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HomeMy WebLinkAboutWIllow_481_PA-T1-2022-00178April 8, 2022 Notice of Final Decision On April 8, 2022,,the Community Development Director approved the request for the following: Planning Action: Subject Property: Applicant: PA-I'l-2022-00178 481 Willow Street Eric Ring Description: A request for land use approval for a Solar Setback Waiver for a new addition. The Land Use Ordinance allows for a shadow to be cast to the north to a height of 6'6". This proposal exceeds that amount in the area of the new construction by one -foot ten -inches. The application includes a detailed shadow study showing the amount of increased shadows and the affected property (320 Otis.) has provided initial consent to the process and to the proposed shading. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R- 1 -7.5; ASSESSOR'S MAP 4: 3 91 E 04 BC; TAX LOT: 6600 The Community Development Director's decision becomes final and is effective on the 12"' day after the Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents arid evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the: City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) and/or file an appeal to the Astiland Planriing Commission as provided in ALUO 18.5.1.050(G). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Johanna Tuthill in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within, 200 ft COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305 51 Winburn Way Fax: 541-552-2050 Ashiland, Oregon 97520 TTY: 800-735-2900 SECTION 18.5.1.050 Type I Procedure (Administrative Decision with Notice) E. Effective Date of Decision. Unless the conditions of approval specify otherwise or the decision is appealed pursuant to subsection 18.5.1.050,G, aType I decision becomes effective 12 days after the City mails the notice of decision. F. Reconsideration. The Staff Advisor may reconsider a Type I decision as set forth below. 1. Any party entitled to notice of the planning action, or any City department may request reconsideration of the action after the decision has been made by providing evidence to the Staff Advisor that a factual error Occurred through no fault of the party asking for reconsideration, which in the opinion of the Staff Advisor, might affect the decision. Reconsideration requests are limited to factual errors and not the failure of an issue to be raised by letter or evidence during the opportunity to provide public input on the application Sufficient to afford the Staff Advisor an opportunity to respond to the issue prior to recti a decision, 2. Reconsideration requests shall be received within five days of mailing the notice of decision. 'I'he Staff Advisor shall decide within three days whether to reconsider the matter. 3. If the Staff Advisor is satisfied that an error occurred crucial to the decision, the Staff Advisor shall withdraw the decision for purposes of reconsideration. The Staff Advisor shall decide within ten days to affirm, modify, or reverse the original decision.. The City shall send notice of the reconsideration decision to affirin, modify, or reverse to any party entitled to notice of the planning action. 4. If the Staff Advisor is not satisfied that an error Occurred crucial to the decision, the Staff Advisor shall deny the reconsideration request. Notice of denial shall be sent to those parties that requested reconsideration. G. Appeal of Type I Decision. A Type I decision may be appealed to the Planning Commission, pursuant to the following: I , Who May Appeal. 'gibe following persons have standing to appeal a Type I decision. a, The applicant or owner of the subject property, b. Any person who is entitled to written notice of the Type I decision pursuant to subsection 18.5.1.050,13. c. Any other person who participated in the proceeding by submitting written comments on the application to the City by the specified deadline. 2. Appeal Filing Procedure. a. Notice oj'Appeal, Any person with standing to appeal, as provided in subsection 18.5.1.050.G.1, above, may appeal a Type I decision by filing a notice of appeal and paying, the appeal fee according to the procedures of this subsection. The fee required in this section shall not apply to appeals made by neighborhood or community organizations recd gnized bythe City and whose boundaries include the site. If an appellant prevails at the hearing or upon subsequent appeal, the fee for the initial hearing shall be refunded. E Tine jar Filing. A notice of appeal shall be filed with the Staff Advisor within 12 days of the date the notice of decision is mailed. c. Content of Notice qfAppeal,The notice of appeal shall be accompanied by the required filing fee and shall contain. i. An identification of the decision being appealed, including the date of the decision. iL - A statement demonstrating the person filing the notice of appeal has standing to appeal, iii, A statement explaining the specific issues being raised on appeal. iv. A statement demonstrating that the appeal, issues were raised during the public coniment period. d, The appeal requirements of this section must be, fully met or the appeal will be considered by the City as a jurisdictional defect and will not be heard or considered. 3. Scope of Appeal, Appeal hearings on Type I decisions made by the Staff Advisor shall be de novo hearings before the Planning Commission, The appeal shall Trot be limited to the application materials, evidence and other docurnentation, and specific issues raised in the review leading up to the Type I decision, but may include other relevant evidence and arguments. The Commission may allow additional evidence, testimony, or argument concerning any relevant ordinance provision, 4. Appeal Hearing Procedure. Hearings on appeals of Type 1. decisions follow the Type 11 public hearing procedures, pursuant to section 18,5.1.060, subsections A — E, except that the decision of the Planning Commission is the final decision of the City on an appeal of a Type I decision, A decision on an appeal is final the date the City mails the adopted and signed decision. Appeals of Commission decisions must be filed with the State Land Use Board of Appeals, pursuant to ORS 197.805 - 197.860. COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305 51 Winburn Way Fax: 541-552-2050 OWa Ashland, Oregon 97520 TTY: 800-735-2900 16%," ASHLAND PLANNING DIVISION FINDINGS & ORDERS PLANNING ACTION: PA -T1-2022-00178 SUBJECT PROPERTY: 481 Willow Street OWNER/APPLICANT: Erie Ring DESCRIPTION: A request for land use approval for a Solar Setback Waiver for a new addition. The proposed addition exceeds the amount of allowable shading permitted upon the property to the north by one -foot ten -inches. The application includes a detailed shadow study showing the amount of increased shading, and the affected property owner at 320 Otis St. has provided initial consent to the process and to the proposed shading. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-5; ASSESSOR'S MAP #: 391E 04 BC; TAX LOT: 6600 SUBMITTAL DATE: March 3, 2022 DEEMED COMPLETE DATE: March 16, 2022 STAFF APPROVAL DATE: April 8, 2022 APPEAL DEADLINE (4:30 P.M.): April 22, 2022 FINAL DECISION DATE: April 23, 2022 APPROVAL EXPIRATION DATE: October 23, 2023 DECISION The subject parcel is located at 481 Willow St. near the corner of Otis St. and Willow St. Itis a flag lot measuring 0.24 acres in area, with access off Willow St. It is zoned R-1-5 within a P -overlay and is developed with a single-family home built in 1999. The surrounding neighborhood consists of single-family residences. The application is for a waiver to the solar standards for a proposed garage addition on the northwest side of the property. The requested Solar Setback Exception would allow shading of the property to the north at 320 Otis Street greater than the shadow that would be cast by a six-foot fence along the property line; the owner of 320 Otis Street has consented to the proposed shading. The application includes a shadow plan illustrating the shadow cast by a six-foot fence at the natural grade, the shadow cast by the existing house, and the shadow to be cast by the proposed addition. The application materials make clear that the proposed garage will