The URL can be used to link to this page

Home My WebLink About2020-0121 Council Mtg MINCITY OF -ASHLAND DRAFT MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL Tuesday, January 21, 2020 Council Chambers 1175 E. Main Street Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.] I. CALL TO ORDER Mayor Stromberg called the Business Meeting to order at 6:02 PM. II. PLEDGE OF ALLEGIANCE III. ROLL CALL Councilors' Slattery, Jensen, Graham, Akins, Rosenthal and Seffinger were present. IV. MAYOR'S ANNOUNCEMENTS Seffinger announced that the Ashland Senior Volunteer Fair will be starting January 22°d from 2- 4 PM at the Senior Center. She also announced that the Ashland Connector workshop will begin February 51h from 1-3 PM at the Ashland Senior Center. Mayor Stromberg announced the current Commission and Committee vacancies. V. CITY ADMINISTRATOR REPORT City Administrator Kelly Madding announced that the City is holding a Town Hall on "Capital Needs and Financing Bond." will be held at Council Chambers on January 22°d at 6:30 PM. She also announced it will be televised. VI. APPROVAL OF MINUTES 1. Study Session of January 6, 2020 2. Business Meeting of January 7, 2020 Rosenthal/Graham moved to approve the minutes. Discussion: None. All Ayes. Motion passed unanimously. VII. SPECIAL PRESENTATIONS & AWARDS T. State of the City Presentation Jensen read the City accomplishments (see attached). Akins thanked all Commission and Committee members for their hard work in the City. Mayor Stromberg presented the State of the City. Seffinger presented the Ragland Volunteer Award to Sandy Theis. Theis thanked all and spoke in appreciation of working with the organizations. Slattery presented the Bates Public Service Award to Cathy Shaw. Shaw spoke in appreciation of the award and gave a background of her career as the Mayor in Ashland. VIII. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES Airport Budget Conservation Historic Housing and Human Srvs. Parks & Recreation Forest Lands Climate Policy Cost Review Planning Public Arts Transportation Tree Wildfire Mitigation IX. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum] Huelz Gutcheon — Ashland — Spoke regarding macro verses micro. He also discussed technology. Louise Shawkat — Ashland — Announced that the "Transit Equity Day" will be Tuesday, February 4t' from 6:30-8 PM in the Greshem Room at the library. X. CONSENT AGENDA 1. Approval of Department of Environmental Quality Prescribed Fire, Smoke & Public Health Community Response Plan Grant Application 2. Approval of Riparian Land Lease Agreement — Water Quality Temperature Trading Program Partnership Rosenthal pulled this item. Public Works Projects Manager Kaylea Kathol gave a Staff report. She explained the reason for a 21-year lease is because of DEQ regulations. 3. Adoption of a Jackson County Deadly Force Plan, Pursuant to SB 111 4. Approval of Liquor License for Voris Enterprises, Inc. (Ashland Liquor Store) 5. Approval of Liquor License for RVC, LLC (Sessions Market 2) Akins/Rosenthal moved to approve the Consent Agenda. Discussion: None. All Ayes. Motion passed unanimously. XI. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request form" prior to the commencement of the public hearing. Public hearings shall conclude at 8:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 9:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.) 1. Public Hearing and First Reading of Trails Master Plan Planning Manager Maria Harris and Parks and Recreation Director Michael Black gave a Staff report. Harris went over a PowerPoint Presentation (see attached). Items discussed were: • Commission Reviews. • Statewide Planning Program. • Development and maintaining trails. • Increased trail activity. • Trails as transportation. • Trail access and connectivity. • Trail planning. • Trail Master Plan. • Maps. Jensen read a statement into the record (see attached). Seffinger spoke in concern with the safety of some trails that have multiple users. Council discussed the Master Plan. Rosenthal suggested CEAP be referenced in