HomeMy WebLinkAbout2022-009 PO 20220253- Carollo Engineers Inc Purchase Order
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Fiscal Year 2022 Page: 1 of: 1
B City of Ashland
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L ATTN: Accounts Payable
20 E. Main Purchase 20220253
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Ashland, OR 97520 Order#
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H CIO Public Works Department
E CAROLLO ENGINEERS, INC l 51 Winburn Way
N PO BOX 30835 , p Ashland, OR 97520
SALT LAKE CITY, UT 84130-0835 Phone: 541/488-5347
R T Fax: 541/488-6006
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01/31/2022. 69 FOB ASHLAND OR/NET30 City Accounts Payable
WW System Upgrade Phase II
1 Phase 2 -WWTP Disinfection System Upgrade Project, 1.0 $99,636.00 $99,636.00
Construction Engineering Services
Personal Services Agreement (Greater than $25,000.00)
Completion date: June 30, 2023
Project Account: E-201925-999
Project Account: E-201925-999
***************GL SUMMARY***************
086100-704200 $79,708.80
086300-704200 $19,927.20
By:
Aut orized Date:
ature _9 m;:€€= r — .99 636.00
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FORM #3 CITY OF
ASHLAND
A request for a Purehas Ii4jv ai p , --, ' # *e -. ..-.- .
REQUISITION r Date of request: . 0:1/0712022•
I •Required date for delivery:
Vendor Name Caron()Engineers,Ino. . •
Address,City,State,Zip . 707 SW Washington Street,Suite 500 Portland,OR 97205
Contact Name&Telephone Number Dan Laffitte 503-227-1885
Email address
SOURCING METHOD
❑ Exempt from Competitive Bidding D. Emergency •
❑ Reason for exemption:- 0 Invitation to Bid ❑ Form#13,Written findings'and Authorization
O AMC 2.50 . . Date approved by Council:= 0 Written quote or proposal attached
❑ Written quote or proposal attached Attach co I of council communication . _If council al royal re s uired,attach co 1 of CC
❑ Small Procurement . ❑ Request for Proposal . Cooperative Procurement ' .
Not exceeding$5,000 Date approved by Council: ❑' State of Oregon •
❑'Direct Award _(Attach copy of council communication) Contract#
. ❑ Verbal/Written bid(s)or proposal(s) ❑■ Request for Qualifications(Public Works) ❑' State of Washington •
Date approved by Council: 1/4/2022 • Contract# •
III(Attach copy of council communication) • ❑ Othergovernment agency contract
Intermediate Procurement 0 Sole Source Agency
GOODS&SERVICES 0 Applicable Form'(#5,6,7 or 8) Contract#
Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached .Intergovernmental Agreement
❑ (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency
PERSONAL SERVICES 0 Special Procurement ' 0 Annual cost to.City does not exceed$25,000.
Greater than$5,000 and less than$75,000 0 Form#9,Request for Approval Agreement approved by Legal and approved/signed by
O Less than$35,000,by direct appointment • 0 Written quote or proposal attached City Administrator.AMC 2.50.070(4)
❑ (3)Written proposals&solicitation attached Date approved by Council:_ 0 Annual cost to City exceeds$25,000,Council
❑ Form#4,Personal Services$51(to$75K Valid until: •(Date) approval required..(Attach copy of council communication) •
Description of SERVICES Total Cost
Phase Two-WWTP Disinfection System Upgrade Project—Construction Engineering Services , ,;: -" ' `•.,':. :
. 99,636'00 �'
Item# Quantity Unit Description of MATERIALS Unit Price Total Cost
•
M Per attached quote/proposal rTOTAL=COST ,
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Project Number 2 0 1 9 2 6. Account Number 0 e s 3 0 0.7 o 4 2 0 0 $19,927.20
Account Number Account Number 0 8 6 1 0 0.7 0 4 2 0 0 $79,708.80
`Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support-Yes/No
By signing this requisition form,I certify that the City's public contracting requirements have been satisfied.
Employee.• Al.AAA, • 1�' ... - . :-Ac.1,talepartmentHead: . 1 r v—
• �! ��� ; o• grlater han",000)
Department Manager/Supervisor: City Administrate 'of --� -- - - -
I", to or greater t an$25,000)
Funds appropriated for current fiscal year: /NO " ‘1/ i � i?