not preclude the reasonable use of solar energy on the applicant property or any neighboring property. In addition, the affects on the property at 320 Otis St are very minor. Based on the area that is shaded and setback standards this area has little development potential. The proposed fence will cast a shadow on the winter solstice at noon that is 19'9", which is 4'10" longer than the shadow cast by a 6' fence built at the natural grade (14'11"). Notice of the planning action was mailed to all properties within 200 feet of the subject property as well as a physical notice posted along the frontage of the property. Subsequent to the mailing of a PA -T1-2022-00178 481 Willow St./jt Page 1 Notice of Application, no comments about the request were received either in favor or against the application. In reviewing the request, staff concurred with the applicant that the proposed addition does not preclude the reasonable use of solar energy, nor does it diminish substantial solar access to the affected property. The criteria for a Solar Setback Exception are described in AMC Chapter 18.4.8.020.C, as follows: C. Exceptions and Variances. Requests to depart from section 18.4.8.030 Solar Setbacks are subject to 18.4,8.020.C.1 Exception to the Solar Setback, below. Deviations from the standards in section 18.4.8.080 Solar Orientation Standards are subject to subsection 18.5.2.050.E Exception to the Site Development and Design Standards, 1. Solar Setback Exception. The approval authority through a Type I review pursuant to section 18.5.1.050 may approve exceptions to the standards in 18.4.8.030 Solar Setbacks if the requirements in subsection a, below, are met and the circumstances in subsection b, below, are found to exist. a. That the owner or owners of all property to be shaded sign, and record with the County Clerk on the affected properties' deed, a release form supplied by the City containing all of the following information. i. The signatures of all owners or registered leaseholders holding an interest in the property in question. ii. A statement that the waiver applies only to the specific building or buildings to which the waiver is granted. iii. A statement that the solar access guaranteed by this section is waived for that particular structure and the City is held harmless for any damages resulting from the waiver. iv. A description and drawing of the shading which would occur. b. The approval authority finds all of the following criteria are met. i. The exception does not preclude the reasonable use of solar energy (i.e., passive and active solar energy systems) on the site by future habitable buildings. ii. The exception does not diminish any substantial solar access which benefits a passive or active solar energy system used by a habitable structure on an adjacent lot. iii. There are unique or unusual circumstances that apply to this site which do not typically apply elsewhere. In Staff s opinion the application with the attached conditions compl'ie's with all applicable City ordinances, therefore Planning Action #T1-2022-00178 is approved with the following conditions. PA -Ti -2022-00178 481 Willow St./it Page 2 Further, if any of the following conditions are found to be invalid for any reason whatsoever, then Planning Action #T1-2022-001'8 is denied, The following are the conditions and they are attached to the approval: 1) That all proposals of the applicant shall be conditions of approval unless otherwise modified here. 2) That the applicant shall provide notarized consent forms from the affected properties and pay for the recording fee, 91 randon Goldman,filcinning Allanager Department of Community Development Date PA -TI -2022-00178 481 Willow St./jt Page 3 AFFIDAVIT OF MAILING STATE OF OREGON } County of Jackson } The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On April 8, 2022 i caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #PA -T1-2022-00178, 481 Willow Street. -yLichaeBuffivan Signature of Employee G:Ycomm-de4lanning4Planning Act+onslPAs 6y S4net4W WillowlWillow_48115olar WaiverlNoScing%NDD1WNPow 481_PA-T1-2022-00178_N0©_Afrrdavil of Mailing.docx 4!812022 PA -T1-2022-00178 391E04CB8000 ADAMS DAVID CHARLESIJANET D 509 DRAGER ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB7900 ASHROW CHRISTINE 489 DRAGER ST ASHLAND, OR 97520 PA -T1-2022-00178 391E04CB7500 DESAINTPHALLE ALEXIS 468 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391E05DA200 GARDINER MICHAEL A TRUSTEE ET 349 ORANGE AVE ASHLAND, OR 97520 Easy Peel Address LabelsGo to avery.conlternplates PJ Ald I[ang lilIQ Eo OX13054_� Poi) Llp Edga i U;,r lav,�ry Tull, [31,-tr' 51134 1 PA -T1-2022-00178 391E04BC1212 ANDERSON BRETIKELLY 523 DRAGER ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC1100 BEHRENS TIA R 492 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391E04BC414 DESIMONE KIMBERLY ANN 261 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC415 GIFFIN PETER DNICTORIA M 269 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC401 PA -T1-2022-00178 391 E05AD162 HELMAN SPRINGS HOMEOWNERS ASS HILL LINDA MARLENE TRUSTEE ET 664 DRAGER ST 315 OTIS ST ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00178 391E04CB7300 HOWARD CECELIA 343 ORANGE AVE ASHLAND, OR 97520 PA -T1-2022-00178 LANG JUDITH M 300 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391E04BC1103 MICETIC ANDREA 537 DRAGER ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC6600 RING ERIC W ET AL 481 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC417 JAMES DOROTHY B TRUST ET AL 287 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E05AD506 LIND LAUREN PATRICIA TRUSTEE 332 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391E05AD500 MURPHY ELIZABETH A TRUSTEE ET 550 GRANDVIEW DR ASHLAND, OR 97520 PA -T1-2022-00178 391E04CB7400 SCHAAF LAURIE 347 ORANGE AVE ASHLAND, OR 97520 PA -T1-2022-00178 391E05AD513 ANDERSON GILL E ET AL 328 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB6800 CHAPPELL DERRICK WELLS TRUSTE 444 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E05DA102 ENGLUND JENNIFER K 455 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC1213 HAYNSWORTH-KRUEGER LINDA TRUS 613 SILVERADO WAY EAGLE POINT, OR 97524 PA -T1-2022-00178 391 E04CB6900 HOCEVAR KRISTIN PAGE ET AL 439 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391E04BC6500 LANG JUDITH M 320 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC6700 MEST ALAN D TRUSTEE ET AL 2009 VOORHEES AVE REDONDO BEACH, CA 90278 PA -T1-2022-00178 391 E04BC416 REBAL DONALD D JR/MARILYN M 279 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB7600 SMITH GORDON A 450 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E05DA103 PA -T1-2022-00178 391 E05AD507 PA -T1-2022-00178 391 E04BC6400 SPENDER TAMMI L STOUT BARBARA HILL TRUSTEE ET STRAIN DOUGLAS A ET AL 453 WILLOW ST 356 OTIS ST 462 A ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00178 391E04BC6300 TARDIFF STEPHENINICOLETTE 495 WILLOW ST ASHLAND, OR 97520 Easy Peel Address Labels , a Go to avery.con temp ates , ; Gond alone Im, to axpu,s Pop up Edge i tk, Avciy TaInIjI.IV- 5 1(A i i PA -T1-2022-00178 391E04CB7200 VOTO-BERNALES BERT TRUSTEE ET 831 OCEAN AVE SAN FRANCISCO, CA 94112 PA -T1-2022-00178 391E04CB6700 481 Willow St NOD WILLOW STREET PROPERTIES LLC 04108/22 481 WILLOW ST 34 ASHLAND, OR 97520 PA -T1-2022-00178 WALLS OF TIME BUILDERS PO BOX 1090 ASHLAND OR, 97530 Planning Department, 51 Winburn Way, Ashland, Oregon 97520 C.1 T V 0 F PFF 541-488-5305 Fax: 541-552-2050 www,ashland.or.us TTY: 1-800-735-2900 ASHLAND NOTICE OF APPLICATION PLANNING ACTION: PA -T1-2022-00178 SUBJECT PROPERTY: 481 Willow Street OWNER/APPLICANT: Eric Ring DESCRIPTION: A request for land use approval for a Solar Setback Waiver for a new addition. The Land Use Ordinance allows for a shadow to be cast to the north to a height of 6'6". This proposal exceeds that amount in the area of the new construction by one -foot ten -inches. The application includes a detailed shadow study showing the amount of increased shadows and the affected property (320 Otis.) has provided initial consent to the process and to the proposed shading. COMPREHENSIVE PIAN DESIGNATION: Single Family Residential; ZONING: R-1-7.5; ASSESSOR'S MAP #: 391 E 04 BC; TAX LOT: 