more detail in the final Master Plan. Mayor Stromberg opened the public hearing at 7:55 PM Public Input: None. Mayor Stromberg closed the public hearing at 7:55 PM Jensen/Graham moved to approve first reading of an ordinance titled, "An Ordinance amending the City of Ashland Comprehensive Plan to adopt the Trails Master Plan as a supporting document to the City of Ashland Comprehensive Plan," and move the Ordinance to second reading at the February 4, 2020 meeting. Discussion: Jensen spoke that this was great work and thanked the dedicated volunteers. Graham agreed and spoke in support of the motion. Seffinger spoke in appreciation of all the work done to make the trails safer. Roll Call Vote: Seffinger, Jensen, Akins, Slattery, Rosenthal and Graham: YES. Motion passed unanimously. XII. UNFINISHED BUSINESS XIII. NEW AND MISCELLANEOUS BUSINESS f Request for Agenda Item from Councilor Akins: Homeless Services Akins gave a brief Staff report. Public Input: William Zentner— Ashland — Spoke in favor of the proposal. He spoke to the importance of being proactive in helping the homeless. He suggested there be a Public Forum on this topic. Kathy Kali— Ashland — Spoke in agreement with Zentner. She spoke in support of OHRA and thanked Council for their work on this issue. Vanessa Houk — Ashland — Spoke in concern of homelessness. She spoke regarding CERT training and the needs of helping the homeless. Pauline Black — Ashland —Spoke in support of Councilor Akins suggestion. She spoke in the need to support this issue and make it a high priority. Rosenthal/Akins moved to direct Staff to have a Study Session regarding Homeless Services Discussion: Rosenthal spoke that this would be good for questions and considerations. Akins spoke in agreement. Slattery spoke that this is a good plan and explained this is a Community issue. Seffinger agreed with Slattery. She spoke to the importance of this issue. Roll Call Vote: Jensen, Akins, Seffinger,Graham, Slattery and Rosenthal: YES. All Ayes. Motion passed unanimously. XIV. ORDINANCES, RESOLUTIONS AND CONTRACTS 1. Second Reading of an Ordinance to Amend the Ashland Fire Prevention Code AMC Chapter 15.28 Madding gave a brief Staff report Slattery/Jensen moved to approve the second reading of Ordinance No. 3186 to amend the Ashland Fire Prevention Code AMC Chapter 15.28. 2. Resolution 2020-01 Adopting an Amendment to the Ashland Comprehensive Plan Updating the Buildable Lands Inventory as a Technical Supporting Document of the Urbanization Element Community Development Director Bill Molnar gave a Staff report. Senior Planner Brandon Goldman went over a PowerPoint (see attached). Items discussed were: • Building Lands Inventory. • Available Land Inventory. • Ashland Lands Inventory. • Ashland household sizes. • Unit potential and people per household. • Dwelling unit capacity. Jensen/Slattery moved to approve Resolution No. 2020-01 updating the City's Buildable Lands Inventory. Discussion: Jensen thanked Staff for their work. Slattery agreed with Jensen. Roll Call Vote: Slattery, Graham, Akins, Seffinger, Rosenthal and Jensen:YES. Motion passed unanimously. XV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS Slattery thanked all those who organized for the Martin Luther King celebration on Monday. He spoke that it one of the best events to date. Graham suggested working on updating the City of Ashland consensus data. Council directed Staff to work on this topic. XVI. ADJOURNMENT OF BUSINESS MEETING The Business Meeting was adjourned at 9:20 PM. Respectfully submitted by: A--�) /-Ilkk -�::) City Recorder Melissa Huhtala Attest: Ma Stromt4rg In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (7TY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). Good evening, Fellow Citizens of Ashland, and welcome to our short program outlining and celebrating some of our civic accomplishments during this past year. When I say "our accomplishments", I truly mean that in the most expansive use of the term .... it is all of us working together in good faith to achieve this essential civic work. First off, here are four items that our city of Ashland is not going to do in 2020. 