HomeMy WebLinkAbout2023-021 PO 20230267- Ashland Chamber of Commerce Purchase. Order juri iccFiscal Year 2023 Page: 1 of: 1 Lig-AL g • ..s e AL (=1517 MTYM__EAFVON ALL. . Y-1 WiCartaNJW- B City of Ashland017 _ — -- ATTN: Accounts Payable Purchase L 20 E. Main L Ashland, OR 97520 Order# 20230267 T Phone: 541/552-2010 0 Email: payable@ashland.or.us V H 0/0 Fire and Rescue Department E ASHLAND CHAMBER OF COMMERCE I 455 Siskiyou Blvd N PO BOX 1360 p Ashland, OR 97520 ASHLAND, OR 97520 Phone: 541/482-2770 R T Fax: 541/488-5318 = fen dr-P-Ja iEWItiF��rtic� Fax JQ = i n€ltt ir4 Epi 3 - - (541)482-3486 Sara Jones DfdecId vf_L—rIIts >~ _ ►_--,rpt—__ 9t�b @'s�se °® _ 1 __ �a =3� rs�n_= 03/17/2023 13 FOB ASHLAND OR/NET-30 City Accounts Payable UMW :I:Imam — g Smoke Adaptations Outreach 1 Print smoke adaptations materials and outreach for local 1.0 $5,000.00 $5,000.00 businesses ' Personal Services Agreement(Less than $35,000) Completion date: 06730/2023 Project Account: E-G00026-400 ***************GL SUMMARY*************** 072900-604106 $5,000.00 • . r � g I )/V11.2/ �{a- } tom•-rte= By: i 4, Date: Autho zed ignature itti `5i $5 000.00 FORM #3 CITY OF A request for a Purchasea Q,9 o 6 7 ASHLAND REQUISITION Date of request: 03/1512023 Required date for delivery: 03/2012023 . Vendor Name . Ashland Chamber of Commerce Address,City,State,Zip 110 East Main Street,Ashland OR 97520 Contact Name&Telephone Number Sandra Slattery, - Email address 541-482-3486 SOURCING METHOD 0 Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Reason for.exemption: Date approved by Council:_ ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 _(Attach copy of council communication) 0 Written quote or proposal attached Et Written quote or proposal attached . .__(If council approval required,attach copy of CC) [11 Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: 0 State of Oregon MI Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written bid(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 State of Washington Date approved by Council: Contract#_ (Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement 0 Sole Source Agency GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council: 0 Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until: (Date) Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment 0 Special Procurement City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached 0 Form#9,Request for Approval 0 Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K 0 Written quote or proposalattached approval required.,(Attach copy of council communication) Date approved by Council: Valid until:_ (Date) , Description of SERVICES , 'TOTAL COST fi & `. Print smoke adaptations materials and outreach for local businesses. �5 „._ „,.., --...,.., ,,,,,,,:-:,,, ,,,,,,,,,,,,,,7,t -=1,-'":'=4_ti Item# Quantity Unit Description ot MATERIALS Unit Price Total Cost ( ` ❑■ Per attached quotelproposal • 1OT'ALC©ST 5000:00 Project Number g a 0 0 2 6. 4 0 0 Account;Number - ,`>,e., �. ., Account Number 0 7 2 9 0 0. 6 0 4 1 0 6 Account Number - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. L IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee: Sara Jones Department Head: /'ea •/e4 16 o or great $5,000) �c Department Manager/Supervisor: Ci anager: 1:,,_,l A ; -- _ 1; rester than S pi)025Funds appropriated for current fiscal year; / NO i .� //L3 , Finance Director-(Equal to orgreater than$5,000) Date Comments: Form#3-Requisition ii . • 1 ' fM0KEW IfE ASH LAN D o00 000 00 ASHLAND el CHAMBER OF COMMERCE February 22"d, 2023 Ashland Chamber of Commerce, a partner with Smokewise Ashland and the City of Ashland, can facilitate smoke and wildfire resiliency services as part of grant funding from the Oregon Department of Environmental Quality(Oregon DEQ). Oregon DEQ - Grant Closes March 315, 2023 Business Outreach for Building Smokewise Awareness 6/30/2023 $3000.00 1. Develop appropriate messages for sharing smoke and wildfire resources found en smokewiseashland.org 2. Share social media products featuring step-by-step actions businesses can take to prepare for smoke and wildfire Business Smoke Adaptation 6/30/2023 $2000.00 1. Promote the Smoke Preparedness Workbook and Print Developed Products for Distribution to Local Businesses Tota I $5000.00 } 1 Kariann Olson From: Kariann Olson Sent: - Thursday,March 16,2023 9:52 AM To: .Sara Jones Cc: Chris Chambers;Kariann.Olson • Subject: RE:Chamber of Commerce Contract for Services Hello, Got a copy of the proposal/Exhibit A that is referenced in the agreement you can email to me? • We always need bid/proposal (scope/cost)from contractor/consultant attached to agreement. Thank you. Kariann(Kari)Olson,Purchasing Specialist lir , , e ,, , i City of Ashland Purchasing Office 90 North Mountain Avenue,Ashland,Oregon 97520 541.488.5354 I TTY 800.735.2900 Kari.olson@ashland.or.us