Finance Director-(Equal to or greater than$5,000) Date
Comments: - .
Form#3-Requisition •
1 ,
•
Menlo
TO: Joe Lessard
FROM: Chance Metcalf
DATE:1/10/22
RE: City Manager Signature Needed for a Personal Services contract with.Carollo Engineers and a
Public Improvements contract with HP Civil for Phase Two Construction of the WWTP UV System
Upgrade.
Background:
Personal Services contract for construction engineering and inspection services with Carollo Engineers
and approval of a Public Improvement contract with HP Civil for upgrades to the Wastewater Treatment
Plant(WWTP)Ultraviolet(UV)Disinfection System
This project consists of two phases with Phase one(design)being previously by Carollo Engineers.
Phase two includes,construction administration(Carollo), construction of the UV improvements, system
programming, equipment testing and development of the Operations and Maintenance Plan(O&M) (HP
Civil).
Council Action: '
Below are the Council Meeting Outcomes from the January 4th Council Business Meeting:
https://www.ashland.or:us/news.asp?newsid=5231
Council approved a Personal Services contract for Construction Engineering Services and Inspection
Services with Carollo Engineers in the amount of$99,636 for Phase Two of the Wastewater Treatment
Plant Disinfection System Upgrade Project.
And;
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Council approved a Public Improvement contract for Construction of Phase Two of the:Wastewater
Treatment Plant Disinfection System Upgrade Project with HP Civil in the amount not to exceed
$1,622,969.00.
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CITY OF ASHLAND
20 East Main Street Tel:541-488-6002
Ashland,Oregon 97520 Fax:541-488-5311
www.ashland.or.us TTY: 800-735-2900 Valk
Other Relevant Information:
In 2018-19,the City of Ashland contracted with Jacobs Engineering Group to perform work for the Wastewater
Treatment Plant(WWTP)Facilities Assessment and Major Process Components Improvements Project(Staff
Report). This project included an assessment of the UV system.The assessment was based upon current
equipment conditions,projected future flows and loads,capacity and redundancy requirements,Energy
efficiency and anticipated regulatory changes.
The final summary report in the 2019 WWTP Facility Assessment stated the UV Disinfection System is in the
great need of refurbishment and recommended its replacement as a top priority. The main control and power
system are obsolete.Emergency spare parts are on hand however,replacement parts require custom fabrication.
Custom parts cost four times the original cost and reliability of parts sources is not known.Updating the UV
system will improve reliability and reduce operating costs. Operators also report this system acts as a hydraulic
bottleneck at high flows.
At the November 5, 2019 Business Meeting Council accepted the recommendations of the facility assessment and
the Capital Improvement Program was updated to reflect the WWTP maintenance needs defined in the report
(Staff Report).
Insurance waived or reduced?No
Who to return to if different from sender? Tami Campos
Are all other signatures required collected? Yes
Are all attachments listed included? Yes
CITY OF ASHLAND -
20 East Main Street Tel:541-488-6002
Ashland,Oregon 97520 Fax:541.488-531,1
www.ashland.orus TTY 800-735-2900 ,�
Council Business Meeting
January 4th, 2022.
Approval of Personal Services Contract for construction services and Approval
Agenda Item, of a Construction Contract with HP Civil for the Wastewater Treatment Plant
Disinfection System Upgrades
From Scott-Fleury, P.E. Public Works Director
Chance Metcalf, PMP Senior Project Manager
Contact scott_fleury@ashland.or.us 541-552-2412
chance.metcalf@ashland.or.us - 541-552-2448
SUMMARY .
Before Council,acting as the Local Contract Review Board,is a Personal Services contract for construction
engineering and inspection services with Carollo Engineersandapproval of a Public Improvement contract with
HP Civil for upgrades to the Wastewater Treatment Plant(WWTP)Ultraviolet(UV)Disinfection System.
This project consists of two phases with Phase one(design)being previously by Carollo Engineers. Phase two
includes, construction administration(Carollo), construction of the UV improvements,system programming,
equipment testing and development of the Operations and Maintenance Plan(O&M) (HP Civil).