1. We are not going to log Lithia Park to make way for the new Japanese -style Garden. 2. We are not going into bankruptcy 3. We are not going to launch a deer sterilization program even though that might be a popular sentiment 4. And ... we are not going to build a 3-story, glass and brick city hall monument glorifying the current city council. What did we do in 2019? Here are some highlights..... Our City Council • Conducted 42 Business Meetings and Study Sessions; • Passed 19 ordinances and 28 resolutions. Our Community Development Department • assisted over 4,500 walk-in customers; • issued 1,050 building permits; • performed comprehensive plan reviews on 283 projects; • conducted over 4,000 project inspections. Housing Program: • Awarded and distributed $134,000 in Social Service grants to local non- profit organizations providing services to Ashland's low-income residents; • Awarded $150,000 in Community Development Block Grant funds: o To provide health and safety upgrades to homes occupied by seniors and peoples with disabilities; o To provide emergency rent, utility or security deposit assistance to low income residents at risk of homelessness; o $55K was allocated to OHRA, for their their 7 night winter shelter project Planning Division • Updated the Housing Element of the Ashland Comprehensive Plan which was last updated over 30 years ago. • The Trails Master Plan Update (TMP) was completed by the Parks Commission, reviewed by the Planning Commission and is now before the CC. In 2019, these significant construction projects were either completed or well underway: • Philips Corner, a 33-unit housing complex located at North Mountain and East Main Streets; • a new 15-unit apartment project at Siskiyou Boulevard and Park Street; • the first 12-unit cottage housing development in the City located on Laurel Street; • and the Oregon Shakespeare Festival's employee and actor housing and offices in downtown Ashland. Our Public Works Department • Completed work on the Hersey Street Rehabilitation project on time and under budget; • Completed construction of the Park Estates and Terrace Street water pump stations; • Constructed a new and safe ADA sidewalk adjacent to the Plaza; • Completed the Airport Master Plan; • Completed the Water Master Plan Update; • Continued general system maintenance and improvements for all Public Works Divisions: Airport, City Facilities and Buildings, Fleet, Storm Drains, City Streets, Wastewater, and Water Treatment. Our Electric Department • offered stellar service maintaining a Service Reliability Index of 99.997%, an industry hallmark, • installed new conduit and vaults all along Hersey Street to accommodate future growth and resiliency plans; Our Ashland Fire & Rescue Department • responded to over 4,100 emergency calls last year, transporting over 2,000 patients to local hospitals; • Our Wildfire Division just added five more years to our Ashland Forest Resiliency partnership agreement with the U.S. Forest Service, Lomakatsi, and The Nature Conservancy; • The Firewise Communities preparedness program grew to 35 neighborhoods this year. Ashland has the distinction of organizing the most Firewise neighborhoods in the entire state. Our Police Department • Handled 32,540 calls for service an increase of over 3800 calls from 2018 (an almost 12% increase); • Directly involved more officers in saving lives via CPR and other medical intervention methods in 2019 than in the previous several years combined; • Handled over 3,500 criminal investigation cases; Administration • Facilitated four study sessions and seven regular meetings for the Citizens' Budget Committee, helping the City Council understand and approve the 2019/2021 Biennial Budget; • Our IT Division replaced a phone system that was over twenty years old with a fully digital and network integrated system; • Our Utiliiy Billing Division completed a challenging transition to a new software system. Our City Recorder's office created a