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HomeMy WebLinkAbout2023-006 PO 20230198 - Powell Engineering and Consulting LLC Purchase Order Fiscal Year 2023 Page: 1 of: 1 CITY COR E - �'alp I iE( a vl � �1�f�1€1112 E � B City of Ashland - I ATTN: Accounts Payable _- - - � 20 E. Main Purchase 20230198 Ashland, OR 97520 Order# T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Public Works Department E POWELL ENGINEERING AND CONSULTING, LLC I 51 Winburn Way N 1874 ROSSANLEY DRIVE p Ashland, OR 97520 O MEDFORD, OR 97501 Phone: 541/488-5347 R T Fax: 541/488-6006 • �11r .I'seEi.3� ScottFleu =_tom=E -:�'e'_d�:s`=e � d E-9 01/10/2023. 7492 FOB ASHLAND OR/NET30 Ci Accounts Pa able -€ *01_ �_ = -.��<, 3 _=5'i�=(� ei_=sZIEllyq €9--1--t- E:�..:�,�_" '4e Walker Ave Overlay ADA Ramps 1 Walker Avenue Overlay ADA Ramp Improvements (Design) 1.0 $28,000.00 $28,000.00 Personal Services.Agreement(Less than $35,000). Completion date: June 30, 2023 Project Account: E-202213-999 *************** GL SUMMARY*************** 081200-704200 $28,000.00 I I I I ±i_Ojn_l By: ILdIA Date: Author'3-:Signature3tzer,: � $28,000.00 birosie-774`'" 0 FORM #3 CITY OF A request for Purchase 7-4v� �' ASHLAND REQUISITION Date of request: 12/16%2022 Required date for delivery: Vendor Name Powell Engineering+Consulting Address,City,State,Zip 100 E Main Street,Suite 0 Medford,OR 97501 Contact Name&Telephone Number Todd Powell 541-613-0723 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 _(Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written bid(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington Date approved by Council: Contract# _(Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council: ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until: (Date) Agreement approved by Legal and approved/signed by © Less than$35,000,by direct appointment ❑ Special Procurement City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached ❑ Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K 0 Written quote or proposal attached approval required.(Attach copy of council communication) Date approved by Council: Valid until: Date Description of SERVICES TOTAL COST Walker Avenue Overlay-ADA Ramp Improvements(Design) $ 28,000 00' .... . ,_.. Item# Quantity Unit Description of MATERIALS Unit Price Total Cost �■ Per attached quote/proposal `;`TOTAL COST Project Number 2 0 2 2 1 3- Account Number 0 8 1 2 0 0.7 0 4 2 0 0 Account Number - Account Number *Expenditure must he charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisitionti_form,orI certify that the City's public contracting requirements have been satisfied. Employee: 6mo D Department Head: " TeT L4 •or greater than$5,000) Department Manager/Supervisor: City Manager: (Greatertha $3 OOO) Funds appropriated for current fiscal year rI 0 C (7.Z Fina ce Director-(Equal to or greater than$5,000). D e Comments: Form#3-Requisition • I t Kariann Olson From: Heather Rodriguez Sent Monday,January 09,2023 7:07 AM To: Kariann Olson Subject: New Vendors Sorry for the delay.The vendors are ready for use. Vendor 7492—Powell Engineering and Consulting, LLC Vendor 7493-Aquatic Renovation Systems, Inc Heather Rodriguez,Accounts Payable gy City of Ashland Finance Department 20 E Main St,Ashland,Oregon 97520 541-552-2010 I TTY 800.735.2900 Heather.rodriguez@ashland.or.us . Online ashland.or.us;social media(Facebook @CityOfAshlandOregon I Twitter @CityofAshland) This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention If you have received this message in error,please contact me at 541-552-2010. • 1 PERSONAL SERVICES AGREEMENT(LESS THAN $35,000) CONSULTANT: Powell Engineering+Consulting CITY O F . ADDRESS: 100 E.Main Street Suite 0 AS H LAND Medford, OR 97501 20 East Main Street Ashland,Oregon 97520 TELEPHONE: 541-613-0723 Telephone: 541/488-5887 Fax: 541/488-6006 EMAIL: todd@powellengineeringconsulting.com This Personal Services Agreement(hereinafter"Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Powell Engineering + Consulting, a domestic business corporation ("hereinafter "Consultant"), for design of ADA Ramp Improvements — Walker Avenue at East Main. NOW THEREFORE, in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City, as set forth below(the"Effective Date"), and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than June 30, 2023. 2. Scope of Work: Consultant will provide design of ADA Ramp Improvements—Walker Avenue at East Main as more fully set forth in the Consultant's Proposal dated November 16,2022,which is attached hereto as "Exhibit A" and incorporated herein by this reference. Consultant's services are collectively referred to herein as the "Work." 3. Supporting Documents/Exhibits; Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne by Consultant: Consultant shall, at its own risk,perform the Work described above and, unless otherwise specified in this Agreement, furnish all labor, equipment, and materials required for the proper performance of such Work. 5. Qualified Work: Consultant has represented, and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Page 1 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND POWELL ENGINEERING+CONSULTING 6. Compensation: City shall pay Consultant the sum of$28,000 (twenty-eight thousand US Dollars) as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of $28,000 (twenty-eight thousand US Dollars)without the express,written approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within thirty (30) days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date of termination. 