POLICIES,PLANS & GOALS SUPPORTED
City Council Goals(supported by this project):
• - Maintain Essential Services—Wastewater Treatment
• Continue to leverage resources to develop and/or enhance Value Seivices
Emergency Preparedness
Address Climate Change
CEAP Goals:
1. Reduce Ashland's contribution to global carbon pollution by reducing greenhouse gas emissions
associated with City,residential,commercial, and industrial activities:
2. Prepare the city's communities,systems, and resources to be more resilient to climate change
impacts. -
Strategic Initiatives:
Maximize conservation of water and energy.
Support climate-friendly land use and management.
Department Goals: -
• Maintain existing infrastructure to meet regulatory requirements and minimize life-cycle costs
• Deliver timely life cycle capital improvement projects -
• Maintain and improve infrastructure that enhances the economic vitality of the community
• Evaluate all city infrastructure regarding planning management and financial resources r
BACKGROUND AND ADDITIONAL INFORMATION
In 2018-19,the City of Ashland contracted with Jacobs Engineering Group to perform work for the Wastewater
Treatment Plant(WWTP)Facilities Assessment and Major Process Components Improvements Project(Staff
Report). This project included an assessment of the UV system. The assessment was based upon current equipment
Page 1 of 3
CITY OF
ASHLAND
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conditions,projected future flows and loads,capacity and redundancy requirements,Energy efficiency and
anticipated regulatory changes.
The final summary report in the 2019 WWTP Facility Assessment stated the UV Disinfection System is in the great
need of refurbishthent and recommended its replacement as a top priority. The main control and power system are
obsolete.Emergency spare parts are on hand however,replacement parts require custom fabrication. Custom parts
cost four times the original cost and reliability of parts sources is not known. Updating the UV system will improve
reliability and reduce operating costs. Operators also report this system acts as a hydraulic bottleneck at high flows.
At the November 5,2019 Business Meeting Council accepted the recommendations of the facility assessment and the
Capital Improvement Program was updated to reflect the WWTP maintenance needs defined in the report(Staff
Report).
Engineering Services Request for Proposal:
After Council acceptance of the facility plan,staff proceeded forward with obtaining engineering services for the
UV system upgrades as a high priority. Staff posted the WWTP Disinfection System Upgrade engineering
services solicitation on the Oregon Procurement Information Network(ORPIN) site in November of 2019 and
advertised the project in the Medford Mail Tribune/Daily Journal of Commerce, and on the City's website.
Three proposals were received and scored by Public Works staff. Carollo Engineers was scored as the highest
ranked proposer and staff negotiated a scope/fee for engineering services. A professional services contract was
awarded by Council at the April 7,2020 Business Meeting. The solicitation was designedfor two phases with
the first being design engineering and the second being construction administration. Council approval was for
the design phase Of the project only. The second phase of the project is what is before Council now for approval.
Construction Invitation to Bid:
The City of Ashland released the Invitation to Bid(ITB) documents resulting in a public improvement contract
with the City of Ashland for supplying all labor; equipment, and materials necessary to construct the Wastewater
Treatment Plant Disinfection System Upgrade. This project consists of installation,programming,testing of
equipment and development of the Operations and Maintenance Plan(O&M)for the UV system upgrades. The
ITB was posted on Oregonbuys.gov site, advertised in the Daily Journal of Commerce and on the City's website
on October 12,2021. Solicitation documents were also available for review at the City in the Community
Development Building. Bids were received and opened on November 9, 2021. Only one bid was received from
HP Civil,Inc, and it was deemed responsive. Staff provided an email notice of intent to award to HP Civil on
December 1,2021, conditioned on Council approval at the January 4,2022 business meeting.
PREVIOUS COUNCIL ACTION
On April 7,2020, Council approved a personal services contract for professional engineering and design services for
the WWTP UV System Upgrade Project with Carollo Engineers for an amount not to exceed$145,662 (Staff
Report).
On February 1,2021, Council directed staff to select an L shape reactor with an estimated capital cost of
$1,400,000.00 for basis of standard design(Staff Report).This project makes a positive impact City wide as it
replaces our current system infrastructure to withstand high demand days and dramatically reduces the energy
usage for the Plant meeting Council goals.
Council approved the Capital Improvements Program on March 16,2021. The'CIP includes the design and
construction of the WWTP UV System Upgrades in the 2021-2023 biennium(Staff Report).
