Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Village Square_PA-A-2019-00088
STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. 1 am employed by the City of'Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department, 2. On 1/24/20 II caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #PA-A-2019-00088, VILLAGE SQUARE HOA. Signature of Employee Documend 1d2412020 PA-A-2019-00088 ASHLAND VILLAGE SUBDIVISION 4240 CLAYTON RD ASHLAND, OR 97520 PA-A-2019-00088 SCOTT KRUPA 1131 VILLAGE SQUARE ASHLAND, OR 97520 PA-A-2019-00088 PA-A-2019-00088 VILLAGE SQUARE HOA TRUDY & BRUCE DUNCAN ALAN CAMPBELL PA-A-2019-00088 1109 VILLAGE SQUARE DR 1101 VILLAGE SQUARE DR 1/24/20 ASHLAND, OR 97520 ASHLAND, OR 97520 January 23, 2020 Ashland Village Subdivision 4240 Clayton Rd Ashland, OR 97520-9136 RE: Update of AVITOA Open Space & Strcetscape Plan PA-A-2019-00088 To Whom it may concerti: The purpose of this ministerial planning, action is to memorialize the current state of street trees in the Ashland Village Subdivision, to identify trees that need to be planted, and to clarify that any fixture tree removals would be required to receive the appropriate Street Tree Removal Permit. What we are hoping to achieve with this administrative acknowledgment is to document the current situation, while providing flexibility moving forward for any removals that may be required in the future and ensuring that appropriate species are selected for mitigation. For the purpose of providing background it is worth reviewing some details of this development. The original plans for the Street Trees in this subdivision called for western red bud (Cercis occidentalis) to be planted at 20' intervals. The western red bud is a small stature tree that would have been appropriate at such a close spacing, For reasons that are unknown many of the original trees planted were raywood ash, which is a much larger stature tree that would be inappropriate at such a spacing. For the forgoing reasons it is appropriate to revisit the approved street tree plan and through this administrative planning action. As you may know staff has been in touch with representatives of the AVHOA including meetings at our office and site visits. On December 6"', 2019 after consulting with staff application materials were provided by Trudy Duncan authorized by Bruce Duncan, who was at the time the acting president and secretary of the HOA. On December 3 1", 2019 a notice was posted in four prominent locations at the entrances to the subdivision advertising that this would conic before the Tree Commission at their January meeting. During the time that the notice was posted one written comment was received in the record from Scott Krupa. In this letter Mr. Krupa expressed concern that species diversity being maintained and that large stature trees should continue to be included in the streetscape despite the narrow planting strip. No members of the Home Owners Association attended the Tree Commission Meeting. The application materials indicated areas that the AVHOA wanted relief from being responsible for maintaining the approved streetscape plan. This included an area along the northern side ofthe right of way of Village Green Drive. The original plans called for park row planting strip and sidewalk along this section but was never developed consistent with the approved plans. The AVHOA also asked to not be required to replace a tree that was removed at DEPT. OF COMMUNtTY DEVELOPMENT Tel: 541-488-5305 20 E. Main Street Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 wmashland.orms 16FEW-611 the intersection of Mountain and Village Green because the location was within the vision clearance area. Additionally, the AVHOA asked for relief ftom replanting street trees in two particular locations as indicated on their application materials. At the Tree Commissions January meeting this administrative planning action was brought before them. Staff explained the background and the submitted application materials. The Tree Commission deliberated on the submitted materials and ultimately recommended approval with. conditions, Planning Staff finds that the Tree Commission Recommendations are appropriate and shall be required to be complied with. The Tree Commission Recommendations are attached to this document as Exhibit A and incorporated by reference as if fully set out within this document, These conditions are required to be met within 12 months of the date of this letter to be considered to be fully in compliance with the approved plan. Finally,, staff would like to thank the HOA for working through this process. If you have any concerns or questions, please do not hesitate to contact me at the number below. Aaron Anderson CFM, Assistant Pkinner City of Ashland, Planning Division Planning Division, Department of Community Development e-rnail: or Phone: 541-552-2052 ................. . . Enc: Tree Commission Recommendation Notated StreetTree Plan Cc: File, Alan Campbell, Trudy & Bruce Duncan, Scott Krupa PLANNING ACTION: PA-A-2019-00088 SUBJECT PROPERTIES: The Ashland Village Subdivision OWNER/ APPLICANT: AVHHOA DESCRIPTION: A request to modify the approved 'Open Space & Streetscape Plan' for the Ashland Village Subdivision. The purpose of this modification is to memorialize the current state of street trees within the subdivision, to identify street trees that need to be planted, and to clarify that any future street tree removals would be required to receive the appropriate Street Tree Removal Permit in order to provide clarity with regard to the tree species selection and spacing for future mitigation plantings. COMPREHENSIVE PLAN DESIGNATION: Single -Family Residential; ZONING: R-1-5 MAP: 39 1E 09 AA; TAX LOT: 5600 & 5500 and MAP: 39 1E 10 BB; TAX LOT: 3700 thru 3746 The Tree Commission recommends approving the application as subject to the following: 1. That the applicant shall plant replacement trees in the two locations proposed. Recommended species in these locations include Zelcova, Little leaf linden or Black Tupalow. These locations are identified as A & B on the attached exhibit. 2. That the applicant shall plant the proposed Dogwood and Crepe Myrtle in the common area. 3. That the area north of Village Green Drive be removed from the approved street tree plan. 4. That the tree at the corner of North Mountain and Village Green need not be replaced, but that the stump shall be removed consistent with the applicant's proposal. Additionally: 5. That the applicant shall plant a replacement tree in 1 of the locations that the applicant request relief from replanting (west side of village square, south of the mail boxes between 1138 and 1126). Recommended species Crab Apple or Paper Bark Maple. This location is identified as C on the attached exhibit. 