HomeMy WebLinkAbout2023-012 PO 20230245 - Onkka,Karin A CITY RECPurchase Order
raftFiscal Year 2023 Page: 1 of: 1
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I City of Ashland
ATTN: Accounts Payable
20 E. Main Purchase 20230245
.
L Ashland, OR-97520 Order#
T Phone: 541/552-2010
O Email: payable@ashlanq.or.us
✓ H C/O Fire and Rescue Department
EONKKA, KARIN A I 455 Siskiyou Blvd
125 WIMER STREET p Ashland, OR 97520
D ASHLAND, OR 97520 Phone: 541/482-2770
R T Fax: 541/488-5318
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_ Sara Jones
— —: — —_
a.-Tfres N
02/21/2023 1731 FO_B ASHLAND OR./NET30 City Accounts Payable
—
Sewing & Design Services
1 Providing sewing and design services for encyclopedia and story 1.0 $3,000.00 $3,000.00
as part of the Southern Oregon Fire Ecology Education
Services Agreement
Completion date: 03/30/2023
Project Account: E-G00017-400
***************GL SUMMARY***************
072900-604106 $3,000.00 I I
1/1)?/(/),
By: Date: -_ .
Authorized Signaturer FSA _€ = == \ )0.00
. )a e/% 011(e. /
' FORM #3 "." ,_
�9CITY o
A t°,;shill:4 fol' :,.1 1 tir4dI,tiaf:; (. .tio'
D , ASHLAND
REQUISITION r' Date of request: 02/1612023 >
/ Required date for delivery: 03/30/2023
Vendor Name Karin Onkka terprises,LLC •
Address,City,State,Zip 125 Wimer Street Ashland,OR 97520
Contact Name&Telephone Number Karin Onkka
Email address karinonnkadesign@gmall.com
SOURCING METHOD •
❑ Exempt from Competitive Bidding 0 invitation to Bid ❑ Emergency
O Reason for exemption: Date approved by Council: 0 Form#13,Written findings and Authorization
❑ AMC 2.50 _(Attach copy of council communication) 0 Written quote or proposal attached
❑ Written quote or proposal attached __(if council approval required,attach copy of CC)
0 Small Procurement ❑ Request for Proposal Cooperative Procurement
Not exceeding$5.000 Date approved by Council: 0 State of Oregon
NI Direct Award ,__,(Attach copy of council communication) Contract#
❑ Verbal/Written bids)or proposal(s) 0 Request for Qualifications(Public Works) 0 State of Washington
Date approved by Council: Contract#
(Attach copy of council communication) 0 Other government agency contract
Intermediate Procurement t] Sole Source Agency
GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) , Contract#
Greater than$5,000 and less than$100,000 0 Written quote or proposal attached intergovernmental Agreement
O (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency
PERSONAL SERVICES Date approved by Council: 0 Annual cost to City does not exceed$25,000.
Greater than$5,000 and less than$75,000 Valid until: (Date) Agreement approved by Legal and approvedfsigned by
❑ Less than$35,000,by direct appointment ❑ Special Procurement City Administrator.AMC 2.50.070(4)
❑ (3)Written proposals&solicitation attached 0 Form#9,Request for Approval 0 Annual cost to City exceeds$25,000,Council
❑ Form#4,Personal Services$5K to$75K ❑ Written quote or proposal attached approval required.(Attach copy of council communication)
Date approved by Council:
Valid until: _ ___ (Date) i,
Description of SERVICES
,: :!` % : ::,,,.TOTAL COST:.;; :::::.:; =i
Providingsewingand desin services for encyclopedia and storyas part of Southern Oregon Fie
Ecology Education :30000::.:.:::.: ::::: ::,:::::::::::.:.:.:..:_:.....
