HomeMy WebLinkAbout2018-05-08 Planning MIN
B
ASHLAND PLANNING COMMISSION
MINUTES
May 8, 2018
CALL TO ORDER
Vice Chair Melanie Mindlin called the meeting to order at 7:03 p.m. in the Civic Center Council Chambers, 1175 East Main
Street.
Commissioners Present: Staff Present:
Troy Brown, Jr. Bill Molnar, Community Development Director
Michael Dawkins Maria Harris, Planning Manager
Melanie Mindlin Derek Severson, Senior Planner
Haywood Norton Dana Smith, Executive Assistant
Lynn Thompson
Absent Members: Council Liaison:
Roger Pearce Dennis Slattery, absent
ANNOUNCEMENTS
Community Development Director Bill Molnar explained at the City Council approved PA-2018-00154 for the annexation at 601
Washington Street at their meeting May 1, 2018. Testimony from a staff person at the Oregon Department of Transportation
thought the street cap for the area was necessary. There was no objection from the applicant so Council included the cap in
the approval. Council would review PA-2017-02129 for 475 East Nevada Street at their meeting May 15, 2018. The primary
change in the request currently was the applicants were no longer working with Habitat for Humanity. They would construct
the four affordable housing units themselves. Habitat for Humanity had raised some issues regarding the term of affordability
and requested a 30-year term instead of 60 years. Staff was looking at the Commission’s Study Session in May to discuss the
Transit Triangle Overlay amendments. In June, they were tentatively scheduled for the Wild Fire Ordinance amendments at
the Commission’s regular meeting. The City Council would have an overview of the amendments at their Study Session May
21, 2018.
AD-HOC COMMITTEE UPDATES - None
CONSENT AGENDA
A.Approval of Minutes
1. April 10, 2018 Regular Meeting
2. April 24, 2018 Special Meeting
Commissioners Brown/Dawkins m/s to approved the minutes of April 10, 2018, Regular Meeting and April 24, 2018,
Special Meeting. Voice Vote: all AYES. Motion passed 5-0.
PUBLIC FORUM
Louise Shawkat/Ashland/Described conventional and unconventional natural gas deposits and how unconventional gas
deposits affected the climate. In order to reduce the impact of climate change, society had to address methane and carbon
dioxide emissions. Approximately 25% of the global warming experienced today was caused by methane emissions.
Ashland had a Climate and Energy Action Plan (CEAP) with an implementation committee and a goal to reduce greenhouse
gases. She did not understand why the City did not charge citizens the cost to dig up the streets to install gas lines. She
wanted the Commission to consider charging for that service. It would make money for the City and discourage people from
getting natural gas.
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May 8, 2018
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Huelz Gutcheon/Ashland/Wanted 20 mile per hour speed limits in Ashland. All accidents involving cars should be the
motorist’s fault. He also wanted Your Speed signs everywhere. Many bike and walking injuries were not reported. Emergency
responders and Emergency Room attendants should be required to file reports on accidents involving pedestrians and
bicyclists with cars. All roofs should be redone to point south. Natural gas heat should be replaced with electric. Electricity was
the only way to combat climate change. Bonneville Power Administration (BPA) did not have the capacity to meet future
electricity needs. The 10x20 ordinance would not work unless it cost more. The 10x20 needed to be accomplished within the
city limits.
UNFINISHED BUSINESS
A. Approval of Findings for PA-2018-00429, 469 Russell Street
The Commission had no ex parte contacts regarding the matter.
Commissioners Thompson/Norton m/s to approve the Findings for PA-2018-00429. Voice Vote: all AYES.
Motion passed 5-0.
PUBLIC HEARINGS
A. SUBJECT PROPERTY: Public Right-of-Way at the end of Terrace Street
OWNER/APPLICANT: City of Ashland Public Works Department
DESCRIPTION: The Planning Commission will consider a request to vacate a portion of the Terrace Street right-of-way
between 110 Terrace Street and 9 Hillcrest Street, and make a recommendation to the City Council. COMPREHENSIVE
PLAN DESIGNATION: Single-Family Residential and Rural Residential; ZONING: R-1-7.5 and RR-.5; ASSESSOR’S
MAP/TAX LOT: Between 39 1E 09BC 8000 & 39 1E 09BD 15200.