6. That the applicant shall plant at least one cluster of black birch in the common area to mitigate for the birches that have been lost. The Tree Commission additionally recommends that care be taken to trim away climbing vines that are affecting a number of the smaller street trees in the development. The Tree Commission additionally recommends that in the future when any street tree be required to be replaced that the root barrier be removed. Department of Community Development Tel: 541A88-5350 51 Winbum Way Fax: 541-552-2050 Ashland, Oregon 97520 'ITY: 800-735-2900 www.asliland.orms %\ CITY OF ASHLAND Pro po� fi,� i'af, LLUEoY gob l,5z 6 'e- v I,, I % i TV— -r-- <l N ;,J ,JAN 0 9 21119 Scott Krupa 1131 Village Square Dr, Ashland,01R,97520 January 9, 2020 Ashland Tree Commission %'Aaron Anderson, Assistnat Planner 20 East Main St. Ashland, OR 9752( RE: PA-A-2019'-00088, Ashland Village Subdivision Landscape Plan Modification Proposal Dear Ashland Tree Commission, Thank you for reviewing the proposed modification to the Ashland Village Subdivision landscape plan. I'm not able to attend the meeting in person as I'm out of town. I appreciate the opportunity to submit written comments. My wife and I purchase our home in the Ashland Village Subdivision 23 years ago. Our house was the third home built out of the 43 originally approved Pots. ( only know of three other families that have lived in the . uoaivision from the original construction, with most of our neighbors moving on every few years. We've seen the street trees from the initial planting to the current status, including the management, care, removals and wind storms. We purchased OUT home in this location in large part because we frequently get around by bicycle and' walking. The traditional street layout with sidewalks, planting strips and generous street trees was and continues to be important to us. We value street trees for their many benefits including providing a buffer from traffic, creating a safer and more comfortable walking environment, the sense of place created by planting strips, traffic calming and reduced urban traffic speeds, the connection to nature and the reduced urban air temperatures from the street trees, just to - �. I IT it y I � le �11 I : iJ c>— 1�p l 1 IV T '44 �m l dw D v AND IAC SHLLI�O11?IEOWN n ? .y a ERS PROPOSED SITE DESIGN CHANGE MAY 1, 2019 17 ...�... NOTES: u CROSS WALKS 8 FEET WIDE i° a PARKWAY STRIPS 4FEET WIDE ® DRIVEWAYS AVERAGE 21-28 FEET WIDE, LARGER THAN THAT K N W ARE MARKED. ® DESIGNATES EXISTING TREES ;- ,� �' <""J' ® DESIGNATES TREES TO BE PLANTED N _ ® DISTANCE BETWEEN TREES GREATER THAN 20 FEET ARE SO NOTED vG! '� i - o'I { ✓ ® WHERE A ? IS PLACED: LET-S DISCUSS SPECIFICS OF THESE -C'. FD PARK CAME LAFR,GAPING XS,—.,GREEN) VICINITY MAP "VILLAGE F 7 • IN- ISR- IERSAIIR ID STREETS, • • REl"2MRIAN SCALED STREFT LIG1411 • GRAVEL ON -ANII • R OF FLDWEAINO NFES LIP—C-.111AMI- .—S) • D GovCN INNRA Y 1�,O NATIEDS., I —TER USE .ENCSL. R TO INA Al A"FRIAL ARCHLTFCTunE —.PlARINING L R Anft—d, OR 9752 03) IS. ! r fiTREET-SCAPE X"" FAC-SI-E 'STREET TERE IERY 1L,1,— N ICNT11 N. OLD) _TA _Ell LOW WA,F, USE GROIX. COVER p.ayl."l. I.O—ll"S MALINI "RIEM, AS . STE— LI.L. V OR CENALSO. FlIN ENE {WARM C E SO LKS AT ALL —1XIM.S nS TFFIC CA 'TRAFFIC R CALMING STE— CLES 1-11 11 ABOU13") AS PLANNED ILL TR, —MIN—TRASE Y 'MIX IF P-REN.L N.LOX Mol A S— '.-':."y .... E AS I-MRS ST A. G kill FLNE. L.- U.... L. TO IWAN AL-N. F.RE AND MASS I F I F-* IT, L RIPARIAN OPEN SPACE —LITSOTILSISL STYIE NFAE. • WATER "'."T"TL RON. F-1 NI I—FRAN OR CNA— CS—D3 SI'MINI-MOAlKR M • ..'AN OR ,AN IS D A —j TREED RAL AX, SYGAMOSED OR �l • t'a �T 11TI NJ . ... ..... F ONE A AND DAN 'T I ON OHDUNO 'E`O'V`SR (RISS. R'AD`f`—TNQA 'GENSI-1 1ITZZE 7�ft'10'AE O`FE,y,�AIIF `EE`-N- .-A IF SLUE — GRASS) • I", AND GRAVEL FOR DEFINOTON IF ---Al RKEIVED Wy 1 1 9995 DESIGN SITE PLAN 1 0 0 3 N F L; t0 bo L!? T- `" f q CAN Py �YZOwI NGGH2�� ASHLAND VILLAGE HOME OWNERS PROPOSED SITE DESIGN CHANGE - ' MAY 1, 2019 i7 NOTES: I m CROSS WALKS 8 FEET WIDE a_ � � r N m PARKWAY STRIPS 9 FEET WIDE ® DRIVEWAYS AVERAGE 21-28 FEET WIDE. LARGER THAN THAT ARE MARKED. ® 0 DESIGNATES EXISTING TREES — ® DESIGNATES TREES TO BE PLANTED r R ® DISTANCE BETWEEN TREES GREATER THAN 20 FEET ARE SO NOTED n m WHERE A ? IS PLACED: LET'S DISCUSS SPECIFICS OF THESE N V 113, C, 5 z 0 }�i NIX N � , 2� w � 'sF ASHLAND VILLAGE HOME OWNERS PROPOSED SITE DESIGN CHANGE MAY 1, 2019 NOTES: w o CROSS WALKS 8 FEET WIDE r ® PARKWAY STRIPS 4 FEET WIDE --1 - o DRIVEWAYS AVERAGE 21-28 FEET WIDE. LARGER THAN THAT ARE MARKED. T ® ® DESIGNATES EXISTING TREES - o DESIGNATES TREES TO BE PLANTED r o DISTANCE BETWEEN TREES GREATER THAN 20 FEET ARE SO \/y; NOTED ro o WHERE A ? IS PLACED: LETS DISCUSS SPECIFICS OF THESE AREAS. £n W t� �s ' . ACCESS TO PARK (SAME —OSCAP NG AS VI . GACCN) 1 y T I - i CI �I P "VILLAGE GREEN" OHENSPACE _ --T ----- V1 NtA • PROVICE VISUAL TENN NUS To I' T • FENCHEs SCALED STREET H elrr IT OESTA AN GRAVEL " E A FLOW" OA AN f Y OR NO • GAauxo csl I . e cRA sesl _ • LOW W0.TE E Rq GAT ON oY..TT1A IT eE z ,_, _ _. _ - � ARCHITECTURE OESIONEO PHIGR TO FlNAL MAP APPADYAL)LAND PLANN,NG F L O \ r p � L..✓ Py ➢ M ,n91igMDrive !7 Am 1 � ;RMl i 3 A a, DP+ a7sz0 n -- .- i..1 I -, •. �j Phone end F.ex • 1 I LI _.___ _ • az nlGln 4 VS II __. I I ✓ _ -..., J� (I _ II _`T'r .._ FNwTnvTvEP EACH SIDE ITCCpNASTERTRREEEr n' ON ER .E1 ..- PEDE ➢W ,.PC SCORV NCNCALGO STAE[LiS SU. ' 1 L a wI E snAwa n EACH sI m NM _'-... .0 e '}' y.Y a • ...1_� l ii� _ '� •9 W➢EPASIEOEOSSI GS A9 �";_ - TRACEFIA CLES . ST A➢EGr —ALKS AT ALL CA AS PLANNEb VED WU.0 FMAY SIGN IL''// \ I, s �J L- (L- -� c CAALMIN-TRAOLGH. Y� 1 vE RENTAL LEECC ROUTE • ` .I L"� iI • ^ HOTCALMING 6TRADEGYNOUTe A6'[NASFID E%SNAG TREES TO AEMAN AR NO HOUSE AND SAAN 1 J Ti I D I I RIPARIAN OPEN SPACE \� Fes{ 1 RESIDENCES '1 , -.1 _ VENACUE R ARCNTECTURA_.11P IEANM - - - - 1 T-- - ICTOHIAN OR eac PTsMAH L`OTTAG[1 • WATER FlETEMION IIOLbIRC P➢N➢ To INNM V RAGE SET RS APATAANVEGETATION _ Iw LLaws svcAMDgss oq Dnv) t / �'!'L ' -_ f"-7 1-- i ... - MAINTn,xFn 9r HOMEOANER9 AS COIATON, 9„gU091FLA%AL PANPA3 GRASS) l - -- ✓l� _ - I r 11-- ---- •n NEA �5 SEFBAICe F�M OFENOs EY CCkAE ' ➢ROAD D Y I TOR GM66 FPSi11CA I /r-I I i T-r AO PE4SPACE FEELNG Z by xA D R 6N, / - — r I r • ROCKS ADO GRA 'FIN',ON Cl WATERWAY /p rr II I - - _ - RCCEIVED MAY 1 9 1995 DESIGN SITE PLAN �7 -" 1® 010 30 50 '100 1-7-T pr "$Q0 ASHLAND VILLAGE HOMEOWNERS PROPOSED SITE DESIGN CHANGE MAY 1, 2019 17 NOTES: ® CROSS WALKS 8 FEET WIDE PARKWAY STRIPS 4 FEET WIDE ® DRIVEWAYS AVERAGE 21-28 FEET WIDE. LARGER THAN THAT ARE MARKED. i . 