6600 NOTICE OF COMPLETE APPLICATION: March 16, 2022 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: March 30, 2022 Subject Property s riim. �� rs OVER G:Acomm-devlplanninglPlanningActions\PAsbyStreet\WlWillow\Willow_481\So2arWaiver\Noticing\Willow_481 PA-TI-2022-OOt78 NOC.docx The Ashland Planning Division Staff has received a complete application for the pro, y noted on Page 1 of this notice. Because of the COVID-19 pandemic, application materials are provided online and comments will be accepted by email. Alternative arrangements for reviewing the application or submitting comments can be made by contacting (541) 488-5305 or planning(aashiand.or.us. A copy of the application, including all documents, evidence and applicable criteria are available online at "What's Happening in my City" at htt s:// is.ashland.or,us/devela ment ro osalsl. Copies of application materials will be provided at reasonable cost, if requested. Under extenuating circumstances, application materials may be requested to be reviewed in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre -arranged appointment by calling (541) 488-5305 or emailing plan ning(a)-ashland. or. us. Any affected property owner or resident has a right to submit written comments to planning Ccbashland.or.us or to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on Page 1. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff s decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. If you have questions or comments concerning this request, please feel free to contact Aaron Anderson at 541-552-20521 aaron.anderson ashiand.or.us. EXCEPTION TO SOLAR SETBACKS 18.4.8.020.0 C. Exceptions and Variances. Requests to depart from section 18.4.8.030 Solar Setbacks are subject to 18.4.8.020.0.1 Exception to the Solar Setback, below. Deviations from the standards in section 18.4,8.050 Solar Orientation Standards are subject to subsection 18.5.2.050.E Exception to the Site Development and Design Standards. 1. Solar Setback Exception, The approval authority through a Type I review pursuant to section 18.5.1.050 may approve exceptions to the standards in 184.8.030 Solar Setbacks if the requirements in subsection a, below, are met and the circumstances in subsection b, below, are found to exist. a. That the owner or owners of all property to be shaded sign, and record with the County Clerk on the affected properties' deed, a release form supplied by the City containing all of the following information. i. The signatures of all owners or registered leaseholders holding an interest in the property in question. ii. A statement that the waiver applies only to the specific building or buildings to which the waiver is granted. iii. A statement that the solar access guaranteed by this section is waived for that particular structure and the City is held harmless for any damages resulting from the waiver. iv. A description and drawing of the shading which would occur, b. The approval authority finds all of the following criteria are met. i. The exception does not preclude the reasonable use of solar energy (i.e., passive and active solar energy systems) on the site by future habitable buildings. ii. The exception does not diminish any substantial solar access which benefits a passive or active solar energy system used by a habitable structure on an adjacent lot. ill. There are unique or unusual circumstances that apply to this site which do not typically apply elsewhere. Wcomm-dev planningTlanning AcdonsWAs by StreetlWSWillow\Willow 4811Solar Waiver\Nnticing\Willow_48I PA-TI-21)22-DO178_NOC.docx STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 917520, in the Community Development Departmient. 2. On March 16, 2022 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on Willow Street. Signature of Employee Gtomm-devoanningPaMng AclonsIPAS by StreeftffiWAawW1Iow_APSoIar Wa6vehNoficingtWilliow_481—PA-TI-2022-001 18_NGC_AffidaVit ofMailing.docx 319 6)2022 . . . . . . . . . . . IN t x OUS ST a , ue�v PA -T1-2022-00178 391 E04CB8000 ADAMS DAVID CHARLESMANET D 509 DRAGER ST ASHLAND, OR 97520 PA -T1-2022-00178 391E04CB7900 ASHROW CHRISTINE 489 DRAGER ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB7700 CHAPPELL DERRICK WELLS TRUSTE 444 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E05DA102 ENGLUND JENNIFER K 455 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391E04BC1212 ANDERSON BRET/KELLY 523 DRAGER ST ASHLAND, OR 97520 PA -T1-2022-00178 39IE04BC1100 BEHRENS TIA R 492 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB7500 DESAINTPHALLE ALEXIS 468 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E05DA200 GARDINER MICHAEL A TRUSTEE ET 349 ORANGE AVE ASHLAND, OR 97520 PA -T1-2022-00178 391E048C1213 PA -T1-2022-00178 391E04BC401 HAYNSWORTH-KRUEGER LINDA TRUS HELMAN SPRINGS HOA 613 SILVERADO WAY 664 DRAGER ST EAGLE POINT, OR 97524 ASHLAND, OR 97520 PA -T1-2022-00178 391E04CB6900 HOCEVAR KRISTIN PAGE ET AL 439 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC6500 LANG JUDITH M 320 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC6700 MEST ALAN D TRUSTEE ET AL 2009 VOORHEES AVE REDONDO BEACH, CA 90278 PA -T1-2022-00178 391 E04BC416 REBAL DONALD D JR/MARILYN M 279 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB7300 HOWARD CECELIA 343 ORANGE AVE ASHLAND, OR 97520 PA -T1-2022-00178 LANG JUDITH M 300 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391E04BC1103 MICETIC ANDREA 537 DRAGER ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC6600 RING ERIC W ET AL 481 WILLOW ST ASHLAND, OR 97520 Go to avery.com/templates Us,aAv,-ryTcvu€3€:d.51Cd1 i 1 PA -T1-2022-00178 391 E05AD513 ANDERSON GILL E ET AL 328 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB6800 CHAPPELL DERRICK WELLS TRUSTE 444 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC414 DESIMONE KIMBERLY ANN 261 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC415 GIFFIN PETER DNICTORIA M 269 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391E05AD162 HILL LINDA MARLENE TRUSTEE ET 315 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC417 JAMES DOROTHY B TRUST ET AL 287 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391E05AD506 LIND LAUREN PATRICIA TRUSTEE 332 OTIS ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E05AD500 MURPHY ELIZABETH A TRUSTEE ET 550 GRANDVIEW DR ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB7400 SCHAAF LAURIE 347 ORANGE AVE ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB7600 PA -T1-2022-00178 391 E05DA103 PA -T1-2022-00178 391 E05AD507 SMITH GORDON A SPENDER TAMMI L STOUT BARBARA HILL TRUSTEE ET 450 WILLOW ST 453 WILLOW ST 356 OTIS ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00178 391 E04BC6400 STRAIN DOUGLAS A ET AL 462 A ST ASHLAND, OR 97520 PA -T1-2022-00178 WALLS OF TIME BUILDERS PO BOX 1090 ASHLAND OR, 97530 PA -T1-2022-00178 391 E04BC6300 TARDIFF STEPHENINICOLETTE 495 WILLOW ST ASHLAND, OR 97520 PA -T1-2022-00178 391 E04CB6700 WILLOW STREET PROPERTIES LLC 481 WILLOW ST ASHLAND, OR 97520 Go oI PA -T1-2022-00178 391 E04CB7200 VOTO-BERNALES BERT TRUSTEE ET 831 OCEAN AVE SAN FRANCISCO, CA 94112 481 Willow St NOC 03/16/22 35 ZONING PERMIT APPLICATION PrAlik I �, , 11 11 Ini Planning Division (`�v, (, V " - 51 WinbUrn Way, Ashland OR 97 520 "Ji CITY OF 05 Fax 541-488-6006 FILE # ASHLAND 541-498-53 DESCRIPTION OF PROJECT Z,?) DESCRIPTION OF PROPERTY Pursuing LEEDO Certification? 