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HomeMy WebLinkAbout2019-260 20200224 Abraham Contracting, Inc. GOODS AND SERVICES AGREEMENT (LESS THAN $25,000 PROVIDER: Abraham Contracting, Inc. CITY OF ASHLAND PROVIDER'S CONTACT: Mike Jones Ashland Parks and Recreation 340 S Pioneer ADDRESS: 6152 Riverbanks Road Ashland, Oregon 97520 Grants Pass, Or 97527 Telephone: 541/488-5340 Fax: 541/488-5314 PHONE: 541-660-7281 This Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Abraham Contracting, a domestic business corporation ("hereinafter "Provider"), for fuels reduction on Lithia Park hillside. 1. PROVIDER'S OBLIGATIONS 11 Provide fuels reduction treatment on Lithia Park hillside (approximately 48 acres) per Upper Lithia Maintenance Thinning Specifications as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and 0 Be evidenced by a certificate or certificates of such insurance approved by the City. Page 1 of 6: Agreement between the City of Ashland and Abraham Contracting Li Provider shall, at its own expense, maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $21,507.75 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as "Exhibit A" predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of $17,015.52 (seventeen thousand fifteen dollars and fifty-two cents) as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $17,015.52 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its G sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. Page 2 of 6: Agreement between the City of Ashland and Abraham Contracting 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods. Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects, fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor, material and manufacture. Provider shall transfer all warranties to the City. 4. SUPPORTING DOCUMENTS The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Upper Lithia Maintenance Thinning Specifications attached hereto as Exhibit A. • The Provider's complete written Estimate #127 attached hereto as Exhibit B. Pagc 3 of 6: Agreement between the City of Ashland and Abraham Contracting S. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5. 1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until December 13, 2019, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: Ashland Parks & Recreation Attn: Jason Minica 340 S. Pioneer Street Ashland, Oregon 97520 Phone: (541) 488-5340 With a copy to: City of Ashland - Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Provider: Abraham Contracting Attn: Mike Jones Page 4 of 6: Agreement between the City of Ashland and Abraham Contracting 6152 Riverbanks Road Grants Pass, OR 97527 Phone: (541) 660-7281 8. WAIVER OF 13REACH One or more waivers or failures to object by either party to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including. but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. Page 5 of 6: Agreement between the City of Ashland and Abraham Contracting CITY OF ASHLAND: ABRAHAM CONTRACTING: By: By:L-.. Signature ignature M, Ufa 41'e., Printed Name Printed Name Title / Title Date Date `.(W-9 is to be submitted with this signed agreement.) Purchase Order No. Page 6 of 6: Agreement between the City of Ashland and Abraham Contracting r.y~IT ~a~_ _ Of Upper Lithia Maintenance Thinning Specification • Variable Density Thinning 0 Thin from below removing small tree and shrub density to reduce fuels. o Primarily remove trees <_6 Inches o Thin suppressed trees and saplings o Cut trees up to 10 Inches, mostly fading and stressed trees o Favor vigorous trees with full crowns o Avoid uniform spacing, clump retention trees, with uneven spacing between clumps