14 0 DESIGNATES EXISTING TREES DESIGNATES TREES TO BE PLANTED cu DISTANCE BETWEEN TREES GREATER THAN 20 FEET ARE SO NOTED WHERE A ? IS PLACED: LETS DISCUSS SPECIFICS OF THESE 15189 ASHLAND VILLAGE SUBDIVISION -�, A PLANNED COMMUNITY r'a'Y 3VR LOCATED IN: The N.W. 1/4 of Section 10, and the N.E. 1/4 of Section 9, T39S., R1E., W.M. `.m City of Ashland, Jackson County, Oregon. ra ae-z �-i r.,Me a' e.e.,.. ew � ' eo r•• sf"x"riiimr - , e � w °o 4° •am °" r�iaem.ara � e vo � e rvr ,� _ i r � SU..rr,,.a,aa• ,.. >n. lo[aac(q "$r 5" g` g• 7 d 8 V4n 9 §8 10 rl 11 18 III ° e ea • e E F '>t' 'e-c I ooi 1,9 z —_wr$ za$= --" ef;- ro vue ,* 3"i a a.roa°•e VILLAGE SQUAREq "I � I 's".i In8 - I; ',• ern'se � �ur I$ »� si' � .i fi iM� 1 I 81 41 .».e°`,a CURVE TABLE u 6 io : je a'i 'a8�da ;s 'a ,, (a. z 8 ai .a 41 eioo s°38 s-e ' g 'e:no g zr l_z al 13 :t- 2 a > al 34s-. $k Y$ I$ segors. ss.z —, RIp 37 8> ns 00 I ^I 14 r_ 15 I" imisie VILLAGEGREEN DRIVE �81 p,,, °x36 IR o: k^wa>•oe.la w «.< o i ° n — n �`\ --- vv ro• � W I 8 nfa4•E ."Y C4 ya E a' a as o°• s MUNSON DRIVE 4a I I � I � r sarr�..R •^--- � s 30 : yat "'g \\C'Y"R g r„;_ RI "� >., 8 u a°•, -1— � ,°..w j8 R �7- W� � — yer.•s �,�zvo _ :. aR 43 42 I _' i\\,•s)= 29 a Ai of 17 „s 16 �8"° •ev ,esr 35 h 4 w,� IMM " I p.:7—x xeoii'ae-w 1 135• I z SI 31 8 32 a... ,.0 ....,_ 28Ie ° 8 j" sarna s.r-ta r•�: a'o1OSL xom �(°� I � $ �, aar.�aa-a f, ' .ate• eon �; I Ri � 18o's�> I. i>�i,,�.�f8°"°..°.,m�?..,C.. a �, i Y7 � VILLAGE SQUARE DRIVE n kg -. , PRerE5510NA1 j 1 �'r° a o I•- C..mr c v+,.6 r sari ,.. 1` - - g em I rna x m k/u aoza�° ./a»no Por ,.o,.w ne f•°>. �`�N,p MY L IYe pp � pp � $ � a �$ „°°° e» /x fn.v �.... ,wf,e mn,m» ." 23 8 8 21 a ® 25 24 >ng 22 = I I. , I � 8 26 ^c sa '' aI �20Ta I � ' °rna. "°°• ""m'" .xan'=4 66d .I»""i�. .. .,�.,�..._.. ��..21 15189 ASHLAND VILLAGE SUBDIVISION A PLANNED COMMUNITY Located In: The N.W. 1/4 of Sectlon 10 and the N.E. 1/4 of Sectlon 9, T.39S., R.1E., W.M. City of Ashland, Jackson County, Oregon ••' DECLARATION ... XNOW ALL .n Ilmil.d U.bIIHy c le Ins ox o�U1A�llo d has �ubdlvided the . Into lob: a h.» ,Y .wby . .ot 1h»n por0an..11 0.�3 a a iefe 1 F..I q ,1 Th. n 1 9nd m.k. a la a ,r.a o f Th.a media �ena�d • ..h 'h- n whh 09.e . _e>mm tba.. e.nlm•�il;na ;ioe� am -11 y pronb.d In. apm m matane bI. m nugF IF Public Ulllih Ea,.menla v shown h.r.oW a onp o elnlert.raeaw: el CNy o yuFlc l.g ulgy 1h We hereby 9r pl.1 Clh a ,li.„ plop. a .pro -tl— ..d.—.. .a.nnen o1 u: efi:<i a :tire. ilon I a: a 0QM A PLANNED C.....111. ...... •. W. M1. y qn • aeltl aubdiW.len ea A6XlAN0 YILUGE 9UBOIYl610N, IN WITNESS NEREOr, ,ipn.tl HT, �'_dcy cf Ar�hD i opcCON)� (Na apa�� P.amov Tree lor.gdnp in acknowi.ap.a b i. _ram I JJPN 14 L i9_. by n atl In-...nt a,s b.nml of MOUNTAIN PARX DEVELOPNENT.a—C..A as•hlaovd-n actand a..d. only C.- a 9 IFi. plat a,e Volume of County Comm. pp »ion.n Jaumol of Pnce.din9,.P 9 m.a m, nearo fniaaoy 0 L't—hr., 19'R'ob1 c4a'cmawP..u. are recartld in volumea I_a ploba el p p.I/ ') o1 r.ca,aa of Jockecn �tEJ_1ci.'n kxr. cn o:p p PROFESSbNAL IANOoSURVEYOR ��'+� RA9d plloto<oDY eI ro IM 6h +'PN—waM 39 1E IOBO, To 37DO �alylfiad -� • • • WRv WS CER 11— e . e GeanND. ..... ) )» Commencci ing of c M1nt an lAven 1 n ue In the Ciiy e1 Aahlandi -kaon CocnV, Orepcn. w old E..1 I! of vNo nivin A� nue Inf.n..E. the NorlM1erly IIn. v c RebH d Com Y E(otolrmmly 1Fe On n antl Cal y^yunlointA ei to Oa )2 IncF dtomeler b c» d)iac leer in ec Qly�p[_9LD aooa East Ilne of Neunloin A-- 1.01, 09�X]'136� Eoal SNe{ar� [o»)ih20000 fee NONh 0.12'2t" Eosl (Recerd N,,Hh) 2]E.CC feet fo the ec,ibea in a 193, P e dBd of the Deed gecords In said Jackson Cau sh IFmce� elan„ zoida6•ulM1Xlinv, Svullh 69'X]'36' Eaal (Record Easl) 300.Op 4eri; IM1vnce, ih line, Soul 22.' .vp(Remrtl SONh) 622.30 feel; Ihen<a NeNF 69' ]'36" Weal (Re<a9dsWeel) 60.00 1»t; No.O: D 2 2p E»I 'Rea ra Ncrth) -CS teal; th.lac. North E..1Ht6" Weal (Record yl.sl)1 -t I..I to IM1e Emt lino ^ ounlaln Avenue; IM1ence, clorp said eat Ilne. North 00.122A" Eaat (Recma Norin) 162.30 leer la IM1e Polni of Beginning. naEfry E,l No..95 12 lb1 2,l oeff'vio Recorav Co 1. goal Deed r corded October la i9ad h srrin, n.reb eleoa a it In ten of emd T,cal Deed nail mly, e1h. affecling the land d ac,ib Y praperh hewn Feroen os dedlcaled to the puDllc for puDllc uee. LL � � Sl,,— thi. �_ tloyof J`N'V 199 ' �d�m��NE TgNAB • . e e . 'a� uPIroYAIs P.�w 1SDY1 // zi onrE PA i 96-060 E.omined one opprovad IN, 8}EJ_. db, of Al-6— Il9gnh,. . • HGI19 • • - � cllYi$1Ld� EMe11-S9h. Xr ff- d ^ av vl Eaaminse on pprov.d w ngoind by o.R.s. 9z.10a /2- 2 igg ..I .. M,I Xandm .-6tlPartmenf of Aar �SU�MT�OXMIn o », o»saamenla o a e as roquired b .R. S. 91.095 E.. b.en ola p , as of ,vC Ih r O� g 9L y 16169 11Rti4 Aaron Anderson From: Derek Severson Sent: Thursday, December 19, 2019 8:57 AM To: Aaron Anderson Subject: Ashland Village HOA I spoke to Bill and he said we should handle as we discussed - ministerially, an approval letter with conditions but first a review by Tree Commission with signs posted in the neighborhood so residents and neighbors are aware of what's going on. You might just send a copy of the proposal to Maria's husband, Scott, along with a brief explanation of how we'll be handling. His a -mails are: scott@roguecycle.com and scottsnowstorm@icloud.com . Thanks, - Derek Derek Severson, Senior Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 1TY: 1-800-735-2900 E-MAIL: derek.severson@ashiand.or.us This e-mail transmission is the official business of the City of Ashland, and is subject to Oregon's public records laws for disclosure and retention. If you've received this e-mail in error, please contact meat (541 ) 552- 2040. Thank you. Aaron Anderson From: Aaron Anderson Sent: Thursday, December 19, 2019 3:52 PM To: scottsnowstorm@icloud.com Subject: AVHOA amendment to subdivision planning action - street trees Attachments: VillageSquare_TL3736_PA-A-2019-00088_ApplicantSubmittal.pdf Hello Scott, My name is Aaron and I am a planner with the city of Ashland. Derek