HomeMy WebLinkAbout2019-281 20190143 Ogden Roemer Wilkerson Archite
AMENDMENT NO. 2
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
CQVII)
and
OGDEN ROEMER WILKERSON,
Contractor")
for
CITY HALL DESIGN AND CONSTRUCTION SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective July 18, 2018 (the "Agreement") to Contractor provide City Hall design and
construction - phase 1 services; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: jt 309 December 31, 2019
2. Amend the Compensation as follows, with strikeout wording deleted and underscored
wording added:
COMPENSATION: z1 1z2a,952.75 $118,352.75
3. This Amendment No. 2 is effective upon being signed by both parties.
4. Except as specifically modified by this Amendment No. 2, the terms and conditions of the
Agreement remain in full force and effect.
Page 1 of 2: Amendment No. 1 to Personal Services Agreement
t
IN WITNESS WHEREOF the parties have caused this Amendment No. 2 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
CITY OF ASHLAND, OREGON OGDEN RPYMIE WILKERSON
(CONT"C
By: r r By:
Pri ted Name: a Printed Name: I{}',((/9- ci4O Poleb
V1 t S 011A ' r Title: plellkt prl-
Title: C l 1 t
Date: ~t I d I Date: t o•
Page 2 of 2: Amendment No. I to Personal Services Agreement
October 22, 2019
ARCHITECTURE
City of Ashland ww. °awAFCMITECT°wI C°^
?950 EAST 6<HNEIT
M E O F O N O OH 9] 5 0 .
Paula Brown P 5 4 4,, s,
RE: Ashland City Hall PO No. 2019143
Contract endment
The Council's decision to pursue new or renovation is a significant decision. Since we're
tasked with providing estimated construction costs and parameters without actual
designs, I suggest having a charrette (focused workshop) with ORK Adroit, and Ciota
Engineering to identify the opportunities, constraints, costs, design and construction
considerations, and time implications of designing new versus renovation. There will be
some follow-up design and cost comparison work, coordination with you, and
presentation and/or attendance at the December Council meeting. Performing the
tasks above quickly to feed you information for the Council packet will be
approximately $5,500.
Thank you,
Dana Crawford
Principal
Purchase Order
Fiscal Year 2019 Page: 1 of 1
I H15 PO NUr41BER mu s'1 APPEAR CAN ALL
B City of Ashland -INVOICES, AINI D SHIPPING DOC,UMENTS
L A20 E. Main TTN: Accounts Payable
Purchase
L Ashland, OR 97520 Order# 20190143
T Phone: 541/552-2010
O Email: payable@ash land. or. us
V H C/O Public Works Department
E OGDEN ROEMER WILKERSON ARCHITE 1 51 Winburn Way
N 2950 EAST BARNETT ROAD p Ashland, OR 97520
D MEDFORD, OR 97504 Phone: 541/488-5347
O O Fax: 541/488-6006
R
541 779-5237 Ka lea Kathol
08/09/2018 762 FOB ASHLAND OR/NET30 Cit Accounts Pa able
7 1 City Hall Design &Construction
City Hall Design and Construction Services 1 $97,085.0000 $97,085.00
PHASE 1
Personal Services Agreement ( reater than $25,000.00)
Completion date: December 3P 2018
Project Account: E-201614-999
2 Processed change order 04/10/2019 1 $15,767.7500 $15,767.75
Increase in compensation per attached Amendment No. 1
Project Account: E-201614-999
3 ADDED: Processed change order 11/15/2019 1 $5,500.0000 $5,500.00
Contract Amendment No. 2
Additional services $5,500.00
Completion date extended to December 31, 2019
Project Account: E-201614-999
GL SUMMARY
082400 - 704100 $118,352.75
By: k~ Date:
Authorized Signature $118,352.75,
Foy#lo CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LAN D
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: ORW Architecture Total amount of this
contract amendment:
Purchase Order Number: 20190143
Title I Description: City Hall Concepts and Design $ 5,500,00
■W Per attached contract amendment
Contract Amendment
Original contract amount $ 97,085.00 100 % of original contract
Total amount of previous contract amendments 15,767.75 16.3 % of original contract
Amount of this contract amendment 5,500.00 5.6 % of original contract
TOTAL AMOUNT OF CONTRACT $ 118,352.75 121.9 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES ✓ NO (If "NO", requires Council approval / Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Not exceeding $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000. 9 "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES (Direct Appointment) Communication. ❑ Exempt-Reason:
❑ "YES", cumulative amendments $35,000 ❑ Exempt -Reason:
❑ If "NO", requires council approval. Attach
INXERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services $5,000 and < $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Documentthe nature of the
Personal Services $5,000 and < $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt -Reason: ❑ Exempt- Reason:❑ Exempt -Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ Renewal of Intergovernmental Agreement: Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25% greater than initial agreement. Renewal
Procurement. approved by City Attorney and department head affected by renewal and approved/signed
❑ If "NO", amount exceeding authority requires Council approval. by City Administrator. AMC 2.28.045(B)
Attach co of Council Communication. ❑ If "NO", Council approval is required. Attach co of Council Communication
Project Number 201614. 999 Account Number 082400 _ . 704100 _ Account Number_ _ _ _ _ _ _ _ _ _
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures curately. Attach extra pages if needed.
Employee Signature:&Yk~) d~ l~Q 4 TA )'11LA~J Department Head Signature: A0✓;vW
It o greater than 5,0 )
City Administrator: tP 1
(Equal to cr qr t an $25, 0 or 10%)
Funds appropriated for current fiscal year: NO ~i
Deputy FlnaKe Director (Equal to or greater than $5,000) r Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1012112019