and individuals o Thin vehicle access along path parallel to Ashland Creek o Retain trees along the top and slope of cutbanks to maintain soil stability • Douglas-fir: o Cut stressed (chlorotic needles, dieback, dead tops, excessive sap flow) up to 10 inches. o Cut saplings that lack proper growing space or with <50% crown ratio. o Cut DF 10 feet of the dripline of oaks that will be retained o Favor DF with full crowns >30% crown ratio, deep green needles o Favor DF in moist locations (draws, lower slopes, N-NE aspects), in association with Pacific madrone, California black oak, tall Oregon grape • Ponderosa pine: o Cut dying PP from bark beetles (fading needles, pitch tubes, insect frass) with no diameterlimit o Cut trees 58 inches with poor vigor (sparse crowns, <30% crown ratio, yellow-green needles) 0 Cut pine lanky pine whips or those that have poor crowns 0 Pine may only be cut from Auaust 1 to January 1 0 Retain strong seedlings and saplings where possible, especially in openings • Incense Cedar: 0 Cut all seedlings 0 Cut all trees with fading foliage, dieback or topkill 0 Cut all IC that encroach on oaks that will be retained 0 Retain -5-10 TPA between 1-4 inches, especially on steep cutbanks 0 Retention trees should be favored on the lower slopes or in draws it • Oaks C, Cut suppressed oaks !56 inches o Reduce white oak density by up 25% 0 Cut encroaching or overtopping conifers <10 inches (except pine) within 10 feet of dripline 0 Much of the oak on the upper slope will require little or no thinning • Pacific Madrone 0 Cut all madrone whips 0 Cut 80% of madrone 56 inches 0 Culture madrone clumps to the best 2-4 stems with an 8 inch diameter limit o Avoid cutting madrone in openings o Remove up to 40% of madrone stems • Snags 0 Remove all snags s 10 inches o Remove recent beetle kill snags (no diameter limit) 0 Remove any snags that pose a hazard to hikers on trails o Bring leaning, fallen, and hung-up snags to the ground I 0 • Shrubs 0 Remove decadent, senescent and lanky shrubs 0 Remove all fallen manzanita 0 Remove shrubs that contribute to ladder fuel hazard 0 Cut large poison oak where it obstructs trails or roads 0 Retain all healthy shrub specimens of mountain mahogany, manzanita, buckbrush • No cut Species: j 0 Big leaf Maple, Oregon ash, dogwood, mock-orange will not be cut i • Retention Patches 0 Retain regeneration or shrub patches, where they occur • Pruning 0 Prune conifer branches up to 6 feet unless there would be less than 50% of the crown left 0 Prune to the branch collar. Do not damage cambium. 0 All seedlings and saplings remaining are not to be pruned 0 Do not prune hardwoods • Cutting & Bucking: 0 Cut all trees and shrubs to a 4 inch stump height, unless obstructed 0 Cut stumps level, no sharp angles. 0 All material <7 inches diameter is to be limbed, bucked into -5 foot sections, and hand piled 0 Boles >7 inches diameter are to be left long when possible ■ Contour fell when possible ■ Must make full contact with the ground ■ Limb branches and cut tops will be piled 0 Buck, limb and pile all sound dead/downed wood on site according to the above specifications • Hand Piling Material & Location: 0 Hand pile all activity slash <7 inches diameter, including cut brush, pruned limbs, cut tops. 0 Excess boles >7 inches will need to be hand piled 0 Piles shall be located in available openings -10 feet away from "leave" trees, so that later burning will minimize damage and prevent mortality to standing green trees and seedlings. 