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2020-017 20200268 Nature Conservancy
CITY OF ASHLAND OREGON WATERSHED ENHANCEMENT BOARD (OWEB) BIENNIUM III STAKEHOLDER ENGAGEMENT SUBAWARD AGREEMENT WITH THE NATURE CONSERVANCY GRANTOR: CITY OF ASHLAND GRANTEE: THE NATURE CONSERVANCY 20 E Main Street Ashland, OR 97520 Address: 647 Washington Street, Ashland, OR 97520 PHONE: (541) 488-6002 Email: dborgias@tnc.org FAX: (541) 488-5311 L. Telephone: (541) 708-4989 Term of this Grant Agreement: July 1, 2019 to September 30, 2021 Grant Funds provided under this Agreement: $22,381.20 This OWEB Biennium III Stakeholder Engagement Subaward Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City"), and The Nature Conservancy, Domestic Non-profit, ("hereinafter "Grantee"). NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the City and Grantee agree as follows: 1. Nature of Grant. Subject to the terms and conditions of this Agreement and in reliance upon Grantee's approved grant application, the City agrees to provide grant funds to Grantee in the amount of $22,381.20. Grant funds shall be utilized or contractually committed during the term of this Agreement. 2. Scope of Work. Grantee shall provide as more specifically set forth in Grantee's proposal, which is attached hereto as "Exhibit A" and incorporated herein by this reference. Grantee's services and obligations under this Agreement are collectively referred to herein as the "Work." 3. Qualified Work. Grantee has represented, and by entering into this Agreement now represents, that any personnel assigned to the Work referenced in this Agreement are fully qualified to perform the Work to which they will be assigned in a skilled and worker -like manner and, if required to be registered, licensed, or bonded by the State of Oregon, are so registered, licensed, and bonded. Grantee shall also maintain a current City business license. 4. Use of Grant Funds. The use of grant funds is expressly limited to the activities as set forth in this Agreement and OWEB grant number: 220-8204-17209. A copy of OWEB grant number: 220- 8204-17209 is attached hereto as "Exhibit B" and incorporated herein by this reference. 5. Grantee agrees to acknowledge the City and OWEB as a funding source in all of Grantee's printed and electronic notices and advertisements relating to the use of the grant funds. PAGE 1 OF 5: CITY OF ASHLAND/OREGON WATERSHED ENHANCEMENT BOARD (OWEB) BIENNIUM III STAKEHOLDER ENGAGEMENT SUBAWARD AGREEMENT WITH THE NATURE CONSERVANCY 6. Grantee agrees to submit a written report to the City on the use of the grant funds within sixty (60) days following the expenditure of the funds, but in no event later than September 30, 2021. 7. Unexpended Grant Funds. Any grant funds not expended by September 30, 2021, shall be immediately returned to the City. 8. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the Work for which the grant funds were awarded. Such records shall be kept in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers, or documents relating to the use of the grant funds. Such access shall be given within 72 hours' of receiving notice of a request to inspect from the City. 9. Living Wage Requirements. If the total amount of grant funds awarded under this Agreement is $21,127.46 or more, Grantee is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter and attached hereto as "Exhibit C" and incorporated herein by this reference. 10. Termination. a. Mutual Consent. This Agreement may be terminated at any time by the mutual written consent of both parties. b. City's Convenience. This Agreement may be terminated at any time by City upon not less than thirty (30) days' prior written notice. C. For Cause. City may terminate this Agreement, in whole or in part, effective upon delivery of written notice to Grantee under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the grant; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the grant purposes are no longer allowable or appropriate for award under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or iii. If any license or certificate required by law or regulation to be held by Grantee to provide the Work required under this Agreement is denied, revoked, suspended, or not renewed. 11. Default. If Grantee fails to perform or observe any of the covenants, or provisions contained in this Agreement or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds during the term of this Agreement, the City, by written notice of default to the Grantee, may terminate this Agreement and may pursue any remedies available to the City at law or in equity. Such remedies may include, but are not limited to, termination of this Agreement, the stopping of payment on the grant funds, Grantee's payment of interest earned on grant funds or the declaration of Grantee's ineligibility for the receipt of future grant awards. In the event of termination of this Agreement, City shall stop payment or withhold any Grant funds in City's possession from Grantee, and Grantee shall immediately return all unexpended and unencumbered grant funds to City. In addition, City shall be entitled to recover any administrative PAGE 2 OF 5: CITY OF ASEI AND/OREGON WATERSHED ENHANCEMENT BOARD (OWES) BIENNIUM 1H STAKEHOLDER ENGAGEMENT SUBAWARD AGREEMENT WITH THE NATURE CONSERVANCY costs, including attorney fees or collection costs, as a result of Grantee's failure to return any grant funds. If grant funds are not returned or it is found that Grant funds were misappropriated, Grantee shall be ineligible and disbarred from receipt of future grant funds until such matters are finally adjudicated and settled. The rights and remedies of this section are not exclusive and are in addition to any other rights and remedies available to the City under the law. 12. Notice. Whenever notice is required or permitted to be given under this Agreement, such notice shall be sufficient if given in writing and: (1) delivered personally to the addressee; (2) sent via a reputable commercial overnight courier; or (3) mailed using registered or certified United States Mail, postage prepaid, and return receipt requested, to the address set forth below: If to the City: City Department: Fire Attn: Chris Chambers Address: 455 Siskiyou Blvd Ashland, OR 97520 Phone: (541) 482-2770 With a copy to: City of Ashland Legal Department 20 East Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Grantee: The Nature Conservancy Attn: Darren Borgias 647 Washington Street, Ashland, OR 97520 Phone: (541) 708-4989 Any such notice delivered by personal delivery shall be deemed delivered and effective upon actual receipt. Any such notice sent by United States Mail, postage prepaid, shall be deemed delivered and effective five (5) business days after mailing. Any notice sent by commercial overnight courier shall be deemed delivered and effective three (3) business days after dispatch. 