Item# Quantity Unit Description of MATERIALS Unit Price Total Cost
❑ Per attached quote/proposal
TOTAh.'COST::'
Project Number 9 0 0 0 1 7- 4 0 0 Account Number " ,3000.4)0 :'!:'. : " . ;':
Account Number 0 7 2 9 0 0.6 0 4 1 0 6 Account Number -
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director In collaboration with department to approve all hardware and software purchases:
IT Director • Date Support-Yes/No
By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. •
: `
= -- "�
Employee: - � Department Head:
[ (Equal to or greater than$5,000)
Department Manager/Supervisor: C C...6*----- City Manager:
(Greater than$35,000)
Funds appropriated for current fiscal year: YES /NO
' Finance Director-(Equal to or greater than$5,000) • Date ,
Comments: •
Form#3-Requisition
Kariann Olson
From: Karin <karinonkkadesign@gmail.com>
Sent: Tuesday,February 2t 2023 12:26 PM
To: Kariann Olson
Subject: Re:W9
[EXTERNAL SENDER]\
Hi-actually nothing has changed...I use my SS#to file my taxes as is recommended by my preparer.
Thank you,
Karin
Sent from my iPhone
On Feb 21,2023, at 2:04 PM, Kariann Olson<kari.olson@ashland.or.us>wrote:
Hello Karin,
Happy Tuesday
I see you now have the name Karin Onkka Enterprises. Does-the City need to update your vendor
information? Can you please provide another W9.
Thank you.
Kariann
Kariann (Kari)Olson,Purchasing Specialist
<image001.png>
City of Ashland
Purchasing Office
90 North Mountain Avenue,Ashland,Oregon 97520
541.488.5354 I TTY 800.735.2900
Kari.olson@ashland.or.us
This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for
disclosure and retention.If you have received this message in error,please contact me at 541.488.5354..
<Rev. 10-2018 W9.pdf>
•
•
1
Kariarin Olson
From: Kariann Olson
Sent: Tuesday,February 21,2023 12:33 PM
To: Sara Jones
Cc: Kariann Olson
Subject: RE:Contracted Services-PO-Karin Onnka
Hello Sara,
Just a heads up. .
I am entering PO now. We do not use Services Agreement anymore. It was removed from x:drive.
We used Goods and Services Agreement or the Personal Services Agreement. No need any others.
Thank you.
Kariann(Kari)Olson,Purchasing Specialist
3� d
priz-,71
/3s
ge E� $'1 �s�
City of Ashland
Purchasing Office
90 North Mountain Avenue,Ashland,Oregon 97520
541.488.5354 I TTY 800.735.2900
Kari.olsonc@ashland.or.us
This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and
retention.If you have received this message in error,please contact me at 541.488.5354..
From:Sara Jones<sara.jones@ashland.or.us>
Sent:Thursday, February 16; 2023 11:12 AM
To: Kariann Olson<kari.olson@ashland.or.us>
Subject:Contracted Services-PO-Karin Onnka
Hi Kariann,
Attached is the contract for services that needs a purchase order issued for Karin Onnka as part of the BLM grant. It took
a little time to wrangle some signatures and to get legal to waive the insurance requirements.
We also may need a no costs date extension but, if she can finish up the project this month, I should not need that
extension.
Let me know if anything is missing.
1
Thank You,
Sara
Sara Jones
Ashland Forest Resiliency
Community Engagement Coordinator
sara.jones@ashland.or.us
Phone:541-552-2218
Cell:541-622-9175
www.ashlandwatershed.org
8hxia
455 Siskiyou Boulevard
Ashland,OR 97520
TTY: 1-80o-735-2900
Fax:541-488-5318
This email is official business of the City of Ashland,and it is subject'to Oregon public records law for disclosure and retention.If you
have received this message in error,please notify me at 541-552-2066.
2
SERVICES AGREEMENT (LESS THAN$25,000) '
PROVIDER: Karin Onkka Enterprises,LLC
CITY O F PROVIDER'S CONTACT: •
'ASHLAND
• 20 East Main Street EMAIL: karinonkkadesign@gmail.com
Ashland,Oregon 97520
Telephone: 541/488-5587 ' ADDRESS: 125 Wimer Street Ashland, OR 97520 •
Fax: 541/488-6006 , , , •
CELL PHONE: 541,-864-Q269
This'''Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an
Oregon municipal corporation (hereinafter "City") and Karin Onkka Enterprises; LLC, a domestic sole
proprietorship ("hereinafter"Provider"),for graphic design and curriculum development.
