Insured contract" means: will not seek contribution from any other a. A contract for a lease of premises. However, insurance policy available to the additional that portion of the contract for a lease of insured on which the additional insured person premises that indemnifies any person or or organization is a Named Insured. organization for damage by fire to premises 2. This insurance is excess over any other while rented to you or temporarily occupied by insurance, whether primary, excess, contingent you with permission of the owners is not an or any other basis, available to an additional "insured contract"; insured, in which the additional insured on our b. A sidetrack agreement; policy is also covered as an additional insured c. Any easement or license agreement; by attachment of an endorsement to another MFMBP036 09-18 Page 3 of 4 BUSINESSOWNERS MFMBP036 09-18 d. An obligation, as required by ordinance, to made to K. Transfer Of Rights Of recovery indemnify a municipality, except in connection Against Others To Us - paragraph 2. Is deleted with work for a municipality; and replaced with the following: e. An elevator maintenance agreement; 2. Applicable to Businessowners Liability f. That part of any other contract or agreement Coverage: pertaining to your business (including an If the insured has rights to recover all or part of indemnification of a municipality in connection any payment we have made under this policy, with work performed for a municipality) under those rights are transferred to us. The insured which you assume the tort liability of another must do nothing after loss to impair them. At party to pay for "bodily injury" or "property our request, the insured will bring "suit" or damage" to a third person or organization. Tort transfer those rights to us and help us enforce liability means a liability that would be imposed them. This condition does not aPPIY to Medical by law in the absence of any contract or Expenses Coverage. agreement. Paragraph f. does not include that part of any We waive any Right of Recovery we may have contract or agreement: against any additional insured as required in a (1) That indemnified an architect, engineer written agreement because of payments we or surveyor for injury or damage arising make for injury or damage arising out of your out of: ongoing operations or your work done under a. Preparing, approving or failing to contract with that person or organization. prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or b. Giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage; (2) Under which the insured, if an architect, engineer or surveyor, assumes liability for an injury or damage arising out of the insured's rendering or failure to render professional services, including those listed in Paragraph (1) above and supervisory, inspection, architectural or engineering activities. Blanket Waiver of Subrogation SECTION III -COMMON POLICY CONDITIONS (APPLICABLE TO SECTION I - PROPERTY AND SECTION II - LIABILITY) The following change is MFMBP036 09-18 Page 4 of 4 www.saif.com sai Fcorpora t i on Carrier No: 20001 Endorsement No: W0000313 Policy No: 631720 Agency: HANNON ENTERPRISES INC REDWOODS LEAVITT INS (MEDFORD) PO BOX 8193 REDWOODS LEAVITT INS AGENCY MEDFORD, OR 97501-0493 121 GENESSEE ST MEDFORD, OR 97504 Waiver of Our Right to Recover From Others Endorsement We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Description: All Operations Contractor Name: Persons and/or organizations who, with the insured-employer, are parties to a construction agreement as defined in ORS 30.140 This endorsement does not alter the rights of an injured worker to pursue recovery from another party or SAIF to receive a statutory share of recoveries by an injured worker, even from the party listed in the schedule. I The premium charge for this endorsement is based on one (1) percent of your manual premium. Effective Date: 02-01-2018 This endorsement is part of your policy. This endorsement amends and controls anything to the contrary. It is otherwise subject to all other terms of your policy. Countersigned 01-30-2018 at Salem, Oregon 430b Kerr arnett, President and Chief Executive Officer 400 High St SE ~ Salem, OR 97312 1 P: 800.285.8525 David Arnold From: David Arnold Sent: Thursday, July 25, 2019 13:01 To: David Arnold Subject: Contract/ Doc rs-Ove rh ead/As Needed/Rate Sheet/Comparison/Result Hi Below is an explanation of the Overhead Style Door Contractors we requested rate sheets from and the results: Overhead Door: 12 Apr Received American Industrial Door 15 Apr