HomeMy WebLinkAbout2019-249 736 Covey Pardee
AMENDMENT NO. 2
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
(11Clry„)
and
COVEY PARDEE,
("Contractor")
for
INDEPENDENT WAY PUBLIC STREET AND MITIGATION PLANTING SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective 04/18/2017 (the "Agreement") to Contractor provide Independent Way Public
Street and Mitigation Planting services; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added:
i
COMPLETION DATE: December 31, 2019 December 31, 2020
2. This Amendment No. 2 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 2, the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 2 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
Page 1 of 2: Amendment No. 2 to Personal Services Agreement
CITY OF ASHLAND, OREGON COVEY PARDEE (CONTRACTOR)
By: 2cu~.C/~row~-- By:
6lu
Printed Name: Printed Name: 0 -49;TT
Title: AI fe6, ~ 7 -0lL Title: e~ 1 PA [AJCj?-Jn
Date: Date: 001
Page 2 of 2: Amendment No. 2 to Personal Services Agreement
Purchase Order
,i Fiscal Year 2017 Page: 1 of: 1
7 THIS PCB UMBER MJS T APPEAR ON ALL
1NVOI ES. ;ND SHIPPING DDCUM NITS
B City of Ashland
ATTN: Accounts Payable
L 20 E. Main 136
Ashland, OR 97520 ~Order#
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Engineering Division
E COVEY PARDEE 1 51 Winburn Way
N 295 EAST MAIN STREET STE 8 P Ashland, OR 97520
D ASHLAND, OR 97520 Phone: 541/488-5347
O T Fax: 541/488-6006
R O
Brad Barber
05/22/2017 1001 FOB ASHLAND OR/NET30 Cit Accounts Pa able
7 1 Independent Way Planting
MODIFIED: Independent Way - Public Street and Mitigation 1 $29,700.0000 $29,700.00
Planting - NTE $29,700.00
Contract for Personal Services Less than $35,000
Beginning date: 04/19/2017
Completion date: 09/19/2018
Processed change order 05/29/2018
Completion date extended to December 31, 2019
Processed change order 09/17/2019
Completion date extended to December 31, 2020
Project Account: E-201325-999
GL SUMMARY
081200 - 704200 $29,700.00
By: + Date
Authorized Signature I ie'0 Total _ 29 700.00
-FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM
ASHLAND
Request for a Change Order
Name of Supplier) Contractor) Consultant: Covey Pardee , TotaFamount oftlis
con_trac_t aitiendinenF.
Purchase Order Number: 735
Title I Description: Independent Way dato Change Only
Q Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT $ % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terns and
conditions, including the contract price, ofa contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solictafion document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES NO' (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID Or COOPERATIVE PROCUREMENT QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES°, the total amount of original contract and
s
❑If'NO", amount exceeding authority requires s25% of original contract amount or $250,000 cumulative amendments s$1 00K for Goods &Services,
Coundl approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If"NO°, amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ "YES", Direct appomtmem!s$35,000 ❑ Exempt-Reason:
❑ If"NO",requires approval.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods &Services -$5000 to 1100,000 ❑ 'YES", the total amount ofcumulative amendments ❑ Written Findings: Document the nature of the
Personal Services •$5000 to $75,000 s25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ *YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount ❑ If ❑ If °NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ Ifapplimble,attachmpyof Council Communication
❑ Exempt-Reason: ❑ Exempt- Reason. ❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If °NO", Council approval is required. Attach copy of Council Communication.
❑ If"NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Expenditure must he charged _I apprro-~safeya~ccoun~t nt~ w I' I,,AM um6 ff rfhe(ancials to reflect the actual expenditures accurately.
Employee Signature: ~(_I / Department Head Signature: /33E--loig
IfTotal amount of conrrect2 $5,000)
City Administrator:
(Equal to orgreater than $15,000 or 10%)
Funds appropriated for current fiscal year: YES / NO
Deptury Finance Director (Equal to orgreaterthan $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3115/2018