asked that I write to you to explain the details surrounding an administrative planning action that is currently in review for your subdivision. As you are well aware there has been a history street tree removals that have occurred within your subdivision that have not always been processed through the city. It is my understanding that due to a miscommunication with staff some time ago there were some members of your HOA who understood that tree removals were exempt from tree removal permits. Single family properties that are small enough that they can't be further subdivided are exempt from tree removal permits. That said, common areas that have approved landscaped plans through a planning action are not exempt. Additionally all street tree removals (and plantings) must be authorized by the city. For background it worth reviewing a few facts about the development of your subdivision: the tree spacing of the originally approved subdivision plan was based on a smaller stature tree to be planted. The original plan called for Western Red bud trees (Cercis occidentalis) to be planted at intervals of 20'. This is less than the city standard of 30' intervals but based on the proposed species the spacing was appropriate. For some reason, Instead of the red bud trees your subdivision was planted mainly with Raywood Ash (F'raxinus oxycorpo), which is a much larger stature tree, neither appropriate for such tight spacing and small tree wells. Obviously this has created a situation where there are large trees that are in some cases spaced far too close to each other. The purpose of this administrative planning action is to memorialize the current state of street trees in your subdivision, to identify trees that need to be planted, and to reiterate that any future tree removals would be required to receive the appropriate permits. What we are hoping to achieve with this administrative acknowledgment is to document the current situation, while providing flexibility moving forward for any removals that may be required in the future and ensuring that appropriate species are selected for mitigation. I anticipate that this will come before the tree commission at their regularly scheduled January meeting. I hope that you will plan to attend. I have attached the submitted application materials for your review. Please feel free to give me a call to discuss if you have any questions or concerns, and I hope to see you at the January Tree Commission meeting. Respectfully, Aaron Anderson, CFM Assistant Planner City of Ashland, Community Development 51 Winburn Way, Ashland, Oregon 97520 541-552-2052, TTY - 800-735-2900 FAX - 541-552-2050 This email transmission is official business of the City of Ashland , and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at (541) 552-2052. Thank you. Aaron Anderson From: Trudy and Bruce Duncan <trudyandbruce@grnaiLcorn> Sent: Thursday, August 29, 2019 3:54 PM To: Aaron Anderson Cc: Alan CarnpbeH Subject: AVH,OA TREES Aaron, it was good to meet with you yesterday. Alan and I both look forward to working with you and the City on our proposal for replanting/replacement of trees in our neighborhood. In an email dated March 9,2015, Chris John, working with us as an arborist suggested the following trees to be considered as replacement trees for the ones we had most recently lost due to high winds. SMALL TREES: Paper bark maple (Acergriseum) pastern Redbud (Ceris canadensis) Persian parrotia or ironwood (PaiTotia persica)-" �rapemyrtle (Lagerstoemia indica) LAGER SPECIMENS "which do well in small spaces, but you will have sidewalk issues down the road." Zelcova (Zelcova serrata),. Littleleaf linden (Tilia. cordata) Sourgum or Black tupeio (Nyssa sylvatica) The trees chosen at that time, and that have been planted are: Trident Maple (there was one planted originally in 1997 in one spot): Paper Bark Maple: Green Zelcova: Ornamental Crab tree (a number had been planted in original 1997 plantings) I hope this helps you with the information you need. We will meet you on the comer of N. Mountain and Village Green on Tuesday, Sept. 3, at 1:30. Trudy Duncan Virus -free. www.ayast.corn 0 Aaron Anderson From: Aaron Anderson Sent: Wednesday, August 21, 2019 11:11 AM To: alanbobbi@gmail.com; trudyandbriuce@gmaiLcom Cc; Derek Severson Subject: Village Square Trees - planning meeting Hello Trudy and Alan, My name is Aaron Anderson and I am following up from an inquiry a few months ago about formally modifying your approved landscape plan for the Ashland Village Subdivision. I would like to setup a meeting with one or both of you to discuss the steps that we propose moving forward to formally adopt a modified landscape plan for your subdivision. In the below email (sent May 27) Trudy mentioned that she will be out of town for the entire summer, so I am not sure if she is back yet. Please give me a call at your earliest convenience at 541-552-2052 to schedule a meeting so we can begin to take this process forward. Sincerely, Aaron Anderson, CFM Assistant Planner City of Ashland, Community Development 51 Winburn Way, Ashland, Oregon 97520 541-552-2052, TTY - 800-735-2900 FAX - 541-552-2050 This email transmission is official business of the City of Ashland , and it disclosure and retention. if you have received this message in error, ple From: Trudy and Bruce Duncan <trudVandbruce@gmaiLcom,> Sent: Monday, May 27, 2019 12:08 PM To: Derek Severson <derek.seve.rsoni_@,a,shiand.or.us> Cc: Alan Campbell <aIanbobbi@grnaiI.com> Subject: Village Square Trees t-A% Derek, we submitted our proposed change of the original site plan: of Village Square on May 1, 2019. Is there any further information you can share with us? I will be leaving Ashland on June 8 for the entire summer. When you receive word re: our proposal, please address your email to myself and Alan Campbell, as we are co -landscape committee members. Thank you, Trudy Duncan Aaron Anderson From: Derek Severson Sent: Wednesday, August 21, 2019 9:23 AM To: Aaron Anderson Subject: Fw: Village Square Trees Aaron E-mail addresses for Trudy and Bruce Duncan and Alan Campbell, the two contacts for the Village Square HOA are below. Phone numbers are: 6 \ 0 Alan Campbell (541) 631-W-or alanb,obbi@gmail.com Trudy Duncan (541) 646-1546 or trudyand':bruce@gmail.com From the last e-mail Trudy may be out for the "entire summer" although we've almost passed that (I), so e- mail to both might be just as simple. - Derek Derek Severson, Senior Planner City of Ashland, Department