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CITY OF
ASHLAND
FISCAL IMPACTS
The 2021-23 Wastewater Division Biennium Budget(BN)includes funds for contracted services(capital
improvement program)in the amount of$1,400,000 for this project. There are incentive funds available through
the Bonneville Power Administration for this energy efficient UV System in an estimated amount of
$60,000. The additional monetary requirements to fully fund the project will come from existing fund balances
within the wastewater fund.
STAFF RECOMMENDATION
Staff recommends Council move approval of the personal services contract with Carollo Engineers for
construction engineering services and inspection services. Staff also recommends approval of the public
improvement contract with HP Civil for the construction of Phase of the WWTP Disinfection System Upgrades.
ACTIONS,OPTIONS&POTENTIAL MOTIONS
Council has the option to approve this contract or refer staff back for a new request for proposals.Potential
motions include:
1. I move approval of a Personal Services contract for Construction Engineering Services and Inspection
Services with Carollo Engineers in the amount of$99,636 for Phase Two of the Wastewater Treatment
Plant Disinfection System Upgrade Project.
2. I move approval of a Public Improvement contract for Construction of Phase Two of the Wastewater
Treatment Plant Disinfection System Upgrade Project with HP Civil in the amount not to exceed
$1,622,969.00.
3. 'I move to direct staff to reconsider a new solicitation for Phase Two of the Wastewater Treatment Plant
Disinfection System Upgrade Project. •
REFERENCES &ATTACHMENTS
Attachment#1: Carollo Engineers scope of work
Attachment#2: HP Civil bid
Page 3 of 3
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CITY OF
ASHLAND
PERSONAL SERVICES AGREEMENT (GREATER THAN $25,000.00)
CONSULTANT:. Carollo Engineers,Inc.
•
CITY OF CONSULTANT'S CONTACT: Dan Laffitte
ASHLAND
20 East Main Street ADDRESS: 7Q7 SW Washington Street, Suite 500
Ashland,Oregon 97520 Portland,Oregon 97205
Telephone: 541/488-5587
Fax: 541/488-4006 TELEPHONE: 503-227-18.85
This Personal Services Agreement(hereinafter"Agreement") is entered'into by and between the
City of Ashland, an Oregon municipal corporation (hereinafter "City") and Carollo Engineers, Inc., a
foreign business corporation("hereinafter"Consultant"),for Phase II of the WWTP Disinfection System
Upgrade Project- Construction Engineering Services.
NOW THEREFORE, in consideration of the mutual covenants contained herein,the City and.
Consultant hereby agree as follows:
1. Effective Date and Duration: This Agreement shall become effective on the date of execution
on behalf of the City,as set forth below(the"Effective Date"),and unless sooner terminated as
specifically provided herein,shall terminate upon the City's affirmative acceptance of
Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore,;
but not later than June 30,2023.
2. Scope of Work: Consultant will provide Phase II of the WWTP Disinfection System Upgrade
Project-Construction Engineering Services as more fully set forth in the Consultant's Scope of
Work dated November 24,2021,which is attached hereto as"Exhibit A"and incorporated herein
by this reference. Consultant's services are collectively referred to in this Agreement as the
"Work."
3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other
supporting documents shall be construed to be mutually complementary and supplementary
wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this
Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting
documents.
4. All Costs Borne by Consultant: Consultant shall,at its own risk,perform the Work described
above and,unless otherwise specified in this Agreement,furnish all labor,equipment,and
materials required for the proper performance of such Work..
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5. Qualified Work: Consultant has represented,and by entering into this Agreement now
represents,that all personnel assigned to the Work to be performed under this Agreement are
fully qualified to perform the service to which they will be assigned in a skilled and worker-like
manner and,if required to be registered,licensed or bonded by the State of Oregon,are so
registered,licensed and bonded.
6. Compensation: City shall pay Consultant at the hourly rates and for the amounts actually
incurred for any subcontracting or other activities as set forth in Consultant's fee schedule
entitled"City of Ashland,UV Project Construction Services Proposal Budget"dated November
24,2021,which is attached hereto as"Exhibit"D"and incorporatedherein by this reference,as
full compensation for Consultant's performance of all Work under this Agreement. In no event
shall Consultant's total of all compensation and reimbursement under this Agreement exceed the
sum of$99,636.00 (ninety-nine thousand six hundred thirty-six-kJ".S. dollars)without the
express,written approval from the City official whose signature appears below,or such official's
successor in office. Payments shall be made within 30 days of the date of receipt by the City of
Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,
payments will be made for any phase of the Work completed and accepted'as of the date of
termination.