0 YES El NO Street Address Assessor's Map No. 39 1 E iWITax Lot(s) Zoning Comp Plan Designation APPLICANT e) g', i, ,, a A Phone 92,2 e" 141 Name L E -Mail Address Uty A; Zip 7 7 PROPERTY OWNER Name j Phone E -Mail J Address city Zip SURVEYOR, ENOINEER, ARCHITECT, LANDSCAPE ARCHITECT, OTHER Name VSLA 0 4 e OL, 1, Title -c V1 Phone E -Mail Address City zip Title Address Phone City E -Mail M. I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects, true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that / produced sufficient factual evidence at the hearing to support this request" 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that all structures or improvements are properly located on the ground Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be removed at my expense. If I have any doubts, I am advised to seek competent professional advice and assistance. W. As owner of the property involved in this request, I have read and understood the complete application and its consequences to me as a properly owner. / / Property Owner's Signature requiredDate �Tu be completed by Qty SlaM Date Received Zoning Permit Type Filing Fee & HnndanlslZonmg Permil Applicau0n,doc ZONING PERMIT SUBMITTAL REQUIREMENTS ❑ APPLICATION FORM must be completed and signed by both applicant and property owner. ❑ FINDINGS OF FACT — Respond to the appropriate zoning requirements in the form of factual statements or findings of fact and supported by evidence. List the findings criteria and the evidence that supports it. Include information necessary to address all issues detailed in the Pre -Application Comment document. ❑ 2 SETS OF SCALED PLAINS no larger than 11"x17". Include site plan, building elevations, parking and landscape details. (Optional —1 additional large set of plans, 2'x3', to use in meetings) ❑ FEE (Check, Charge or Cash) ❑ LEED® CERTIFICATION (optional) —Applicant's wishing to receive priority planning action processing shall provide the following documentation with the application demonstrating the completion of the following steps: • Hiring and retaining a LEED® Accredited Professional as part of the project team throughout design and construction of the project; and • The LEED® checklist indicating the credits that will be pursued. NOTE: • Applications are accepted on a first come, first served basis. • Applications will not be accepted without a complete application form signed by the applicant(s) AND property owner(s), all required materials and full payment. • All applications received are reviewed for completeness by staff within 30 days from application date in accordance with ORS 227.178. • The first fifteen COMPLETE applications submitted are processed at the next available Planning Commission meeting. (Planning Commission meetings include the Hearings Board, which meets at 1:30 pm, or the full Planning Commission, which meets at 7:00 pm on the second Tuesday of each month. Meetings are held at the City Council Chambers at 1175 East Main St). • A notice of the project request will be sent to neighboring properties for their comments or concerns. • If applicable, the application will also be reviewed by the Tree and/or Historic Commissions. G:\comin-dev\planning\Fonns & Fiandouts\Zoning Peonit Application.doc 2/15/2022 To Whom It May Concern at the City of Ashland: I consent to the proposed construction at 481 Willow Street and to the impact on my property that the solar study has indicated and to the related planning action by the city. dw Judy Lang 300 Otis St. Ashland, OR 97520 3/2/2022 TO: City of Ashland Planning Division RE: 481 Willow Street Zoning, Permit Application Finding of Facts The proposed addition to our house would not preclude the use of solar energy on our house or any adjacent property or future habitable buildings nor would it diminish any solar access used by a habitable structure. The construction is being done with consent of my affected neighbor. Because of the location of the house on our property and the interior configuration this is the only reasonable location where an addition can exist, Furthermore, this addition is intended to provide a Uscable garage to my house whichneeds to be located at the end of our driveway. Thank you for considering this design, Sincerely, Eric W Ring www, fam il ypract i cegrouppe, com 229 Stewart AvenUe, Medrord OR 97501-3663 Phone: 541-779-5531 Fav 541-618-6452 g = i LOCATION PROJECT487 Willow Si' Eric g� g�p�q Ring 4 \\ 11 Q - - SHADOW STUDY 481 wffloW5� AIU—d, OR 9'I52(3 481 WW -51 � 1. E Asl lid, OR 97520 i ' O � A P 3 b g = i LOCATION PROJECT487 Willow Si' Eric g� g�p�q Ring 4 \\ 11 Q - - SHADOW STUDY 481 wffloW5� AIU—d, OR 9'I52(3 481 WW -51 � 1. E Asl lid, OR 97520 i tt ELEVATIONS PROJRCT 483 Willow st LOCATION 48 S Wilknv ST AQ4-ld.OR 9�szu c-& Bcuixvn Ring- 481 wmow sI f, H Ash ted, OR 97520 7'> 1 r C N I t a PROJECT LOCATION CLIM m s 46 W&. - ST &BatWTQlin9 0 SHADOW STUDY 481 willow Sc AA11-11.OR Mi. Qat wilbw sl H W Ashland. OR 97520 f t E i PROJECT LOCATION8 Sr } © ��` ELEVATIONS 481 WiUow Si ����. UR 975zo enI-ernt�aa R s o 481 M. st N Ashirmd, OR 975?0 : m O PROdEGT 481 W41bw ST Erir& -bT R4 � ` < �� - - $LEVA'1°iONS I 48] Willow st Aa1il rnd, OR 9752D 481 WinGw Sl (--.j N S Ashland, OR 975. v ? �i # §2 m mow! D SHADOW 2PROJECT »» m= �\��\ em=(f\ � G 2� « | / ��. # §2 m mow! D SHADOW 2PROJECT »» m= �\��\ em=(f\ � G a s LocaTTON cuarr g _ PROJECT 48 1 will— ST & sm6ma Ring j O ELEVATIOM 481 Willow Si Ashlmid. oR 97520 481 WIIlow St p N Mhkmd. pR 97526 V : ti 5 Fn ;4 PROSECT LOCATION s cw u w ST ��enaba RbU 4 \ a © SHADOW STUDY 481 Willow St A-Ntl . OR 97520 481 wiuow si a HH S C MM—d. OR 97520 V 2 n LOCATION C3.[ENT O PROJECT Z widow sr Edr & &udaa Ring t CD s ELEVATIONS 481 Willow St As d, oR 975 20 as 1 5 9AWh d, OR 97520 c-. n I I Ro o �� ate?" PROJECT LOCA"." 4aW how sr CA3ENT n N w ti SHADOW STUDY 481 WMOW St A�Tlmd OR 97"" K— i3rnaa a � Ashland, OR 91620 ' k •� j} 1 � D n y � a u� �z Ro o �� PROJECT LOCA"." 4aW how sr CA3ENT n v� '':a w 9 SHADOW STUDY 481 WMOW St A�Tlmd OR 97"" K— i3rnaa a � Ashland, OR 91620 ' k •� j} 1 n y The comments of this pre -application are preliminary in nature and subject to change based upon the submittal of additional or different information. The Planning Commission or City Council are the final decision making authority of the City, and are not bound by the comments made by the Staff as part of this pre -application. ASHLAND PLANNING DEPARTMENT SITE: 481 Willow St PRE -APPLICATION CONFERENCE APPLICANT: Eric Ring COMMENT SHEET OWNER: Eric Ring February 3, 2021 REQUEST: SDR/ARU & Lot line adjustment. PLANNING STAFF COMMENTS: This pre -application conference is intended to highlight significant issues of concern to staff and bring them to the applicant's attention prior to their preparing a formal application submittal. Summary: Accessory Residential Unit (ARU) applications are generally straightforward. Here the primary issue is with a flag drive serving more than three lots (not dwellings). (Code changes being considered by the Planning Commission and Council over the first half of 2021 so that the city is in compliance with 5.82001. This 2 Ua mean that Accessory Residential Units will not be subject to land use approval after July 1, depending on whether two detached structures are deemed to be a `duplex') A Word on Sguare_footalze: ARU's are characterized that they do not exceed 50% of the primary dwelling it is accessory too, but also not to exceed 1000 sq. ft. max. Any ARU accessory to 459 Willow would be limited to 759 gross habitable floor area (GHFA) due to the square footage of the existing building. When the code is amended for compliance with SB2001 this may no longer be a concern depending on the definition of `duplex' • I" concept: Property Line Adjustment as shown in application materials with the development of an ARU accessory to 481 Willow. 