of Community Development 51 Winburn Way, Ashland, OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 E-MAIL: derek.severson@ashland.or.us This e-mail transmission is the official business of the City of Ashland, and is subject to Oregon's public records laws for disclosure and retention. If you've received this e-mail in error, please contact meat (541) 552- 2040. Thank you. ..... . ..... . ... ..... ..... .. _,,r,_, . ... . .......... From: Trudy and Bruce Duncan <trudyandbruce@gmail.com> Sent: Monday, May 27, 2019 12:08 PM To: Derek Severson <derek.severson@ashland,or,us> Cc: Alan Campbell <alanbobbi@gmail!.com> Subject: Village Square Trees Derek, we submitted our proposed change of the original site plan of Village Square on May 1, 2019. Is there any further information you can share with us? I will be leaving Ashland on June 8 for the entire summer. When you receive word re: our proposal, please address your email to myself and Alan Campbell, as we are co -landscape committee members. Thank you, Trudy Duncan Y PROPOSAL TO CITY FOR SITE DESIGN CHANGE AVHOA In 1997, Ashland Village site plans included the planting of approximately 160 young trees. As early as 2001, trees were being lost. The most significant findings, by consulting arborists, was that the low pressure drip irrigation system was not providing adequate water to maintain optimally healthy and sustainable trees. As of March 2019, 23 of the first trees planted have been lost to stress, disease, or wind storms. Once again, the low pressure drip irrigation watering system has been cited as a significant factor by more than one arborist, including Chris John, who sits on the Tree Commission. We are deeply concerned about maintaining the planting of new trees according to the current site plain requirement of planting every 20 feet. Most of the trees, in the four foot strip, are currently at least 20-30 feet tall. One species, the Raywood Ash, are typically 40 feet tall, and this particular tree is the tree that has been mostly affected during storms. The overcrowding, and the competition for adequate water are the reasons we are asking to change the original site design from the planting of a tree every 20 feet, to a tree every 30 feet. Our plan will be biased on the replanting of any diseased or fallen tree at a 30 foot spacing interval, thus giving existing trees, and newly planted trees, the space and water needed. We are not presently requesting the removal of any further trees, unless a certified arborist so recommends. We will follow the recommendation of an arborist as to which trees are on the City`s list of permitted trees, hoping to add'' variety, and suitability for the small growing space afforded by the four foot strips. We would also like to ease the requirement that we replace all trees and plants that are lost or removed from the Common Area. The trees, planted there now, are mature, and they currently provide a pleasant atmosphere and plenty of shade for the smaller plants. RECEIVED (let AY 1 9 KY ot Ashland We have lost a few shrubs or bushes, due to disease, aging, or deer, and, since 2014, have replaced most of them. We have also added new plants at the request of neighbors who had wanted to improve the overall look of this space. We have, however, lost three clumps of Birch trees (9 trees in all), due to disease, and will be removing the last, now dead birch this Spring. Many of our residents have suggested we need not replace all plants we may lose, given the environment created by more mature plants and trees. In addition, with the threat of global warming, droughts, and water shortages, it may be wiser to consider installing decorative rocks or benches as an alternative. We had the pleasure of a consultative visit by Julie Smitherman this month, and she expressed the opinion that the Common Area is still looking attractive and well cared for. She made helpful suggestions re: care of some of the stressed pillants in the area, and guidelines for replacing plants as needed. We also discussed options to filling in the areas left by the three bunches of Birch trees. We would like the autonomy to use these ideas and suggestions to address any plant loss that may occur in the Common Area. We are committed to maintaining the Common Area's pleasant atmosphere that is enjoyed, not only by our neighborhood, but by many others who walk through the area. Please refer to the attached map for our site proposal plan. 'The map will indicate the location of both existing trees, and areas where trees need to be replaced, once again, hopefully at the proposed 30 foot interval. In some areas, where there is a gap of more than 30 feet, we would ask for an onsite visit to help determine what is appropriate planting. In some of these areas there are extenuating circumstances that may prohibit planting at even the 30 foot interval we are requesting. Because of our, inadequate watering system in the parking strips, we have made clear to residents, who have had new trees planted since 2014, that it is their responsibility to provide extra water for 2-3 years, in order to comply with Chris John's instructions re: the newly planted trees' watering needs. RECEIVED MAY 2019 CRY ot Ashland As we have painfully learned, it is very expensive to maintain healthy trees, and we have been very pleased with the trees we I ve purchased from Plant Oregon to replace ones we have lost since 2014. It is even more expensive have a diseased or fallen tree removed. The cost of replacing a single tree has been as much as $800, including the removal of tree, it's debris, and stump grinding, purchase of new tree, and the planting of that tree. Since 20141 most of our replacement trees have been purchased at Plant Oregon, and are healthy, vibrant trees. We will have to increase our neighborhood association fees in order to come into compliance with city's regulation of replacing trees within a one year time period. We appreciate the City's cooperation in working on our Site Design Plan change. Derek, Julie, and Chris John have given us helpful, information, and we sincerely hope that this proposed plan will agree with the City. 4V H oA,- RECEIVED GKY of Ashland March 5, 2019 Ashland Village Subdivision 4240 Clayton Rd. Ashland, OR 97520-9136 Good Day, In inspecting the Ash street tree recently requested for emergency removal at 1213 Munson Drive, Planning staff noted that the tree was removed prior to the approval of the Street Tree Removal Permit, In