13. Amendments. This Agreement may not be altered, modified, supplemented, or amended in any manner except by written instrument signed by both parties. 14. Indemnity. Grantee hereby agrees to defend, indemnify, save, and hold the City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, or other damages of any nature whatsoever resulting from or arising out of the performance of this Agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this Agreement). However, Grantee shall not be held responsible for any losses or damages caused by the sole negligence of the City, its officers, and employees. PAGE 3 OF 5: CITY OF ASHLANDIOREGON WATERSHED ENHANCEMENT BOARD (OWEB) BIENNIUM III STAKEHOLDER ENGAGEMENT SUBAWARD AGREEMENT WITH THE NATURE CONSERVANCY 15. Liability Insurance. Grantee shall, at its sole expense, obtain and maintain during the term of this Agreement, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence. The insurance required in this Section 15 shall include the following coverages: -Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and -Automobile Liability. 16. Workers' Compensation Insurance. Grantee shall, at its sole expense, provide Workers' Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all its subject workers. 17. Assignment. Grantee shall not assign this Agreement nor subcontract any portion of any work to be performed hereunder without the written consent of the City. Any attempted assignment or subcontract without the written consent of City shall be null and void. 18. Governing Law; Jurisdiction; Venue. This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 19. Non -appropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this Agreement within the City's fiscal year budget. Grantee understands and agrees that City's payment of amounts under this Agreement attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this Agreement. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this Agreement without penalty or liability to City, effective upon the delivery of written notice to Grantee, with no further liability to Grantee. 20. Non -Discrimination. Grantee agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Grantee. Grantee further agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules, and regulations. 21. Merger. This Agreement constitutes the entire understanding between the parties. There are no understandings, agreements, or representations, oral or written, between the parties not specified in this Agreement regarding the Work herein. Grantee, by the signature below of its authorized PAGE 4 OF 5: CITY OF ASHLAND/OREGON WATERSHED ENHANCEMENT BOARD (OWEB) BIENNIUM III STAKEHOLDER ENGAGEMENT SUBAWARD AGREEMENT WITH THE NATURE CONSERVANCY representative, acknowledges that it has read this Agreement, understands it, and agrees to be bound by its terms and conditions. THE NATURE CONSERVANCY (GRANTEE): �CIITY OF ASHLAND: By: i�rc�A� BY: Printed Name: Printed Name: Title:•.ccrrz_ :`S Title: Date: ? el5r ^ram --lJl Date: PAGE 5 OF 5: CITY OF ASHLAND/OREGON WATERSHED ENHANCEMENT BOARD (OWEB) BIENNIUM III STAKEHOLDER ENGAGEMENT SUBAWARD AGREEMENT WITH THE NATURE CONSERVANCY Exhibit A Ashland Forest Restoration All -lands Initiative — Biennium III Stakeholder Engagement Funding TNC Sub -award SUBAWARD between CITY OF ASHLAND and The Nature Conservancy (Awardee) Date:9/12/2019 Project Number: 220-8204-17209 Project Name: Stakeholder Engagement AFAR[ Project Type: Partnership Stakeholder Engagement Program: Focused Investment Partnership, Ashland Forest All -lands Restoration Initiative Funding Source: Oregon Watershed Enhancement Board, Oregon Lottery Subaward Expiration Date: 30 September 2021 Total Subaward Amount: $22,381.20 Awardee Match Funding: $5,000.00 The City of Ashland representative: Chris Chambers, Wildfire Division Chief City of Ashland 455 Siskiyou Blvd Ashland OR 97520 chris.chembers@ashiand.or.us The TNC representatives for this project: Darren Borgias, SW OR Forest Project Director as Project Manager: 647 Washington Street Ashland OR 97520 dborgias@tnc.org 541.708.4989 Jenner Banbury, TNC's Grants Specialist for financial/administrative matters: Grants Specialist 821 SE 14th Avenue Portland OR 97214 jen ner.banbury@tnc.org 503.802.8115 Purpose and Background for Funding: The 58,000-acre Ashland Forest All -lands Restoration Initiative is in the eastern Siskiyou Mountains of the Klamath Mountains Eco-region of Southwest Oregon. Decades of landscape -scale fire suppression have greatly increased forest stand density across much of southwestern Oregon. AFARI proposes action to strategically thin forests that have become overly dense and reduce fuels using prescribed fire in order to restore a more natural balance between open and closed forests and reduce potential for high intensity wildfire across the landscape. Completing the work, which includes controlled burning close to smoke sensitive receptor areas, requires project coordination among the partners. Partners meet weekly to plan communication with the public and review project work for monitoring, implementation and technical assistance. Core project partners include Lomakatsi Restoration Project, City of Ashland, The Nature Conservancy, and the Rogue River-Siskiyou National Forest. Services Performed under the Proposal 1. Participate in regular AFR partner meetings, subcommittee meetings, and field reviews as necessary 2. Coordinate with partners to provide timely products and deliverables for community engagement 3. Coordinate on project communications with the public 4. Provide staff time to support partnership objectives for the project Budget: Cost Rate Total Match TNC-Community&Landowner Outreach _ hours 300 $60.00 $18,000.00 $5,000.00 TNC-Admin 24.34% $4,381.20 Total $22,381.20 $5,000.00 Reporting Deadlines Final: October 15, 2021 Invoicing Deadlines 1. December 18, 2019 (for expenses through 11/30/19) 2. December 18, 2020 (for expenses through 11/30/20) 3. October 18, 2021(for expenses through 9/30/21) ATTACHMENT: OWEB AWARD TO City of Ashland. Grant No.220-8204-17209 Exhibit B Grant Name: Stakeholder Engagement AFARI OREGON WATERSHED ENHANCEMENT BOARD GRANT AGREEMENT for STAKEHOLDER ENGAGEMENT Grantee: City of Ashland Grant Name: Stakeholder Engagement AFARI Award Amount: $97,238.00 