section called "Council Meeting Outcomes" on the City website to help update citizens on what actions were taken at the Council meetings Our Ashland Parks and Recreation Commission • Developed the Lithia Park Master Plan with strong engagement from the community. • Approved the redesign/rebuilding of the Japanese -style Garden with work beginning in 2020; • Completed fuel reduction on 94 acres city-wide: Siskiyou Mountain Park, Westwood Park, Hald-Strawberry Park, and on the Lithia Park hillside; • The Parks Commission and City Council approved a revenue bond to build a new pool at the existing site in Hunter Park; and • The revitalized Senior Services Division extended their reach to the community through engagement with partners and business sponsors. Finally, in 2019, Ashland celebrated 50 years of friendship with its Sister City, Guanajuato, Mexico. A big thank you to the Ashland Chamber of Commerce, the Amigo Club, Southern Oregon University, and the City of Guanajuato for making the celebration happen. And now to Mayor Stromberg for the State of the City Address..... Consider adoption of the Trails Master Plan (TMP) as supporting document to Chapter VIII Parks, Open Space, and Aesthetics of the Ashland Comprehensive Plan L Public Hearing 2. Decision by Council 3. If approved, adopt by ordinance Transportation Commission January 2019 Planning Commission May 2019 Study Session June 2019 Public Hearing and Recommendation Ashland Parks and Recreation Commission December 2019 • Statewide Planning Goal 8: Recreation Needs • Ashland Comprehensive Plan • Chapter Vill Parks, Open Space, and Aesthetics Goals and policies address recreation needs and opportunities at high level • adopt by reference within the Ashland Comprehensive • provide a source of information • the information, data and findings contained within the documents may be the basis of making new policies or amending policy • because more specific or technical updated more frequently than Comprehensive Plan •Housing Needs Analysis (2012) Chapter VI Housing •Normal Neighborhood Plan (2015) Chapter II Introductions and Definitions •Buildable Lands Inventory (2019) Chapter XII Urbanization While the idea of a trails master plan update may seem like small potatoes in some municipalities ... it should be and is a big potato in our town. Our trail system is just another unsung blessing we enjoy here in Ashland. Of particular note, should be the folks who came together and crafted this master plan update which, in reality, was a total rewrite. All of the writing, editing, fine- tuning, photography, GIS mapping, and web links were accomplished in-house with volunteers and city staff. Rarely is work of this scale performed in-house. We did have the final plan layout and design produced by a graphic design company at an incidental cost. It is estimated that our local working group saved the COA close to $80K Here is the cast of characters who produced this document: Trails Master Plan Update Committee David Chapman, Chair .... even -keeled, sometimes -cynical in a positive way, inclusive, wry wisdom Stephen Jensen, Vice -Chair, Principle Editor Luke Brandy, Ashland Forest Lands Commission Iiaison....passionate, candid, energetic, boots -on -ground knowledge, trail hound dog Mike Gardiner, Ashland Parks and Recreation Commission.... Parks Commission glue, deep institutional knowledge, steady hand, great friend Torsten Heycke, Ashland Woodlands & Trails Association, President.... Chief Trails Evangelist, catalyzing, valuable skepticism, his epic long-distance running shoes on ground, essential to this project Jim Lewis, Ashland Parks and Recreation Commissioner .... elder statesman of the Parks Commission, common sensical, institutional historian, calm and collected Jim McGinnis, member of the public .... our climate warrior, forest lands trail guru, a true consensus builder Staff Major Players Lea Richards, GIS Analyst, Public Works, Engineering Division .... scary competent, easy going, can do attitude Jeffrey McFarland, long-time Parks Superintendent, ....trail