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HomeMy WebLinkAbout2019-258 20200217 Farrell's Glass Service GOODS AND SERVICES AGREEMENT LESS THAN $25,000 PROVIDER: Farrell's Glass Service CITY OF PROVIDER'S CONTACT: -ASHLAND 20 East Main Street ADDRESS: 229 South Front Street Ashland, Oregon 97520 PO Box 849 Telephone: 541/488-5587 Medford, OR 97501 Fax: 541/488-6006 PHONE: 541-773-1058 This Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Farrell's Glass Service, (an assumed business name) ("hereinafter "Provider"), for replacement and installation of glass at the Ashland Police Department. 1. PROVIDER'S OBLIGATIONS 1.1 Provide replacement and installation of glass at the Ashland Police Department as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page I of 6: Agreement between the City of Ashland and Farrell's Glass Service 1.3 Provider shall, at its own expense, maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.1 10. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $21,127.46 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as "Exhibit A" predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of $6,366.36 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $6,366.36 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. Page 2 of 6: Agreement between the City of Ashland and Farrell's Glass Service 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 27913.230 and 27913.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods. Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects, fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor, material and manufacture. Provider shall transfer all warranties to the City. 4. SUPPORTING DOCUMENTS The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Estimate dated 10/14/2019 Page 3 of 6: Agreement between the City of Ashland and Farrell's Glass Service 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5. 1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until 12/31/2019, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland - Public Works Department Attn: Dave Arnold 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 488-5587 With a copy to: City of Ashland - Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 Page 4 of 6: Agreement between the City of Ashland and Farrell's Glass Service If to Provider: Farrell's Glass Service Attn: Heidi 229 South Front Street PO Box 849 Medford, OR 97501 8. WAIVER OF BREACH One or more waivers or failures to object by eitherparty to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the tern of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. Page 5 of 6: Agreement between the City of Ashland and Farrell's Glass Service CITY OF ASHLAND: FARRELL'S GLASS SERVICE (PROVIDER): By: 94:- By: - .c~y~- ~~r Izrrr~l/s Gl~:ss Signature Signature Printed Name Printed Name Title Title /a, Z015 7-7- Date Date Q~ L-9 is to be submitted with this signed Agreement) Purchase Order No. i Page 6 of 6: Agreement between the City of Ashland and Farrell's Glass Service Farrells Glass Service Estimate 229 South Front St. 4!t PO Box 849 Date Estimate # Medford OR 97501 541-773-1058 3/13/2019 2005 EIN# 20-3895172 CCB# 168846 farreIIs-Iass@earthIink.net Name / Address City of Ashland 20 East Main St Ashland OR 97520 Qt Item Description Rate Total Ashland Police Department Materials LEVEL 3 BULLET RESISTANT GLASS 4,375.00 4,375.00 60 X 48 WITH HOLE FOR SPEAK THRU I Materials LEVEL 2 BULLET RESISTANT SQUARE SPEAK TFIRU 371.36 371.36 1 Labor INSTALLATION OF EITHER LEVEL OF BULLET RESISTANT GLASS (REQUIRES 2 1,620.00 1,620.00 MEN) (LABOR IS NOT TO EXCEED AND WILL BE ADJUST IF LESS TIME IS NEEDED) Total $6,366.36 ***Estimates are Valid for 30 Days*** ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. Better View LLC dba Farrell's Glass Service is authorized to provide the work as specified above. Authorized Signature: ALL MATERIALS ARE GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. 