Award Date: 7/1/2019 Grantee City of Ashland 455 Siskiyou Boulevard Ashland, OR 97520 Phone: 541.552.2066 Email: chris.chambers@ashland.or.us Contact: Chris Chambers Payee City of Ashland Melissa Huhtala 20 East Main Street Ashland, OR 97520 Phone: 541.488.5300 Email: melissa.huhtala@ashland.or.us Grant Number: 220-8204-17209 Project Completion Date: 9/30/2021 Progress Report Due: N/A Project Manager for the Grantee Chris Chambers N/A 455 Siskiyou Boulevard Ashland, OR 97520 Phone: (541) 552-2066 Email: chris.chambers@ashland.or.us Project Manager for the Board Oregon Watershed Enhancement Board Mark Grenbemer 221 Stewart Ave Ste 201 Medford, OR 97501 Phone: (541) 776-6062 Email: mark.grenbemer@oregon.gov Fund Source: This grant is funded by Oregon Lottery funds or another state fund source and must comply with the requirements defined in Article XV, section 4b(2) of the Oregon Constitution. This Grant Agreement is between the Oregon Watershed Enhancement Board, hereafter called "Board," and the Grantee as identified above, in consideration of the mutual covenants contained herein. This Agreement consists of the following, in descending order of precedence: modifications to this Agreement contained in Exhibit 8, if applicable, this Agreement less all exhibits attached, Exhibits G (Grant Application selected for funding by the Board), B (Conditions of Agreement), A (Schedule for Release of Funds), C (Project Completion Report Requirements), D (Required Evidence of Permits, Licenses and Other Agreements), E (Insurance Requirements), and F (Oregon Prevailing Wage Rate Law). 2019-2021 State July 2019 Grant No.220-8204-17209 Grant Name: Stakeholder Engagement AFAR) A. Authorization This grant is authorized by ORS 541.890 to 541.958, as amended by Oregon Laws 2011, chapter 643, and is subject to Oregon Administrative Rules 695-001-0000 to 695-050-0050, as such rules may periodically be amended by the Board. B. Grant Award The Grantee agrees to perform the Project described in the grant application (Exhibit F) and as specified in this Agreement. The Board will disburse Grant Funds in accordance with Exhibit A (Schedule for Release of Funds). The Grantee agrees that funds provided by the Board will be used only for the Project. "Payee" designated on page one (1) of this Agreement means the person or entity designated by Grantee to administer grant payments under this Agreement. C. Term of Agreement Unless otherwise specified in Exhibit B, upon signature by all parties and approval as required by law, this Agreement is effective as of the Award Date specified on page one (1) of this Agreement, and expires on the Project Completion Date specified on page one (1) of this Agreement. D. Funding Conditions The Board's obligation to disburse funds to the Grantee under this Agreement is subject to the Board having received, on the date of each disbursement, sufficient funding, appropriations, limitations, allotments, or other expenditure authority to allow the Board, in the exercise of its reasonable administrative discretion, to make each disbursement. Nothing in this Agreement entitles the Grantee to receive payment under this Agreement from any part of Oregon state government other than the Board, and nothing in this Agreement is to be construed as permitting any violation of Article IX, section 7 of the Oregon Constitution or any other law regulating liabilities or monetary obligations of the State of Oregon. As a condition for the disbursement of any Board funds, the Grantee agrees to do the following: 1. Obtain Necessary Permits and Licenses Submit to the Board's Project Manager,'before release of any Board funds for the Project components requiring permits or licenses, or for activities dependent on portions of the Project for which a permit or license has yet to be issued, copies of all permits and licenses from local, state or federal agencies or governing bodies that have been obtained, or written evidence acceptable to the Board that permits and licenses are not needed (see Exhibit D, Required Evidence of Permits and Licenses and Other Agreements) as required by ORS 541.932(10). This statute gives OWEB discretion in releasing funds for portions of projects that do not require a permit or license. In considering whether to release funds for portions of on -the -ground restoration activities that do not require permits or licenses, OWEB will consider whether the activities provide ecological benefit consistent with the project objectives, and are not dependent on the portion of the project for which a permit or license has yet to be issued. OWEB also has the discretion to condition its release of funds based on specific circumstances of a project. Grantee should review Exhibit B Conditions of Agreement for any related conditions with respect to permitting, licensing and fund release. 2. Obtain Signed Landowner Agreements Unless otherwise specified in Exhibit B, the Board will not release, any payments under this Agreement until Grantee has submitted to the Board's Project Manager copies of signed Cooperative/Landowner Agreements for each Project site. Such Cooperative/Landowner Agreements shall at a minimum contain the agreements and certification outlined in Exhibit D. 2019-2021 State July 2019 Grant No. 220-8204-17209 Grant.Name: Stakeholder Engagement AFARI 3. Comply With Implementation Conditions (a) Submit to the Board's Project Manager, before release of any Board funds, documentation that non -Board match of at least 25% of the total amount of funding from the Board has been secured as required by OAR 695-005-0060(2), unless otherwise specified in Exhibit B, Conditions of Agreement. (b) Provide written notice to the Board's Project Manager of any Grantee address changes, Grantee Project Manager changes or Payee changes. 