HomeMy WebLinkAbout2023-002 PO 20230207 - Jacobs Engineering Group Purchase Order
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Fiscal Year 2023 Page: 1 of: 1
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B City of Ashland
I ATTN: Accounts Payable Purchase_
L 20 E.Main 20230207
Ashland, OR 97520 Order#
T Phone: 541/552-2010
O Email: payable@ashland.or.us
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✓ H C/O Public Works Department
EJACOBS ENGINEERING GROUP INC I 51 Winbu'rn Way
N 1999 BRYAN ST p Ashland, OR 97520
O DALLAS, TX 75201-3136 • T Fax:Phone: 488-600647
R • O
mei=i="�'E-`i�(gl.,� ie
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Scott Fleu
MA-W. or,
12/30/2022 5523 City Accounts Pa able
am-im —- _ fir$:- _ _= �: — - � _- �re Y up
Mercury Minimization Plan
1 Development of a Mercury Minimization Plan for the WWTP 1.0 $14.476.00 $17,476.00
Personal Services Agreement(Greater than $25,000)
Completion date: 03/31/2023
Project Account:
*************** GL SUMMARY***************
086100-604100 $17,476.00 I I I I
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By: 1_�L Date:
• Aut orize• ignature _.° r $17 476.00
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FORM #3 ,'
/ CITY OF
A request for a Purchase rder �lA > ASHLAND
REQUISITION N700 ----, 7 v 7-- Da - . equest: 12/15/2022
Required date for delivery:
Vendor Name Jacobs Engineering Group,Inc.
Address,City,State,Zip 1999 Bryan St.Dallas TX 75201
Contact Name&Telephone Number Craig Massie PE/503-736-4372
Email address
• craig.massie@jacobs.com
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency
❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 (Attach copy of council communication) LI Written quote or proposal attached
❑ Written quote or proposal attached _(If council approval required,attach copy of CC)
❑ Small Procurement ❑ Request for Proposal Cooperative Procurement
Not exceeding$5,000 Date approved by Council: ❑ State of Oregon
❑ Direct Award (Attach copy of council communication) Contract#
❑ Verbal/Written bid(s)or proposal(s) ❑ Request for Qualifications(Public Works) 0 State of Washington
Date approved by Council: Contract#
(Attach copy of council communication) ❑ Other government agency contract
Intermediate Procurement ❑ Sole Source Agency
GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract#
Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement
❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency
PERSONAL SERVICES Date approved by Council: ❑ Annual cost to City does not exceed$25,000.
Greater than$5,000 and less than$75,000 Valid until: (Date) Agreement approved by Legal and approved/signed by
[gi Less than$35,000,by direct appointment ❑ Special Procurement City Administrator.AMC 2.50.070(4)
❑ (3)Written proposals&solicitation attached ❑ Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council
❑ Form#4,Personal Services$5K to$75K ❑ Written quote or proposal attached approval required.(Attach copy of council communication)
Date approved by Council:
Valid until:_ _(Date)
Description of SERVICES
Development of a Mercury Minimization Plan(MMP)for the WTP TOTAL COST ,
W
7$.11,476 OO�u ... ..: _:_ ,. . _. ',x.
Item# Quantity Unit Description of MATERIALS Unit Price Total Cost
0 Per attached quote/proposal ;;;TOTAL COST .5
Project Number Account Number 0 8 6 1 0 0.6 0 4 1 0 0
Account Number Account Number -
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support-Yes/No
By signing this requisition form,l certify that the City's public contracting requirements have been satisfied.
Employee: tesepsompocumoWipitDepartment Head.— � ; LiirAlillli.1L I5 •Le-
3,1,7":";-.;,(7_ 1E. Mr g a'er than$5,000)
Department Manager/Supervisor: Ci . an• ,r: e ' 4'./ -
(Greater than$35, 00)
Funds appropriated for current fiscal year: /NO I• /, yL VZ
in. I '-ctor- Equal to or greater than$5,000) Dat
Comments:
Form 43-Requisition
PERSONAL SERVICES AGREEMENT (GREATER THAN $25,000.00)
CONSULTANT: Jacobs Engineering Group, Inc.