2`1 concept: building the ARU as part of the 459 Willow, with the desire to someday split it off and attach it to 481. Concept 1: 1 The application materials indicate an extension of I4 the eastern property line from 481 Willow due south, as shown in the application materials submitted. concerned about: • Rear Yard Setback • Lot Coverage SM =, 7 There are three issues that staff are Variance for `secondary access to the ARU (more than three lots per flag drive) 481 Willow St February 3, 2021/aa Page 1 The drawing is not to scale so staff cannot evaluate the rear yard setback provided, but it is obvious that it does not meet the requirement of 10' rear yard setback per story. A final application will need to show how the proposed property line meets the required standard. Similarly, staff cannot evaluate the lot coverage for the proposed lot configuration. A final application will need to detail the resultant lot coverage based on the proposed property configuration. Maximum lot coverage for the R-1-5 Zone is 50%. In addition to these concerns, the electrical department indicated that there may be challenges to provide the required service accessory to 481 Willow. For more information please contact the electrical department. Concept 2• To Develop an ARU accessory to the home at 459 Willow is a very straight forward application. That said, the proposed future property line adjustment that would shift the ARU to be accessory to 481 Willow would be subject to the same variance mentioned above in concept 1. There are also additional concerns about relocating utilities as may be required by building code. Variances: To allow `secondary vehicular access' to an ARU accessory to 481 Willow would require a variance to allow access over a flag drive to more than three lots. Variances are a discretionary approval and can be difficult to justify. A Variance application would need to demonstrate: 1) The variance is necessary because the subject code provision does not account for special or unique. physical circumstances of the subject site, such as topography, natural features, adjacent development, or similar circumstances. A legal lot determination may be sufficient evidence of a hardship for purposes of approving a variance; 2) The variance is the minimum necessary to address the special or unique physical circumstances related to the subject site; 3) The proposal's benefits will be greater than any negative impacts on the development of the adjacent uses and will further the purpose and intent of this ordinance and the Comprehensive Plan of the City; 4) The need for the variance is not sel- imposed by the applicant or property owner. For example, the variance request does not arise as result of a property line adjustment or land division approval previously granted to the applicant. ACCESSORY RESIDENTIAL UNIT AR An ARU application must demonstrate compliance with the approval criteria for Site Design Review, which includes addressing some of the Multi -Family Residential Site Development & Design Standards, and must also address the Special Use Standards. The approval criteria and standards in blue below are taken directly from the Municipal Code; staff comments are in black. SITE DESIGN REVIEW APPROVAL CRITERIA An application for Site Design Review shall be approved if the proposal meets the criteria in subsections A, B, C, and D below. The approval authority may, in approving the application, impose conditions of approval, consistent with the applicable criteria. 481 Willow St February 3, 2021/aa Page 2 A. Underlying Zone. The proposal complies with all of the applicable provisions of the underlying zone (part 18.2 , including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. ................... • :'Setbacks, lot coverage, width to depth ratio, and solar setbacks will all need to be addressed in a final application B. Overlay Zones. The proposal complies with applicable overlay zone requirements (part 18.3 J. C Site Development and Design Standards. The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection F, below. + The following Site Development and Design Standards in Chapter 18.4.2 apply to ARU's. Due to the proposed location of the ARU many of these standards do not apply. C. Building Orientation. Residential buildings that are subject to the provisions of this chapter shall conform to all of the following standards. See also, solar orientation standards in section 18.4.8.050. 1. Building Orientation to Street. Dwelling units shall have their primary orientation toward a street. Where residential buildings are located within 20 feet of a street, they shall have a primary entrance opening toward the street and connected to the right-of- way via an approved walkway. 2. Limitation on Parking Between Primary Entrance and Street. Automobile circulation or off-street parking is not allowed between the building and the street. Parking areas shall be located behind buildings, or on one or both sides. 3. Build -to Line. Where a new building is proposed in a zone that requires a build -to line or maximum front setback yard, except as otherwise required for clear vision at intersections, the building shall comply with the build -to line standard. D. Garages. The following standards apply to garages, carports, canopies, and other permanent and temporary structures used for parking or storing vehicles, including those parking and vehicle storage structures accessory to detached single-family dwellings. The standards are intended to balance residents' desire for a convenient, safe, and private vehicle access to their homes with the public interest in maintaining safe and aesthetically pleasing streetscapes. The standards therefore promote pedestrian safety and visibility of public ways, while addressing aesthetic concerns associated with street facing garages. For the purpose of this subsection, a garage opening is considered to be facing a street where the opening is parallel to or within 45 degrees of the street right-of-way line. 1. Alleys and Shared Drives. Where a lot abuts a rear or side alley, or a shared driveway, including flag drives, the garage or carport opening(s) for that dwelling shall orient to the alley or shared drive, as applicable, and not a street. 2. Setback for Garage Opening Facing Street. The minimum setback for a garage (or carport) opening facing a street is 20 feet. This provision does not apply to alleys. E. Building Materials. Building materials and paint colors should be compatible with the surrounding area. Very bright primary or neon -type paint colors, which attract attention to the building or use, are unacceptable. Elevation Drawings: With Site Design Review, the application would need to 481 Willow St February 3, 2021/aa Page 3 include scalable drawings of all elevations of the proposed new building along with color and material details. D. City Facilities. The proposal complies with the applicable standards in section 18. 4.6 Public Facilities, and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property, and adequate transportation can and will be provided to the subject property. Adequate Capacity of Public Utilities: The application will need to demonstrate that adequate water, sanitary sewer, storm sewer, and electricity services, and paved access/adequate transportation are available or can be extended to serve the proposed development. The Utility Plan must show the location and size of the public utility lines that will serve the proposed parcels and detail service locations for each proposed lot. Applications will not be deemed complete without a utility plan which includes an Electric Department -approved electric service plan. Any necessary transformers or cabinets need to be placed in locations that are the least visible from the public right-of- way. The utility line and meter locations should be coordinated with the Tree Protection Plan to identify any potential impacts to trees that are six -inches in diameter or greater. Electric Meter: The city requires a separate electric meter for each residential unit. Electric meters/boxes should be placed in locations that are least visible form the street right-of-way while considering the access requirements of the Electric Department. Local Improvement District: As required in AMC 18.4.6.030.13, whenever a request is made for a building permit which involves construction of a new residential unit or any request involving a planning action which would increase traffic flow on any street that is not fully unproved to city street standards, the applicant is required to agree to participate in a future Local Improvement District (LID) to cover their proportional share of costs for future street improvements, and to waive the right to remonstrate the formation of an LID. Full street improvements are defined as paving, curbs, gutters, sidewalks, and the undergrounding of utilities. (This requirement is not intended to require owners to waive their rights to present their views during a public hearing held by the City Council.) E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1, Z or 3, below, are found to exist. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of on existing structure or the proposed use of a site, and approval of the exception will not substantially negatively impact adjacent properties, and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty, 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. 