0 Pile locations shall be placed a minimum of 20 feet away from legacy trees ■ Legacy Trees are defined as mature trees greater than 16" dbh ■ Piles placed closer will not pass inspection 0 Piles shall not be located on road surfaces, trails, in ditches and channel bottoms, or on downed logs, large stumps or directly adjacent to snags 0 Piles shall be located 10' away from external boundary of treatment areas or no treatment areas that include perennial and riparian buffers 0 On steep slopes (65%+), debris will be hand piled 10' away from draws, headwalls, and boulders to reduce erosion. _ rid • Hand Piling Construction: o All piles shall be constructed by laying limbs, stems, cut boles, and other slash in the pile so as to be parallel with each other, with the majority of material at the bottom third of the pile not exceeding 3-4" diameter. o Each pile shall include an area of small sized slash (small branches less than % to % inch in diameter and /or small branches with needles or leaves attached) to provide "kindling" for prompt ignition and to aid in combustion of larger slash. These fuels shall be placed in the center of the pile. o Piles shall have a stable base to prevent toppling. o The long axis of individual pieces shall be oriented up- and down- slope (not across the slope). o As piles are being made, slash that causes large air spaces in piles shall be bucked by contractor to eliminate air spaces. o Protruding pieces shall be trimmed to allow covering in a manner that permits the piles to shed water. o Material extending over one (1) foot beyond the pile shall be bucked off and placed in the pile. o Piles are to be covered in a 6'x6' piece of Kraft paper. o Piles shall be at least 4' tall. I EXHIBIT ~ Pa9® L of--L Abraham Contracting, Inc. Estimate 6152 Riverbanks Rd Grants Pass OR 97527 Date Estimate # 9/23/2019 127 Name / Address APRC Ashland Parks and Rec. 340 S Pioneer St Ashland, Oregon 97520 Project Description Qty Cost Total Fuels treatment above Lithia Parks Hillside project, (Upper Lithia 48 354.49 17,015.52 Maintenance) per thinning Specifications given by Jason Minica, Forestry trails, Open Space Supervisor Project is approximately 48 acres Thank You for your consideration Total $17,015.52 7 ® DATE(MMIDD/YYYY) ACC >R& OF LIABILITY,INSURANCE late/zols THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND C R ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(tes) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, curtain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Ileu of such endorsement(s). PRODUCER CONTACT KPD Insurance NAME: Joanne Abels PO BOX 784 PHONE , 541-741-0550 ac No:541-741-1674 Springfield OR 97477 nooRess: 'oannea k dinsurance.com INSURERSAFFORDING COVERAGE NAICO INSURER A: Arch Insurance Company 11150 INSURED ABRAOIC INSURER B: McNeil 8 Company 433 Abraham Contracting, Inc. 6152 River Banks Rd INSURER C: Grants Pass OR 97527 INBURER D: INSURER E: i INSURER F : COVERAGES CERTIFICATE NUMBER: 588777094 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICYEFF POLICY E%P LTR TYPE OF INSURANCE POLICY NUMBER MM/ D/YYYY MMIDDIYYYY LIMITS A X COMMERCIALGENERALUARILITY Y MVVPK07678303 611%2019 611/202D EACHOCCURRENCE $1,000,000 CLAIMS-MADE M OCCUR DA A 0 ENTED PREMISES Ea occurrence $100,000 MED EXP (Any one person) $ 5,000 PERSONAL BADV INJURY $1,000,000 DEW AGGREGATE LIMIT APPLI ES PER: GENERALAGGREGATE $2,000,000 X POLICY jECT F~ LOC 1 PRODUCTS-COMP/OPAGG $2,000,000 OTHER: $ A MWPK07678303 6/1/2019 6/1/2020 COMBINED SINGLE LIMIT $1000,000 P011013ILELIABILITY Ea acdtlent ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per aaitlenl) $ HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident B UMBRELLA LIAR X OCCUR MWPK07678303 10/15/2019 10/15/2020 EACH OCCURRENCE $1,000,000 X EXCESS LIAR CLAIMS-MADE 1 AGGREGATE $1,000,000 OED RETENTIONS $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY YIN' r STATUTE ER ANYPROPRIETOR/PARTNEWEXECUTIVE - E.L. EACH ACCIDENT $ OFFICEWMEMBEREXCLUDED9 NIA IMandatory in NH) E.L. DISEASE - EA EMPLOYEE $ U es, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Equipment Floater DLIML2570100 61' 2019 611/2020 "All Risk' $50D Deducible Actual Cash Value DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACORD 101, Additional Remarks Schedule, maybesmashed if more space is required) City of Ashland is Additional Insured per form CG2026 04 13. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 E Main 97520 ADTHO I D REPRESENTATIVE OR 4 '©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD y POLICY NUMBER: COMMERCIAL GENERAL LIABILITY I' CG 20 26 04 13 E THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED DESIGNATED _PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following, COMMERCIAL GENERAL LIABILITY COVERAGE PART i SCHEDULE i Name Of Additional Insured Person(s) Or Organization(s): i i i i i Information required to complete this Schedule, if not shown above, will be shown in the Declarations. s C A. Section II - Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following is added to organization(s) shown in the Schedule, but only Section III - Limits Of Insurance: with respect to liability for "bodily injury", "property If coverage provided to the additional insured is damage" or 'personal and advertising injury' required by a contract or agreement, the most we caused, in whole or in part, by your acts or will pay on behalf of the additional insured is the omissions or the acts or omissions of those acting amount of insurance: on your behalf: 1. In the performance of your ongoing operations; 1. M1equired by the contract or agreement; or or 2. Available under the applicable Limits of 2. In connection with your premises owned by or Insurance shown in the Declarations; rented to you. whichever is less. However: This' endorsement shall not increase the 1. The insurance afforded to such additional applicable Limits of Insurance shown in the De ~arations. insured only applies-to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 26 0413 0 Insurance Services Office, Inc., 2012 Page 1 of 1 TE(MMIDDIYYYY) AiCOR" CERTIFICATE OF LIABILITY INSURANCE 71017/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: KPD Insurance, Inc. PHONE FAx AX PO Box 784 A/C_No Ext : 541-741-0550 F~41-741-1674 - E-MAIL Springfield OR 97477 ADDRESSwc-certs kpdinsurance.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: SAIFC__Orporation 36196 INSURED ABRACON02N/ INSURERB: Abraham Contracting, Inc. _ 6152 River Banks Rd INSURER C. Grants Pass OR 97527 INSURER D: INSURER E : INSURER F : j COVERAGES CERTIFICATE NUMBER: 953732551 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR - - POLICY EFF j POLICY EXP ' LTR TYPE OF INSURANCE I S WV POLICY NUMBER MM/DD/YYYY MMIDDIYYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED - CLAIMS-MADE a OCCUR PREMISES Ea occurrence $ MED EXP (Any one person) PERSONAL & ADV INJURY ! $ _GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ --1 PRO- POLICY C " Ji LOC PRODUCTS - COMPiOPAGG $ OTHER: $ AUTOMOBILE LIABILITY j COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY (Per person) $ OWNED - SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY L_-I AUTOS I_ _ HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident} - $ UMBRELLA LIAR OCCUR ~ EACH OCCURRENCE I $ EXCESS LIAR CLAMS'h1ADEIiAGGREGATE $ DED RETENTION $ A WORKERS COMPENSATION j 1 PER OTH- 966645 71112019 711/2020 X j AND EMPLOYERS' LIABILITY Y / N STATUTE ER ANYPROPRIETOR/PARTNEF2JEXECUTIVE ~ E.L. EACH ACCIDENT $500,000 OFFICER/MEMBER EXCLUDED? !NIA n NH (Mandatory i ) ~ E.L. DISEASE - EA EMPLOYEE $ 500,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: All Operations CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 455 Siskiyou Blvd Ashland OR 97520 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD INSURANCE BINDER DATE (MM/DD YYYY) R~t 06/02/2019 THIS BINDER IS A TEMPORARY INSURANCE CONTRACT, SUBJECT TO THE CONDITIONS SHOWN ON THE REVERSE SIDE OF THIS FORM. AGENCY COMPANY BINDER# McNeil & Company, Inc. Arch Insurance Company MWPK07678303 P O Box 5670 EFFECTIVE EXPIRATION DATE _ TIME DATE TIME 20 Church Street X AM~ X 1201 AM 06/01/2019 12:01 07/31/2019 Cortland, NY 13045 PM NOON PAHONN Ezq. 800-822-3747 Luc No): 607-756-5051 ( - - - - ICI THIS BINDER IS ISSUED TO EXTEND COVERAGE IN THE ABOVE NAMED COMPANY CODE: SUB CODE: PER EXPIRING POLICY AGENCY DESCRIPTION OF OPERATIONSNEHICLES/PROPERTY (Including Location) CUSTOMER ID: INSURED Abraham Contracting, Inc. 6152 River Banks Road See Attached Schedule Grants Pass, OR 97527 COVERAGES LIMITS TYPE OF INSURANCE COVERAGE/FORMS DEDUCTIBLE I COINS % AMOUNT PROPERTY CAUSES OF LOSS $ See Schedule BASIC F -BROAD ~ SPEC Personal Property $ 500 90 $ n/a GENERAL LIABILITY EACH OCCURRENCE _ $ 1,000,000 X COMMERCIAL GENERAL LIABILITY RENTED REMISES $ 100,000 CLAIMS MADE OCCUR', MED EXP (Any one person) $ 5,000 - PERSONAL & ADV INJURY 1 $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 RETRO DATE FOR CLAIMS MADE: n/a PRODUCTS - COMP/OP AGG $ 2,000,000 VEHICLE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 _ ANY AUTO - BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ X SCHEDULED AUTOS PROPERTY DAMAGE $ X _ HIRED AUTOS MEDICAL PAYMENTS $ 5,000 X _ NON-OWNED AUTOS PERSONAL INJURY PROT $ Ind. UNINSURED MOTORIST $ 1,000,000 UNDERINSURED MOTORIST $ 1,000,000 VEHICLE PHYSICAL DAMAGE DED ALL VEHICLES X SCHEDULED VEHICLES X ACTUAL CASH VALUE X] COLLISION: 500 _ STATED AMOUNT $ X OTHER THAN COL'. 500 GARAGE LIABILITY INCLUDES: AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: - EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE _ S _ OTHER THAN UMBRELLA FORM RETRO DATE FOR CLAIMS MADE: n/a SELF-INSURED RETENTION $ WC STATUTORY LIMITS WORKER'S COMPENSATION E.L. EACH ACCIDENT $ AND EMPLOYER'S LIABILITY E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ SPECIAL FEES $ CONDITIONS / OTHER TAXES $ COVERAGES ESTIMATED TOTAL PREMIUM S NAME & ADDRESS Abraham Contracting, Inc. MORTGAGEE ADDITIONAL INSURED LOSS PAYEE _ 6152 River Banks Road LOAN# Grants Pass, OR 97527 AUTHORIZED REPRESENTATIVE ACORD 75 (2007/01) Page 1 of 2 © ACORD CORPORATION 1993-2007. All rights reserved. The ACORD name and logo are registered marks of ACORD Insured: Abraham Contracting, Inc. Effective Date: 6/1/2019 Expiration Date: 6/1/2020 Policies: MWPK07678303 Vehicle Schedule Vehicle Number Year Make Model VIN ACV Agreed Value 1 2006 Ford F350 1FTWW31PX6EA59073 X 2 2000 Ford Excursion 1FMNU43S3YEC17728 X - 3 1995 Ford F800 1FDYF80E7SVA81673 X 4 2006 International 7400 1HTWEAAL86J238923 X 5 2006 Ford F350 1FTWW31P86EB44798 X 6 2014 Honda Acord 1HGCR2F86EA053347 X - - - - 7 2007 Ford F350 1FTWX31P87EA09061 X 8 2000 Ford F250 1FTNW21S9YEA59093 X 9 2012 Ford F250 1FT7X2BTXCEA15383 X - - - 10 2016 Ford F550 1FDUF5HT3GEB95418 X - - 11 2003 Ford Excursion 1FMNU43S23EB44294 X 12 2005 Ford F650 Super Duty 3FRNF65C45V202058 X 13 2006 Dodge Ram 3500 3D7LX38C06G248039 X Location Schedule Location Building Building Building Contents Mines Number Number Description Address Limit Limit Subsidence 1 1 Location 1 - Staging Location 6152 River Banks Road $0 $60,000 Grants Pass, OR 97527 City of Ashland BUSINESS REGISTRATION 20 E Main St. I OPWAA&I Ashland, OR 97520 Expiration Date 06/30/2020 Business Account ID This is a registration only. It is the sole responsibility of the applicant to ensure compliance 018586 with all applicable federal, state, and local laws, ordinances, or regulations. Renewal fees will automatically apply each year on July 1 unless the City is notified that you are no longer doing Business Location business in Ashland. 