4. Document and Report Project Completion; Board Approval (a) Submit to the Board's Project Manager all expenditure tracking sheets and other accounting records through the Project Completion Date, to document expenditure of grant fund installments, and to account for all other funding, in -kind contributions and donations in the Project Completion Report. (b) submit to the Board's Project Manager within 60'days after the Project Completion Date, a Project Completion Report and the final Request for release of Funds that complies with Exhibit C, and includes any special reporting required in Exhibit B. Reports received after 60 days will be marked as "outstanding" until approved by the Board's designee. New grant agreements will not be released if Grantee has any outstanding reports. (c) Upon receipt of a Project Completion Report and the final Request for Release of Funds, the Board's designee has 90 days to either approve the report and release final funds, or notify Grantee of any concerns or missing information that must be submitted before the report is considered complete. If there are any unresolved issues 90 days after receipt of the Project Completion Report and the final Request for Release of Funds, then the grant will be marked "outstanding." New grant agreements will not be released if Grantee has any outstanding reports. E. Records Maintenance and Access 1. Access to Records and Facilities. The Board, the Secretary of State's Office of the State of Oregon and their duly authorized representatives will have access to the books, documents, papers and records of Grantee that are directly related to this Agreement, the grant moneys provided hereunder, orthe Project for the purpose of making audits and examinations. In addition, the Board, the Secretary of State's Office of the State of Oregon and their duly authorized representatives may make and retain excerpts, copies and transcriptions of the foregoing books, documents, papers and records. Grantee will permit authorized representatives of the Board and the Secretary of State's Office of the State of Oregon to perform site reviews of all services delivered as part of the Project. 2. Retention of Records. Grantee will retain and keep accessible all books, documents, papers, and records that are directly related to this Agreement, the grant moneys or the Project for a minimum of six (6) years, or such longer period as may be required by other provisions of this Agreement or applicable law, following termination or expiration of this Agreement. If there are unresolved audit questions or litigation at the end of the six -year period, Grantee will retain the records until the questions or litigation is resolved. 3. Expenditure Records. Grantee will document the expenditure of all grant moneys disbursed by the Board under this Agreement. Grantee will create and maintain all expenditure records in accordance with generally accepted accounting principles and in sufficient detail to permit the Board to verify how the grant moneys were expended, including without limitation accounting for all other funds expended, as well as in -kind services and donated materials. ` 2019-2021 State July2019 Grant No. 220-8204-17209 Grant Name: Stakeholder Engagement AFAR1 F. Amendments; Changes in Proiect Approved by Board 1. Except as provided in Section F(3), any modifications of this Agreement must be mutually agreed to in writing by all parties. 2. All amendments, such as award amendments, time extensions and reinstatements may proceed regardless of reporting obligation status. 3. Grantee agrees to complete the Project as approved by the Board unless proposed modifications to the Project are submitted in writing to, and approved in writing by, the Board's Project Manager or, if required by this Agreement, the Board's Program Manager, prior to the beginning of any work proposed in the modification. Modifications to the budget categories shown in Exhibit A may be approved for change upon signature of the Board's Project Manager. G. Assignment The Grantee will not assign or transfer its interest in this Agreement without prior written approval from the Board. H. Permission Required to Access Private Property; Access to Project Sites In carrying out this Agreement, Grantee will not access any private property without first obtaining written consent from the landowner of the private property. Grantee will direct its contractors not to access private property without first obtaining written consent from the landowner of the private property. Upon Board request and consistent with the Cooperative/Landowner Agreement(s) meeting the requirements as specified in Exhibit D, Grantee will seek the landowner's permission for mutually convenient access to the project site by Board members and their representatives for the purposes of evaluating Project implementation, completion, post -implementation status or effectiveness. I. Public Domain Information Projects funded by this grant may be used in the collection of monitoring information on private lands about the effects of the Project on aquatic or terrestrial conditions. Grantee acknowledges that all monitoring information obtained from private lands may become public information subject to the requirements of ORS 192.311to 192.478. J. Termination of Grant Agreement 1. This Agreement may be terminated: (a) At any time by mutual written consent of all parties; (b) Upon written notice by the Board to Grantee for Grantee's failure to perform any provision of this Agreement; (c) Upon 30 days written notice by the Board to Grantee for any other reason specified in writing; or (d) At any time, upon written notice by the Board, if the Board lacks sufficient funding, appropriations, limitations, allotments, or other expenditure authority to allow the Board, in the exercise of its reasonable administrative discretion, to disburse the grant funds. 2. Within 30 days of termination, Grantee will return to the Board any unspent funds provided by the Board under this Agreement in accordance with Section O, Recovery of Grant Funds. The Board will reimburse the Grantee for authorized services performed and expenses incurred before the termination under this Agreement. 2019-2021 State July 2019 4 Grant No.220-9204-17209 Grant Name: Stakeholder Engagement APARI K. Compliance With Applicable Law Grantee shall comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to this Agreement orto the Project. Without limiting the generality of the foregoing, Grantee expressly agrees to comply with the following laws, regulations and executive orders to the extent they are applicable to the Agreement or the Project: (a) all applicable requirements of state civil rights and. rehabilitation statutes, rules and regulations, (b) Titles VI and VII of the Civil Rights Act of 1964, as amended, (c) Sections 503 and 504 of the Rehabilitation Act of 1973, as amended, (d) the Americans with Disabilities Act of 1990, as amended, (e) Executive Order 11246, as amended, (f) the Health Insurance Portability and Accountability Act of 1996, (g) the Age Discrimination in Employment Act of 1967, as amended, and the Age Discrimination Act of 1975, as amended, (h) the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended, (i) all regulations and administrative rules established' pursuant to the foregoing laws, and (j) all other applicable requirements