7. Ownership of Work/Documents: All Work,work product, or other documents produced in furtherance of this Agreement belong to the City, and any copyright,patent,trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is $24,050.68 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the,Work under this Agreement. Consultant is also required to post the notice attached hereto as "Exhibit B"predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its officers, employees, and agents harmless from any and all losses, claims, actions, costs, expenses,judgments, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction)to property, of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant(including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform Work or services attendant to this Agreement). However, Consultant shall not be held responsible for any losses, expenses, actions, costs, or other damages, caused solely by the gross negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty (30)days' prior written notice delivered by certified mail or in person. c. For Cause. City may terminate or modify this Agreement, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Page 2 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND POWELL ENGINEERING+CONSULTING Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15) days of the date of the notice, or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City,by written notice to Consultant of default or breach,may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant,warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under,this Agreement. 15. Insurance. Consultant shall, at its own expense, maintain the following insurance: a. Workers' Compensation. Consultant shall obtain and maintain Workers' Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon Workers' Compensation coverage for its subject workers,unless such employers are exempt under ORS 656.126. If exempt under ORS 656.126, Consultant shall certify such exemption to the City. b. Professional Liability insurance with a combined single limit,or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence. This is to cover any damages caused by error, omission or negligent acts related to the Work to be provided under this Agreement. Page 3 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND POWELL ENGINEERING+CONSULTING ti c. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury,Death, and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 (one million dollars)for each accident for Bodily Injury and Property Damage, including coverage for owned,hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without thirty (30)days' prior written notice from the Consultant or its insurer(s)to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required herein, but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory.As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates and endorsements prior to commencing the Work under this Agreement. 16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color, religion, creed, sex,marital status, familial status or domestic partnership,national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement, including any extensions hereof, comply with: (i)All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant, for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement,has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. Page 4 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND POWELL ENGINEERING+CONSULTING 18. Governing Law; Jurisdiction: This Agreement shall be governed and construed in accordance with the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue. 19. Notice. Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery,by sending via a reputable commercial overnight courier,by mailing using registered or certified United States mail,return receipt requested,postage prepaid, or by electronically confirmed at the address or facsimile number set forth below: If to the City: Public Works Attn: Contract Administrator 20 East Main Street Ashland, Oregon 97520 With a copy to: City of Ashland-Legal Department 20 East Main Street Ashland, Oregon 97520 If to Consultant: Powell Engineering+Consulting 100 E.Main Street, Suite 0 • Medford, OR 97501 20. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 21. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING BETWEEN THE PARTIES. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, EITHER ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT,UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 22. Certification. Consultant shall execute the certification attached hereto as"Exhibit C" and incorporated herein by this reference. Page 5 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND POWELL ENGINEERING+CONSULTING IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives asof the dates set forth below. CITY OF ASHLAND: POWELL ENGINEERING+CONSULTING (CONSULT'•` lr By. By. /0 (�itir Signature Seatr a ': . ej), Printed Mine Printed Name Title Title V2. t t. 2bZ.c. 1 )577 Z--• Date i Date , " 0 ( q e Purchase Order No. •(is to be submitted with this signed Agreement) Page 6 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND POWELL ENGINEERING+'CONSULTING • EXHIBIT B CITY OF ASHLAND, OREGON City of Ashland LIVING ALL employers described WAG E below must comply with City of Ashland laws regulating •a ment of a livin• wa•e. $17.02kper�hour, effective June 30 2022. Inas� The Lw�ng Wage,:ist adjusted annually every June•,30 by th9e Consumer Price Index. 7 Employees must be paid a portion of business of their 401K and IRS eligible living wage: employer, if the employer has cafeteria plans(including ten or more employees,and childcare) benefits to the has received financial amount of wages received by assistance for the project or the employee. ➢ For all hours worked under a business from the City of service contract between their Ashland in excess of > Note: For temporary and employer and the City of $24,050.68. part-time employees,the Ashland if the contract Living Wage does not apply exceeds$24,050.68 or more. > If their employer is the City of to the first 1040 hours worked Ashland, including the Parks in any calendar year. For > For all hours worked in a and Recreation Department. more details, please see month if the employee spends Ashland Municipal Code 50%or more of the > In calculating the living wage, Section 3.12.020. employee's time in that month employers may add the value working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Page 1 of 1: EXHIBIT B EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant,by and through its authorized representative,'under;penalty of perjury,certifies that(a),the number shown on the attached W-9 form is its correct taxpayer ID(or is waiting for the number to be issued to it and(b)Consultant , is not subject to backup withholding because: (i) it is exempt from backup withholding, or(ii)it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends, or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant.further represents and warrants to City that (a)it has the power and authority to enter into this Agreement and perform the Work,(b)the Agreement,when executed and delivered,shall be a valid and binding obligation of Consultant enforceablein accordance with its terms, (c)the work under the Agreement shall be performed in accordance with the highest professional.standards, and(d) Consultant is qualified,professionally competent,and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws,it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. t (1) Consultant carries:out the work orservices at a location separate from a private residence or is in a specific portion of a private residence, set asideas the location of /' the business. V (2) Commercial advertising or business cards or a trade association membership are. purchased for the business. (f le On; (3)Telephone listing is used for the business separate from the personal residence listing. a/ (4)Labor or services are performed only pursuant to written contracts. v. 5)Labor or services are performed for two or more different persons within a period of one year. (6)Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission(professional liability)"insurance or liability insurance relating to the Work or services to be provided. Co- ultant's signature 'Z' ./r Date Page 1 of 1: EXHIBIT C 100 E.Main Steet,Suite 0 Medford,OR 97501 (t)541.613.0723 P O W E L L powellengineeringconsulting.com engineering STRONG RELATIONSHIPS • INFINITE POSSIBILITIES + consulting PROPOSAL LETTER PROJECT: ADA Ramp Improvements—Walker Avenue at East Main Walker Avenue,Ashland,Oregon SUBMITTED TO: City of Ashland Public Works/Engineering Department Karl Johnson, E.I.T.,Associate Engineer TYPE OF SERVICE: Civil Engineering&Land Surveying DATE: 11/16/2022 Project Description The City of Ashland is completing a grind and overlay on Walker Avenue during the Spring of 2023. In the vicinity of this overlay,there are(4)existing non-compliant ADA curb ramps in the Walker Avenue right-of- way that need to be replaced prior to the overlay. Three of the ADA ramps are located at the intersection of Walker Avenue and East Main Street. The fourth ADA ramp is located along the west side of Walker Avenue at the mid-block crossing near Science Works and Ashland Middle School. Civil related design includes a comprehensive grading plan for the new ADA Ramps to bring them into PROWAG compliance. Additionally,modifications to existing CB's and Manholes may be required in an effort to meet ADA criteria. Additionally,included in this proposal letter is the required boundary and topographic survey with associated cad (.dwg) background files necessary to complete the design work. Construction staking is also included. All land survey related work will be completed by Polaris Land Surveying, LLC and under the direct supervision of Shawn Kampmann, PLS. Project Assumptions and Exclusions 1. Structural or Geotechnical Engineering is not included. Although these services are not anticipated. 