CITY OF CONSULTANT'S CONTACT: Matthew Baldwin
ASHLAND
20 East Main Street ADDRESS: 1999 Bryan St.
Ashland, Oregon 97520 Dallas, TX 75201
Telephone: 541/488-5587
Fax: 541/552-6006 TELEPHONE: 503-736-4372
This Personal Services Agreement (hereinafter "Agreement") is entered into by and between the
City of Ashland, an Oregon municipal corporation (hereinafter "City") and Jacobs Engineering Group,
Inc., a foreign business corporation ("hereinafter "Consultant"), for development of a Mercury
Minimization Plan (MMP) required as a part of the City's National Pollution Discharge Elimination
Permit(NPDES) administered by Oregon Department of Environment Quality(ODEQ).
NOW THEREFORE, in consideration of the mutual covenants contained herein,the City and
Consultant hereby agree as follows:
1. Effective Date and Duration: This Agreement shall become effective on the date of execution
on behalf of the City, as set forth below(the "Effective Date"), and unless sooner terminated as
specifically provided herein, shall terminate upon the City's affirmative acceptance of
Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore,
but not later than March 31, 2023.
2. Scope of Work: Consultant will develop a Mercury Minimization Plan (MMP) required as a
part of the City's National Pollution Discharge Elimination Permit(NPDES) administered by
Oregon Department of Environment Quality (ODEQ)as more fully set forth in the Consultant's
Scope of Work dated November 2022 which is attached hereto as "Exhibit A" and incorporated
herein by this reference. Consultant's services are collectively referred to in this Agreement as
the"Work."
3. Compensation: City shall pay Consultant at the hourly rates and for the expenses as set forth in
"Exhibit A" as full compensation for Consultant's performance of all Work under this
Agreement. In no event shall Consultant's total of all compensation and reimbursement under
this Agreement exceed the sum of$17,476.00 (seventeen thousand four hundred seventy-six
U.S. dollars)without the express,written approval from the City official whose signature
appears below, or such official's successor in office. Payments shall be made within thirty(30)
days of the date of receipt by the City of Consultant's invoice. Should this Agreement be
Page 1 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP,
INC.
terminated prior to completion of all Work,payments will be made for any phase of the Work
completed and accepted as of the date of termination.
4. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other
supporting documents shall be construed to be mutually complementary and supplementary
wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this
Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting
documents.
5. All Costs Borne by Consultant: Consultant shall, at its own risk,perform the Work described
above and,unless otherwise specified in this Agreement, furnish all labor, equipment, and
materials required for the proper performance of such Work.
6. Qualified Work: Consultant has represented, and by entering into this Agreement now
represents,that all personnel assigned to the Work to be performed under this Agreement are
fully qualified to perform the services to which they will be assigned in a skilled manner and, if
required to be registered, licensed, or bonded by the State of Oregon, are so registered, licensed,
or bonded.
7. Ownership of Work/Documents: All Work,work product, or other documents produced in
furtherance of this Agreement belong to the City, and any copyright,patent,trademark
proprietary or any other protected intellectual property right shall vest in and is hereby assigned
to the City.
8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated
by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235.
9. Living Wage Requirements: If the amount of this Agreement is $24,050.68 or more,
Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in that chapter,to all employees performing Work under this Agreement
and to any Subcontractor who performs 50%or more of the Work under this Agreement.
Consultant is also required to post the notice attached hereto as "Exhibit B"predominantly in
areas where it will be seen by all employees.
10. Indemnification: Consultant hereby agrees to defend, indemnify, save,and hold City, its
officers, employees, and agents harmless from any and all losses, claims, actions, costs,
expenses,judgments, or other damages resulting from injury to any person (including injury
resulting in death), or damage (including loss or destruction)to property, of whatsoever nature to
the extent caused by the negligent acts, or errors or omissions in the performance of this
Agreement by Consultant(including but not limited to, Consultant's employees, agents, and
others designated by Consultant to perform Work or services attendant to this Agreement).
However, Consultant shall not be held responsible for any losses, expenses, claims, costs,
judgments, or other damages,to the extent caused by the negligence of City.