of federal civil rights and rehabilitation statutes, rules and regulations. These laws, regulations and executive orders are incorporated by reference herein to the extent that they are applicable to the Agreement or the Project and required by law to be so incorporated. Grantee shall not discriminate against any individual, who receives or applies for services as part of the Project, on the basis of actual or perceived age, race, creed, religion, color, national.origin, gender, disability, marital status, sexual orientation, age or citizenship. All employers, including Grantee, that employ subject workers who provide services in the State of Oregon shall comply with ORS 656.017 and provide the required Workers' Compensation coverage, unless such employers are exempt under state law. L. Grantee Authority The individual signing on behalf of the Grantee hereby certifies and swears under penalty of applicable law that -s/he is authorized to act on behalf of Grantee, has authority and knowledge regarding Grantee's payment of taxes, and to the best of her/his knowledge, Grantee is not in violation of any Oregon tax laws. M. Indemnity Subject to the limitations of the Oregon Tort Claims Act (ORS 30.260 - 30.300), Grantee will defend (subject to any limitation imposed by ORS Chapter 180), save, hold harmless, and indemnify the State of Oregon and the Board and their officers, employees and agents from and against all claims, suits, actions, losses, damages, liabilities, costs and expenses of any nature resulting from or arising out of, or relating to the activities of Grantee or its officers, employees, contractors, or agents under this Agreement or in the implementation of the Project. N. Designation of Forum Any party bringing a legal action or proceeding against any other party arising out of or relating to this Agreement shall bring the legal action or proceeding in the Circuit Court of the State of Oregon for Marion County. Each party hereby consents to the exclusive jurisdiction of such court, waives any objection to venue, and waives any claim that such forum is an inconvenient forum. O. Recovery of Grant Funds Any funds disbursed to Grantee under this Agreement that are expended in violation or contravention of one or more of the provisions of this Agreement or that remain unexpended on the earlier of termination of this Agreement or the Project Completion Date must be returned to the Board not later than 15 days after the Board's written demand. 2019-2021 State July 2019 Grant No. 220-8204-17209 Grant Name: Stakeholder Engagement AFARI P. Counterparts This Agreement may be executed in several counterparts, including by facsimile or by signature on a portable document format (pdf) delivered by email, all of which when taken together shall constitute one agreement binding on all parties, notwithstanding that all parties are not signatories to the same counterpart. Each copy of this Agreement so executed shall constitute an original. Q. Insurance 1. In addition to any insurance specified in Exhibit E, Grantee shall carry the insurance types and amounts described below and will continue this coverage through Project completion. In addition, the Grantee shall require that all contractors or consultants hired for construction, restoration, technical design, assessment or monitoring contracts carry the minimum insurance types and amounts described below. The minimum insurance requirements do not apply to contractors not engaged in these types of activities, for example, those engaged in facilitation, data analysis, or web design, etc.. Contractor insurance requirements do not applyto landowners with whom the Grantee is contracting to perform work on the landowner's property - Insurance Type Minimum Amount General liability $1,000,000 per occurrence, $2,000,000 annual aggregate Auto liability $1,000,000 combined single limit 2. If requested by the Board, Grantee shall provide to the Board Certificate(s) of Insurance for all required insurance. As proof of insurance the Board has the right to request copies of insurance policies and endorsements relating to the insurance requirements in this Agreement. 3. Grantee or the insurer must provide at least 30 days' written notice to the Board before cancellation of, material change to, potential exhaustion of aggregate limits of, or non -renewal of the required insurance coverage(s). 2019-2021 State July 2019 6 Grant No.220-8204-17209 Grant Name: Stakeholder Bagagcment APARI THIS AGREEMENT, INCLUDING ALL MATERIALS INCORPORATED BY REFERENCE, CONSTITUTES THE ENTIRE AGREEMENT BETWEEN THE PARTIES ON THIS SUBJECT. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HERE REGARDING THIS AGREEMENT. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THE FAILURE OF THE BOARD TO ENFORCE ANY PROVISION OF THIS AGREEMENT SHALL NOT CONSTITUTE A WAIVER BY THE BOARD OF THAT OR ANY OTHER PROVISION. GRANTEE, BY EXECUTING THIS AGREEMENT, HEREBY ACKNOWLEDGES THAT GRANTEE HAS READ THIS AGREEMENT, UNDERSTANDS IT AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. CERTIFICATION GRANTEE CERTIFIES THAT GRANTEE WILL NOT BEGIN WORK ON PROJECTS INVOLVING PRIVATE LANDS UNTIL GRANTEE HAS SECURED COOPERATIVE LANDOWNER AGREEMENTS (EXHIBIT D) WITH ALL PARTICIPATING PRIVATE LANDOWNERS THAT, AT A MINIMUM, COMPLY WITH SECTION H AND INCLUDE THE FOLLOWING: (a) Acknowledgement that the landowner is aware of the application to OWEB and that information relating to the work, including effectiveness monitoring data, is a public record. AGREED: FO7THE,,ANTEE- Print Name Date FORT B ARD: ( 'CQ kt�vl OWEB Program Manager g1191lq Date 2019-2021 State July 2019 Grant No. 220-8204-17209 Grant Name: Stakeholder Engagement AFARI EXHIBIT A SCHEDULE FOR RELEASE OF FUNDS All fund requests shall comply with the Board's Billing Instructions and Budget Categories Definitions and Policies, (see OWEB's website https://www.oregon.gov/OWEB/ "manage your grant" and choose "payments & budget") and be submitted using the most current Request for Release of Funds form signed by the Grantee, Payee, or other agent authorized by Grantee. Disbursement of funds is subject to the Board having sufficient funding on the date of each disbursement. The Board will not reimburse the Grantee for any expenditure incurred prior to the award date of the grant agreement except for fees charged by an affected city or county for processing the required Land Use Information Sheet. Payment requests will be processed after approval by the Board's Project and Fiscal Managers or delegates. Funds are released upon Board approval of receipts or