This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at 541.488.5354.. From:Sara Jones<sara.jones@ashland.or.us> , Sent:Thursday, March 16, 2023 8:53 AM To: Kariann Olson<kari.olson@ashland.or.us> . Cc:Chris Chambers<chris.chambers@ashland.or.us> Subject:Chamber of Commerce Contract for Services Hi Kariann, Could you please issue a PO for the attached contract for services with the Chamber of Commerce?Attache dis the documentation. Please let me know if anything is missing. Thank you for your help. -Sara Sara Jones Ashland Forest Resiliency 1 Community Engagement Coordinator sara.jones@ashland.or.us Phone:541-552-2218 Cell: 541-622-9175 www.ashlandwatershed.org 40' e' Mk./3730 $ rM"A RV1106^4tY 455 Siskiyou Boulevard Ashland,OR 97520 TTY: 1-80o-735-290o Fax:541-488-5318 This email is official business of the City of Ashland,and it is subject to Oregon public records law for disclosure and retention.If you have received this message in error,please notify me at 541-552-2066. • PERSONAL SERVICES AGREEMENT (LESS THAN $35,000) CONSULTANT: Ashland Chamber of Commerce CITY OF ADDRESS: 110 E Main St, Ashland, OR 97520 ASHLAND • 20 East Main Street TELEPHONE: (541) 482-3486 Ashland,Oregon 97520 Telephone: 541/552-2218 • EMAIL: sandra@ashlandchamber.com This Personal Services Agreement(hereinafter"Agreement") is entered into by and.between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Ashland Chamber of Commerce, a non- profit organization("hereinafter"Consultant"), for(smoke adaptations outreach for local businesses). NOW THEREFORE,in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: • t Effective Date and Duration: This Agreement shall become effective on the date of execution on , behalf of the City, as set forth below(the"Effective Date"), and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore,but not later than, 06/30/2023. 2. Scope of Work: Consultant will provide (print and develop materials for a smoke preparedness workbook, outreach and engagement of local"businesses to support smoke and wildfire adaptations),as more fully'set forth in the Consultant's Proposal dated, which isattached hereto as"Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to herein as the "Work." 3. Supporting Documents/Exhibits; Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed-to be mutually complementary And supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne by Consultant: Consultant shall, at its own risk,perform the Work described above and,unless otherwise'specified in this Agreement, furnish all labor, equipment, and materials required for the proper performance of such Work. 5. Qualified Work: Consultant has represented, and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Page 1 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND ASHLAND CHAMBER OF COMMERCE. ( 6. Compensation: City shall pay Consultant the sum of$5000.00 (this amount may be an hourly rate OR a lump sum—please write out amount in long form here,e.g. two hundred thousand and eighty-five dollars when a lump:sum amount) as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of$FIVE-THOUSAND DOLLARS (write out amount in long form here)without the express, written approval from the City official whose signature appears below,or such official's successor in office. Payments shall be made within thirty(30) days of the date of receipt by the City of.Consultant's invoice. Should this Agreement be terminated prior to completion of all Work, payments will be made for any phase of the Work completed and accepted as of the date of termination. 7. Ownership of.Work/Documents: All Work, work product, or other documents produced in furtherance of this Agreement belong to the City,and any copyright,patent, trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 9. Living Wage Requirements: If the a amount of this Agreement is $24,050.68 or more, Consultantis required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter,to,all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as "Exhibit B"predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend,indemnify, save, and hold City, its officers, employees, and agents harmless from any and all losses, claims, actions, costs;expenses,judgments, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction)to property, of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant(including but not limited to,Consultant's employees, agents, and others designated by Consultant to perform Work or services attendant to this Agreement). However, Consultant shall not be held responsible for any losses, expenses, actions, costs, or other damages, caused solely by the gross negligence of City. • 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty(30)days' prior written notice delivered by certified mail or in person. c. For Cause. City may terminate or modify this Agreement,in whole or in part, effective upon delivery of written notice to Consultant, or atsuch later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; Page 2 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND ASHLAND CHAMBER OF COMMERCE. . 