1. PROVIDER'S OBLIGATIONS {
1.1 Design and finalize the-species encyclopedia as part of the SOFEE curriculum,provide a teaching guide ,
for Ponderosa and Lodgepole Pine stories and finish a sewing project for the fire ecology trunks as set
forth in the"SUPPORTING DOCUMENTS" attached hereto and,by this reference,incorporated herein. •
Provider expressly acknowledges that time is of the essence of any.completion date set forth in the
- SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized
except in the same manner as herein provided for authority to exceed the-maximum compensation. The
services defined and described inthe"SUPPORTING DOCUMENTS"shall hereinafter be collectively
referred to as"Work.". ,.
• 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance
of all Work received hereunder,a policy&policies of liability insurance including commercial general
liability insurance with a combined single limit, or the equivalent, of not less than 0,-000,000.(twe .
ccurrence for Bo ' Property Damage. Waived Per signature of City
Manager" :. .. .. . `
1.2,1 - _ _ •
cont_^ 1 re. � '+ _• t... •.t.•. t .�, :.. •• , ••: t ••:•7 .•.
• Waived,all services will be provided remotely.•` ••.••
• 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made"form and
shall:
• Name as additional insured "the City of Ashland, Oregon, its officers, agents and
• employees" with respect to•claims arising out of the provision of Work under this
Agreement;
• Apply to each named and additional named,insured as though a separate policy had been
issued to each,provided that the policy limits shall not be increased thereby;
• Apply as primary coverage for each additional named insured except•to the extent that two
• or more such policies,_are intended to "layer" coverage and, taken.together, they provide
• . total coverage from the first dollar of liability;
• Provider shall immediately notify the City of any change.in insurance coverage
• Provider shall supply an endorsement naming the City, its officers, employees and agents
as additional insureds by the Effective Date of this Agreement; and
• Be evidenced by a certificate or certificates of such insurance approved by the City.
1.3 Provider shall,at its own expense,maintain Worker's Compensation insurance in compliance with ORS
656.017, which requires subject employers to provide workers' compensation coverage for all of its
subject employees.
1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status,
familial status or domestic partnership, national origin, age, mental or physical disability,,sexual
orientation, gender identity or source of income, suffer discrimination in the performance of this
Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of
federal and state civil rights and rehabilitation statutes, rules and regulations. Further,Provider agrees
not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned
business, a business that a service-disabled veteran owns or an emerging small business enterprise
certified under ORS 200.055,in awarding subcontracts as required by ORS 279A.110.
1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be
performed under a subcontract, including procurements of materials or leases ofj equipment, each
potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under
this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws.
1.6 Living Wage Requirement: If the amount of this Agreement is$21,507.75 or more,Provider is required
to comply with Chapter 3.12 of the.Ashland Municipal Code by, paying a living wage, as defined in that
chapter,to all employees performing Work under this Agreement and to any subcontractor who performs
50% or more of the Work under this Agreement. Provider is also required to post the notice attached
hereto as"Exhibit A"predominantly in areas where it will be seen by all employees.
2. CITY'S OBLIGATIONS
2.1 City shall pay Provider the sum of$3,000.00 as provided herein as full compensation for the Work as
specified in the SUPPORTING DOCUMENTS.
2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed
the sum of three-thousand dollars without express, written approval from the City official whose
signature appears below,or such official's successor in office. Provider expressly acknowledges that no
other person has authority to order or authorize additional Work which would cause this maximum sum
to be exceeded and that any authorization from the responsible official must be in writing. Provider
further acknowledges that any Work delivered or expenses incurred without authorization as provided
herein is done at Provider's own risk and as a volunteer without expectation of compensation-or
reimbursement,
3. GENERAL PROVISIONS
3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from
Provider and is free to procure similar types of goods and services from other providers in its sole
discretion.
3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose.
•
3.3 Provider is not entitled to;and expressly waives all claims:to City benefits such.as health and disability
insurance,paid leave,and retirement.
•
3.4 All Work product or documents produced in furtherance of this Agreement belong to the City, and any:
copyright,patent,trademark proprietary or any other protected intellectual property right shall vest in
and is hereby assigned to the City.
3.5 This Agreement embodies the full and complete understanding of the parties respecting the subject
matter hereof. It supersedes all prior;agreements,negotiations, and representations between the parties,
whether written or oral.