invoices for amounts $250 or more (excluding indirect cost grant administration) for purchases or work accomplished along with an expense tracking spreadsheet for all Board expenses. Funds may also be released in advance on the basis of a detailed estimate of expenses. Copies of receipts, invoices or supporting documentation, for amounts $250 or more (excluding indirect cost grant administration) must be submitted to document OWEB funds previously advanced for this grant within 120 days of the date of the payment. Also, an expense tracking spreadsheet for all OWEB expenses shall be submitted. Failure to comply may delay new grants from being issued, and other grant payment requests and amendments. The grant budget consists of the elements listed below. Budget Category Amount OWEB Funds Salaries, Wages and Benefits $30,000.00 Contracted Services $57,498.00 Materials and Supplies $900.00 Categories Subtotal $88,398.00 Indirect Costs $8,840.00 Grant Total $97,238.00 Up to the final 10% of the grant ( 59,724.00 ) will not be released for payment until the Board's approval of the Project Completion Report including all grant expense documentation. OAR 695-005-0060(7). If Federally Negotiated Indirect Cost Rate (FNICR) is selected as the indirect cost method, then an approved plan as of grant application due date or later must be on file at OWEB before funds for indirect costs will be released. Submittal and Board approval of a Project Completion Report and final Request for Release of Funds will authorize the Board to retain any remaining unspent funds. 2019-2021 State July 2019 Grant No. 220-8204-17209 Grant Name: Stakeholder Engagement AFARI EXHIBIT B CONDITIONS OF AGREEMENT The following special conditions apply to the implementation of this Agreement: There are no special conditions for this agreement. 2019-2021 State.Tuly2019 Grant No. 220-8204-17209 Grant Name: Stakeholder Engagement AFARI EXHIBIT C PROJECT COMPLETION REPORT REQUIREMENTS Oregon Administrative Rule 695-010-0100(1) states that "Grantee must submit a report at completion of the project describing the work done and placing it in its largerwatershed context." Therefore, Grantee must submit a Project Completion Report within 60 days following project completion that includes, but is not limited to, (1) through (6) below. The Project Completion Report must be submitted electronically on OWEB's Grant Management System (OGMS). Electronic submission requires an OGMS User Identification and password. To request a User Identification and password, call (503) 986-0183. 1. A final Project summary that in 200 words or less, describes what the Project accomplished and what problem(s) it addressed. The information you provide will be used for accountability and reporting purposes, and displayed for the general public. Please make a clear and concise statement; avoid jargon and acronyms. For guidance see: https://www.oregon.gov/OWEB/ "manage your grant" and choose "reporting requirements". 2. A brief, narrative description of the Project including: (a) Background on the problem that generated the Project; (b) A description of the work done, placing it in its larger watershed context; (c) A description and explanation of any changes to the original proposal; (d) A summary of any outreach activities related to the Project, including identification of any tours or presentations and copies of newspaper or other media coverage about the Project; (e) Lessons learned, if any, from the Project; and (f) Recommendations, if any, for more effective implementation of similar projects. (g) For Monitoring grants, attach a technical report that describes the monitoring questions being asked and/or monitoring objectives being addressed; monitoring protocols used; a description of the sampling design; a map of all monitoring sites; all analyses completed; results of the monitoring, including tables, graphs and photos that visualize results; a description of where the data are stored for future access and/or use; discussion of the results, including a thorough explanation stating if and how monitoring questions/objectives were addressed; and an explanation of how the results will be used to inform future actions. i. If effectiveness monitoring of a project was completed, provide an interpretation of the monitoring results that describes the effects of restoration actions being evaluated. ii. As applicable, submit all water quality data to the Oregon Department of Environmental Quality's Laboratory and Environmental Assessment Section in an approved format for inclusion in the state's public database. The Project Completion Report shall include confirmation that your data were successfully transmitted to DEQ. Contact DEQ staff for information and instructions for submitting your data at: https://www.oregon.gov/deg/wq/Pages/WQ-Mon itoring-Resources.as px. iii. As applicable, submit all Habitat Inventory data, juvenile survey data and final reports to ODFW's Natural Resource Information Management Program (NRIMP) at: https://nrimp.dfw.state.or.us/DataClearinghouse/. The Project Completion Report shall include confirmation that your data were successfully transmitted to ODFW. 3. See Exhibit B for any additional reporting requirements for the Project Completion Report. 4. Attachments: (a) For Technical Assistance grants, attach final Project designs, the action plan prepared by the Project contractor or staff person, or a list of the landowners contacted and identify those successfully recruited, with discussion of the reasons that landowners agreed or declined to participate, and the resulting list of sites secured for Project implementation (include township, range, and section for each). (b) For Watershed Assessment grants, attach two (2) paper copies and an electronic version of the completed assessment. (c) For Stakeholder Engagement grants, attach copies of any outreach or informational materials developed as part of this Project. 5. Final Report Metrics Form: Complete the Final Report Metrics form as provided for Technical Assistance, Monitoring and Stakeholder 2019-2021 State July 2019 10 Grant No.220-8204-17209 Grant Name: Stakeholder Engagement AFAR[ Engagement grants on the OWES website at https://www.oregon.gov/OWEB/ "manage your grant" and choose "forms". The information you provide in the Final Report Metrics Form is used by OWEB for federal and state reporting purposes. 6. Complete and submit the Federal Lobbying and Litigation Certificate to the Board's Project Manager with the final requestfor funds. The forms are available on the OWEBwebsite at https://www.ore�on.gov/OWEB/"manage your grant" and choose "forms". 