Senior Planner Derek Severson explained the property was approximately a 2,600 square foot unimproved section of Terrace
Street Right-of-Way (ROW) between 9 Hillcrest Street and 110 Terrace Street. It was an unused spur of Terrace Street with
two sections of driveway. The section proposed for vacation extended almost to the driveway. The Public Works Department
managed the vacation process governed by the Oregon Revised Statutes (ORS). The process involved obtaining signatures
from surrounding property owners with a certain number agreeing to the vacation. The vacated ROW was typically dedicated
to the adjacent property owners proportionally. For this request, the requisite petition signatures were received. The Public
Works Department needed a recommendation from the Planning Commission. Following that, they would notice the
newspapers, sign the property and have two City Council hearings to discuss the vacation. Staff was seeking a
recommendation from the Planning Commission to the City Council supporting the vacation.
An additional ROW to the north of Terrace Street was vacated in 1947 precluding future street or pedestrian connectivity. The
section was not identified in the Transportation System Plan (TSP). The slopes were in excess of what was allowed for a
public street under the current standards. The Public Works Department was requesting the City retain a public utility
easement in the section. The property owners were related. Instead of splitting the ROW between the two properties, it would
go to the property owner at 9 Hillcrest Street. This property will be responsible for the utility easement and any access needed
to serve 110 Terrace Street.
Staff recommended the Planning Commission forward their support of the vacation to City Council and retain a public utility
easement.
Commissioner Thompson noted the lack of supporting documents and wanted to understand the rationale behind the request.
She was also interested in the possible impact on the surrounding properties. Mr. Severson responded the land was owned
by the City and at one time was intended to extend through to Glenview Drive. The portion vacated in 1947 was now privately
owned. This was a remnant piece of right of way. The ORS stated this was a City Council decision. A local procedure had it
come to the Planning Commission prior to ensure the requisite neighboring properties were consulted and agreed to the
vacation. The Commission also looked into whether there was a basis to require retaining a trail or pedestrian connectivity
even though the vehicular connection was going away. There was a $250 fee to file the petition. He thought the reason for
the vacation was that it was appropriate to have the ROW go to the owners instead of sitting as unused City property.
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May 8, 2018
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Vice Chair Mindlin added there was an advantage for the City to be released from the liability and responsibility for the land.
Commissioner Dawkins further added there had never been a trail on the right of way and the land was steep. The vacation
would provide a clean title for the families involved.
Commissioner Thompson thought asking the Planning Commission to make a recommendation without the supporting
documents or explanation put the Commission in an odd position. Community Development Director Bill Molnar explained
the Comprehensive Plan had a specific element related to street vacations. Part of the street vacation process involved the
Planning Commission when providing a recommendation to the Council. The Commission would also consider the potential
for retaining some form of bike and pedestrian connectivity. In this case, the City relinquished part of the ROW 60 years ago
and due to steep grades, it was not appropriate to retain. It was the responsibility of Planning staff to look at the
Comprehensive Plan policies. Staff was in agreement the connectivity was not appropriate.
Vice Chair Mindlin suggested including the utility and access easement for 110 Terrace Street in the recommendation to
Council.
Commissioners Norton/Dawkins m/s to approve the recommendation of vacation to the City Council recommended
by staff with the inclusion of the easement for 110 Terrace Street. Voice Vote: ALL AYES. Motion passed 5-0.
DISCUSSION ITEMS
A.Planning Commission Recommendation for Accessory Residential Unit Ordinance Amendments
Planning Manager Maria Harris explained the Planning Commission voted unanimously to recommend approval of the
ordinance to City Council. There were two main pieces. The ordinance changes where staff had added comment boxes to
any changes made during the April 24, 2018 meeting. The other was the Planning Commission Report that encapsulated
the Commission’s decision.
Commissioner Thompson had suggested a modification to page 13, under the new C. RR Zone that referenced
18.2.3.040.A. It should be 18.2.3.040.B. It stated in the RR Zone an applicant needed to meet the requirements in
18.2.3.040.B for the R-1 Zone as well as the RR Zone. The new section C. RR Zone should read “In addition to the
standards in subsection 18.2.3.040.B, accessory residential units in the RR Zone shall meet the following
requirements.” The same change would apply to the section below D. R-2 and R-3 Zones, the second sentence should
read, “In subsection 18.2.3.040.B…”
Staff made changes on pages 12, 13 and 20, to make the language consistent. On page 20, Table 18.4.3.040 –
Automobile Parking Spaces by Use, Single-family Dwellings, replaced “the primary” to “detached” to read
“2 spaces for detached dwelling units and the following.”