3.6 This Agreement may be amended only by written instrument executed with the same formalities as this •
Agreement.
3.7, The following laws of the State of Oregon are hereby incorporated by reference into this Agreement:
ORS 279B.220,279B.230 and 279B.235.
3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws
principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the
Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court,
in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party
expressly waives any and all rights to maintain an action under this Agreement iii any other venue, and
expressly consents that, upon motion of the other party, any case may be dis}Hissed or its venue •
transferred, as appropriate, so as to effectuate this choice of venue.
3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents
from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of •
any nature resulting from, arising out of, or relating to the activities of Provider.or its officers,
employees,contractors,or agents under this Agreement.
•
•
•
3.9 Neither party to this Agreement shall.hold the other responsible for damages or delay.in performance
caused by acts of God,strikes,lockouts,accidents,or other events beyond the control of the other or the
other's Officers, employees or agents.
3.10 If any provision of this'Agreement is found by a court of competent jurisdiction to be unenforceable,
such•provision.shall not affect the other provisions, but such unenforceable provision shall be deemed
modified to the extent necessary to render it enforceable,preserving to the fullest extent permitted the
intent of Provider and the City set forth in this Agreement.
� f
4. SUPPORTING DOCUMENTS
4.1 The following documents are, by this reference, expressly incorporated in this Agreement, and are
collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" •
•
• The Provider's complete written Proposal dated 11/18/2022.
4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be• mutually
complimentary and supplementary wherever possible. In the event of a conflict'which cannot be•so
resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of
the SUPPORTING DOCUMENTS. .In the event of conflict between provisions of two of the .
SUPPORTING DOCUMENTS,the several supporting documents shall be given precedence in the order
listed in Subsection 4.1.
5. REMEDIES
5.1 In the event Provider is in default Of this Agreement, City may, at its option, pursue any or all of the
remedies available to it under this Agreement and at law or in equity,including,but not limited to:
5.1.1 Termination of this Agreement;
5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled
completion dates or any Work that have been delivered inadequately or defectively;
5.1.3 Initiation of 'an action or proceeding for damages, specific performance, or declaratory.or
injunctive relief;
5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue
any remedy or remedies singly,collectively, successively or in any order whatsoever.
5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or
for anticipated profits. If previous amounts paid to Provider exceed the amount due,Provider shall pay
immediately any excess to City upon written demand provided.
6. TERM AND.TERMINATION
6.1 Term
This Agreement shall be effective from the date of execution on behalf of the City as set forth below
(the "Effective Date") and shall continue in full force and effect until March 30, 2023, unless sooner
terminated as provided in Subsection 6.2.
6.2 Termination •
6.2.1 The City and.Provider may terminate this'Agreement by mutual agreement at any time.
' 6.2.2 The City may, upon not less than thirty (30)days' prior written notice, terminate this Agreement
for any reason deemed appropriate in its sole discretion.
6.2.3 Either party may terminate this Agreement, with cause,by not less than fourteen(14) days' prior
written notice if the cause is not cured.within that fourteen(14) day period after written notice.
Such termination is in addition to and not in lieu of any other remedy at law or equity.
7. NOTICE
Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in
writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or
by mailing using registered or certified United States mail, return receipt requested, postage prepaid,to the
address set forth below:
If to the City:
City of Ashland—Ashland Fire&Rescue
Attn: Sara Jones
455 Siskiyou Blvd
Ashland, Oregon 97520
Phone: (541)552-2218
With a copy to:
City of Ashland--Legal Department
20 E.Main Street -
Ashland,OR 97520
1 •
Phone: (541) 488-5350
If to Provider:
Attn: Karin Onkka
125 Winer Street Ashland, OR 97520
8. WAIVER OF BREACH •
One or more waivers or failures to object by either party to the other's breach of any provision,term,condition,
or covenant contained in this.Agreement shall not be construed as a waiver of any subsequent breach,whether
or not of the same nature.
9. PROVIDER'S COMPLIANCE WITH TAX LAWS
9.1 Provider represents and warrants to the City that:
9.1.1 Provider shall, throughout the term of this Agreement, including'any extensions hereof, comply ,
with: ,
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to
Provider; and
(iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of
the foregoing tax laws or provisions.
