HomeMy WebLinkAbout2020-11-10 Planning MIN
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
November 10, 2020
I. CALL TO ORDER:
Chair Haywood Norton called the meeting to order at 7:01 p.m.
Commissioners Present: Staff Present:
Michael Dawkins Bill Molnar, Community Development Director
Alan Harper Derek Severson, Senior Planner
Haywood Norton Dana Smith, Executive Assistant
Roger Pearce
Lynn Thompson
Absent Members: Council Liaison:
Kerry KenCairn Stef Seffinger, absent
II. ANNOUNCEMENTS
Community Development Director Bill Molnar explained the City Council would hear three items from the Planning
Division during their meeting on November 17, 2020. Two public hearings, the First Reading of amendments to the
Affordable Housing Standards and an annexation request for 1511 Hwy 99 North. The City Council would also hear
the Second Reading on amendments to the Open Space Standards. Chair Norton would give the annual Planning
Commission report to the City Council at their meeting on December 7, 2020.
III. CONSENT AGENDA
A.Approval of Minutes
1. October 13, 2020 Regular Meeting
2. October 27, 2020 Special Meeting
Commissioner Dawkins/Pearce m/s to approve the minutes of the meeting on October 13, 2020. Voice Vote:
all AYES. Motion passed.
Commissioner Pearce/Dawkins m/s to approve the minutes of the meeting on October 27, 2020. Commissioner
Harper abstained from the vote. He was not present for the meeting. Voice Vote: all AYES. Motion passed.
IV. PUBLIC FORUM - None
V. TYPE II PUBLIC HEARINGS
PLANNING ACTION: PA-T2-2020-00021
SUBJECT PROPERTY: Otis Street (39 1E Map 05AD, Tax Lot #200)
APPLICANT/OWNER: Taylored Elements Construction for CMK Development, LLC
AGENT: Rogue Planning & Development Services, LLC
DESCRIPTION: A request for Outline Plan and Site Design Review approvals for a 13-lot Performance
Standards Options subdivision and 12-unit Cottage Housing Development for the vacant property on
Otis Street (39 1E Map 05AD, Tax Lot #200) which is Lot #15 in the recently approved West Village
Subdivision. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-5-P;
MAP: 39 1E 05 AD; TAX LOT: 200.
Chair Norton read the rules of the electronic public hearing.
Ashland Planning Commission
October 13, 2020
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Ex Parte Contact
Commissioner Dawkins declared no ex parte contact and one additional site visit. Commissioner Thompson, Harper,
Pearce and Chair Norton had no ex parte contact and no recent site visit.
Staff Report
Senior Planner Derek Severson provided a presentation (see attached) on the Cottages at West Village:
Proposal Lot Layout
Vicinity Map Utility & Drainage Plan
Aerial Photos Planting Plan
Southern Oregon Transportation Interior Units
Engineering Conclusions
Street-Facing Unit
Lot Photos
Solar Carport Examples
Lot 15
Mr. Severson explained the lot was in the original subdivision as a cottage housing development. Utilities were
planned at that time. Staff recommended approval with the conditions detailed in the staff report.
Questions of Staff
Commissioner Harper asked if the build out for Otis Street was complete. Mr. Severson said it was not.
Commissioner Harper wanted to know if the Commission could add a condition to complete the build out. Mr.
Severson had not added one with the assumption it would be built before plat. Adding the condition would ensure it
was built out. Commissioner Pearce confirmed that since this was a lot within a lot, plat conditions would apply. Mr.
Severson responded they would.
Applicant’s Presentation
Amy Gunter/Rogue Development Services/Ms. Gunter explained the lot was originally planned to be cottage
housing. They were making a modification to the final planning approval currently under review in the Planning
Division. There were overlapping subdivision actions happening in the area. They had the outline plan approval and
final plan approval for the whole subdivision, and the outline plan approval for the cottage housing piece. They would
come back for two different final plan approvals for the whole subdivision and the cottage housing development.
She provided a presentation (see attached):
Aerial photo of the area
Aerial photo depicting the cottage housing area
Outline Plan
Conceptual Utility Plan
Conceptual Landscaping Plan
Questions of the Applicant
Commissioner Harper asked why Lots 11 and 12 were located farther to the west from the other units. It created two
smaller green spaces instead of a large centralized area. Ms. Gunter explained they wanted to spread out the open
space so that everyone had a little more common yard area available. They had also contemplated attaching some
of the units. The space was a remnant from an earlier consideration of making some units duplexes.
Public Testimony
Craig Anderson/Ashland/OR/Lived to the east of the cottages and noted the applicants were cooperative and
responsive to all the neighbors regarding their concerns. He supported the application. He went on to make
comments on the process used for annexation request on 1511 Hwy 99 North.
Applicant’s Rebuttal - None
Ashland Planning Commission
October 13, 2020
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Chair Norton closed the hearing and the record.
Deliberation and Decision
Commissioner Pearce/Harper m/s to approve PA-T2-2020-00021 with the conditions recommended
by staff and Commissioner Harper regarding Otis Street so the conditions in the subdivision applied
to this planning action. DISCUSSION: Commissioner Pearce addressed Mr. Anderson’s comments
about the annexation process. He explained it was not a quasi-judicial decision. The Planning Commission
did not decide on the matter. The annexation was a legislative decision that would be made only by the City
Council. Chair Norton thought the cottage housing application was a good example of the applicant clearly
explaining the project to the neighbors. Roll Call Vote: Commissioner Thompson, Dawkins, Norton,
Pearce and Harper. Motion passed.
VI. ADJOURNMENT
Meeting adjourned 7:40 p.m.
Submitted by,
Dana Smith, Executive Assistant
Ashland Planning Commission
October 13, 2020
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