HomeMy WebLinkAbout2019-283 20190504 Darren CambellAMENDMENT NO. 1
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
("city")
and
Darren Campbell,
("Contractor")
for
Video Edit SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective April 4, 2019 (the "Agreement') to Contractor provide video edit services; and
B. The City and Contractor wish to amend the Agreement to add services to the existing
contract as referenced in attached proposal hereto in Exhibit A.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: December 31, 2019
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
Page 1 of 2: Amendment No. 1 to Personal Services Agreement
CITY OF ASHLAND, OREGON Darren Campbell (CONTRACTOR)
By: lap By:
Printed Name:
Title:{
Date: AVA
Printed Name:
Title: caw W—t
Date: 1 k — t — \ -
Page 2 of 2: Amendment No. 1 to Personal Services Agreement
October 14, 2019
Proposal for Services
Prepared by Darren Campbell, DC Productions
Phone:541-531-5641
Email: darrencam@gmail.com
This proposal is for the production of video for the Ashland Forest Resiliency Project
and includes the scope of work below. Work will commence on November 15th, 2019
and final deliverables will be completed by December 31 st, 2019. The total budget for
the scope of work outlined below is $750.
Scope of Work:
1. By December 315t, 2019 provide draft edits for a 1-minute video for AFR outreach
($750)
B City of Ashland
I ATTN: Accounts Payable
� 20 E. Main
Ashland, OR 97520
T Phone:541/552-2010
O Email: payable@ashland.or.us
V
E CAMPBELL, DARREN
N PO BOX 3598
D OLYMPIC VALLEY, CA 96146
O
R
11 531-5641
CITY RECORDER
Purchase Order
Fiscal Year 2019 Page: 1 of: 1
Purchas
Order # e 20190504
S C/O Fire and Rescue Department
H 455 Siskiyou Blvd
P Ashland, OR 97520
,Phone: 541/482-2770
O Fax:541/488-5318
AFR Video Production
1 Video production and filming for Ashland Forest Resiliency and
Ashland Prescribed Fire Training Exchange
Personal Services Agreement ($25,000.00 or less)
Completion date: 12/31/2019
Project Account: E-000199-400
2 ADDED: Processed change order 12/27/2019
Additional video services per the attached proposal. Completion
date is extended to December 31, 2019.
Project Account: E-000199-400
r
GL SUMMARY***«*********
3,750.00
By: 147 Date: 1C)" c�
Authorized Signature
1 1 EACH 1 $3,000.0000
1 1 EACH 1 $750.0000
$3,000.00
$750.00
FORM#lo CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LAN D
e uest for a Chang
e e Order Aq g
Name of Supplier I Contractor / Consultant: Darren Campbell Total amount of this
contract amendment:
Purchase Order Number: 20190504
Title / Description: Darren Campbell, Ashland Forest Resiliency Video Production $ 750.00
❑ Per attached contract amendment
Contract Amendment
Original contract amount
Total amount of previous contract amendments
Amount of this contract amendment
TOTAL AMOUNT OF CONTRACT
$ 3000.00 100 % of original contract
0 0 % of original contract
$750.00 25 % of original contract
$ 3750.00 125 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES ■ NO`
Sourcing Method:
JIYIHLL rRuuu RC111G1\ 1 - LCJ, U-1 .PJ,V Vu
❑ "YES", the total amount of contract and cumulative
amendments <— $6,000.
❑ If "NO", amount exceeding authority requires
Council approval. Attach copy of Council
Communication.
❑ Exempt —Reason:
PERSONAL SERVICES
❑ "YES", Direct appointments $35,000
F1 If "NO", reouires approval.
Goods & Services - $5,000 to $100,000
Personal Services - $5,000 to $75,000
M "YES', the total amount of cumulative
amendments s 25% of original contract amount. ❑ If
"NO", amount exceeding authority requires Council
approval. Attach copy of Council Communication.
INVITATION TO BID or
REQUEST FOR PROPOSAL
❑ "YES", the total amount of cumulative amendments
s 25% of original contract amount or $250,000
whichever is less.
❑ If "NO", amount exceeding authority requires
Council approval. Attach copy of Council
Communication.
❑ Exempt —Reason:
SOLE SOURCE
❑ "YES', the total amount of cumulative amendments
<— 25% of original contract amount or $250,000
whichever is less.
❑ If "NO", amount exceeding authority requires
Council approval. Attach copy of Council
(If "NO", requires Council approval 1 Attach copy of CC.)
EXEMPTION PURSUANT TO AMC 2.50
❑ "YES", the total amount of original contract and
cumulative amendments s $100K for Goods & Services, s
$75K for Personal Services, < $50K for Attorney Fees.
❑ If "NO", amount exceeding authority requires Council
approval. Attach copy of Council Communication.
❑ Exempt —Reason:
EMERGENCY PROCUREMENT
❑ Written Findings: Document the nature of the
emergency, including necessity and circumstances
requiring the contract amendment
❑ Obtain direction and written approval from City _
Administrator
❑ If applicable, attach copy of Council Communication
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Expenditure must be charged to the approp ' count numbers for the financials to reflect the actual expenditures accurately
Employee Signat Department Head Signature:
Funds appropriated for current fiscal year: YES / NO
City Administrator:
(Tot $mount of co Tact 2 $5,000)
(Equal to or greater than $25,000 or 10%)
Deptury Finance Director (Equal to orgreater than $5,000)
Date
Comments:
Form #10 — Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/15/2018