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Home My WebLink About1999-058 Development Plan - AFNthe communications group, inc. ]4,, A' Street, Budcrag One · Post Office Box 1329, Ashrand, Oregon 97520 Office 541-482-7899 · Fax: 541-482-2553 Ashland Fiber Network Web Site Development Plan May 5, 1999 Task Definition the communications group, inc. will work closely with the Project A to propose, consult, develop and implement the Internet site to be known as http://www.asl!l.'_a~._d_f.i__L~...~_rL¢_t. the communications group, inc., working with Project A and City managers, will define areas of development for the web site, including the implementation of dynamic update tools where appropriate. The goal of this contract is the development of the Ashland Fiber Network web site to offer services to the public via the Internet. Scope of Work This task requires the communications group, inc. to create a look and feel of the web site consistent with all other AFN promotional materials, develop content for the web site appropriate to the audience and include messages that meet the goals and objectives of the AFN marketing communication plan. The Project A task is to perform several functions including consulting; systems analysis and design; web development including online graphics, interface creation, HTML, ASP, and JAVA; database programming; testing; and deployment. The site will be developed in accordance with the feedback and direction collected in meetings with the City of Ashland, the communications group, inc. and Project A staff. The scope of work will generate an estimate of time and tasks associated with this project. The following overall goals will guide the process of developing this web site. · Implementation of the look and feel for the entire new site. · Incorporation of the new Iogos, fonts and design elements throughout the site. · Site development as agreed upon by the City of Ashland, the communications group, inc. and Project A as appropriate within the scope of this contract as noted in the Scope of Work addendum. · Addition of online services as agreed upon by the City of Ashland, the communications group and Project A as appropriate within the scope of this contract as noted in Scope of Work addendum. · Implementation of the dynamic update tools integrated into the site developed under this contract. The Process The City, working with the communications group, inc. and Project A, will define a scope of work. Project A will estimate the work and provide a tentative schedule which is based on the City's priorities and timelines. Management and Deliverables the communications group, inc. will work with the City and a client liaison from Project A to gather content, finalize design, communicate with all relevant parties and manage the project. The specific deliverables under this contract are defined in the Scope of Work addenda. Timeline and Expectations There are two milestones for this project. The first milestone is the delivery of a mockup of the web site for client review and acceptance within five business days of the signing of this agreement. The second milestone for this project is the delivery of the final web site delivered within a timeframe agreed upon by the City, the communications group, inc. and Project A. Costs The total costs for development and deployment under this agreement are dependent on the total hours involved in performing all the functions necessary to complete the project. the communications group, inc. shall provide to the client monthly billings for hours worked by the communications group, inc. and Project A. Hours will be billed to the City at the rate of $75.00 per hour. Project A services shall be subject to a 10% agency commission by the communications group, inc. Payment to the communications group, inc. shall be made by the client within 15 days of receipt and approval of billing. Amounts past due are assessed a monthly charge of 1.5% late fee, Agreement We have carefully reviewed these specifications and agree to accept the terms and conditions. the communications group, inc. Ashland Fiber Network ..~ ,~f:~<:;~ i'Ll- '~ ~:;.l~,u~' i>. City of Ashland, Oregon Title Title Date Ac~pt~ Date Ac~pt~ the corrtrntLnications group, inc. .. :.--.