7. Ownership of Worlc/Documents: All Work,work product,or other documents produced in
furtherance of this Agreement belong to the City,and any copyright,patent,trademark •
proprietary or any other protected intellectual property right shall vest in and is hereby assigned
to the City.
8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated
by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235.
9. Living Wage Requirements: If the amount of this Agreement is$22,310.46 or more,
Consultant is required to comply..with Chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in that chapter,to all employees performing Work under this Agreement
and to any Subcontractor who performs 50%or more of the Work under this Agreement.
Consultant is also required to post the notice attached hereto as"Exhibit B"predominantly in
areas where it will be seen by all employees.
10. Indemnification: Consultant hereby agrees to defend, indemnify,save; and hold City, its
officers, employees,and agents harmless from any and all losses,claims;actions,costs,
expenses,judgments,or other damages resulting from injury to any person(including injury
resulting in death), or damage(including loss or destruction)to property, of whatsoever nature
arising out of or incident to the performance,of this Agreement by Consultant(including but not
limited to,Consultant's employees, agents,and others designated by Consultant to perform Worlc
or services attendant to this Agreement). However, Consultant shall not be held responsible for
any losses,expenses, claims, subrogations,actions, costs,judgments,or other damages, caused
solely by the negligence of City.
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11. Termination:
a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent
of both parties.
b. City's Convenience. This Agreement may be terminated by City at any time upon not
less than thirty(30)days' prior written notice delivered by certified mail or in person.
c. For Cause. City may terminate or modify this Agreement, in whole or in part,effective
• upon delivery of written notice to Consultant,or at such later date as may be established
by City under any of the following conditions:
i. If City funding from federal,state,county or other sources is not obtained and
•
continued at levels sufficient to allow for the purchase of the indicated quantity of
services;
ii. If federal or state regulations or guidelines are modified,changed,or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement or are no longer eligible for the funding proposed for payments
authorized by this Agreement; or
iii. If any license or certificate required by law or regulation to be held by Consultant to
provide the services required by this Agreement is for any reason denied,revoked;
suspended;or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this Agreement in the event of a breach of
the Agreement by the other. Prior to such termination the party seeking termination
shall give to the other party written notice of the breach and its intent to terminate. If
the party committing the breach has not entirely cured the breach within fifteen(15)
days of the date of the notice,or within such other period as the party giving the.
notice may authorize in writing,then the Agreement may be terminated at any time
thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and
duty under this.Agreement. City,by written notice to Consultant of default or breach,
may at any time terminate the whole or any part of this Agreement if Consultant fails
to provide the Work called for by this Agreement within the time specified herein or
within any extension thereof.
iii. The rights and remedies of City provided in this subsection(d) are not exclusive and
are in addition to any other rights and remedies provided by law or under this
Agreement.
e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant
to subsections a,b,or c above shall be without prejudice to any obligations or liabilities
of either party already accrued prior to such termination or modification. However,upon
receiving a notice of termination (regardless whether such notice is given pursuant to
Subsection a,b,c, or d of this section,Consultant shall immediately ceaseall activities
under this Agreement, unless expressly directed otherwise by City in the notice of
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termination.Further,upon termination,Consultant shall deliver to City all documents,
information,works-in-progress and other property that are or would be deliverables had
• the Agreement been completed. City shall pay Consultant for Work performed prior to
the termination date if such Work was performed in accordance,with this Agreement.
12. Independent Contractor Status: Consultant is an independent contractor and not an employee
of the City for any purpose. Consultant shall have the complete responsibility for the
performance of this Agreement. Consultant shall provide workers'compensation coverage as
required in ORS Chapter 656 for all persons employed to perform Work pursuant to this
Agreement. Consultant is a subject employer that will comply with ORS 656.017.
13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work
without the written consent of City. Any attempted assignment or subcontract without written
consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of
any assigns or subcontractors and of all persons employed by them,and the approval by City of
any assignment or subcontract of the Work shall not create any contractual relation between the
assignee or subcontractor and City.