addition, it appears that several other street trees have been removed within the subdivision without Street Tree Removal Permits and without planting of required replacement trees. The Ashland Municipal Code includes the following requirements with regard to the removal of street trees planted in public parkrow planting strips: • No tree shall be planted or removed in any planting strip until a permit has been issued. Applicants may be required to replace the tree or trees being removed with a tree ortrees of comparable value (AMC 13.16-030). At a minimum, replacement trees must be eight feet in height or one -inch caliper measured at 12-Inches above the root crown. • Any tree removed shall be removed at ground level or lower fl,e. the stump shall be removed), and the surface restored to finish grade and any re -growth which, occurs shall be promptly removed (AMC 13.16.065). • No tree shall be pruned within any planting strip until a permit has been issued (AMC 13.16.035). • All trees planted in any planting strip shall be selected and planted according to the Recommended Street Tree Guide (AMC 13.16.040). This guide is available on-line at: litt ):: /www,ash1ancLol,us Files/5 0"1'ree%20Guic if, • Removing a tree without a permit is considered a Class C misdemeanor and subject to citation (AMC 13.16.100). In addition to these standard street tree requirements, the Ashland Village subdivision approval (Planning Action #96-060) included aspecific plan which addressed street trees. This plan called for street trees to be planted every 20 feet on center and supplemented by low water use groundcovers. The approved street trees were to be maintained by the owner,-,' association with the requirements, noted in the CC&R's. Any trees or landscaping removed from the parkrow planting strips need to be replaced to remain consistent with the subdivision approval. I've attached a copy of that plan with this letter, Any modification of the approved plan including the streetscape details would require as land use action to modify the original subdivision approval. With the unpermitted removals observed, the subdivision is currently out of compliance with its land use approval. Please contact nee witbin ten days of receipt of this letter with a Plan detailing when trees previously removed will be replaced to match the approved plan and Department of Community Development * Planning Division 51 Winbtirn Way, Ashland, OR 97520 Tel 541-488-5305 * Fax; 641-552-2050 * TTY: 1-800-735-2900 E-mail: planning@ashland.orms when any stumps that have not yet been removed will be ground down to restore grades as required in the Municipal Code. Any further removals without approval of required permits will be referred directly to the city's Code Compliance Specialist. If I can clarify any of the above, or provide any additional information or assistance including details of the procedure for modifying the original subdivision approval, please don't hesitate to contact me,. Respectfillly, Derek Severson, &enior• Planner City of Ashland, Planning Division 51 Winburn Way, Ashland OR 97520 E-mail: derek.severson@asliland.or.us or Phone. 541.552.2040 Enc. Approved #96-060 Ashland Village Design Site Plan Cc: File, Alan Campbell, Buckley Family Trust Buckhor•n Tree Service, Code Compliance Department of Community Development * Planning Division 51 Winburn Way, Ashland, OR 97520 Tel: 541-488-5305 * Fax: 541-552-2050 * TTY: 1-800-735-2900 E-mail: planning@ashland.or.us ,JAN 0 9 2019 name a few. We enjoy watching birds and the street trees provide resting places as they move about the neighborhood and migrate, In the summer of 2018, 1 reported the latest, un-permitted tree removals. Through no fault of the City or Tree Commission, (ve seen the consistent removal of street trees on the approved landscape plan over the years, without replacement. One of the most egregious cases was the removal of a Raywood Ash in front of 1138 Village Square Dr. approximately 5 years ago that was at least 12" DBH. There was no apparent reason and no sidewalk lifting as reported by the arborist removing the tree. I would like to offer two points for your consideration this evening when you review the proposal to modify the Ashland Village Subdivision landscape plan, specifically for street trees. First, it is an overstatement to say that most or all of the street trees are large stature and 30-40 feet in height. if the submittal is correct, i calculate 70% of the remaining trees are not Raywood Ash. Instead, the majority of `he trees are small, around 6`DBH and at most are 20 feet in height with relatively small canopies. In addition, if you, visit the neighborhood, you will see many of the trees appear strained, some are leaning and don't look great, Second, this latest discussion based on the appropriate species and spacing is entirely new. The HOA has consistently cited expense when I've requested tree replacements and tree care. In the 23 years we've lived in our home, the annual dues have remained the same $300 a, year. I don't know about you, but I don't have any household cost that has not been affected by inflation and remained flat for more than two decades. Just a few months ago, the dues were raised to $400, specificalily stated to address the tree replacement, I understand the vote was almost unanimous, although I didn't attend in person because, I did not receive an invitation to the meeting. F'T My request is that if the modification is approved that the plan for the subdivision continues to include large and small stature trees and a requirement that all removals obtain a street tree removal permit prior to removal and replacement. In addition, it would be helpful to have several species identified for the large and small stature trees so that members of the HOA are able to continue to monitor the activities, I know the Tree Commission is composed of arborists and tree experts and your perspective maybe focused on having the right treein the right place. But again, I urge you to look at the overall street health and the impact on the neighborhood. Please keep in mind the perspective of the people such as ourselves who live here every day with the street trees and enjoy their benefits. It is so much more, pleasant walking our dog, standing in our small front yard or walking to work in the areas where the trees shade us in the, summer and provide a substantial buffer form the traffic, In addition, it is helpful to look at the stature of the small