~r+ ,~i~...,. ~.t, ,~2~. ~ ~:~..',,,"~i ~.~.t..L~i.~:: 22::. :::1I P 0 Box 1320 - Ashland, Oregon 97B20 Voice (~41) 482-18~, Fax (54]) ttl2-2BB3 jbeaver{}theeommgreup.eom Provided to: City of Ashland 20 East Main Street Ashland, OR 97520 HOURS TASK DESCRIPTION Contract for Ashland FIber Network Web Site The goal of the project is to create a Web site for the Ashland Fiber Network. This es~mate serves as an extension to the contract dated May 5, 1999, and is required by the contract as stated in the Scope of Work section. PROJECT A Scope of Work Addendum May 5, t999 HOURLY Cost RATE 60 Design and Consultation 40 Web page Mockups 34 5 Development of all Web pages 26 Development of database tools 15 Testing of Web site 12 Deployment 12 Project Management 0 Support 0 20 Copy writing 40 Design and preduction 20 Supervision Group meetings to establish design and operating requirements of Web site. Development of mockup of Web pages and database tools using graphic desgn elements provided by The Communications Group. The actual development of all Web pages identified on this site, integrating design elements, colors, fonts, loges, maps, images, HTML, and textual content provided in electronic format by The Communications Group Development and integration into the Web site of all specified Active Content database tools, including Media (News),address database, and department control center. it is understood the City of Ashland will provide all addresses by nude for the address database. Development of testing matrix for multiple platforms and browsers and live testing of all database tools Activation of the Web site and deployment of the site to major search engines. Internal management of work flow with development team over life of project. Telephone user support and bug4ixes are offered for 90 days from the date of final delivery at no charge during normal business hours Additions and enhancements will be parformed on an hourly basis. By the end of the 90 day period, a separate support agreement will be established to provide ongoing support. The basis for this support may be either flat rate. per incident, or actual time billed at $75.00/hour. The Communications Group 1 096 agency commission on outside services Content development by Usa Niebuhr AFN look and feel development by Eric Warren Creative and content supervision, meetings & project management by Jim Beaver $75.00 $4,500.00 $75.00 $3,000.00 $75.00 $2,587.50 $75.00 $1,950.00 $7500 $1,125.00 $7500 $900.00 $75.00 $900.00 $75.00 $0.00 $1,496.25 $75.00 $1,500.00 $75.00 $3,000.00 $75.00 $1,500.00 280 TOTAL INVESTMENT= $22,458.75 Acceptance: Signature of Authorized Party :~;~- · Date Signed Sent By: PROJECT A, INC.; the 541 488 1851; Jun-10-99 11:35; cc n' n- tlnicatic r s group, inc. PUBLIC RELATIONS AND MARKETING 34(} 'A btre_~t, Bdi.ct,ng Or'e - Pu~t 01rice Box i329, Ashland, Oregon 97520 Otficp 5-t1-zg2-ISg. 9 · Fax: 541-d82-255~ Page 3 ESTIMATE UPDATE DATE June 9, 1999 CLIENT Ashland Fiber Network 20 East Main St. Ashland, OR 97520 PROJECT Ashland Rber Network Web Site Project A 280 hours @ $75.00 (see attached contract for breakdown) Billed to Date $14,962.50 $8,000.00 To be billed directly by Project A Balance to Bill $6.962.50 $6,962.50 the communications group, inc. Agency commission on outside services Content copywriting - Lisa Niebuhr 20 hours @ 75.00 1,496.25 Design and production - Eric Warren 40 hours @ 75.00 3,000.00 Creative and content supervision, meetings and project management o Jim Beaver 20 hours @ 75.00 To be billed by the communications group, inc .2s(Ap) 37.50(My) 1,218.75 1,537.50 768.75 1,743.75 731.25 $2,475.00 TOTAL ESTIMATE $22,458.75 -1.496.25 $20,962.50 Agency commission -- $11,525.00 $9,437.50 Sent By: PROJECT A, ZNC.; 541 488 1851; Jun-10-99 11:34; Page 2 The C(~113111LllliC,11i¢)11c, ~l'(~tlp, ilIC Memo To: Greg Scoles From: NancyBeaver Date: 6/10/99 Re: Web Site Contmct Update Here is an update of the original estimate that you requested. It shows what AFN has been billed to date and what is still outstanding. Project A billed you $8,000 directly last month and they will continue to bill you directly for all future hours. Steve Beisky feels that the final cost will come in less than projected due to recent conversations with Ann. The communications