11. Termination:
a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent
of both parties.
b. City's Convenience. This Agreement may be terminated by City at any time upon not
Page 2 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP,
INC.
less than thirty (30) days' prior written notice delivered by certified mail or in person.
c. For Cause. City may terminate or modify this Agreement, in whole or in part, effective
upon delivery of written notice to Consultant, or at such later date as may be established
by City under any of the following conditions:
i. If City funding from federal, state, county or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement or are no longer eligible for the funding proposed for payments
authorized by this Agreement; or
iii. If any license or certificate required by law or regulation to be held by Consultant to
provide the services required by this Agreement is for any reason denied,revoked,
suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this Agreement in the event of a breach of
the Agreement by the other. Prior to such termination the party seeking termination
shall give to the other party written notice of the breach and its intent to terminate. If
the party committing the breach has not entirely cured the breach within fifteen (15)
days of the date of the notice, or within such other period as the party giving the
notice may authorize in writing,then the Agreement may be terminated at any time
thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and
duty under this Agreement. City,by written notice to Consultant of default or breach,
may at any time terminate the whole or any part of this Agreement if Consultant fails
to provide the Work called for by this Agreement within the time specified herein or
within any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and
are in addition to any other rights and remedies provided by law or under this
Agreement.
e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant
to subsections a, b, or c above shall be without prejudice to any obligations or liabilities
of either party already accrued prior to such termination or modification. However, upon
receiving a notice of termination(regardless whether such notice is given pursuant to
Subsection a, b, c, or d of this section, Consultant shall immediately cease all activities
under this Agreement, unless expressly directed otherwise'by City in the notice of
termination.Further, upon termination, Consultant shall deliver to City all documents,
information,works-in-progress and other property that are or would be deliverables had
the Agreement been completed. City shall pay Consultant for Work performed prior to
the termination date if such Work was performed in accordance with this Agreement.
Page 3 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP,
INC.
12. Independent Contractor Status: Consultant is an independent contractor and not an employee
of the City for any purpose. Consultant shall have the complete responsibility for the
performance of this Agreement. Consultant shall provide workers' compensation coverage as
required in ORS Chapter 656 for all persons employed to perform Work pursuant to this
Agreement. Consultant is a subject employer that will comply with ORS 656.017.
13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work
without the written consent of City. Any attempted assignment or subcontract without written
consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of
any assigns or subcontractors and of all persons employed by them, and the approval by City of
any assignment or subcontract of the Work shall not create any contractual relation between the
assignee or subcontractor and City.
14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any
material breach or default of any covenant,warranty, certification, or obligation under the
Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for
insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on
a regular basis of the type identified in its obligations under the Agreement; or attempts to assign
rights in, or delegate duties under,this Agreement.
15. Insurance. Consultant shall, at its own expense, maintain the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject
employers to provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of
$2,000,000 (two million U.S. dollars)per occurrence. This is to cover any damages caused
by error, omission or negligent acts related to the Work to be provided under this Agreement.
c. General Liability insurance with a combined single limit, or the equivalent, of$2,000,000
(two million U.S. dollars)per occurrence for Bodily Injury,Death, and Property Damage.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of
$1,000,000 (one million U.S. dollars) for each accident for Bodily Injury and Property
Damage, including coverage for owned,hired or non-owned vehicles, as applicable.
e. Notice of cancellation or change. There shall be no cancellation, material change,reduction
of limits or intent not to renew the insurance coverage(s) without thirty (30) days' prior
written notice from the Consultant or its insurer(s)to the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland,
Oregon, and its elected officials, officers and employees as Additional Insureds on any
insurance policies, excluding Professional Liability and Workers' Compensation,required
herein, but only with respect to Consultant's services to be provided under this Agreement.
The consultant's insurance is primary and non-contributory, excluding Professional Liability
and Worker's Compensation. As evidence of the insurance coverages required by this
Agreement,the Consultant shall furnish acceptable insurance certificates prior to
commencing the Work under this Agreement. The certificate will specify all of the parties
who are Additional Insureds. Insuring companies or entities are subject to the City's
Page 4 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP,
INC.
acceptance. If requested, redacted copies of insurance policies shall be provided to the City
to review at the CONSULTANT's office subject to a non-disclosure agreement. The
Consultant shall be financially responsible for all pertinent deductibles, self-insured
retentions, and/or self-insurance.