3. There is no demonstrable difficulty in meeting the specific requirements for a cottage housing development, butgranting the exception will result in a design that equally or better achieves the stated purpose of 18.2.3.090. 481 Willow St February 3, 2021/aa Page 4 • The application would need to address the Exception criteria above if any of the details of the proposal do not comply with the applicable design standards ARU SPECIAL USE STANDARDS B. R-1 Zone. Accessory residential units in the R-1 zone shall meet the following requirements: 1. One accessory residential unit is allowed per lot, and the maximum number of dwelling units shall not exceed two per lot. 2. Accessory residential units are not subject to the density or minimum lot area requirements of the zone. rr ■ w . w ! I � I � � r ■ ■ • • • r ■ a w w • ••ww• •r am 112 Ezz ff=e.•• r • -wj ■w I �!� �■■ - I M� • While Ashland's off-street parking requirements are that an ARU under 500 square feet provide one off-street parking space in addition to the two spaces required for the primary unit, recent changes at the state level prevent cities from requiring additional off-street parking for ARU's so additional parking would not be required with an ARU application. Ia■■■s.■a■■■as.aaaaaaaaaa■a■■aaaa■aa■a.aa.■■a a as as a a a a aa■ a a a a a a a a a a a a a a a a a a a a a a a a1 ZONING INFORMATION (See Table 18.2.5.030.A Standards for Urban Residential Zones) ZONING: R-1-5, Single Family Residential with a 5000 square foot minimum lot size. LANDSCAPING REQUIREMENTS: 50 percent of the site must be landscaped. Landscaping shall be designed so that 35 percent coverage occurs after one year and 90 percent after 5 years. PARKING, ACCESS, AND INTERNAL CIRCULATION: Two parking spaces are required for the primary residence, and two for the ARU. Off -Street Parking spaces must have a five foot setback buffer from adjacent property lines and an eight -foot buffer from the residential units. These buffer areas shall be landscaped. Parking space dimensional requirements are a minimum of 9 feet x 18 feet, with 22 feet of clear space as a back-up dimension required directly behind the space. Depending on the amount of available street frontage and the level of demand for on -street parking in the vicinity, on -street credits may be able to be utilized to reduce parking. LOT COVERAGE: A maximum of 50 percent of the lot may be covered with impervious surface. 481 Willow St February 3, 2021/aa Page 5 SETBACKS: 15 feet for front yards/20 feet for front -facing garages; six feet for side yards/ten feet for side yards abutting a public street; ten feet per story for rear yards. In addition, the setbacks must comply with chapter 18.4.8 which provides for solar access. In N r 0 r r r 1 r r r r r r r r r r f r r 0 A r r r r r r r r r r r M f ■ r r r r r r r r r r r r w r N r M r r r r r r r r r E r r r r r r 0 r r r r r r r r r 1 Tree Preservation & Protection: The final application will need to include an inventory of all trees six -inches in diameter at breast height and greater on the property and within 15 feet of the property boundaries is required with the application under AMC 18.4.5. The inventory must include detailed information including but not limited to species, diameter at breast height, condition, and drip line/protection area of each tree. The plan must clearly identify trees to be preserved and how they will be protected and show those trees to be removed. Demolition Review Permit: If existing structures in excess of 500 square feet are proposed for removal, they would require a Demolition/Relocation Review Permit through the Building Division. Buildings under this threshold square footage do not require a Demolition/Relocation Permit but would still require a permit/inspection in conjunction with demolition to ensure that utilities are properly addressed during demolition. Neighborhood Outreach: Staff always recommends applicants approach the affected neighbors to discuss proposals and try to address any concerns as early in the process as possible. Notices will be sent to owners of neighboring properties within a 200 -foot radius, signs posted on the site and advertised in the local newspaper once an application is deemed complete. In many cases, it is better if neighbors hear of the proposal from the applicants rather than by a formal notice from the city. Written Findings/Burden of Proof: Applicants should be aware that written findings addressing the ordinance and all applicable criteria are required, and are heavily depended on in the decision making process for a planning action. In addition, the required plans are explained in writing below. The burden of proof is on the applicant(s) to ensure that all applicable criteria are addressed in writing and that all required plans, written findings, and other materials are submitted even if those items were not discussed in specific, itemized detail during this initial pre -application conference. irrraarrrrrrarrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrwrrrrrrr■:rrrrrrrrr� OTHER DEPARTMENTS' COMMENTS FIRE DEPARTMENT: See comments at the end of this document. Please contact Division Chief & Fire Marshal Ralph Sartain of the Fire Department for any additional information at (541) 552- 2229 or via e-mail to Raloh.Sartain a,ashland.or.us . BUILDING DEPARTMENT: No comments at this time. Please contact the Building Division for Building Codes -related information at (541) 488-5305. CONSERVATION DEPARTMENT: No comments at this time. There may be current City of Ashland rebates for the installation of high efficiency toilets (HET) as well as some appliances such as refrigerators, dishwashers and washing machines. Appliances may also be eligible for state tax credits through the Oregon Department of Energy. There may also be opportunities for homes to be built more sustainably or more energy efficient with financial and/or technical assistance from the 481 Willow St February 3, 2021/aa Page 6 City. For more information on currently available Conservation programs, please contact the City of Ashland Conservation Division at (541) 552-2062 or e-mail Dan.Cunnin ham ashland.onus . PUBLIC WORKS DEPARTMENT: No comments at this time. For any further information, please contact Karl Johnson at (541) 552-2415 or via e-mail to karl.iohnsongashland.or.us . ELECTRIC DEPARTMENT: The applicant will need to contact Dave Tygerson in the Electric Department at (541) 552-2389 to discuss service requirements and fees. An approved electric service plan is required to be included in the final application submittal for the application to be deemed complete. Dave can arrange an on-site meeting to assess service requirements and will prepare a schematic service plan to be incorporated into the applicants' civil drawings. Please allow additional time for scheduling an on-site meeting with Dave Tygerson, subsequent preparation of a schematic plan, and incorporation of this plan into your submittals. Applications will not be deemed complete without an approved electric service plan. WATER AND SEWER SERVICE: "If the project requires additional water services or upgrades to existing services the Ashland Water Department will excavate and install in the city right of way all water services up to and including the meter on domestic and commercial water lines. If a fire line is required the water department will also only install a stub out to the location where the double check detector assembly (DCDA) complete with a Badger brand cubic foot bypass meter should be placed in a vault external to the building. The vault and the DCDA device housed in it are the responsibility of the property owner and should be placed at the property line. Fees for these installations are paid to the Water Department and are based on a time and materials quote to the developer or contractor. Meter sizes and fire line diameters will need to be provided to the Water Department at the time of a quote being requested. Please Contact Steve Walker at 541.552- 2325 or e-mail walkers ashland.onus with any questions regarding water utilities." ■aa a0awaxaaa9a0aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa■aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa PROCEDURAL HANDLING An Accessory Residential Unit is subject to a `Type I' procedure, which provides for an administrative decision with notice to neighbors and the potential for appeal to the Planning Commission. If appealed, the Planning Commission hearing would be 'de novo' and the Commission's decision would be the final decision of the city. (If a Variance were requested, up to a 50 percent reduction in the required setback is also a `Type P procedure.) APPLICATION REQUIREMENTS I. Application Form and Fee. Applications for Type 1 review shall be made on forms provided by the Staff Advisor. One or more property owners of the property for which the planning action is requested, and their authorized agent, as applicable, must sign the application. The application shall not be considered complete unless the appropriate application fee accompanies it. 2. Submittal information. The application shall include all of the following information. a. The information requested on the application form (see htto://www. ash land. or. us/FilesfZoning%20Permit%20Application. p d. b. Plans and exhibits required for the specific approvals sought (see below). 