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Home My WebLink About2019-254 0200196 Ashland Construction Amendment #1 A. AMENDMENT NO.1 to GOODS & SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, . 110011) and Ashland Construction Inc. ("Provider") for Replace 61 feet of curb and gutter per proposal RECITALS A. The City and Provider previously entered into a Goods and Services Agreement effective 10-2- 2019 the "Agreement"), for the replacement of 61 feet of curb and gutter at $40 per Ln. FT totaling . $2440.00. B. The City and Provider now wish to amend the Agreement to increase the amount of compensation to be paid to Provider. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein, the parties agree as follows: 1. Amend Section 2 of the Agreement as follows, with strikeout wording deleted and underscored wording added: 2.1 City shall pay Provider the sum of $2920.00 $244000 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $2920.00 dollars) $2440.00 without the express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the Page 1 of 2: Amendment No. 1 to Goods & Services Agreement between the City of Ashland and Ashland Construction Inc. Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND, OREGON Ashland truction I c. 1 By: By: PK iM 0o. rJ h u rK dbM rJ Printed Name: Date: L-o Title: ~(Z FzS , Date: O Page 2 of 2: Amendment No. 1 to Goods & Services Agreement between the City of Ashland and Ashland Construction Inc. Purchase Order Fiscal Year 2020 Page: 1 of: 1 i THIS PO NUMBER MUST APPEAR ON ALL B City of Ashland INVOICES, AND SHIPPING DOCUMENTS. I L 20 E. Main ATTN: Accounts Payable Purchase L Ashland, OR 97520 Order# 20200196 T Phone: 541/552-2010 O Email: payable@ashland.or.us f C, - V S C/O Street Division E ASHLAND CONSTRUCTION H 90 North Mountain Ave N 102 PLEASANT VIEW D TALENT, OR 97540 P Phone- 5411/48855313 O R T Fax: 541/552-2304 O Avram Biondo , 10/08/2019 1508 FOB ASHLAND OR/NET30 Cit Accounts Pa able Replace curb and gutter 1 Replace curb and gutter per attached contract and proposal - 1 $2,440.0000 $2,440.00 Voris Street Contract for Goods and Services Small Procurement Less than $5,000 Completion date: 12/02/2019 Project Account: 2 ADDED: Processed change order 10/11/2019 1 $480.0000 $480.00 Replacement of curb on Voris St Add 12 additional feet per proposal at $40 per foot Project Account: GL SUMMARY 081200 - 602400 $2,920.00 By: _ Llt2, 14&n L-~ Date: Authorized Signature $2,920.00 FORM#10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FOR SHLAND Request for a Change Order Name of Supplier if Contractor 1 Consultant: Ashland Construction Inc. Total amount of this contract amendment: Purchase Order Number: 2020196 Title / Description: Replacement of curb on Voris St. Add 12 additional feet per proposal at $40 per foot $ 480.00 Per attached contract amendment Contract Amendment Original contract amount 2440.00 100 % of original contract Total amount of previous contract amendments 0 % of original contract Amount of this contract amendment 480.00 19.67 % of original contract TOTAL AMOUNT OF CONTRACT $ 2920.00 119.67 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract: c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES ■ NO* (If "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or A "YES the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires < 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services, !5; Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES", Direct appointments $35,000 ❑ Exempt -Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments < 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication : ❑ Exempt -Reason: ❑ Exem t-Reason: ❑ Exempt- Reason SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Expenditure must be charged to the appropriate account number for the financials to reflect the actual expenditures accurately. Employee Signature: r `"2 `fj/' 9 Department Head Signature: ~OCF 70/ (Total me of of ntract? $5,000) City Administrator: (Equal to or an $25,000 or 10%) Funds appropriated for current fiscal year YES / NO Deptury Finance Director (Equal to or greater than $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/15/2018 ;asx[ urDlcgz~srRVCMNANc. PROPOSAL I02 Pleosagt Ykw' uQ`'a° OM20 cc - Paae rtC. of 7vges Fax•(541) 512-0809 C411 (541) 944.2728 r,° e i - C~•t 1 P~C U ± _l we nercby submlt ppeafteat!enj and tadrsks for, I `LI''.'ik"rCi 4o (z712 Cxrvz- i _ WE PROPOSE hereby to turruah tonterfal and labcr - coctplcte la ac~trdanoc with thoc spe:t_leatlom, far C-re pum or. A?, Payable u rolloaa: . d -Ws ti itiieW Maawlmt'toSv•gpbL. NI wil, wmMm; aha r.. rafima; F;r ZP- 1 mew aeeominp:araaaard pnN:nM.ra•'tantwa v4ewtra::u^,. abcx ageN.a• Autnatlzed uav TGwI.!ryj ears en: poa . t anb uf+ai vrslan rttlen; aril. ✓.1 Oo~ea m Slgripllift R enn enag n.ar.na .ac< rSyPUmaH.A3 aaratmenta coax a natriVn:undrnu NO-M. •Ch`-a ptOpaNl may be WUGrowr. a'aa~7+t+rJUts wrtmroi..pxra'ga<aen•ya,raax. i-A Criwrasaeaury aawart. by ca d not aceepted ulilnl1 - cloys. dar ~otaaa arc rally a ms CZ 4<rxa "rampanaa:ka lrr~narm ACCEPTANCE OF PROPOSAL - T.he pr1r6. dpeencatlona and condWons are satls!ae:ory and are hereby accep!t_. You arc authon:td :t"a.t»e work u speotllcd. 7aymcal wtl! be m." as =Clnell Sry~a[ere Cale a:y^w:urc nAte