16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color,
religion, creed, sex,marital status, familial status or domestic partnership, national origin, age,
mental or physical disability, sexual orientation, gender identity or source of income, suffer
discrimination in the performance of any Work under this Agreement when employed by
Consultant. Consultant agrees to comply with all applicable requirements of federal and state
civil rights and rehabilitation statutes,rules and regulations. Further, Consultant agrees not to
discriminate against a disadvantaged business enterprise,minority-owned business,woman-
owned business, a business that a service-disabled veteran owns or an emerging small business
enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110.
17. Consultant's Compliance With Tax Laws:
17.1 Consultant represents and warrants to the City that:
17.1.1 Consultant shall,throughout the term of this Agreement, including any extensions
hereof, comply with:
(i)All tax laws of the State of Oregon, including but not limited to ORS 305.620 and
ORS Chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon
applicable to Consultant; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or
enforce any of the foregoing tax laws or provisions.
17.1.2 Consultant, for a period of no fewer than six(6) calendar years preceding the Effective
Date of this Agreement, has faithfully complied with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and
ORS Chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon
applicable to Consultant; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or
enforce any of the foregoing tax laws or provisions.
18. Notice. Whenever notice is required or permitted to be given under this Agreement, such notice
shall be given in writing to the other party by personal delivery, by sending via a reputable
commercial overnight courier, by mailing using registered or certified United States mail,return
receipt requested,postage prepaid, or by electronically confirmed at the address or facsimile
number set forth below:
If to the City:
Public Works Department
Attn: Contract Administrator
Page 5 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP,
INC.
20 E. Main Street
Ashland, Oregon 97520
With a copy to:
City of Ashland—Legal Department
20 E. Main Street
Ashland, Oregon 97520
Phone: (541)488-5350 •
If to Consultant:
Jacobs Engineering Group, Inc.
Attn: Matthew Baldwin
1999 Bryan St.
Dallas, TX 75201
19. Governing Law. This Agreement shall be governed by the laws of the State of Oregon without
regard to conflict of laws principles. Exclusive venue for litigation of any action arising under
this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless
exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal
district court for the district of Oregon. Each party expressly waives any and all rights to
maintain an action under this Agreement in any other venue, and expressly consents that, upon
motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so
as to effectuate this choice of venue.
20. Amendments. This Agreement may be amended only by written instrument executed by both
parties with the same formalities as this Agreement.
21. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds
currently available and authorized for expenditure to finance the costs of this Agreement within
the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts
under this Agreement attributable to Work performed after the last day of the current fiscal year
is contingent on City appropriations, or other expenditure authority sufficient to allow City in the
exercise of its reasonable administrative discretion, to continue to make payments under this
Agreement. In the event City has insufficient appropriations, limitations or other expenditure
authority, City may terminate this Agreement without penalty or liability to City, effective upon
the delivery of written notice to Consultant,with no further liability to Consultant.
22. Standard of Care. The standard of care applicable to Consultant's Work will be the degree of
skill and diligence normally employed by professional engineers or consultants performing the
same or similar services during the time said services are performed. CONSULTANT will
reperform any Work not meeting this standard without additional compensation.
23. Force Majeure. Neither party to this Agreement shall hold the other responsible for damages or
delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond
the control of the other or the other's officers,employees or agents. In any such event, City
agrees to adjust the schedule for the Work to be performed pursuant to this Agreement.
Page 6 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP,
INC.
24. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE
UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER,
CONSENT,MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH
WAIVER, CONSENT,MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE
ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN.
THERE ARE NO UNDERSTANDINGS,AGREEMENTS, OR REPRESENTATIONS, ORAL
OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT.
CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY
ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT, UNDERSTANDS IT,
AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS.
25. Certification. Consultant agrees to and shall sign the certification attached hereto as "Exhibit
C"and incorporated herein by this reference.
•
Page 7 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP,
INC.
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective
names by their duly authorized representatives as of the dates set forth below.
CITY OF ASHLAND: JACOBS ENGINEERING GROUP,INC.