Received The Door Guy 27 Jun Refused to Bid/Not in Field Please contact me if you have any further questions, Dave Dave Arnold, Facility Maintenance City of Ashland - Public Works 90 North Mountain Ave Ashland, OR 97520 541 552 2292 FAX: 541 552 2304 david.arnold@ashland.or.us This email transmission is official business of the City of Ashland, it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at (541) 552 2292. Thank you. 1 ~ I AMERICAN INDUSTRIAL DOOR LLC v,ra_i:.rerrn~. rx:at~r: i.r.c April 15, 2019 City of Ashland Attn: Dave Arnold 90 N. Mountain Ashland, OR 97520 RE: Service Agreement Dave, Thank you for expressing interest in using American Industrial Door for repairs of your city facilities. American Industrial door LLC, specializes in sales and serviced for both commercial and resident overhead doors. We are family owned and have been in business in the Rogue Valley since 1983. Below are our rates: Repairs during business hours (M-F 7:30 am-5 pm) $115 per hour for one tech, $175 per hour for 2 man team. Plus parts. Preventative Maintenance Scheduled - during business hours (M-F 7:30 am-5 pm) $105 per hour for one tech, $165 per hour for 2 man team. Plus parts. PM programs can be set up on a time interval you decide (semi or annual). We are available 24 hours. Emergency after hours and weekend work is $300 for call out plus our normal hourly rate. Let me know if you have any questions and thanks again for your interest in our service. Sincer ly, Gerald Hill Operation Manager American Industrial Door LLC 541-664-5555 CCB 56160 5022 Table Rock RD PHONE (541) 664-5555 Central Point, Oregon 97502 FAX (541) 664-5556 License OR 56160 CA 857109 WEB SITE http://www.americandoorllc.com Purchase Order Fiscal Year 2020 Page: 1 of: 1 l its Po iti(~ll`'k Lfi us f r~P€'E~1R 0 l~ ALL 1 B City of Ashland ; tNV,0pCF_s. ANC SHIPPING DOCUMENTS. I L 20 E. ATTN: Accounts Payable Purchase L Ashland, Main 20200163 Aand, OR 97520 Order # T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Facilities Maintenance Div E OVERHEAD DOOR, HANNON ENTERPRISES, INC 1 90 North Mountain Ave N PO BOX 8193 P Ashland, OR 97520 D MEDFORD, OR 97504 Phone: 541/488-5358 O O Fax: 541/552-2304 R David Arnold 09/17/2019 161 FOB ASHLAND OR Cit Accounts Pa able On-call overhead door services 1 On-call service and repair overhead doors 1 $10,000.0000 $10,000.00 Goods & Services Agreement Completion date: June 30, 2020 Project Account: GL SUMMARY 082400 - 602400 $10,000.00 i By: Date r Authorized Signature $10,000.00 1 CITY OF F` ASHLAND REQUISITION 6~ 4;~> D ?of request: 9/9/2019 Required date for delivery: Vendor Name Overhead Door Hannon Enterprises Inc Address, City, State, Zip 2110 West Stewart Avenue Medford OR 97501 Contact Name & Telephone Number Maureen Hannon 541-858-1637 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication _(If council approval required, attach co of CC ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding $5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ Request for Qualifications (Public Works) ❑ State of Washington Date approved by Council: Contract # Attach co of council communication ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS & SERVICES ❑ Applicable Form (#5, 6, 7 or 8) Contract # Greater than $5,000 and less than $100,000 ❑ Written quote or proposal attached Intergovernmental Agreement H (3) Written quotes and solicitation attached ❑ Form #4, Personal Services >$5K & <$75K Agency PERSONAL SERVICES ❑ Special Procurement ❑ Annual cost to City does not exceed $25,000. Greater than $5,000 and less than $75,000 ❑ Form #9, Request for Approval Agreement approved by Legal and approved/signed by ❑ Direct appointment not to exceed $35,000 ❑ Written quote or proposal attached City Administrator. AMC 2.50.070(4) ❑ (3) Written proposals/written solicitation Date approved by Council: ❑ Annual cost to City exceeds $25,000, Council ❑ Form #4, Personal Services >$5K & <$75K Valid until: Date approval required. (Attach copy of council communication) Description of SERVICES Total Cost Service and repair overhead doors for FY20 $ 10,000.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quote/proposal TOTAL COST Project Number _ _ _ _ _ _ _ Account Number 082400-602400 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisi ' ify tha e s publ' contracting requirements have been satisfied. Employee: Department Head: / dPZo/ 4 (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year YE$ / NO ta° lLti~ tl Deputy Finance Director- (Equal to or greater than $5,000) Date Comments: Form #3 - Requisition