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Home My WebLink About1999-054 Grant - Yourth Symphony CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: 20 E Main Street Address: Ashland OR 97520 (541) 488-5300 Telephone: FAX: (541) 488-5311 Youth Symphony P.O. Box 4291 Medford OR 97501 (541) 54 1 773-7025 Date of this agreement: July 1, 1999 Amount of grant: $3,000 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment G:~UDGEREcon & Cultural Dev\Mail Merge Files%contract.doc on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE Its ~C'r~;~_d,r~,L,~c- ItS [ ~ ~' CITY OF ASHLAND BY ~ector of Finance Content review by: Coding: (for City use only) PAGE 2-GRANT AGREEMENT G:\BUDGET~Econ & Cultural Dev%Mail Merge Files~contract.doc ACORDN CERTIFICA"'- OF LIABILITY INSU~C~nT\\~l I DATE (MMlDD/YY) 10/20/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Security Insurance Agency, Inc . HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 707 Murphy Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Medford OR 97504 Phone: 541-772-1111 INSURERS AFFORDING COVERAGE INSURED INSURER A: American States Insurance INSURER B: Youth Sym~hony of So. Oregon INSURER c: P.O. Box 291 INSURER D: Medford OR 97501 , INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CER11FICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I~t: TYPE OF INSURANCE POLICY NUMBER !il(\1rt'MMlDiiNYi' DATEIMwD~ LIMITS ~NERAL LIABILITY EACH OCCURRENCE $ 1. 000.000 A X COMMERCIAL GENERAL LIABILITY 01CE1445644 11/24/99 11/24/00 FIRE DAMAGE (Any onol1ro) $ 200.000 I CLAIMS MADE ~ OCCUR MED EXP (Anyone pereon) $ 10.000 - PERSONAL & ADV INJURY $ 1. 000.000 GENERAL AGGREGATE $ 1. 000.000 - GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS. COMP/OP AGG $ 1. 000,000 I ,nPRO- n POLICY JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT I-- $ ANY AUTO (Ea accident) I-- I-- ALL OWNED AUTOS BODILY INJURY (Por poreon) $ SCHEDULED AUTOS I-- HIRED AUTOS BODILY INJURY I-- $ NON.QWNED AUTOS (por accldont) I-- I-- PROPERTY DAMAGE $ (Per accident) RGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EAACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ tJ OCCUR D CLAIMS MADE AGGREGATE $ $ R DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I TORY LIMITS I I~' EMPLOYERS' LIABILITY $ E.L. EACH ACCIDENT E.L, DISEASE. EA EMPLOYE $ E.L. DISEASE. POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONSlLOCATIONSNEHICLESfEl(CLUSlONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The certificate holder is an Additional Insured -- form CG2002. CERTIFICATE HOLDER I Y I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION 1AAAAAA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL City of Ashland 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Attn:Dept. of Finance & Admin. - 20 East Main Street LEFT, BUT FAILURE TO DO so SHALL IMPOSE NO OBLIGATION OR LIABILITY OF Ashland OR 97520 ANY K1N9 UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES. I ~h~-o ~. t;j), I '(JA... ACORD 25-5 (7/97) .....-::: {I .. ACORD CORPORATION 1981J -;y,(J.. ~ -- -- PU""j I~umber 01-CE-144564-40 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. American States Insurance A SAFECO COmpany ADDITIONAL INSURED - CLUB MEMBERS CG 20 02 11 85 COMMERCIAL GENERAL LIABILITY This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART WHO IS AN INSURED (Section II) is amended to include as an insured any of your members, but only with respect to their liability for your activities or activities they perform on your behalf. Copyright. Insurance Services Office. Inc., 1984 Policy Number 01-CE-144564-40. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. American States Insurance A SAFECO Compeny ADDITIONAL INSURED - DESIGNATED PERSON CG 20 26 11 85 OR ORGANIZATION COMMERCIAL GENERAL LIABILITY This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: CITY OF ASHLAND CITY HALL ASHLAND, OR 97520 (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule as an insured but only with respect to liability arising out of your operations or premises owned by or rented to you. Copyright, Insurance Services Office, Inc., 1984 r..AR-11-PRINT001-24Q6-0019.R ~ .1""'\ I Turner , ector of Finance of Ashland E. Main St. OR 97520 you for the approval of our grant of $3000. Enclosed please find our signed Assistance Award Contract. I have contacted Helene Hayes at our insurance cpmpany Security Insurance Agency, Inc. (772-1111) and she is sending you another copy of our current insurance certificate. Our records indicate that you already have a rrent insurance certificate from us on file. This certificate expires November 1999 and 'II, of course, be renewed in a timely fashion. ain, thank you for granting us the $3000. The Youth Symphony of Southern Oregon hes well beyond the students in our organization, providing meaningful.musical eriences to countless youth as well as adults in our area. We'll make you proud! do not hesitate to contact me if you need further information. Anker esident, Board of Directors uth Symphony of Southern Oregon Post Office Box 4291, Medford, Oregon 97501-0163