14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any
material breach or default of any covenant,warranty, certification, or obligation under the
Agreement;institutes an action for relief in bankruptcy or has instituted against it an action for
insolvency;makes a general assignment for the benefit of creditors;or ceases doing business on
a regular basis of the type identified in its obligations under the Agreement;or attempts to-assign
rights in,or delegate duties under,this Agreement.
15. Insurance. Consultant shall,at its own expense,maintain the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017,which requires subject
employers to provide Oregon workers' compensation_coverage for all their subject workers
b. Professional Liability insurance with a combined single limit,or the equivalent,of not less
than$2,000,000(two million dollars)per occurrence. This is to cover any damages caused
by error,omission or negligent acts related to the Work to be provided under this Agreement.
c. General Liability insurance with a combined single limit, or the equivalent,of not less than
$2,000,000 (two million dollars)per_occurrence for Bodily Injury,Death,and Property
Damage.
d. Automobile Liability insurance with a combined single limit,or the equivalent,of not less
than$1,000,000 (one million dollars)for each accident for Bodily Injury and Property
Damage, including coverage for owned,hired or non-owned vehicles,as applicable.
e. Notice of cancellation or change. There shall be no cancellation,material change,reduction
of limits or intent not to renew the insurance coverage(s).without thirty(30)days' prior
written notice from the Consultant or its insurer(s)to the City.
f. Additional Insured/Certificates_of Insurance. Consultant shall name the City of Ashland,
Oregon,and its elected officials, officers and.employees as Additional Insureds on any
insurance policies,excluding Professional Liability and Workers' Compensation,required
herein, but only with
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respect to Consultant's services to be provided under this Agreement. The consultant's
insurance is primary and non-contributory.As evidence of the insurance coverages required
by this Agreement,the Consultant shall furnish acceptable insurance certificates prior to
commencing the Work Under this Agreement. The certificate will specify all of the parties
who are Additional Insureds.. Insuring companies or entities are subject to the City's
acceptance. If requested, complete copies of insurance policies;trust agreements,etc.shall
be provided to the City. The Consultant shall be financially responsible for all pertinent
deductibles,self-insured retentions,and/or Self-insurance.
16. Nondiscrimination: Consultant agrees that no person shall,on the grounds of race,color,
religion, creed,sex,marital status,familial status or domestic partnership,national origin,age,
mental or physical disability,sexual orientation, gender identity or source of income,suffer
discrimination in the performance of any Work under this Agreement when employed by
Consultant. Consultant agrees to comply with all applicable requirements of federal and state
civil rights and rehabilitation statutes, rules and regulations. Further,Consultant agrees not to
discriminate against a disadvantaged business enterprise,minority-owned business,woman-
owned business,a business that a service-disabled veteran owns or an emerging small business
enterprise certified under ORS 200.055,in awarding subcontracts as required by ORS 279A.110.
17. Consultant's Compliance With Tax Laws:
17.1 Consultant represents and warrants to the City that:
17.1.1 Consultant shall,throughout the term of this Agreement,including any extensions
hereof, comply with:
(i)All tax laws of the State of Oregon, including but not limited to ORS 305.620 and
ORS Chapters 316,317, and 3,18;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon
applicable to Consultant;and
(iii) Any rules,regulations,charter provisions, or ordinances that implement or
enforce any of the foregoing tax laws or provisions.
17.1.2 Consultant,for a period of no fewer than six(6) calendar years preceding the Effective
Date of this Agreement,has faithfully complied with:
(i) All tax laws of the State of Oregon,including but not limited_to ORS 305.620 and
ORS Chapters 316,317,and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon
applicable to Consultant; and .
(iii) Any rules,regulations, charter provisions,or ordinances that implement or
enforce any of the foregoing tax laws or provisions.
18. Notice. Whenever notice is required or permitted to be given under this Agreement, such notice
shall be given in writing to the other party by personal delivery,by sending via a reputable
commercial overnight courier,by mailing using registered or certified United States mail,return
receipt requested,postage prepaid,or by electronically confirmed at the address or facsimile
number set forth below:
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If to the City:
Public Works Department
Attn: Contract,Administrator
20 East Main Street
Ashland,Oregon 97520
With a copy to:
City of Ashland—Legal Department
20 E.Main Street
Ashland,Oregon 97520
Phone: (541)488-5350
If to Consultant:
Carollo Engineers,Inc.