10-4-2019 0 tf GLASS A'J19 • RE S IOE %To: City of Ashland To whom it concerns, Regarding the City of Ashland's Service Agreement General Liability Insurance requirement, I would like to request an exception. As the owner of Farrell's Glass Service, my company currently carries $1,000,000 worth of Liability Insurance while providing the replacement of the bullet resistant glass at the Ashland Police Dept. During the process of performing these repairs, incidents are extremely rare and personal injury or property damage is almost unheard of. Please contact me if you have any questions or would like more information as you consider my request, Thank you, Stephen Cook, owner/operator Farrell's Glass Service A~oRO® CERTIFICATE OF LIABILITY INSURANCE DATE 09/06/20 9 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT troy WOId RORY WOLD INSURANCE NAME: AGENCY INC CC N 541-773-1404 FAX No:541-779 6975 StateFarm E-MAIL 2019 AERO WAY STE 101 ADDRESS: 4 . MEDFORD OR 97504-9789 INSURER(S) AFFORDING COVERAGE NAIC# INSURER A :State Farm Mutual Automobile Insurance Company 25178 INSURED BETTER VIEW LLC INSURER B :State Farm Fire and Casualty Company 25143 DBA FARRELL'S GLASS SERVICE INSURERC: PO BOX 849 INSURER D : MEDFORD OR 97501-0061 INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR N POLICY NUMBER MM/DD/YYYY MM/DD/YYW B X COMMERCIAL GENERAL LIABILITY Y N 97-E6-2511-4 06/27/2019 06/27/2020 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE FXIOCCUR PREMISES Ea occurrence $ 300,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s 2,000,000 X POLICY F-] PROJECT F__] LOC PRODUCTS -COMP/OPAGG $ 2,000,000 OTHER. $ A AUTOMOBILE LIABILITY Y N 365 1840-B31-37B 02/28/2019 02/28/2020 (Ea M.d.n SINGLE LIMIT $ a ccident X ANY AUTO 329 7381-E29-37C 05/29/2019 05/29/2020 BODILY INJURY (Per person) $ 500,000 X ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ 500,000 134 3176-E13-37C 05/13/2019 05/13/2020 HIRED AUTOS Ix ANOTOSWNED Pr PRO PERT MDAMAGE $ 500,000 086 4761-D09-37K 04/09/2019 04/0912020 accide) $ UMBRELLA LIAR HOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN STATUTE ERH E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ NIA OFFICERIMEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Addition Insured: City of Ashland, Fleet Services/Facilities Maintenance 90 North Mountain Avenue Ashland , Oregon 97520 CERTIFICATE HOLDER CANCELLATION City of Ashland, Fleet Services/Facilities Maintenance SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 90 North Mountain Avenue THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Ashland , Oregon 97520 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2014 ACO CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD 1001486 132849.9 02-04-2014 1 www.saif.com Oregon Workers' Compensation • Work. Certificate of Insurance saifOregon. Life. Certificate holder: CITY OF ASHLAND, FLEET SERVICES/FACILITIES MAINTENANCE 90 NORTH MOUNTAIN AVENUE ASHLAND, OR 97520 The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by this policy is subject to all the terms, exclusions and conditions of such policy; this policy is subject to change or cancellation at any time. Insured Producer/contact Better View LLC Great Basin Insurance PO Box 849 Great Basin (Klamath Falls) Medford, Or 97501-0061 541.882.5507 info@gr8basin.com Issued 09/06/2019 Limits of liability Policy 983980 Bodily Injury by Accident $500,000 each accident Period 03/01/2019 to 03/01/2020 Bodily Injury by Disease $500,000 each employee Body Injury by Disease $500,000 policy limit Description of operations/locations/special items Important This certificate is issued as a matter of information only and confers no rights to the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above. This certificate does not constitute a contract between the issuing insurer, authorized representative or producer and the certificate holder. Authorized representative Kerry Barnett President and CEO 400 High Street SE Salem, OR 97312 P: 800.285.8525 F: 503.584.9812 Pol icy_0 LCA_CertificateOflnsurance 319 E. McAndrews 11ROPE);1AL Medford, OR. 97501 Office (541) 773-5881 Fax (541) 779-4498 &IFS, Glas's & W-11ind'sl-146-d COMMERCIAL DEPT. Job Name: Ashland Police Dept. FDat;.75/8/2019 We propose to provide material and labor as follows: To Supply and Install Armortex UL 752 Listed Level 3 Glass Clad Polycarbonate 13/16" ARP223000. (1) Each 58 3/4" x 47 1/4" With 4" hole centered 16" up from bottom edge. Total $6,500.00 --OR-- We propose to provide material and labor as follows: To Supply and Install Armortex UL 752 Listed Level 7 Glass Clad Polycarbonate 1 5/8" ARP227100. (1) Each 58 3/4" x 47 1/4" With 4" hole centered 16" up from bottom edge. Total $7,600.00 --OR-- We propose to provide material and labor as follows: To Supply and Install Armortex UL 752 Listed Level 8 Glass Clad Polycarbonate 2 3/16" ARP228000. (1) Each 58 3/4" x 47 1/4" With 4" hole centered 16" up from bottom edge. Total $8,200.00 Lead Time: Lead times are based on primary manufactures lead time to