9.1.2 Provider, for a period of no fewer than six(6) calendar years preceding,the Effective Date of this
Agreement, has faithfiilly complied with:
(i) All tax laws of the State of Oregon, including.but notlunitedto ORS 305.620 and ORS -
chapters 316, 317, and 318; I
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to
Provider; and
(iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of
. the foregoing tax laws or provisions.
9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any
political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further,
any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of
this Agreement. ' Any material breach of this Agreement shall entitle the City to terminate this
_ Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity.
_ J
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names
by their duly authorized representatives as of the dates set forth below.
CITY OF ASHLAND: Karin Onkka Enterprises,LLC(PROVIDER):
k.
By: itr
Signature By:
Signature
Ralph Sartain Karin Onkka
Printed Name Printed Name
Fire Chief Owner
Title Title
) //2i 0Z_
11/21/22
Date
Date.
Purchase Order No.
(W-9 is to be submitted with this signed Agreement)
Approved as to form
Douglas M McGeary )
Acting City Attorney
•
Legal Department Review
DOCUMENT TRANSMITTAL AND CONTROL
This form will accompany the document through the drafting,review,and signature processes,and will
be kept with the City's final executed copy of the document. Required fields are indicated in gray scale.
Document: Contract for Services
(Include names of ponies to the document)
Type of Document: Contract B Lease ❑ Easement 0 Deed 0 IGA 0
Other(specify)
Dept Contact: San,
Tones ACTION REQUESTER:
Dept: ire Phone: Ext 2218
❑ Review Draft
Date submitted to Legal: 11/29/2022
C] Approve final and forward to:
Draft due by: Sara Jones Sara Jones
(Unless indicated,Legal will return document to you)
Return Requested by: ASAP
Complete dais section ONLY the first time this farm is faded out:
Has this document been previously worked on by the Legal Dept Staff? ❑ No ® Yes
If yes,by whom? Docwrrcrrtation to waive insurance previously approved by Dave T ohman.
LEGAL DEPT First Date Deceived by Legal` x,� � Date: By� � 5
4121$E ONLY '. Returned to:Dept Rfor vision , ',5. k Date ?: �� By , 1
vgi-
d'Itk igRece ved�fm addit onal review by Legal Ni, ate � � � . ,Bye
Returned to Dept for Revision" g� �, Date " `a By , E
,� � �,p m �� teeteived for addlhanal review Uy Legal I3aey ��
z c t¢. a a y Date - � y,�. By ?"<m .,,,
R.etufned to Dept forReyisi it w �,K
i^ h',� Ree ed fo Addihoiial:it:iview by Ie gal t a
� � Rehxmed tQ Re t for Revision= �,�,� I?ate �� � f
max a . `- ,. 3 - L,t41•:',''''",'"
- �'s`i _
a''''''''''''4'''''''''
, ,.�',. ,i'''''''''
.:. Final Loggerl.out 3:Uy.,Lega1 Rafe x .,. By:, . . ,
'Comments from LEGAL'ito DEPART11 ENT Comments from DEPARTMENT to LEGAL:
0 See�A.ttached - j 4° . _ \x 'x 0,40
PtG Vx §a ✓-It a .4 x � yt is
Z �€ k.Zl' .2„" y �f
Heb d ''TM��.a X :{ rs 4 �.c.'a._ *za � � '�'
A tri Zgat X y ,,$, ,fid x � y tea' 01
�� Does this document need to be recorded?
Return original executed document to City r
nRecorder for safekeeping? , Cl? Not Yes � a 0 No 0 Yes.
CITY ADMINISTRATOR I DEPARTMENT hIEAD
Please do not sign the attached document until this form:has been approved by the Legal Dept below
FINALLEGAL DEPARTMENT APPROVAL Date
Proposal for Completing SOFEE Fire Trunk Materials
Submitted by: Karin Onkka Enterprises, LLC, karinonkkadesign@gmail.com, 541.864.0269 cell
Submitted to: Sara Jones,Ashland Fire Department
November 18, 2022'
Scope of work, in order of priority:
1. Encyclopedia
Retrieve the following materials from SOFFEE drive:
• Word file with edited text for some of the species cards.