Dan-Laffitte
707 SW Washington Street, Suite 500
Portland, Oregon 97205
19. Governing Law., This Agreement shall be governed by the laws Of the State of Oregon without
regard to conflict of laws principles. Exclusive venue for litigation'of any action arising under
this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless
exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal
district court for the district of Oregon. Each party expressly waives any and all rights to
maintain an action under this Agreement in any other venue, and expressly consents that,upon
motion of the other party,any case may be dismissed or its venue transferred,as appropriate,so
as to effectuate this choice of venue.
20. Amendments. This Agreement may be amended only by written instrument executed by both
parties with the same formalities as.this Agreement.
21. Nonappropriations Clause. Funds,Available and Authorized: City has sufficient funds
currently available and authorized for expenditure to finance the costs of this Agreement Within
the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts
under this Agreement attributable to Work performed after the last day of the current fiscal year
is contingent on City appropriations, or other expenditure authority sufficient to allow City in the
exercise of its reasonable administrative discretion,to continue to make payments under this
Agreement. In the event City has insufficient appropriations, limitations or other expenditure
authority, City may terminate this Agreement without penalty or liability to City,effective upon
the delivery of written notice to Consultant,with no further liability to Consultant.
22. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE
UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER,
CONSENT,MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH
WAIVER,CONSENT,MODIFICATION OR CHANGE,IF MADE, SHALL BE EFFECTIVE
Page 6 of 7: Personal Services Agreement with Carollo Engineers,Inc.
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ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN.
THERE ARE NO UNDERSTANDINGS,AGREEMENTS,OR REPRESENTATIONS, ORAL
OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT.
CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY
ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT,UNDERSTANDS IT,
AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS.
23. Certification. Consultant shall sign the certification attached hereto as"Exhibit C" and
incorporated herein by this reference.
CITY OF ASHLAND: CAROLLO GINE S;I C. (CONSULTANT):
By: P4irManager Si By:. /444
a
g
s�` z
3OStk. L_ -.essaid
I. Dan Laffitte, PE
Printed Name Printed Name
1.7t 'Za Associate Vice President
ate Title
January 5,2022
Date
Purchase Order No.
By: w.
Signature
APPROVED AS TO FORM: )
c� r Jude D. Grounds, PE
Printed Name
Attorne Vice President
01/06/2022 Title
Date January 5,2022
Date
(W-9 is to be submitted with this signed Agreement)
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EXHIBIT A
CITY OF ASHLAND WASTEWATER TREATMENT PLANT.
UV DISINFECTION SYSTEM UPGRADE PROJECT
ENGINEERING SERVICES DURING CONSTRUCTION
SCOPE OF WORK
INTRODUCTION
The City of Ashland(City)wastewatertreatment plant's existing ultraviolet(UV)disinfection process is
dated and difficult to operate and maintain. The purpose of this project is to replace the existing UV .. .
equipment with new equipment that meets treatment capacity needs and current regulatory requirements.
Under this project,Carollo Engineers,Inc.(Consultant)will work with an installing General Contractor
(Contractor)and will support the City with construction support services,including equipment testing and
startup.
SCOPE OF WORK
TASK 1 , CONSTRUCTION PHASE SERVICES .
The City's Construction Management staff will perform daily construction management and inspection
activities during the construction of the work and will confirm compliance with the issued construction .
documents and City approved Vendor documents.The Consultant will support these efforts by performing
the following tasks as requested by the City:
1. Contractor submittal reviews for compliance with plans,specifications and design intent. Consultant
will review shop drawings submitted by the Contractor describing materials and work approach.
2. Evaluating and responding to Requests for Information(RFI).Prepare timely written responses to
installing Contractor and/or City staff as questions in the field arise.
3. Prepare Design Clarifications.Identify changes to design documents,if applicable..
4. Potential Change Order Review. Evaluate Contractor potential change order requests,notices of
change,and associated cost estimates.
5. Participate in monthly construction progress meetings via telephone:
6. Construction Observance site visits.
7. Final Inspection. Provide final project inspection and report to close out building permit as required by
City Building Department.