us. Bill's Glass will not be responsible for any delays arising from causes beyond our control. Exclusions: Repair or Modification of Substrate, Interior Caulking, Replacement of Damage by Others, Final Cleaning, Protection of Installed Materials Prevailing Wage Yes Q No Q Accepted By: Date: Thank you for your time and consideration. Sincerely, Sarah James Office Manager Bill's Glass Commercial Dept. WHEN YOU HEAR THAT CRASH, THINK BILL'S GLASS Farrells Glass Service o o Estimate 229 South Front St. PO Box 849 GLASS SERVICE AUTO • RESIDENTIAL SPECIALTY Date Estimate # Medford OR 97501 10/4/2019 2005 541-773-1058 EIN# 20-3 895 1 72 CCB4 168846 farrellsglass@earthlink.net Name / Address City of Ashland 20 East Main St Ashland OR 97520 Qt Item Description Rate Total Ashland Police Department 1 Materials LEVEL 3 BULLET RESISTANT GLASS 4,375.00 4,375.00 60 X 48 WITH HOLE FOR SPEAK THRU I Materials LEVEL 3 BULLET RESISTANT SQUARE SPEAK THRU 371.36 371.36 1 Labor INSTALLATION OF EITHER LEVEL OF BULLET RESISTANT GLASS (REQUIRES 2 1,620.00 1,620.00 MEN) (LABOR IS NOT TO EXCEED AND WILL BE ADJUST IF LESS TIME IS NEEDED) Total $6,366.36 ***Estimates are Valid for 30 Days*** ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. Better View LLC dba Farrell's Glass Service is authorized to provide the work as specified above. Authorized Signature: ALL MATERIALS ARE GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. Business Registry Business Name Search New Search Business Entity Data 10-04-2019 13:10 Entity Entity Registry Next Renewal Registry Nbr Type Status Jurisdiction Date Renewal Due? Date 1452340-92 ABN ACT 06-21-2018 06-21-2020 Entity Name FARRELL'S GLASS SERVICE Foreign Name Affidavit? N New Search Associated Names Type PPB PRINCIPAL PLACE OF BUSINESS Addr 1 229 S FRONT ST Addr 2 CSZ MEDFORD OR 97501 Country UNITED STATES OF AMERICA The Authorized Representative address is the mailing address for this business. Type REP AUTHORIZED Start Date 06-21- Resign Date REPRESENTATIVE 2018 Name CHARLOTTE JOAN COOK Addr 1 229 S FRONT ST Addr 2 CSZ MEDFORD OR 97501 Country UNITED STATES OF AMERICA Type RE REGISTRANT 691 7 BETTER VIEW LLC Record 27695 Addr 1 229 S FRONT ST Addr 2 CSZ MEDFORD OR 97501 Country UNITED STATES OF AMERICA New Search Name History Business Entity Name Nam Name Start End Date Type Status Date FARRELL'S GLASS SERVICE EN CUR 06-21-2018 A~ CERTIFICATE OF LIABILITY INSURANCE D10/012019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACTtrO Y WOId RORYWOLD INSURANCE NAME: AGENCY INC pHD N E .541-773-1404 ac No:541-779-6975 State Farm ADDRESS: 2019 AERO WAY STE 101 •i, MEDFORD OR 97504-9789 INSURER(S) AFFORDING COVERAGE NAIC# INSURER A:State Farm Mutual Automobile Insurance Company 25178 INSURED BETTER VIEW LLC INSURERS:State Farm Fire and Casualty Company 25143 DBA FARRELL'S GLASS SERVICE INSURER C: PO BOX 849 INSURER D: MEDFORD OR 97501-0061 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR rypE OF INSURANCE AODLSUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY (MWDDNYYY) B X COMMERCIAL GENERAL LIABILITY Y N 97-116-2511-0 0612712019 06127/2020 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE Fx]CCCUR PREMISES Ea occurrence $ 300,000 MED EXP(Any one person) $ 5,000 PERSONAL B ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- I LOC PRODUCTS - COMP/OP AGO $ 2,000,000 JECT OTHER: $ A AUTOMOBILE LIABILITY Y N 3651840-B31-37B 02/28/2019 02128/2020 COMBINED SINGLE LIMIT S X ANYAUTO 3297381-E29-37C 05/29/2019 05129/2020 BODILY INJURY (Per person) $ 500,000 ALL UTOS OWNED SCHEDULED BODILY INJURY (Per accident) $ 500,000 AUTOS 134 3176-E13.37C 0511312019 0511312020 X A HIRED AUTOS X N'NIWNED PeBauitlenj AMAGE $ 500,000 0864761-D09-37K 04/0912019 0410912020 $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS S WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY Y/N STATUTE ER ANYPROPRIETOWPARTNER/EXECUTIVE ❑ NIA E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L. DISEASE-EAEMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if morn space is required) Addition Insured: City of Ashland 90 North Mountain Avenue Ashland , Oregon 97520 CERTIFICATE HOLDER CANCELLATION City of Ashland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 90 North Mountain Avenue THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Ashland, Oregon 97520 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD RPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD 1001486 132849.9 02-04-2014 www.saif.com Oregon