1 � ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked,suspended, or not renewed. d. For Default or Breach.. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15) days of the date of the notice, or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of - termination by the party giving notice. ii. ' Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City,by written notice to Consultant of default or breach,may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection(d) are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. • 13.; Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation under the Agreement;institutes an action for relief in bankruptcy or has instituted against it an action for insolvency;makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under, this Agreement. 15. Insurance. Consultant shall, at its own expense, maintain the following insurance: a. Workers' Compensation. Consultant shall obtain and maintain Workers' Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon Workers' Compensation coverage for its subject workers,unless such employers are exempt under ORS 656.126. If exempt under ORS 656.126, Consultant shall certify such exemption to the City. Page 3 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND ASHLAND CHAMBER OF COMMERCE. • b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence. This is to cover any damages caused by error, • omission or negligent acts related to the Work to be provided under this Agreement. c. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000(two million dollars)per occurrence for Bodily Injury, Death, and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 (one million dollars)for each accident for Bodily Injury and Property Damage, including coverage for owned,hired or.non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without thirty(30)days' prior written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation,required herein,but only with. respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates and endorsements prior to commencing the Work under this Agreement. 16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color,religion, • creed, sex,marital status, familial status or domestic partnership,national'origin, age,mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws: • 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant, for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement,has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; Page 4 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND ASHLAND CHAMBER OF COMMERCE. (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. • 18. Governing Law; Jurisdiction: This Agreement shall be governed and construed in'accordance with the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue. 19. Notice. Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery,by sending via a reputable commercial overnight courier,by mailing using registered or certified United States mail,return receipt requested,postage prepaid, or by electronically confirmed at the address or facsimile number set forth below: If to the City: Ashland Fire&Rescue Attn: Sara Jones 455 Siskiyou Blvd Ashland, Oregon 97520 • With a copy to: City of Ashland- Legal Department 20 East Main Street Ashland, Oregon 97520 If to Consultant: Ashland Chamber of Commerce 110 E. Main Street Ashland OR, 97520 • 20. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 21. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING BETWEEN THE PARTIES. THERE ARE NO UNDERSTANDINGS, • AGREEMENTS, OR REPRESENTATIONS, EITHER ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT,UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. Page 5 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND ASHLAND CHAMBER OF COMMERCE. f 22. Certification. Consultant shall execute the certification attached hereto as"Exhibit C" and incorporated • herein by this reference. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: ASHLAND CHAMBER OF COMMERCE (CONSUL By: ,e-ale4 C-autazas Signature By:,411W, _141P/z4( Signa ure Ralph Sartain (cafe Printed NameS �{�t.4 Printed Name J Fire Chief Title r e. Title • 3/16/2023 Date �d ki�i Data.o 3 e Purchase Order No. (W-9 is to be submitted with this signed Agreement) • • • • Page 6 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND ASHLAND CHAMBER OF COMMERCE. • t 4. EXHIBIT B CITY OF ASHLAND, OREGON City of Ashland 4, , / f.' L C ALL employers described WAG E below must comply with City of Ashland laws regulating sayment of a living wa•e. $17:02 per hour, effective June 30, 2022. RC , The Living Wage is adjusted annually every •ll June 30 by the Consumer Price Index. Employees must be paid a portion