• Completed PDFs from Middle School version of existing species cards provided to us by
the national administrator(Ilana).
• Citations for all plants and animals.
• Approved photos for each card.
Contractor will:
• Complete any photo citation information needed to accompany approved photos.
• Use the Word file to edit existing cards in InDesign.
• Build new cards as needed to complete entire set using information found on existing
PDFs of cards.
• Complete set size is about 84 pages or 42 cards.
• Final design will be a simple format(no checkered header bar)with a look that can be
seen in the PDF handed off to Molly last year for editing. Estimate: 55 hours
2. Sewing project
Related to the insulative value of tree bark activity,Contractor will:
• Complete the sewing of 15 sets of different levels of bark thickness for this activity(3
thicknesses,five sets each).Contractor currently has all of the materials needed for this
project. Estimate: 12 hours
3. Felt story project
Related to the felt stories activity, both Ponderosa and Lodgepole,Contractor will:
• Re-design and create a more complete guide to the activity which teachers will use to
deliver the two stories to their audiences.This entails coordinating photos that have
already been taken with the felt story script. In addition,we will want to clearly
communicate to the teachers when and where to sequentially place and then
remove/replace felt pieces during the story so that they can deliver this activity easily
and without confusion. Estimate: 18 hours
•
Time estimate:85 hours
Hourly rate:$35/hr '
Budget:To not exceed$3,000.00
C
Kariann Olson
From: Sara Jones
Sent: Thursday,February 16,2023 11:12 AM
To: Kariann Olson
Subject: Contracted Services-PO-Karin Onnka
Attachments: Onnka Form 3_2162023.pdf;ko W9.pdf;Onkka_Contract_22_23.pdf;LEGAL REVIEW TRANSMITTAL FORM
FILLABLE_FINAL_Onkka Contract.pdf;SOFEE Proposal_Phase 2.pdf
Hi Kariann,
Attached is the contract for services that needs a purchase order issued for Karin Onnka as part of the BLM grant. It took
a little time to wrangle some signatures and to get legal to waive the insurance requirements.
We also may need a no costs date extension but, if she can finish up the project this month, I should not need that
extension.
Let me know if anything is missing.
Thank You,
Sara
Sara Jones
Ashland Forest Resiliency
Community Engagement Coordinator
sara.jones@ashland.or.us
Phone: 541-552-2218
Cell: 541-622-9175
www.ashlandwatershed.org
Oda
roma
455 Siskiyou Boulevard
Ashland,OR 97520
TTY: 1-80o-735-290o
Fax:541-488-5318
This email is official businessof the City of Ashland,and it is subject to Oregon public records law for disclosure and retention.If you
have received this message in error,please notify me at 541-552-2066.
1
Kariann Olson
From: Kariann Olson
Sent: Thursday,February 16,2023 11:56 AM
To: Sara Jones
Cc: Kariann Olson
Subject: - RE:Contracted Services-PO-Karin Onnka
5
Hello Sara,
Got it. . .will do.
Thank you.
Kariann (Kari)Olson,Purchasing Specialist
1*,
W 11
City of Ashland
Purchasing Office
90 North Mountain Avenue,Ashland, Oregon 97520
541.488.5354 I TTY 800.735.2900
Kari.olson@ashland.or.us
This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and
retention.If you have received this message in error,please contact me at 541.488.5354..
From:Sara Jones<sara.jones@ashland.or.us>
Sent:Thursday, February 16, 2023 11:12 AM
To: Kariann Olson<kari.olson@ashland.or.us>
Subject:Contracted Services-PO Karin Onnka
Hi Kariann,
Attached is the contract for services that needs a purchase order issued for Karin Onnka as part of the BLM grant. It took
a little time to wrangle some signatures and to get legal to waive the insurance requirements.
We also may need a no costs date extension but, if she can finish up the project this month,I should not need that
extension.
Let me know if anything is missing.
Thank You,
Sara
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Sara Jones
Ashland Forest Resiliency
Community Engagement Coordinator
sarujonesashland.or.us
Phone: 541-552-2218
Cell:541-622-9175
www.ashlandwatershed.org
4 44,c.
Affitivd
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RealOtici
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