481 Willow St February 3, 2021/aa Page 7 C. A written statement or letter ("written findings") explaining how the application satisfies each and all of the relevant criteria and standards in sufficient detail (see below). d. information demonstrating compliance with all prior decision(s) and conditions of approval for the subject site, as applicable. e. The required fee (see below & https,11www.ashland.or.us 518 Nes Comm%20Dev Farms%2C52OBrochures%2C5vo2OHand outs/2019-07-01 Planning Fees.pol). The Ashland Land Use Ordinance, which is Chapter 18 of the Municipal Code, is available on-line in its entirety at: https://ashland.municipal,_codes/LandUse Written Statements Please provide two copies of a written statements explaining how the application meets the approval criteria from the sections of the Ashland Municipal Code listed below. These written statements provide the Staff Advisor or Planning Commission with the basis for approval of the application: o Site Design Review AMC 18.5.2.050 o Accessory Res. Unit AMC 18.2.3.040 o Variance (if applicable..) AMC 18.5.5.050 Plans & Exhibits Required Please provide two sets of exhibits (plans or drawings) addressing the submittal requirements from the sections of the Ashland Municipal Code listed below. These exhibits are used to copy the Planning Commission packets and for notices that are mailed to Neighbors. Please provide two copies on paper no larger than 11 -inches by 17 -inches and reproducible copies that are drawn to a standard architect's or engineer's scale. o Site Design Review AMC 18.5.2.040 o Conditional Use Permit (if applicable) AMC 18.5.4.050 o Variance (if applicable) AMC 18,5.5.040 o Tree Protection Plan AMC 18.4.5.030 NEXT APPLICATION DEADLINE*: First Friday of each month UPCOMING PLANNIGN COMMISSION MEETING: Second Tuesday of each month FEES*: Site Design Review/Accessory Res. Unit $ 710.00 Property Line Adjustment $ 361.25 Variance or CUP (Type I, if applicable) $ 1,092.00 *NOTES: ■ These fees are slated to increase soon with Council approval of an annual adjustment based on the Consumer Price Index (CPI). ■ Applications are accepted on a first come -first served basis. ■ All applications received are reviewed by staff, and must be found to be complete before being processed or scheduled at a Planning Commission meeting. ■ Applications will not be accepted without a complete application form signed by the applicants) and property owner(s), all required materials and full payment. ■ Applications are reviewed for completeness in accordance with ORS 227.178, and the first COMPLETE applications submitted are processed at the next available Planning Commission meeting. For further information, please contact: Aaron Anderson CFM, Associate Planner February 3, 2021 -- 481 Willow St February 3, 2021/aa Page 8 Phone: 541-552-20521 E-mail: aaron.andersonAashland.or.us 481 Willow St February 3,20211aa Page 9 Ashland Fire & Rescue (AF&R) Pre -Application Comments Pre -Application Comments Date: 12-22-2020 Project Address: 481 Willow St. Permit Number: PREAPP-2020-00251 Project Description: ARU Ashland Fire & Rescue Contact: Ralph Sartain 541-552-2229 ralph.sartain@ashland.or.us Fire department comments are based upon the 2019 Oregon Fire Code as adopted by the Ashland Municipal Code, and Ashland Land Use Laws: Addressing - Building numbers or addresses must be at least 4 inches tall, be of a color that is in contrast to its background and shall be plainly visible and legible from the street fronting the property. Additional directional signage may be necessary to guide emergency responders down a driveway, path or through a gate. All premises identification, street signs and building numbers, must be in place with temporary signs when construction begins and permanent signage prior to issuance of any occupancy. OFC 505 Fire Apparatus Access Approach -The angle of approach at the point where the public road transitions to the private fire apparatus access road must meet the City of Ashland Engineering Department specifications. OFC 503.2.8 Fire Apparatus Access -Single Residential Lot -If the furthest point on the structure is greater than 150' from the street, the entire length of the private drive or street must meet fire apparatus access. Fire apparatus access shall be 15 feet clear width, with the center 12 feet being constructed of an all- weather driving surface. Fire apparatus access must support 60,000 pounds, no parking, have a maximum slope of 15 percent, and have vertical clearance of 13' 6". With the installation of fire sprinklers, 200' of the driveway is allowed to have an 18 percent slope. Inside turning radius is at least 20 feet and outside turning radius is at least 40 feet and must be indicated on site plans submitted for building permits. Fire apparatus access is required to be signed as "No Parking -Fire Lane". Final plat needs to indicate that the private drive is fire apparatus access and must state that it cannot be modified without approval of Ashland Fire & Rescue. Aerial Ladder Access -- Structures exceeding 24 feet in height above the lowest level of fire apparatus access are required to provide access roads capable of accommodating fire department aerial apparatus. These access roads are required to be 26 feet in width in the immediate vicinity of the building. OFC Appendix D 105 as amended by AMC 15.28.070 K & L. Firefighter Access Pathway — An approved footpath around the structure is required so that all exterior portions of the structure can be reached with the fire hose. Any changes in elevation greater than two feet in height (such as retaining walls) require stairs. The stairs shall be an all- weather surface and meet the requirements as specified in the Oregon Structural Specialty Code. OFC 503.1.1 Fire Hydrant Distance to Structures - Hydrant distance is measured from the hydrant, along a driving surface, to the approved fire apparatus operating location. Hydrant distance shall not 481 Willow St February 3, 2021/aa Page 10 exceed 300 feet. Hydrant distance can be increased to 600 feet if approved fire sprinkler systems are installed. Fire Hydrants Clearance - Hydrants must have 3 feet of clearance extending from the center nut of the hydrant all the way around. Fences, landscaping and other items may not obstruct the hydrant from clear view. Hydrants must be shown on site plan when submitting for building permits. Fire Sprinkler System — The installation of a fire sprinkler system may be an acceptable means to mitigate deficiencies related to other fire requirements such as fire flow, hose reach, fire lane width, fire apparatus turn -around, distance to fire hydrants, and fire department work areas. OFC 503.1.1 Fire Sprinkler System — If access to site exceeds 10 % the installation of a residential system will be required. The installation of a fire sprinkler system may be an acceptable means to mitigate deficiencies related to other fire requirements such as fire flow, hose reach, fire lane width, fire apparatus turn -around, distance to fire hydrants, and fire department work areas. OFC 503.1.1 Gates and Fences ---- Obstructions such as gates, fences, or any other item which would block or reduce the required fire apparatus access width must be shown on the plans and approved by Ashland Fire and Rescue. Wildfire Hazard Areas — On lands designated in the Wildfire Lands Overlay, a "Fuel Break" as defined in Ashland Municipal Code, section 18.3.10.100 is required. Wildfire Hazard Areas - All structures shall be constructed or re -roofed with Class B or better non - wood roof coverings, as determined by the Oregon Structural Specialty Code. No structure shall be constructed or re -roofed with wooden shingles, shakes, wood -product material or other combustible roofing material, as defined in the City's building code. AMC 18.3.10.100 Vegetation — existing and intentionally planted vegetation is required to meet AMC 18.3. 