trees in comparison to the large stature trees and see for yourself if the small trees have faired any better. Thank you again for your consideration. In addition, I'd like to thank the Planning Department staff in, their professionalism and attention to this 7111VIC M- Best Regards, Scott Krupa �iHaa, Planning Department, 51 Winburn Way, Ashland, Oregon 97520 CITY OFSL)p 541.488-5305 Fax: 541-552-2050 www.ashiand.ocus TTY: 1-800-735-2900 .0 � NOTICE OF APPLICATION PLANNING ACTION: PA-A-2019-00088 SUBJECT PROPERTY: The Ashland Village Subdivision OWNER/APPLICANT: AVI-IHOA DESCRIPTION: A request to modify the approved 'Open Space & Streetscape Plan' for the Ashland Village Subdivision. The purpose of this modification is to memorialize the current state Df street trees within the subdivision, to identify street trees that need to be planted, and to clarify that any future street tree removals would be required to receive the appropriate Street Tree Removal Permit in order to provide clarity with regard to the tree species selection and spacing for future mitigation plantings. COMPREHENSIVE PLAN DESIGNATION: Single -Family Residential; ZONING: R-1-5; MAP: 39 1 E 09 AA; TAX LOT: 5600 & 5500 and MAP: 391 E 10 BB; TAX LOT: 3700 thru 3746. The Ashland Tree Commission will review this Planning Action on Thursday, January 9, 2020 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. N:RTH hn J PAPK 'YR.If Subject Properties u088 o ^^^°^ Ashland Villiage HOA PA-A-2019-00 z ¢ < VILLAGE GREEN DR 0 o p W MyUNSONp� z S R.. N -O N The Ashland P.'anning Division Staff has received a complete applicatior for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the some properties within S days of decision. An appeal to the Planning Commission of the Planning Division Staffs decision must be made in writing to the Ashland Planning Division within 12 days from the date cfthe mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerningthis application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludesyour right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specifywhich ordinance criterion the objection is based on also precluces yaurright ofappeal to LUBA on that criterion. Failure of the applicant to raise constitutions' or other issues relatingto proposed conditions of approval with sufficient specificity to allowthis Departmentte respord to the issue precludes an action for damages in circuit court. A copy of the application, or documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerningthis request, please feel free to contact Aaron Anderson at 541-488-5305, Z,O,NING PERMIT APPLICATION Planning Division CITY OF Winbw-n Way, Ashland OR 97520 F I L E # ASHLAND 541-488-5305 Fax 541-488-6006 - k - DESCRIPTION OF PROJECT o �$ a f0v c e, 0 o V 'ei t, 11 ad -------------------- --- _ DESCRIPTION OF PROPERTY Pursuing LEEDO Certification? 0 YES 0 NO Street Address Assessors Map No, 39 1 E t it i Tax Lol(s) r,,t rr am Comp Plan Designation APPLICANT Name 'c_ f lG Phone 6—qf E M H Get Y11tkV I U(el Oct 0 rvi AddressQQ 120U10L S�,bh City l(k dlshnd Wl —Zip ,j U PROPERTY OWNER Name _/v i_f 0 A Phone E-Mail Address City SURVEYOR, ENGINEER, ARCHlTECT, LANDSCAPE ARCHITECT OTHE Tillie Name Phone E-Mail Address—__ Title Name Phone E-Mail Address city Zip Zip I hereby codify that the statements and information contained in this application, including the enclosed draivings and the required findings of fact, are in all respects, true end correct. I understand that oil propel pins must be shown on the drawings and visible, upon the silo JAspoiction. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that Itcroduced sufficlorit tactual evidence at the hearing to support this request; 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings affect furnished by me are adequate; and further 4) that all structures at improvements are properly located on the ground. Failure in this regard Wit result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be removed at my expense. If I have any doubts, I am advised to seek competent professional advice and assistance. Applicant's Si nature 5ate As owner of the property involved in this request, I have read and understood die complete application and its consequences to me as a properly owner. Property Owner's Signature (required) Date I% W K�V,�-j 4 0�tly S10i � i, 1 ,1 � � o, Date Received,— ( Zoning Permit Type IA� nj)o Filing Fee$ OVER 0+ I D 11 81 ty A,/, ZONING PERMIT SUBMITTAL, REQUIREMENTS ❑ APPLICATION FORM must he completed and signed by both applicant and property owner. ❑ FINDINGS OF FACT — Respond to the appropriate zoning requirements in the form of factual statements or findings of fact and supported by evidence. List the findings criteria and the evidence that supports it. Include information necessary to address all issues detailed in the Pre -Application Comment document. © 2 SETS OF SCALED PLANS no larger than 11ax17°. Include site plan, building elevations, parking and landscape details. (Optional --1 additional large set of plans, 2'xT, to use in meetings) ❑ FEE (Check, Charge or Cash) ❑ LEEDO CERTIFICATION (optional) —Applicant's wishing to receive priority planning action processing shall provide the following documentation with the application demonstrating the completion of the following steps: • Hiring and retaining a LEEDO Accredited Professional as part of the project team throughout design and construction of the project; and • The LEEDO checklist indicating the credits that will be pursued. NOTE: • Applications are accepted on a first come, first served basis. • Applications will not be accepted without a complete application form signed by the applicant(s) AND property owner(s), all required materials and full payment. • All applications received are reviewed for completeness by staff within 30 days from application date in accordance with ORS 227.178. • The first fifteen COMPLETE applications submitted are processed at the next available Planning Commission meeting. (Planning Commission meetings include the Hearings Board, which meets at 1:30 pm, or the full Planning Commission, which meets at 7:00 pm an the second Tuesday of each month. Meetings are held at the City Council Chambers at 1175 East Main St). • A notice of the project request will be sent to neighboring properties for their comments or concerns. • If applicable, the application wilt also be reviewed by the Tree and/or Historic Commissions. G:' mO N&OplaneinSWCw &]lzcdoosslZoniog Pv