(CONSULTANT)
!c ✓ lly signed by
RobDigiert Brady Fuller
! "J]Q}1?1C/p/g Date:2022.12.13
By: d l f/- By: ✓ 15:41:42-08'00'
J seph e ar , City Mana:er Signature
/Z/22/2-2_ R. Brady Fuller
1—'a' 5;1�7' Date Printed Name
0-‘
Client Account Manager
Title
2
Purchase Order No. 4 �� D 7 December 13, 2022
Date
(W-9 is to be submitted with this signed Agreement)
APPROVED AS TO FORM:
DAV
City Attorney
11-29-22
Date
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Page 8 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP,
INC.
EXHIBIT B
CITY OF ASHLAND, OREGON
City of Ashland .
LIVING
ALL employers described WAG E
below must comply with City
of Ashland laws regulating
•a ment of a livin. wase.
$17.02 per hour., effective June 30, 12022.
�`, kThe tLw rig Wage is adjusted annually,every
Jun�e 30 by the Consumer Price`Index.
Employees must be paid a portion of business of their 401K and IRS eligible
living wage: employer, if the employer has cafeteria plans(including
ten or more employees, and childcare) benefits to the
has received financial amount of wages received by
assistance for the project or the employee.
> For all hours worked under a business from the City of
service contract between their Ashland in excess of > Note: For temporary and
employer and the City of $24,050.68. part-time employees,the
Ashland if the contract Living Wage does not apply
exceeds$24,050.68 or more. > If their employer is the City of to the first 1040 hours worked
Ashland, including the Parks in any calendar year. For
> For all hours worked in a and Recreation Department. more details, please see
month if the employee spends Ashland Municipal Code
50%or more of the > In calculating the living wage, Section 3.12.020.
employee's time in that month employers may add the value
working on a project or of health care, retirement,
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, Oregon 97520, or visit the City's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be
seen by all employees.
CITY OF
ASHLAND
Page 1 of 1: EXHIBIT B
EXHIBIT C
CERTIFICATIONS/REPRESENTATIONS: Consultant, by and through its authorized
representative,under penalty of perjury, certifies that(a)the number shown onthe attached W-9
form is its correct taxpayer ID (or is waiting for the number to be issued to it and(b)Consultant
is not subject to backup withholding because: (i) it is exempt from backup withholding, or(ii) it
has not been notified by the Internal Revenue Service (IRS)that it is subject to backup
withholding as a result of a failure to report all interest or dividends, or(iii)the IRS has notified
it that it is no longer subject to backup withholding. Consultant further represents and warrants
to City that: (a) it has the power and authority to enter into this Agreement and perform the
Work, (b)the Agreement,when executed and delivered, shall be a valid and binding obligation
of Consultant enforceable in accordance with its terms, (c)the work under the Agreement shall
be performed in accordance with the degree of skill and diligence normally employed by
professional engineer standards, and (d) Consultant is qualified,professionally competent, and
duly licensed (if applicable)to perform the Work. Consultant also certifies under penalty of
perjury that its business is not in violation of any Oregon tax laws, it is an independent contractor
as defined in the Agreement, it is authorized to do business in the State of Oregon, and
Consultant has checked four or more of the following criteria that apply to its business.
(1) Consultant carries out the work or services at a location separate from a private
residence or is in a specific portion of a private residence, set aside as the location of
the business.
V (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3)Telephone listing is used for the business separate from the personal residence
listing.
(4)Labor or services are performed only pursuant to written contracts.
(5)Labor or services are performed for two or more different persons within a period
/ of one year.
Y (6) Consultant assumes financial responsibility for defective workmanship or for
service not provided as evidenced by the ownership of performance bonds,
warranties, errors and omission(professional liability) insurance or liability insurance
relating to the Work or services to be provided.
///,
Consultant's signature
December 13, 2022
Date
Page 1 of 1: EXHIBIT C
Scope of Work and Budget for Engineering Services for the
Mercury Minimization Plan for Oregon DEQ
Introduction
This scope of work describes the work that the Consultant,Jacobs Engineering Group.Inc.will provide to
the City of Ashland (City)for the development of a Mercury Minimization Plan (MMP) required as a part
of the City's National Pollution Discharge Elimination Permit(NPDES)administered by Oregon
Department of Environment Quality(ODEQ).