10.1 OOB(2) General Fuel Modification Area Standards. The Fire Wise landscaping brochure provides diagrams and examples of how to meet these requirements. www.ashlandfirewise.org. Contact Ashland Fire & Rescue Forestry Division for a fuel break inspection. Fire Season — If work will be completed during fire season, check fire season fire prevention requirements found at www.ashland.or.us/fireseason. Accessory Residential Units in Wildfire Hazard Areas - Accessory Residential Units on land zoned RR in the Wildfire Hazard Areas are required to install a residential fire sprinkler system. Final determination of fire hydrant distance, fire flow, and fire apparatus access requirements will be based upon plans submitted for Building Permit review. Changes from plans submitted with this application can result in further requirements. Any future construction must meet fire code requirements in effect at that time. The fire department contact for this project is Fire Marshal Ralph Sartain. He may be contacted at (541) 552-2229 or ralph.sartain@ashland.or.us. 481 willow St February 3, 2021/aa Page 1 i CITY OF Planning Division -ASHLAND 51 Winburn Way, Ashland, OR PRE -APPLICATION CONFERENCE APPLICATION 97520 DESCRIPTION OF PROJECT Project Description0 z l.A . ! APPLICANT Name `e! { �' Phone 5�1t Idfgi r ZV. E -Mail 0--y 6 , ry l� 10 vvM 4I city zvAddress Zip 5 2'0i PROPERTY OWNER T Name Day Time Phone �' `� r �M' Z- Z rJ Address 6-1V I r,Xs f 10,..E 1J - City JS 0, �_J Zip 1 L DESCRIPTION OF PROPERTY Street Address �� ,J -—Assessor's Map No. 391E C5 -GL Tax Lots) c�c� SUBMITTAL REQUIREMENTS /5q I"� `' O `•I C +� -/ C C To request a pre -application conference, submit this form with two sets of scalable plans, one large format 24"x36" and one no larger than 11"x17". Include the following informationImus your submittal fee of $142.25 (check, Visa, MasterCard or cash accepted): 1: Completed Application. 2. Narrative -- Provide a written description of proposal and request. (If in Historic District, provide pictures of existing structures, elevations of proposed structures and details of planned exterior design features and materials) 3. Site Plan — The site plan should contain all applicable elements in the Site Plan Checklist (see reverse) plus any other information pertinent to this proposal. The site plan will be checked to insure all applicable information is included at the time the pre -application date is set. 4. Additional information - Provide in the narrative or with the site plan: 1) Number of acres in development 2) Total gross square footage of all structures 3) Number of stories on each structure 4) Indicate number of and square footage of: a) Dwelling Units (include the units by the number of bedrooms in each unit— e.g. 10 1 -bedroom, 25 2 -bedroom, etc) b) Office Spaces c) Retail Units d) Other Spaces 5) Percentage of lot coverage by: a) Structures e) Landscaping b) Streets & Roads f) Number of parking spaces c) Parking Areas/Driveways g) Total square footage of landscaped areas. d) Recreation Areas h) Other pertinent information of the proposed development 5. LEED® Certification -- Indicate whether project will be pursuing LEER® certification, 6. Submittal Fee Scheduled for 2/3/2021 @2PM Pg.3 of 6 G: 4comnrdevWannin ffwrns & HandoulslPre-Appkalion Inlarmalion Sheet Suhmillal Requiramenls_FY2617•18 From, L, uon Anderson To: C�aa rorr ; Fnit i_ Subject: RE: Legal descriptions of your property and 459 Wiliow Date: Monday, December 21, 2020 1:44:12 PM Hi Regan, i was working with Eric on his application materials and can provide what you need. The pre application is for a lot lune adjustment and site design review for an ARU. Specifically a question to be answered In the pre -.application conference is vehicle access down an existing private drive that is already serving three dwelling units.. Let me know if you need any additional detail. Thank you! Aaron Anderson, CFM Assistant Planner City of Ashland, Corninunity Development 51 Wlnburn Way, Ashland, Oregon 975201 541.552-2.052, TTY - 800-735-2900 FAX - 541-552-2050 This email transmission is official business of the City of Ashland , and it is subject to Cregon Public Records Law for disclosure and retention. If you have received this message in error', please contact me at (541) 552_.2052. Thank you. From: Regan Trapp <Regan.Trapp@ashland.or.us> Sunt: Monday, December 2.1, 2020 1:36 PM To: Eric: Ring <ering@fpgdocs.com>; planning <planning@ashland.or.us> Subject: RE: Legal descriptions of your property and 459 Willow Eric, Please respond to this email) by providing a brief narrative regarding your project. Thank you, City of Ashland '11 -kis ell-lail is ofiiiohlbusiness �������mfAshland, and it ismubjevt to, (,)regompribliorecords law ror tfiscllosumcmnd rvtentiom.Ufymu have received thismoemm,,irge, in error, plemsemontairl ioe at41-552^2Z33. ]Chmink,�mm. From: Eric Ring Sent: Monday, December Zl,2O2U1:l7PM To: planning Subject: FW: Legal descriptions of your property and 459 Wihow [EXTERNAL SENDER] Ashland City Planning, Please accept the attached preapplication conference Package. Eric Ring 541-941-9225 481Willow St. Ashland, OR, 97S2O Hi Eric, Yes wecan conduct apreapplicmhnnbased onwhat you submitted. Simply send the application and site p| -an to once the front office staff has the appication processed they will send you an ernad with a phone nUrnber to cali to hand|e payment over the phone. Please let me know �f you I"iave any other questions. Aaron Anderson, CPM Assistant Planner []tyofAshland, Community Development SlVVinhurnWay, 4uh|and,Oregon 9752O 54I-552-2O52,TTY 800-735-2900 FAX 542-552-2050 This ernail Lransriiission is official business of the City of Ashland , and it iS SUbject to Oregon PUblic Records Law for disclosure and retention. If You have received this message in error, please contact meat(54l)5S2-JOSlThank you. From: Eric Ring Sent: Friday, December 18,20204:35 PM To: 'Aanon&ndeonn' Subject: RE: Legal descriptions ofyour property and 45QWillow Hi Aarorr I appreciated your call and adv�ce today. I tried to write down everything you said but not sure I got it all. | believe you said|didn't need Loworry about most ofthe technical informadoninthe pre - application packaRe,justaroughsheichofmyconcept. Would you mind taking look aLwhat | have and see Jthat is all you need before | submit it? There isacheck list onpage 4'Most ofwhich |don't have. |sthat OK9 Do|needtosubmita|-aqgeand smali format? What about the other details about sizes of land and structures? Thank YOU. Eric 44 :IE✓c l -21 U ar � B rn C L'1 RS �� i� O cr O m U ar � i t1 i� O �a O C� ;P rn u N = ro s P ro 7 c X QJ U1 %4 V) ar � i ty+ i� O i ;P u v of O It V) ar � i C i� O 'U v of O It V) i C O 'U ;P u = ro s P c X QJ U1 N Ip Q1 d v of O It City of Ashland Community Development Department 51 Winburn Way Ashland, OR 97520 Telephone: 541-4885305 Inspection Line: 541-552-2080 Plan Type: Pre -Application Review Work Class: Pre -Application Review RERMIT fUNIBER?- PREAPP-2020-00251 pply Date: 12/21/2020 Ma &-Tax L of Pro "ert' Address 391E04BC6600 481 Willow St Owner: Eric Ring Trustee Owner 481 Willow St Address: Ashland, OR 97520 Phone: (541) 941-9225 Applicant: Eric Ring Trustee Applicant 481 Willow St Address: Ashland, OR 97520 Phone: (541) 941-9225 I Pre -app scheduled for 2/3/2021 (cD2PM. Site review and PLA for ARU & shop development. I Fee Description: Amount: Pre -Application Fee $14225 Applicant: Date: ot1F:ees $142.25