2. Printing and reproduction of submittal packages to agencies, bid outreach,and contractors is not included. If requested,this service will be charged as a Reimbursable Expense at cost plus 15%. 3. Permit application fees,SDC's,agency inspection fees, recording fees,and agency review fees are not included. 4. General Liability and Professional Liability for civil services shall be$2M/$4M. Additional fees may apply if increased insurance limits are required. Basic Scope of Design Work Task 1: Due Diligence and Land Survey 1. Research of deeds,easements,surveys,and utilities along areas in the vicinity of the ADA ramps to be replaced. 2. Field survey to re-establish project survey control network previously utilized by Polaris Land Surveying and to map existing site and street improvements to include pavement,curbs,sidewalks, driveways,utilities,retaining walls,fence lines,drainageways,slopes,grades,signs and other general topographic features. 3. Office calculations and analysis of field survey data to determine right-of-way boundaries and preparation of the topographic site mapping at one half foot contour intervals. Deliverables to include mapping in electronic AutoCAD.dwg format as well as on printed media to a standard engineering scale. Task 2: Public Construction Documents(CD's) 1. Civil Engineering Construction Drawings for ADA Ramp Replacement,including: a. Comprehensive Grading Plan. b. ADA Ramp Details meeting PROWAG design standards. c. Utility Plan as required (relocation of poles,CB's,manholes,etc) 2. Sheet Specifications as required. 3. Drawing coordination and collaboration with.AHJ's(agency having authority). 4. Site Visits as required. 5. Issue"For Review"check sets to Owner at 30%,60%,and 90%design milestones. 6. Deliverables to include mapping in electronic AutoCAD .dwg format as well as on printed media to a standard engineering scale. Task 3: Construction Administration Services(CA) 1. Issue civil related Addendum's and response to bidder questions during bid period. 2. Provide"Issue for Construction"civil set following Addendum's and final Permit Approvals. 3. Construction Staking 4. Responses to RFI's and Submittals during construction. 5. Preparation and issuance of delta clouded drawings, based on response to RFI's and field conditions during construction. 6. Site Observation Visits during site related construction. 7. Incorporation of contractor supplied as-built records and issuance of final as-built civil drawings. 8. Reset any survey monuments that may have been destroyed by construction activities. 9. Engineers Certification of Completeness Letter to appropriate agencies. (t)541.613.0723 I powellengineeringconsulting.com Fees and Reimbursable Expenses Total Design Fees: $28,000 Lump Sum Task 1: Due Diligence and Land Survey 15%= $4,200 Task 2: Construction Documents(CD) 65%= $18,200 Task 3: Construction Administration(CA) 20%_ $5,600 Additional Services Additional services shall be authorized only upon written approval and shall be invoiced monthly on a time and material basis(unless lump sum). Hourly rates are as follows: Professional Civil Engineering Services Billing Rates(Powell Engineering): Title Hourly Rate Principal Engineer $150 Professional Engineer $125 Engineering Technician $110 CAD Drafter $85 Clerical $55 Professional Land.Surveying Billing Rates(Polaris Land Surveying): Title Hourly Rate Principal land surveyor $140 Professional land surveyor $120 Senior survey $90 Survey technician $80. Drafting technician $80 Survey field crew(standard) $160 Survey field crew(w/gps) $180 Other Direct Costs: Costs for extra services and materials including computer plotting and plan printing,and postage will be billed at cost plus a fifteen percent(15%)service charge. Mileage will be charged at the rate of$0.63/mile. Proposed by: Todd D. Powell, P.E. Powell Engineering and Consulting, LLC Owner (t)541.613.0723 I powellengineeringconsulting.coni POWEENG-04 LOVELACEJ AVCORO® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 12/15/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License#0E67768 CONTACT Judy Lovelace NAME: IOA Insurance Services PHONEFAX 4370 La Jolla Village Drive (A/C,No,Ext):(858)200-4542 (A/C,No): Suite 600 a&Ass judy.lovelace@ioausa.com San Diego,CA 92122 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:RLI Insurance Company 13056 INSURED INSURER B:Hudson Insurance Company 25054 Powell Engineering and Consulting LLC INSURER C: 1874 Rossanley Drive INSURERD: Medford,OR 97501 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD (MM/DD/YYYYL(MMIDD/YYYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE X OCCUR PSB0009597 8/2/2022 8/2/2023 DAMAGETORENTrr 1,000,000 X X PREMISES(Ea occurrence) $ MED EXP(Anyone person) $ 10,000 • PERSONAL&ADV INJURY $ 2,000'000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY X JERCOT LOC PRODUCTS-COMP/OPAGG $ 4,000,000 OTHER: $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 2,000,000 (Ea accident) _ $ ANY AUTO X PSB0009597 8/2/2022 8/2/2023 BODILY INJURY(Per person) $ OWNED SCHEDULED • AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE X NNAUTOS ONLY x AUTOS ONLY (Per accident) $ X VehicleOwned UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION.$ $ A WORKERS COMPENSATION AND EMPLOYERS'LIABILITY X STATUTE OTH- ER Y/N PSW0005486 4/25/2022 4/25/2023 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE X EL EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Prof Liab/Cams Made PRB0619114678 8/2/2022 8/2/2023 Per Claim 2,000,000 B Ded.:$1K Per Claim PRB0619114678 8/2/2022 8/2/2023 Aggregate 4,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Re:All Operations City of Ashland is Additional Insured with respect to General/Hired&Non-Owned Auto Liability per the attached endorsement as required by written contract. Insurance is Primary and Non-Contributory.Waiver of Subrogation applies to General Liability and Workers Compensation. 30 Days Notice of Cancellation with 10 Days Notice for Non-Payment of Premium in accordance with the policy provisions. CERTIFICATE HOLDER CANCELLATION ( SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE City of Ashland lr 20 E.Main Street G� f_ • CJQi:Gt CEJ; Ashland,OR 97520 t7 ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 4 ' Policy Number: PSB0009597 RLI Insurance Company Named Insured:Powell Engineering and Consulting, LLC THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. RLIPack® FOR PROFESSIONALS BLANKET ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM-SECTION II—LIABILITY 1. C. WHO IS AN INSURED is amended to include as additional insured under this policy must apply on a an additional insured any person or organization that primary basis, or a primary and non-contributory you agree in a contract or agreement requiring basis, this insurance is primary to other insurance insurance to include as an additional insured on this that is available to such additional insured which policy, but only with respect to liability for "bodily covers such additional insured as a named insured, injury", "property damage" or "personal and and we will not share with that other insurance, advertising injury" caused in whole or in part by you provided that: or those acting on your behalf: a. The "bodily injury". or "property damage" for a. In the performance of your ongoing operations; which coverage is sought occurs after you have b. In connection with premises owned by or rented entered into that contract or agreement; or to you; or b. The "personal and advertising injury" for which c. In connection with "your work" and included coverage is sought arises out of an offense within the "product-completed operations committed after you have entered into that hazard". contract or agreement. 2. The insurance provided to the additional insured by 4. The following is added to SECTION III K. 2. this endorsement is limited as follows: Transfer of Rights of Recovery Against Others to Us — COMMON POLICY CONDITIONS (BUT a. This insurance does not apply on any basis to APPLICABLE TO ONLY TO SECTION II — any person or organization for which coverage LIABILITY) as an additional insured specifically is added by We waive any rights of recovery we may have another endorsement to this policy. against any person or organization because of b. This insurance does not apply to the rendering payments we make for "bodily injury", "property of or failure to render any "professional damage" or"personal and advertising injury" arising services". out of "your work" performed by you, or on your c. This endorsement does not increase any of the behalf, under a contract or agreement with that limits of insurance stated in D. Liability And person or organization. We waive these rights only Medical Expenses Limits of Insurance. where you have agreed to do so as part of a contract or agreement with such person or 3. The following is added to SECTION III H.2. Other organization entered into by you before the "bodily Insurance — COMMON POLICY CONDITIONS injury"or"property damage"occurs, or the"personal (BUT APPLICABLE ONLY TO SECTION II . — and advertising injury"offense is committed. LIABILITY) - However, if you specifically agree in a contract or agreement that the insurance provided to an ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. PPB 304 02 12 Page 1 of 1 'WOF?KERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Any person or organization that you have agreed with in a written contract to provide this agreement. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Insured Policy No. Powell Engineering and Consulting, LLC PSW0005486 Insurance Company RLI Insurance Company Countersigned by ,c i -.rev WC 00 03 13 (Ed.4-84) ©1983 National Council on Compensation Insurance.