Workers' Compensation Work. Life. Certificate of Insurance sal O regon. Certificate holder: CITY OF ASHLAND 90 NORTH MOUNTAIN AVENUE ASHLAND, OR 97520 The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by this policy is subject to all the terms, exclusions and conditions of such policy; this policy is subject to change or cancellation at any time. Insured Producer/contact Better View LLC Great Basin Insurance PO Box 849 Great Basin (Klamath Falls) Medford, Or 97501-0061 541.882.5507 info@gr8basin.com Issued 10/03/2019 Limits of liability Policy 983980 Bodily Injury by Accident $500,000 each accident Period 03/01/2019 to 03/01/2020 Bodily Injury by Disease $500,000 each employee Body Injury by Disease $500,000 policy limit Description of operations/locations/special items Important This certificate is issued as a matter of information only and confers no rights to the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above. This certificate does not constitute a contract between the issuing insurer, authorized representative or producer and the certificate holder. Authorized representative / Y~4~ Kerry Barnett President and CEO 400 High Street SE Salem, OR 97312 P: 800.285.8525 F: 503.584.9812 Policy_OLCA_Certificate0f Insu ran ce r David Arnold From: Natalie Thomason Sent: Friday, September 06, 2019 9:58 To: David Arnold Subject: Police Glass Replacement Account Number Good Morning Dave, Please use 030022.607130 as the account number for replacement of the Police glass. Thank you, Natalie Thomason Administrative Assistant City of Ashland I Administrative Services/Finance 20 East Main Street, Ashland, OR 97520 541-552-2012 Direct I Voice, TTY 800-735-29001 541-552-2059 fax !LI This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at (541) 552-2012 1 Request Vendor Date of Date of Request Update Update Date Increase Submited Submitted Requested Requested Proposal Increased Updated Additional Notes Contacted Contact Onsite Eval Update I Protection II III Submited Level Protection Proposal Bill's Glass 04-Dec-2018 05-Dec-2018 11-Dec-18 25-Apr-19 08-May-19 Sent "Thank You" email 20 May 2019 Bubbas Glass 27-Dec-2018 Unable to perform install Farrell's Glass 27-Dec-2018 31-Dec-2018 03-Jan-19 12-Mar-19 13-Mar-19 25-Apr-19 13-May-19 03-Oct-19 Awarded Contract 20 May 2019 River City Glass 03-Jan-2019 07-Jan-2019 12-Mar-19 19-Mar-19 26-Mar-19 Terminated after no response i Purchase Order Fiscal Year 2020 Page: 1 of: 1 W !II! 1 ail P NUt4BEte-txIUST APPEAR ON ALL B City of Ashland I INVOICES AND--SHIPPING DOCUMENTS ATTN: Accounts Payable I Purchase L 20 E. Main 20200217 Ashland, OR 97520 Order # T Phone: 541/552-2010 O Email: payable@ashland.or.us i V H C/O Public Works Department E FARRELL'S GLASS SERVICE 1 51 Winburn Way N PO BOX 849 P Ashland, OR 97520 D MEDFORD, OR 97501 Phone: 541/488-5347 R O Fax: 541/488-6006 O Paula Brown 10/15/2019 1045 FOB ASHLAND C R/NET30 Cit Accounts Pa able Replace glass at Ashland PD 1 Replacement and installation of glass at the Ashland Police 1 $6,366.3600 $6,366.36 Department Goods & Services Agreement (less than $25,000) Completion date: 12/31/2019 Project Account: GL SUMMARY********** 030022 - 607130 $6,366.36 i 0 1 By: ` n 6 Date:. Authorized Signature P Total $6,366.36 C FORM#3 ITY OF l sb~~ ASHLAND i' Zate 101091REQUISITION of request: Vendor Name Farrell's Glass Service Address, City, State, Zip 229 South Front Street Medford, OR 97501 I' Contact Name Telephone Number 541-773-1058 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # F] Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS 8, SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES El Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Replacement and installation of glass at the Ashland Police Department $ 6,366.36 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST Per attached quotelproposal $ Project Number Account Number o 3 0 0 2 2. s o 7, 3 0 s a s s 3 s - - - - - - - - - - - - - Project Number Account Number Project Number Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes/ No By signing this requisition (foam,, / certify that the City's public contracting requirements have been satisfied. la - id Zo !S Employee: &AA~) I ) Q ffi~1 - Department Head: _ Aro (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator (Equal to or greater than $25,000) -71 Funds appropriated for current fiscal year. YES/ NO 1 , g 1G A 10/1 Deputy Finance Director- (Equal to orgreaterthan $5,000) Date Comments: Form #3 - Requisition