master builder and all around good guy w deep institutional tentacles Dorinda Cottle, Executive Analyst, Ashland Parks and Recreation Commission.... able computer magician, fine-tune editor, delightful assistant Michael Black, Director, Ashland Parks and Recreation Commission.... an expansive park and trail planning authority, careful, steady hand And finally, I want to read a short section from this plan that emphatically states the core purpose of this document. It will not become a bookend gathering dust! "City trail systems should be an integral component in the planning of future building, roadway and infrastructure projects. The trail enhancement opportunities identified in the TMP should be given full and intentional consideration by City planning staff from initial planning to project completion." Well done, one and all. We are grateful and proud of your work. CITY OF 4 LAN . _ r i r f Buildable • Replaces 2011 BLI • Technical Document • Evaluates Land Consumption • Jan 2011-June 2019 Building Permit Issuance • Additional Information • People Per Household • Housing Characteristics • Informs Future Housing Needs Analysis ""%Scanlon rn<e hen, een d neher hsr are sb:c ocrms a� 4. AA kc sras'�°�arnwsa,e rluornpf hcdll ��n+c and �FUrahon P%'ramy �Mre/e PnPu/all'on Ashland's Land Inventory I Buildable Lands Inventory 2019 Partially Vacant Vacant V/Airport Openspace V/OS-Park V/Parking V/SOU V/U n Dev �I Buildable Lands Inventory 2019 0 Parbally Vacant Vacant V/Airport M Openspace M V/OS-Park M V/Parking V/SOU V/UnDev 4 50 3 I� 2 '�I Buildable Lands Inventory 2019 Partially Vacant Vacant VArport Openspace WOS-Park V/Parking WSOU V/U n Dev E:�(, Summary Data Tables • Net/Gross Acreage • UGB • City Limits • Comprehensive Plan • Zoning 7_ hIndustr1a, 10 29 22 8 88 3 58 9 5`� 119 reh 1 C. ensile Plan 1� fiP1 --..� t .lPt�) C'ih' Lir nits _ i Crhan Aria Per Airport Master 24 Plan 8 125 16.7 l i5.2 611 288 72 04 0.4 85.7 57 43 92.4 2.9 3 50.4 12 141.6 4 1.2 11.7 1.8 t2 6 3 14.6 74.7 60 16 18.8 16.3 1 20-0 42.2 63.5 88 0.7 69.7 64.8 735 60.5 16-� 879 1 t 5 40.2 205.1 37.7 58 22.5 96.7 322.4 53 11.7 1.8 754.2 3 15.7 7--- 2.3 7 2.5 6.6 8.0 5 0.1 7331 'i_ 22' 2.0.3 313.5 733 net buildable acres of land within the total UGB that are developable (across all Comprehensive Plan designations). • 368 net buildable acres that are classified as developable across all zones within the City. ' 1,563 new dwelling units could be accommodated upon lands within the existing City Limits using current zoning and density assumptions. 2847 new dwellings could be accommodated in the entire UGB. Ashland Population Change — Population Projections Historic and Projected by so -year intervals -1- / - 117 We r„ 15, 1940 1950 1960 1970 1980 1990 2000 2010 2020 2030 2040 2050 2060 ""�wHistoric Population (US Census) Projected Population (PSU 2018-2068) 4 3.5 3 OWN 2.5 2 1.5 1 0.5 0 1940 1950 1960 1970 1980 1990 2000 2010 mwUS PPH Ashland PPH 2.53 2.00 2020 O O O Under 5 5 - 9 years 10 - 14 years 15 - 19 years 20 - 24 years ns O v D C cn 25 - 34 years m a 35 - 44 years � c 3 3 45 - 54 years. c rt cn 55 - 59 years < 60 - 64 years 65 - 74 years 75 - 84 years 85 years + O O � Ln O O d Q 13,0% 43.8% 34.9% 10.4% 13,29/, 13.19/, 29,19/, 45.0% 37.0% 39.5% Owner Renter All Households 4 or More Person household It 3 Person 2 Person Person 2018 American Community Survey (Census) 2400 2300 2Z 2200 2100 2000 1900 1800 1200 1600 1500 8 - Ashland -Average Single FamilyHome Size 20o1-2oig Single Family Horne sizes b -.... a.,2.. Y Year (habitable floor area) i w MAverage (sq.ft.) N I 0 N H N ry N N N N O Median (sq.ft.) 2163 1'563 new dwelling units could accommodated upon lands within the existing City emits At z.o peo le p per house hOId this capacity accommodate approximately 3226 future residents. 2847 new dwellings could be accommodated in the entire UGB • At 2.o people per household this would accommodate up to 5694 future residents. • A population increase of 2,676 people is expected by 2068 (PSU projection) 0 NextStep Housing Needs Analysis (2020-23.)