6152 RIVERBANKS RD ABRAHAM CONTRACTING INC. GRANTS PASS, OR 97527 i ABRAHAM CONTRACTING 6152 RIVERBANKS RD GRANTS PASS. OR 97527 2020 POST IN A CONSPICUOUS PLACE NON-TRANSFERABLE l ASH` Purchase Order CI T Y REC0I DOA Fiscal Year 2020 Page: 1 of. 1 S Q' REGREP ~ t B Ashland Parks Commission - ATTN: Accounts Payable L 20 E. Main Purchase Ashland, OR 97520 Order# 20200224 T Phone: 541/552-2010 O Email: payable@ashland.or.us I V S C/O Parks Department E ABRAHAM CONTRACTING, INC. H Admin Office N 6152 RIVERBANKS ROAD P •340 South Pioneer D Ashland, OR 97520 R GRANTS PASS, OR 97527 T Phone: 541/488-5340 O ;Fax: 541/488-5314 am 541 660-7281 Jason Minica m - - MR M- 10/17/2019 1037 FOB ASHLAND OR/NET30 Parks Accounts Pa able i r di= Lithia Park Fuels Reduction 1 Fuels reduction treatment on Lithia Park hillside (approximately 48 1 $17,015.5200 $17,015.52 acres) Goods and Services Agreement (Less than $25,000) Completion date: December 13, 019 Project Account: $17,015.52 GL SUMMARY 127000 - 604106 $17,015.52 By: [A-k 4k4- Date: .Authorized Signature = $17,015.52 I FORM#3 CITY of ASHLAND 'A rkt!est for ~ Purchase Order z2 - ;7- '~7- Date of request: trl- REQUISITION Vendor Required date for delivery: Name rur w ri rmr_b ;261 ) Address, City, State, Zip J+~anlcs P-J 6 r~'4i &s5 DR ~'t?Sa'-1 Contact Name & Telephone Number Vi !4 - I _ ~~y~ _ 1 a g 1 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding $5.000 Date approved by Council: ❑ State of Oregon Direct Award -(Attach copy of council communication) Contract # VerbalfWdtten bid(s) or proposal(s) ❑ Request for Qualifications (Public Works) ❑ State of Washington Date approved by Council: Contract # Attach co of council communication ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS & SERVICES ❑ Applicable Form (#5, 6, 7 or 6) Contract # Greater than $5,000 and less than $100.000 ❑ Written quote or proposal attached Intergovernmental Agreement F (3) Written bids & solicitation attached ❑ Form #4, Personal Services $5K to $75K Agency PERSONAL SERVICES ❑ Special Procurement ❑ Annual cost to City does not exceed $25,000. Greater than $5,000 and less than $75,000 ❑ Form #g, Request for Approval Agreement approved by Legal and approved/signed by ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached City Administrator. AMC 2.50.070(4) ❑ (3) Written proposals & solicitation attached Date approved by Council: ❑ Annual cost to City exceeds $25,000, Council ❑ Form #4, Personal Services $5K to $75K Valid until: Date approval required. (Attach copy of council communication) Description of SERVICES Total Cost 1~I5 ~~~ree E rrrt $ I ()IS 5 0~. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Per attached quotelproposal TOTAL COST Project Number- _ _ _ _ _ _ Account Number /2~1 06p - Ii by $ /7 ()K, Account Number _ _ _ _ _ _ Account Number _ _ _ _ _ _ _ _ _ _ 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. Employee: Department Head: Equal to or greaterthan $5,0 Department ManagerlSupervisor: - City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year: (YE) / NO C RA a ki fait ? I/ y Deputy Finance Director-(Equal to orgreater than $5,000) Date Comments: Form #3 - Requisition