of business of their 401K and IRS eligible living wage: employer, if the employer has cafeteria plans(including ten or more employees, and childcare)benefits to the has received financial amount of wages received by • assistance for the project or - the employee. > For all hours worked under a business from the City of service contract between their Ashland in excess of > Note: For temporary and employer and the City of $24,050.68. part-time employees,the ' Ashland if the contract Living Wage does not apply exceeds$24,050.68 or more. >1 If their employer is the City of to the first 1040 hours worked `,_ Ashland, including the Parks in any calendar year. For > For all hours worked in a 'and Recreation Department. more details, please see month if the employee spends - Ashland Municipal Code 50%or more of the > In calculating the living wage, Section 3.12.020. employee's time in that month employers may add the value . • working on a project or of health care, retirement, • For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us. 1Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF -ASH LAN D Page 1 of 1: EXHIBIT B ' J t EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant,by and through its authorized-- representative, uthorizedrepresentative,under penalty Of perjury, certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to'be issued to it and(b)Consultant is not subject to backup withholding because: (i)it is exempt from backup withholding, or(ii)it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends, or(iii) the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a)it has the power and authority to enter into this Agreement and perform the Work, (b)the Agreement, when executed and delivered, shall be a valid and binding obligation of Consultant enforceablein accordance with its terms, (c) the work under the Agreement shall be performed in accordance with the highest professional'standards, and (d) Consultant is qualified,professionally•competent, and duly licensed(if applicable) to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. (1) Consultant carries out the work or services at a locationrseparate from a private residence or is in a specific portion of a private residence, set aside as the location of e business. [/ (2) Commercial advertising or business cards or a trade association membership are ' purchased for the business. (3)Telephone listing is used for the business separatefrom the personal residence listing. LV 4)Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period f one year. (6) Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission(professional liability) insurance or liability insurance relating to the Work.or services to be provided. • ib - C: sul • ignature 3ki ' - Date , Page l of 1: EXHIBIT C ' • AL? CERTIFICATE OF LIABILITY INSURANCE • DATE(MMIDD/YYYY) `.1 03/15/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Reinholdt&0' NAME: Harra Insurance CONTACT NAME; Rebecca McGregor 1756 Ashland Street /A/CC.NN .Ext/: (541)482-1921 FAX No):(541)488-4458 Ashland,OR 97520 ADDRESS: rmcgregor@reinholdtins.com License#: 800442 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: Philadelphia Indemnity Insurance Company INSURED • . INSURER B Ashland Chamber of Commerce INSURERC: P O Box 1360 INSURER D: Ashland,OR 97520 INSURERE: • INSURER F: COVERAGES CERTIFICATE NUMBER: 00000660-1134853 REVISION NUMBER: 36 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF POLICY EXP LIMITS (MM/DDIYYYY! (MMIDDlYYYY) A X COMMERCIAL GENERAL LIABILITY PHPK2499127 02/03/2023 02/03/2024 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE OCCUR •PREMISES a occurrence) $ 100,000 MED EXP(Any one person) $ 5,000 PERSONAL 8 ADV INJURY $ 1,000,000 GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY MI: LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: A AUTOMOBILE LIABILITY PHPK2499127 02/03/2023 02/03/2024 (e°aBcideDn SINGLE LIMIT $ 1,000,000 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY _AUTOS HIRED t NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS.ONLY (Per accident) • $ A X UMBRELLA LIAB X OCCUR PHUB844913 02/03/2023 02/03/2024 EACH OCCURRENCE $ 3,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 3,000,000 DED X RETENTION$ 10000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITYY!N STATUTE ER _ ANY PROPRIETOR/PARTNER/EXECUTIVEN/A E.L..EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? _ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ • If yes,describe under DESCRIPTION OF OPERATIONS below • E.L.DISEASE-POLICY LIMIT $ • • DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Ashland Fire& Rescue ACCORDANCE WITH THE POLICY PROVISIONS. 455 Siskiyou Blvd Ashland,'OR 97520 AUTH IZED REPRESENTATIVE (REB) ©1988-2015 ACORD CORPORATION. All rights reserved. • ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Printed by REB on 03/15/2023 at 03:07PM