HomeMy WebLinkAbout2012-10-03 Historic MIN
ASHLAND HISTORIC COMMISSION
Meeting Minutes
October 3, 2012
Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room
CALL TO ORDER – REGULAR MEETING, 6:07 pm
Historic Commissioners Present: Allison Renwick, Kerry Kencairn, Sam Whitford, Terry Skibby, Dale Shostrom,
Ally Phelps,
Commission Members Absent: Keith Swink (e), Tom Giordano (e), Victoria Law (u)
Council Liaison: Greg Lemhouse-absent
High School Liaison: None Appointed
SOU Liaison: None Appointed
Staff Present: Clerk: Billie Boswell
APPROVAL OF MINUTES: The minutes of the September 5, 2012 Historic Commission meeting were reviewed.
Ms. Renwick pointed out an error showing her present and absent. A correction was made to show she was absent
for the September meeting. Mr. Whitford made a motion to approve the minutes as amended. Ms. Kencairn
seconded the motion and the motion was approved unanimously.
PUBLIC FORUM: No one in the audience wished to speak.
COUNCIL LIAISON REPORT: None
DISCUSSION ITEMS:
City Recorder, Barbara Christianson and City Attorney, Dave Lohman presented a training session to the
Commissioners on Public Records Law, Definition of Public Meeting, Public Meeting Requirements, Rules and
Regulations and Ethics. A copy of the Power Point presentation is available on the City’s website under Commission
Vacancies. A question was raised about emails between Commissioners. Mr. Lohman stressed that all emails
having anything to do with Historic Commission business be cc: to the City staff liaison so the City retains a record.
Business discussions and decisions require a quorum and must be done in a public meeting that has been noticed at
least 36 hours in advance. Minutes are not to be verbatim. They are meant to capture only the decisions made and
main concerns and issues. City of Ashland current ethics rules say “no gifts” at all. City position should not be used
for any gain that a normal citizen would not get. If there is any chance or perceived chance of financial or personal
gain you must recuse yourself and leave the room. If leaving will cause a lack of a quorum, then you must disclose
your conflict and stay and participate in the decision. Mr. Lohman stated that the bottom line is to always disclose.
Mayor’s Memo Discussion: In an email dated 9-19-2012, City Administrator, Dave Kanner asked each board and
commission several questions. The Historic Commission determined they would prefer to leave their membership
number at nine because of the people needed to staff the Historic Review Board every week. However they felt a
quorum should be the majority of all filled positions. There was consensus that Commission members should attend
2/3 of all regularly scheduled monthly meetings held within a 6-month period. Review Board attendance would not
be held to that standard, however, there must be a quorum (2 of 3).
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OLD BUSINESS:
A. Review Board Schedule
th
October 4 Terry, Keith, Dale
th
October 11 Terry, Kerry, Ally
th
October 18 Terry, Tom, Sam
th
October 25 Terry, Allison, Dale
st
November 1 Terry, Tom, Victoria
th
November 8 Terry, Keith,
B. Project Assignments for Planning Actions
BD-2011-00436 426 A St (Sidney Brown) Mixed Use Bldg (finalled)
Giordano
BD-2011-01029 400 Allison (Robin Biermann) New SFR (Issued 4-5-12) Whitford/Renwick
BD-2011-01079 134 Terrace (Allman) New SFR (issued 2-17-12) Whitford
BD-2011-00621 89 Oak St (Amorotico) New façade on building (under construction) Shostrom
PA-2012-00434 843 B St (Holzshu) ARU Renwick
PA-2012-00440 27 N Main (McKechnie) Comm Site Review Shostrom
PA-2012-01039 117 Eighth St (McKinney) New ARU Renwick
PA-2012-01122 175 Lithia Wy (First Place Partners) 3-story mixed use building
ANNOUNCEMENTS & INFORMATIONAL ITEMS
Next meeting is scheduled for November 7, 2012.
It was the unanimous decision of the Commission to adjourn the meeting at 7:00 p.m.
Ashland Historic Commission Minutes 2
4/12/2022