HomeMy WebLinkAbout2019-276 20181107 Amendment No. 1 Kennedy Jenks Consultants
i
AMENDMENT NO. I
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
~11Cityll)
and
KENNEDY JENKS CONSULTANTS,
Contractor")
for
STORMWATER DRAINAGE MASTER PLAN SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective November 7, 2017 (the "Agreement") to Contractor provide Stormwater
Drainage Master Plan services; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: Nevember 6, 201 ° June 30, 2020
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
Page 1 of 2: Amendment No. 1 to Personal Services Agreement
t
CITY OF ASHLAND, OREGON KENNEDY JENKS CONSULTANTS
(CONTRACTOR)
By: By:
/ 'IY44~
Printed Name: P¢c 4k c 0q=ppl'j Printed Name: Deonne Knill
Title: / ij jp /!1_c--cy-o/-L Title: Principal, Project Manager
Date: 1fslif n','dls2 -z-aDate: 16 September 2019
Page 2 of 2: Amendment No. 1 to Personal Services Agreement
Purchase Order
Fiscal Year 2018 Page: 1 of: 1
THIS PO NUMBER MUST APPEAR ON ALL
B City of Ashland INVOICES, AND SHIPPING DOCUMENTS.
I ATTN: Accounts Payable
L 20 E. Main Purchase 20181107
L Ashland, OR 97520 Order #
T Phone: 541/552-2010
O Email: payable@ashland.or.us /
V KENNEDY JENKS CONSULTANTS H C/O Public Works Department
E I 51 Winburn Way
N 421 SW 6TH AVE P Ashland, OR 97520
D SUITE 1000 Phone: 541/488-5347
O PORTLAND, OR 97204 T Fax: 541/488-6006
R 0
Vendor Phone Number Vendor Fax Number Requisition Number - __3eTnreference _
503 295-4911 Paula Brown
Date Ordered Vendor Number Date Required Freight MethodlTerms Department/Location"=
11/27/2017 752 FOB ASHLAND OR/NET30 City Accounts Pa able
Item# Descri tion/PartNo : QTY UOM Unit Price Extended PhOffid
Stormwater Master Plan Update
1 MODIFIED: Stormwater Drainage Master Plan Update 1 227,146.0000 $227,146.00
Contract for Personal Services
Beginning date: November 7, 2017
Completion date: June 30, 2020
Change Order Processed 9/25/19
From Completion date: November 6, 2019 to June 30, 2020
Project Account:
GL SUMMARY
086700 - 604100 $227,146.00
By: 0~t ti zo Date:
Authorized Signature PO Total ..-......$227,146.00
FORM #lo CITY OF
CONTRACT !AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier 1 Contractor 1 Consultant: Kennedy Jenks Consultants Total amount of this
contract amendment:
Purchase Order Number: 20181107
Title/Description: StormWater Master Plan Update $ date change only
W■ Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT $ % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goads and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES ■ NO* (If "NO", requires Council approval / Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires :s 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exem t-Reason: ❑ Exem t-Reason: ❑ Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
i
Expenditure must be charged to the appropriate account numbe f fhef ctals to reflect the actual expenditures accurately.
Employee Signature: j(7t7 I"'- , DP1Wepartment Head Signature: ~ .SEfZn/
,--T - (Total amount of contract? $5,000)
City Administrator:
(Equal to or greater than $15,000 or 10%)
Funds appropriated for current fiscal year YES / NO
Deptury Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/15/2018