Background
The City's NPDES permit issued in the spring of 2022 requires the submission of a MMP to ODEQ. The
MMP will be the roadmap for the City to follow in implementing the plan as a part of a separate project
to address mercury reduction in the City.
Project Assumptions
The MMP development will include the following elements and assumptions:
• Name and signature of party responsible for developing or reviewing the plan
• Plan submittal date
• A plan for how to Identify and evaluate current and potential mercury sources (for domestic
facilities this includes industrial,commercial,and residential sources)discharging to the
wastewater treatment plant.
• An implementation plan that includes specific methods for reducing mercury
• The MMP will follow the ODEQ MMP Template made available to the City
• DEQ comments are assumed to not require significant changes from the DEQ supplied template
and City of Gresham MMP example provided by DEQ.
Task 1 MMP Development
This task will develop the draft and final MMP for review by the City and submission to Oregon DEQ:
1. Review. of City provided data and Existing Technical Conditions
2. Review existing and Needed Program Elements
3. Prepare Draft MMP for submission to ODEQ
4. Address ODEQ review comments and finalize MMP
Assumptions
The City will assist by providing plant operating data and participating in coordination and review
meetings. The City will provide plant influent and operating data and any metals testing data. The City
will submit the draft and final plans to DEQ.
1
Deliverables
Draft and Final MMP.
Task 2 Project Management
Perform project management activities including monitoring and administration duties, participation in
regularly scheduled progress meetings with the City,and project quality assurance and quality control
(QA/QC) activities,as needed.
Deliverables
Monthly progress reports and progress billings will be prepared in a format approved by the City; Project
schedule with monthly updates if required.
Budget
The work shall be completed on an hourly basis for an amount not to exceed$17,476 without prior
approval by the City.
Schedule
It is assumed that the Notice to Proceed will be given to Jacobs by the City by December 8,2022, and
the project will be completed by January 31,2023.
2
memo
TO: Joseph Lessard, City Manager
FROM: Chance Metcalf, Senior Project Manager
DATE: 12/14/2022
RE: City Manager Signature Needed for a contract between Jacobs Engineering and the City
Background:
A direct award contract with Jacobs Engineering for the development of a Mercury Minimization Plan
(MMP) for the Wastewater Treatment Plant. This is required as a part of the new City's National
Pollution.Discharge Elimination Permit(NPDES) administered by Oregon Department of Environmental
Quality(ODEQ).
Council Action:
N/A
Signatures Reuired:
po CC Janage cE 1 or
3o C fYa aeroo. e • JoIco act
Other Relevant Information:
N/A
Insurance waived or reduced?
No
Who to return to if different from sender?
Tami Campos
Are all other signatures required collected?
Yes
Are all attachments listed included?Yes
1. Form 3
2. Contract between Jacobs Engineering and City of Ashland
CITY ASHLAND
20 East Main Street Tel:541.488-6002
Ashland,Oregon 97520 Fax:58352
www.ashland.or.us TTY: 800-700-7355-29090 0
a
Memo
TO: Joseph Lessard, City Manager
FROM: Chance Metcalf, Senior Project Manager
DATE: 12/14/2022
RE: City Manager Signature Needed for a contract between Jacobs Engineering and the City
Background:
A direct award contract with Jacobs Engineering for the development of a Mercury Minimization Plan
(MMP) for the Wastewater Treatment Plant. This is required as a part of the new City's National
Pollution Discharge Elimination Permit(NPDES) administered by Oregon Department of Environmental
Quality(ODEQ).
Council Action:
N/A
Signatures ReI uired:
10CLIV 5,viaanager l C
CEWl anacer CID MEM E3Ceson arae
Other Relevant Information:
N/A
Insurance waived or reduced?
No
Who to return to if different from sender?
Tami Campos
Are all other signatures required collected?
Yes
Are all attachments listed included?Yes
1. Form 3
2. Contract between Jacobs Engineering and City of Ashland
CITY OFtASHLAND
20 East Main Street Tel:541-488-6002
Ashland,Oregon 97520 Fax:541-488-5311
www.ashland.dr.us TTY: 800-735-2900 ,a&