it Appflr r�dx December 10, 2019 I authorize the submission of the Proposal for Original Site Plan change for the Ashland. Village Home ,Ow ers'Associa i yv� q Bruce Duncan Secretary, acting as President until January 1, 2020 4FI, The following proposal is respectively submitted in hopes that our neighborhood will, in the future, find it more financially reasonable, and sustainable to comply with City regulations re: park row tree, removal and replacement. Reasons for tree removal: As, of March, 2019, twenty-three (23) of the original trees planted, in the Ashland Village neighborhood, have been lost due to stress, disease, or windstorms. Trees will only be removed due to stress and/or disease, or deemed "hazairdous" by a certified arborist, according to the City's guidelines for doing such removal. • When a tree falls, or is deemed "hazardous", due to disease, wind, or other stress, we will take the needed steps to replace these trees. Since 2014, we have lost 16 trees, 12 of them were Raywood Ash trees (we have 19 remaining Raywood Ash in the neighborhood). The removal and replacement of these trees has been an economic burden for our neighborhood's available funds, and we do plan to raise our annual HOA fees in January. Reason for altering the original plan: We are deeply concerned about maintaining the planting of new trees, according to the current site plan, which requires that all trees be planted within 20 feet of each other. Most of the existing original trees hiave grown to heights of 30-40 feet, with most of the remaining Raywood Ash reaching over 40 feet. The canopies of many of these trees have rembed 20- to nearly 40 feet. • The original trees were planted at a 20 foot interval. Considering the mature size11f the trees, their height, and cainopy spread (pointed out to us by Aaron Anderson, Assistant Planner with: the City), we feel this change is reasonable, and prudent. The low pressure irrigation system, Global Warming, and threats of drought r" -' years, prevent existing and newly planted trees, the water nil sustain them if root systems are competing for this water. e Chris John, from Canopy Tree Service, has been an invaluable sourch of information, and help in our search for a more sustainable plan. Description of tree replacement: • Our plan is based upon the replanting, when indicated, at a within 30 foot interval, thus giving existing trees, and newly planted trees, the space and water needed. The exception to this would be on the north side of Village Green Street, where the canopy from a homeowner's trees could prevent a new tree to grow to it's fullest potential. In this area, we request the ability to, with the City's input, use our judgement about the feasibility of replacement if the need arises. • Trees will be chosen from the City's list of recommended trees for a 4 foot park row space, hoping to add variety, and suitability for the small growing space. We will look to Chris John, or another certified arborist for assistance with these choices. In years past, we have purchased most of our trees, with Chris's help, from Plant Oregon. We have also educated those neighbors, who have had new trees planted in their park row spot, the importance of increased watering for the first three years after planting, in order to promote deep roots for the new tree. Time line: • Presently, there are two trees needing replacement. They are located at 1126 Village Square Drive and 1213 Munson. These two trees will be replanted in February of 2020. See map marked; too • We request that, due to wide canopy at 1138 Village Square Drive and 1228 Munson, no new trees are necessary. See map marked: ob • We request that at the corner of Village Green and Village Square Drive 1141 Village Square, we can eliminate the need for replacing the tree that fell on that corner in 2014. We feel as if a tree there can impose traffic sight impairment as it is so near the corner. See map marked: we We request that the tree, removed due to a serious hazard, at 248 N. Mountain, not be replaced as it Will affect visibility at this busy intersection. See map, marked: mo We request permission to have the ability to determine, with the City's input, the need to replant, if a tree is lost on the north side of Village Green. Due to the dense canopy of the trees planted on private property, we feel as if a new tree may not thrive in that area. aw esai Additional note: Alan Campbell, co -landscape committee member, met with Julie Smitherman, Conservation Analyst, during the summer, re: the plants in our common green space. Due to disease, we have lost nine birch trees, and Julie offered suggestions for plants to replace the lost birches. She alsofelt that our existing mature trees, shrubs, and lawn provide a pleasant greenspace, and, due to the existing canopy, we need not replace small trees or shrubs that may die due to attrition or deer damage. She also offered excellent suggestions for water conservation. We therefore ask for autonomy in the selection of plants to maintain a pleasant environment for all who enjoy the area, and that we not be required to necessarily replace any plant that is lost. Presently we are considering replacing the three "birch clusters", that were lost, with a Crepe Myrtle Tree, a Dogwood Tree, and a comfortable bench. Thank you to Derek Severson and Aaron Anderson for their assistance in helping us through this process. Attached, please find a map, with specific colored markings to designate trees to be replanted, wide canopies, and areas where planting a new tree may affect traffic visibility. Photos indicate wide canopies that could affect the sustainabillity of planting new trees. � � � `� ® t �� � \(� . >� \ \ � « \�}j\\/\ � y> ....r d� � {\� � / � � q\� i<~ 1 �' ' , � h ` 4 � ; 1� ppr ��� I p'�� J�' �r � 1, � ` -tit r r l'�, y � y �� 11 � t"° � �� � a < � � G x�,,� r� v �: 1 aa„ � P ,,. � � Ir r r � J f �i 1 Lt � l�, � 't ,er � { 4l p ; r � � '7 t � ..�r e � IY1�� G II{ � `f� r �r � � � 1� � �� �� i�, a= � �� E°,r i �'�. �' i � ' 1,' � � i � � :'t r` x "(d --duhij,01 sum City of Ashland Community Development Department 51 Winburn Way Ashland, OR 97520 Telephone: 541-488-5305 Inspection Line: 541-552-2080 Plan Type: Administrative Planning Action Work Class: Administrative Planning Action PERMIT NUMBER ': PA-A-2019-00088 pp[y Date; 1211=019 Ma &Tax ! of . is Prop" Address . . 391E10BB3736 Fee Description: Planning Action Fee (Other) Applicant: Amount: Date: $361.25 Total Fees $361.25