group, inc. will give up the agency commission on all hours billed~. directly by Project A. The communications group will just bill for the hours we ha~e remaining for content copywriting and project management. Design costs took' less time than projected because the scope of the job continued to be reduced. It looks like there will be more content copywriting, so I have moved those budgeted costs over to Lisa. It is likely that the content writing will also come in less than budget. Project A and the communications group, inc. are ready to move ahead. The plan is to have the web site up and running by July 4th. Call if you have any questions. the communications group, inc. Z~d, A StfeO~ gtJlldnnO O~e - Po5~ Office Box 1~9, Ashls~d, Ore~o~ 97520 Ofiico 5~]-~82 7899. Fax 5~-~82-2553 ESTIMATE DATE May 5, 1999 CLIENT Ashland Fiber Network 20 East Main St. Ashland, OR 97520 PROJECT Ashland Rber Network Web Si Proiect A ~ ~ 280 hours @ $75.00 $14,962 (see attached contract for breakdown) .... the communications qrouD, inc. Agency commission on outside services 1,496.25 Content copywriting - Lisa Niebuhr 20 hours @ 75.00 Design and production - Eric Warren 40 hours @ 75.00 1,500.00 3,000.00 Creative and content supervision, meetings and project management - Jim Beaver 20 hours @ 75.00 TOTAL ESTIMATE 1,500.00 ./) $22,458.75 Sent By: PROJECT A~ INC.; | Ann Seltzer Marketing Manager City ol Ashland 20 East Ma~n St. Ashland, OR 97520 541 488 1851; dun-10-gg 11:35; C II1111tlilic lfi )lls inc, PUBLIC f EL ~ I IONS Ai',ID IVI/~if~I<E riNG 3zig 'A' Street, BL ding _~rle . Post Office Box 1329. A. shJdnd. Oregon g752g ,~ffice 541-482-7899 · Fax: 541-482-2553 Page 4/5 May13,1999 Invoice i1~99 -401 INVOICE For Apdl 1999 Services Project Activity Amount Worth the Wait Campaign Photography - Susan Photo expenses- includes modei lees. film, development Production, revisions, art direction Eric - g hours @ 75.00 Scanning. deliveries, imagesetting Meetings, concepting, revisions- Lisa 3,75 hours @ 75,00 $1,190.00 540.00 $1,73o.00 675.00 385.00 281,25 From Ashland to Anywhere Ads Vehicles Data Sell Sheet Design, production - Eric 6 hours @ 75.00 Imageseffing, deliveries Media Buy: OSF Playbi{I Britt Playbill Ashland Directory Graphic design - Eric 2.55 hours @ 75.00 Delivery Paint vehicle/two-tone, apply graphic Revisions - Eric- 2 hours @ 75,00 450.00 45.00 1,482.00 753.00 882.00 341.25 24.00 1,100.00 Channel Line-Up Flyer Website 1 O,OO0 - I color- Printfast Meetings, concepting, copywriting, revisions, coordination, contract negotiation - Lisa 15.75 hours @ 75.00 Design, production - Eric 20.50 hours @ 75.00 Creative and content supervision, meetings, and project management - Jim 10.25 hours @ 75.00 835.34 Sent By: PROJECT A, INC. the ~e~filntz;!~lanager City of Ashland 20 East Main St. Ashland, OR 97520 June 7, 1999 Project Worth the Wait Campaign Data Sell Sheet Channel Line-Up Flyer Channel Line-Up Ad RV'rV Ad Website Media Plan Press Kits Speed Ad 541 488 1851; Jun-10-99 11:36; Page 5/5 cc nHnt nicati ns inc. PUBLIC RELAIIO N5 AND MARKETING 340 'A Street, Bu~ldlng One · Post Offme Box ~329, Ashtand, Oregon 97520 Office: 541-482-7B99. Fax: 541-482-2553 Invoice #99-501 INVOICE For MAY 1999 Services Activity Ashiand Daily Tidings insertion - each of the 4 ads ran 3 times in May Every Tuas, Thurs, Sat, 10OO - Reprint - 2"" printing Mustard Prees Amount 823.38 375.29 Design, production, revisions - Eric 800 hours @ 75.00 Meeting- Jim - 1.00 hour @ 75.00 Production - Eric - 1.50 hours @ 75.00 Copywrite, revisions - Lisa - 0.75 hours @ 75,00 Ashland Daily Tidings - 5/11, 5/18 Mealford Mail Tribune - 5/14, 5119, 5/19 Production - Eric - 0.50 hours @ 75.00 Copywriting - Lisa - 1.00 hours @ 75.00 Ashland Daily Tidings Meeting - Lisa - 0.50 @ 75.00 Coordinate, meet with Tidings and Tribune Jim - 2.00 hours @ 75.00 Nancy - 2.00 hours @ 40.00 Copywriting, meetings - Lisa - 5.00 hours @ 75.00 Planning, review -Jim - 1.00 hour @ 75.00 Production for logosheets - Eric - 2.00 hours Imagesetting, color illustration masters, delivery, materials Add color - Eric - 1.00 hour @ 75.00 Color separations Ashland Daily Tidings 5/7, 5/14, 5/21.5/28 6OO.00 75.00 112.50 56, 25 155.29 517.78 37.50 75.00 155.29 150.00 80.OO 375.00 75.00 150.00 270.59 75.00 81.18 850.12