On page 29, the new definition for Parking Area or Lot, deleted “…except that parking spaces serving a single-family
home or accessory residential units are not considered a parking area or lot.” The definition now read, “Any area
inside, under, or outside of a building or structure, designed and used for parking motor vehicles, including parking
lots, garages, or structures.” The term parking area was used throughout the code to refer to many single family
situations. On page 25, staff exempted the landscaping parking lot standards by adding to 7. Landscaping, “In all zones,
except single-family zones…” Page 29, Section 18.4.4.030(F)(2), added language that the screening requirements
would not apply to accessory residential units.
Commissioner Thompson had relayed her concern to Ms. Harris regarding Section 18.4.4.030(F). She thought the new
language, “Single-family dwellings and accessory residential units are exempt from the requirements of subsection
18.4.4.030.F.2,” might represent a substantive change with respect to single-family dwellings. It was not clear that single-
family dwellings were exempt from these requirements. It was determined not to be a substantive change to say the single-
family dwellings were not subject to the parking lot landscaping and screening requirements. Vice Chair Mindlin clarified the
parking requirements were not changing, they were not requiring site design review. Commissioner Thompson had a
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similar concern whether there was a substantive change at the bottom of page 27 on what was subject to site design review.
Specifically, Section 18.5.2.020.C. Exempt from Site Design Review, deleting “…but are required to comply with the
applicable provisions of part 18.4 Site Development and Design Standards.” She was concerned they were not
somehow substantively modifying these requirements to make the applicable provisions no longer applicable. Staff assured
her this was the status quo and did not represent a substantive change. It was part of making the code internally consistent.
Ms. Harris noted other changes were numbering references.
In the Planning Commission Report, there was one change to the first sentence on page 2. The sentence, “Additionally,
the small ARUs are exempted from the landscaping, open space and parking requirements for multi-family
housing,” should move to the third paragraph. It applied to all sized accessory residential units (ARUs), attached or
detached.
Commissioner Thompson noted for the record she had some confusion regarding the application of Overlays. She had
shared a concern with Ms. Harris regarding ARUs having to meet the requirements of the underlying zone. The language
needed to ensure that any applicable Overlay requirements applied. She was concerned it was not specifically stated
although it was stated in other areas of the code. This concern stemmed from environmental constraints.
Commissioner Norton confirmed meeting minutes were attached to the information packet going to City Council. Staff did
not typically include study session minutes. Commissioner Norton suggested linking the study session minutes to the
attachments section on the Council Communication. Commissioner Brown agreed. The study session covered pros and
cons discussed by the Commission. Commissioner Dawkins suggested adding a footnote indicating several issues were
discussed during the study session. Ms. Harris would add the Planning Commission had a substantive discussion during
the study session and link the minutes in the Council Communication. She would make the code revisions and forward it all
to Council.
B.Letter of support for the Transportation Growth Management (TGM) grant
Planning Manager Maria Harris explained the Public Works Department was submitting an application to the State’s
Transportation Growth Management (TGM) program. They were requesting funds for an implementation plan based on the
results of the Downtown Parking Plan and Transportation System Plan (TSP). Commission letters of support helped the
application.
Planning staff had reviewed the grant. It would consider a variety of issues that came from the Downtown Plan. Community
Development Director Bill Molnar explained it would expand on what the Downtown Beautification Committee identified.
Commissioner Dawkins added it would also include unfinished work done by the parking plan.
The grant was for $110,000 with the City providing a match in staff time and a small amount of Public Works funds. It was a
competitive process throughout the state. The Commission supported sending the letter.
C.Annual Retreat dates
Vice Chair Mindlin suggested having the retreat June 22, 2018 where she would be the only one unable to attend. The
retreat time would be 11:00 a.m. to 4:00 p.m.
ADJOURNMENT
Meeting adjourned at 7:56 p.m.
Submitted by,
Dana Smith, Executive Assistant
Ashland Planning Commission
May 8, 2018
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