2019-2021 State July 2019 Grant No. 220-8204-17209 Grant Name: Stgkeholdcr Migagement AFARI EXHIBIT D REQUIRED EVIDENCE OF PERMITS, LICENSES AND OTHER AGREEMENTS ORS 541.932(10) states that "the Board may not disburse funds to the applicant for any part of the project that requires the applicant to obtain a permit or license from a local, state or federal agency or governing body until the applicant presents evidence that the agency has granted the permit or license." OWEB also has the discretion to condition its release of funds based on specific circumstances of a project. Grantee should review Exhibit B Conditions of Agreement for any related conditions with respect to permitting, licensing and fund release. If applicable to this grant, the Grantee must provide before the release of any Board funds copies of applicable permits, licenses, and other agreements that have been obtained to provide sufficient evidence that this requirement has been met or written evidence acceptable to the Board that permits and licenses are not required. By its signature on this Agreement, the Grantee certifies to OWEB that the following is a complete and accurate list of the Project components requiring permits or licenses and the associated required permits or licenses. Check one of the two boxes below: VY Permits are not required for this Project. ❑ The following permits, licenses, and General Authorizations are required for this Project: Cooperative/Landowner Agreement(s). OAR 695-005-0060(4) states that "prior to disbursement of Board funds for projects involving private lands, the Board must receive certification from the Grantee that they will obtain, priorto expending Board funds on a property, a Cooperative Agreement from the landowner," see signature page of this Agreement for Grantee Certification, and also Exhibit B. Check one of the three boxes below: ❑ The work related to this Project will not require site access. Therefore, Cooperative/Landowner Agreement(s) are not required. 1 All work related to this Project will occur on public lands. Therefore, Cooperative/Landowner Agreement(s) are not required. ❑ All Coo perative/Landowner Agreements for projects shall include, but is not limited to: • Landowner's certification that the landowner owns the land where the work will be carried out; • Landowner's agreement to allow Grantee to carry out the work, or a portion of the work on the landowner's property; • Landowner's agreement to allow maintenance of the work over a time period consistent with the grant application; • Landowner's agreement to allow the OWEB Board and its representatives access to the site where the work is being carried out for inspection and evaluation; and • Landowner's acknowledgment that he/she is aware of the application to OWES and that information relating to the work, including effectiveness monitoring data, is a public record. 2019-2021 State _ ily 2019 12 Grant No. 220-8204-17209 Giant Name: Slakeholder Engagement APART WI .If m INSURANCE REQUIREMENTS Section Q of this Agreement specifies the base Insurance requirements. The Board considers some projects and project activities to have an Increased risk to the organization, organization's employees, volunteers, and the community and may require additional insurance. If required for the Project under this Agreement, the additional insurances types required, the amount, and who will carry the insurance are set forth below, t2/ The work related to this Project will not require additional Insurance beyond base Agreement requirements. ❑ The work related to this Project will require additional Insurance beyond base Agreement requirements. If Grantee Is completing the technical work, they shall carry the insurance types and amounts described below and will continue this coverage through Project completion. If Grantee is contracting out the technical work, they will only be required to meet the minimum OWEB Insurance requirements of section Q of this Agreement. Additionally, the Grantee shall require that all contractors or consultants hired for construction, restoration, technical design, assessment or monitoring activities carry the minimum insurance types and amounts described below. Insurance Type Coverage Amount Organization carrying insurance 2019-2021 State July 2019 13 Grant No. 220-8204-17209 Grant Name: Stakeholder Engagement AFARI EXHIBIT F OREGON PREVAILING WAGE RATE LAW Grantees may be required to comply with Oregon's prevailing wage rate law, ORS 279C.800-279C.870. This law requires that entities using public funds for public works must pay not less than the prevailing rate of wage for an hour's work, including fringe benefits, in the same trade in the locality where the work is performed. Contracts not exceeding $50,000 are exempt from prevailing wage rate laws and nonprofit organizations are exempt for work other than construction. Public works is defined as including "roads, highways, buildings, structures and improvements of all types, the construction, reconstruction, major renovation or painting of which is carried on or contracted for by any public agency to serve the public interest ..." ORS 279C.800(6)(a). Construction is defined as "the initial construction of buildings and other structures, or additions thereto, and of highways and roads." OAR 839-025-0004(5) Failure to comply with prevailing wage rate laws could result in a Grantee being liable to the workers affected in the amount of their unpaid minimum wages, including all fringe benefits, and in an additional amount equal to unpaid wages as liquidated damages. Information regarding prevailing wage rate law can be found on the Bureau of Labor and Industries website at https://www.oregon.gov/BOLI/WHD/PWR/Pages/W PWR Pwrbk.aspx. 2019-2021 State July 2019 14 Grant No. 220-8204-17209 Grant Name: Stakeholder Engagement AFARI EXHIBIT G OWEB GRANT APPLICATION (In OWEB files) 2019-2021 State July 2019 15 Exhibit C City of Ashland LIVING WAGE per hour, effective June 30, 2019. !L1 The Living Wage is adjusted annually every June 30 by the Consumer Price Index. ➢ For all hours worked under a service contract between their employer and the City of Ashland if the contract exceeds $21,507.75 or more. ➢ For all hours worked in a month if the employee spends 50% or more of the employee's time in that month working on a project or portion of business of their employer, if the employer has ten or more employees, and has received financial assistance for the project or business from the City of Ashland in excess of $21,507.75. ➢ If their employer is the City of Ashland, including the Parks and Recreation Department. ➢ In calculating the living wage, employers may add the value of health care, retirement, 401 K and IRS eligible cafeteria plans (including childcare) benefits to the amount of wages received by the employee. ➢ Note: For temporary and part-time employees, the Living Wage does not apply to the first 1040 hours worked in any calendar year. For more details, please see Ashland Municipal Code Section 3.12.020. Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF AS H LA N D NATUCON-10 LVIDAL ACORN CERTIFICATE OF LIABILITY INSURANCE 166� DATE(MM/DD/YYYY) 9/4/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # OC36861 Chantilly-Alliant Ins Svc Inc. 4530 Walney Rd Ste 200 Chantilly, VA 20151-2285 CONTACT Kelly Mitchum NAME PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL KMitchum@alliant.com INSURERS AFFORDING COVERAGE NAIC # INSURER A: Great Northern Insurance Company 20303 INSURED INSURER B: Federal Insurance Company 20281 The Nature Conservancy Attn: John Dwelley INSURER C 4245 North Fairfax Dr - #100 INSURER D : INSURERE: Arlington, VA 22203-1606 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRIN TYPE OF INSURANCE ADDL SD SUBR WV POLICY NUMBER POLICY EFF /DD/YYYY POLICY EXP MMI D/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR X 35353977 7/1/2019 7/1/2020 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence 1000000 $ MED EXP (Any oneperson) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY � JECT LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OPAGG $ Included $ B AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS AUTOS ONLY X NON-OWNED ONLY 73246135 7/1/2019 7/1/2020 COMBINEDSINGLELIMIT Ea accdent 1,000,000 $ X BODILY INJURY Per person)$ BODILY INJURY Per accident $ X Per a.E d DAMAGE $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE 79729278 7/1/2019 7/1/2020 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 DED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A STATUTE I I ERH E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: OWEB/COA BNIII subawards City of Ashland is included as Additional Insured as their interests may appear. City of Ashland 455 Siskiyou BLvd. Ashland, OR 97520 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD THE NATURE CONSERVANCY &A ant CERTIFICATE OF INSURANCE REQUEST FORM EQUESTORZ NAME:Jenner Banbury ADDRESS: 821 SE14th Avenue Portland, OR 97214 PHONE NUMBER: 503.802.81 15 FAX NUMBER: EMAIL ADDRESS:Jenner.ban bury @TNC.org FIELD OFFICE/PROGRAM: Oregon CERTIFICATE HOLDER'S NAME & ADDRESS: (name & mailing address of person or organization requesting proof of insurance) Sara Jones City of Ashland 455 Siskiyou Blvd Ashland, OR 97520 DESCRIPTION FOR CERTIFICATE: (include date of event, location, contract or grant name/number etc.) OWEB/COA BNIII subawards *ADDITIONAL INSURED:Yes or ❑No PLEASE COMPLETE: EMAIL TO: ® REQUESTOR FAX TO: O REQUESTOR CERTIFICATE HOLDER FAX NUMBER: *LOSS PAYEE: riYes or eNo F CERTIFICATE HOLDER O CERTIFICATE HOLDER CERTIFICATE HOLDER EMAIL ADDRESS: sara.Jones Cl' ash land. or. us PLEASE FAX OR EMAIL THIS REQUEST TO KELLY MITCHUM AT ALLIANT INSURANCE SERVICES 800-298-7373 fax 703-397-0995 • kmitchurnAalliant.com • 4530 Walney Road + Suite 200 *Chantilly, VA 20151 ed 2/15 ' prraial B City of Ashland I ATTN: Accounts Payable � 20 E. Main Ashland, OR 97520 T Phone:541/552-2010 O Email: payable@ashland.or.us E N D R NATURE CONSERVANCY 821 SE 14TH AVENUE PORTLAND, OR 97214 1 11 /21 /2019 1 1281 1AFR Stakeholders Grant 1 Provide stakeholder engagement activities for AFR Purchase Order HC/O Fire and Rescue Department 1 455 Siskiyou Blvd P .Ashland, OR 97520 Phone: 541/482-2770 O Fax:541/488-5318 City of Ashland Oregon Watershed Enhancement Board (OWEB). Biennium III Stakeholder Engagement Subaward Agreement with The Nature Conservancy Term of this Grant Agreement: July 1, 2019 to September 30, 2021 Project Account: E-000720-400 ****«***«****** GL SUMMARY *************** 072900 - 604106 Chris Chambers 1 1 1 $22,381.20001 $22,381.20 By:L /fib Date: Authorized Signature ovb FORM#3 CITY OF '52-4c-HLAND REQUISITION Date of request: Required date for delivery: Vendor Name Address, City, State, Zip Contact Name & Telephone Number Email address Sn11RGING METHOD The Nature Conservancy 647 Washington Street Ashland OR 97520 Darren Borgias, 541.708.4989 EMAIL: dborgias@tnc.org ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Form #13, Written findings and Authorization ❑ Reason for exemption: ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached _ Attach copy of council communication _(If council approval required, attach copy of CC ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding $5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract # ❑ Verbal/Written bid(s) or proposal(s) ❑ Request for Qualifications (Public Works) ❑ State of Washington Date approved by Council: Contract # —(Attach copy of council communication ❑ Other government agency contract Agency Intermediate Procurement ❑ Sole Source GOODS & SERVICES ❑ Applicable Form (#5, 6, 7 or 8) Contract # Greater than $5,000 and less than $100,000 ❑ Written quote or proposal attached ❑ Form #4, Personal Services $5K to $75K Intergovernmental Agreement Agency ❑ (3) Written bids & solicitation attached PERSONAL SERVICES ❑ Annual cost to City does not exceed $25,000. ❑ Special Procurement Greater than $5,000 and less than $75,000 ❑ Form #9, Request for Approval ❑ Written quote or proposal attached Agreement approved by Legal and approved/signed by City Administrator. AMC 2.50.070(4) Less than $35,000, by direct appointment ❑ (3) Written proposals & solicitation attached Date approved by Council: ❑ Annual cost to City exceeds $25,000, Council ❑ Form #4, Personal Services $5K to $75K Valid until: Date approval required. (Attach copy of council communication) Description of SERVICES Total cost 'rovide stakeholder engagement activities for AFR. $ 22,381.20 It- if n.—fitw n.,r+ DE±scrintion of MATERIALS Unit Price Total Cost ❑ Per attached quote/proposal Proiect Number 000720 .400 Account Number 072900 _ - 604106 TOTAL COST 22,381.20 Account Number --- _____ Account Number _____--- _____ *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. 0 Employee: Department Head: (Equa to or greater than $5,000) Department Manager/Supervisor: , 'WAdministrator: - (Equal to or greater than $25,000) Funds appropriated for current fiscal year: YES) / NO �'� f-�r� 6 l � jd Deputy Finance Director- (Equal to or greater than $5,000) Date Comments: Form #3 - Requisition