8. Prepare brief(2 to 4 page)supplemental operations summary to accompany the UV disinfection
system Vendor manual.
Task 1 Assumptions:
1. A maximum of 75 non-UV equipment submittals,including resubmittals,is assumed. An average
of 2.5 hours per submittal is assumed resulting total allowance of 188 hours.An allowance.of 24
hours is included for review of UV equipment and O&M submittals.
2. A maximum total of 12 RFI's and an average of 3 hours per RFI is assumed for a total allowance of
36 hours.
3. A maximum of 2 design clarifications is assumed.An average of 6 hours is assumed per design
clarification to aid the City in preparing the design clarifications for a total of 12 hours.
4. Contractor to perform short-circuit,coordination,and Arc-Flash hazard evaluation and submit for
Consultant review. Contractorto provide necessary arc-flash labeling language for the City to
apply. .
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5. A maximum of 2 change orders will be reviewed and an average of 6 hours is assumed per change
order for a total of 12 hours.
6. A maximum of 14 construction meetings(virtual)is assumed.An average of 1 hour is assumed per
meeting for a total of 14 hours.
7. A maximum of 2 construction observances is assumed.Each construction observance assumes one
trip and most of the day on site for one Consultant staff.A site visit summary will be provided.
8. A maximum of 1 final completion inspection is assumed.The inspection assumes one trip and
includes one full day on site for the Project Engineer. An inspection summary will be provided.
9. City will provide necessary special inspection.
Task 1 Deliverables:
1. Submittal review responses.
2. RFI responses.
3. Design Clarifications including sketches,drawing revisions,specifications,supporting calculations,
and quantity take-offs for the work included in the design clarification.
4. Evaluations of Contractor Potential Change Order Proposal requests including assessments of
Contractor entitlement to additional compensation based on the contract documents,proposed
quantities,unit prices,production rates,and proposed change order total cost.
5. Site visit reports for construction observances.
6. Final inspection report for City Building Department.
TASK 2 START-UP AND OPERATION SUPPORT SERVICES
Consultant will support the City as requested during the startup and operation of the new UV disinfection
system in the context of the intended design or as modified during construction.Consultant activities under
this task include:
1. Review of Vendor provided O&M Manual,UV disinfection system training document and syllabus and
provide a written summary of comments.
2. Commissioning and start-up assistance willbe provided for each train and includes the following:
a. Facilitate two one-hour virtual meetings to coordinate between the City and Contractor for
Contractor's preparation of a Commissioning and Start-up plan and schedule.
b. Review and comment on Contractor's commissioning and start-up plan and schedule submittal.
c. Provide guidance spreadsheet for initial witness functional testing of subsystem by Contractor for
reactor.
d. Attend Contractor's initial start-up of the facility for each train:
i. Monitor facility performance during the specified process operating period.
ii. Provide a report on compliance with the contract documents to the City.
iii. During start-up of second train,perform additional system functional:testing.
3. UV System Initial Performance Testing(IPT).Coordinate Contractor's initial performance testing of the
UV system including:
a. Facilitate a one-hour virtual conference call for coordination between the City and Contractor for
details of the IPT.
b. Review Contractor submitted IPT report with results,data and summary of compliance with the
contract procurement documents.
c. Provide a report on compliance with the contract procurement documents to the City,including a
recommendation on acceptance of the equipment and/or the corrective measures or conditions
required for its acceptance.
Task 2 Assumptions:
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1. Contractor to provide reports and manuals by dates requested in specifications.
2. One trip will be provided for startup assistance for each train and will include one full day on site
for one Consultant staff.
3. Vendor will prepare and submit O&M manuals and City staff training workshops and plans for the
UV system performance acceptance testing.
4. Contractor to prepare and submit(as a shop drawingsubmittal)functional testing plans and
reference any supporting UV disinfection system Vendor provided information.Contractor and
Vendor will develop functional testing plans in close coordination with Consultant and City,
particularly City's operations staff.
5. City staff will review and approve submitted functional testing and acceptance testing plans.
Task 5 Deliverables:
1. O&M Manual and training documents review comments.
2. Commissioning and start-up plan review comments.
3. Functional testing and start up witness report.
4. IRT confirmation report.
TASK 3 PROJECT MANAGEMENT SERVICES
Under this task the Consultant will plan and execute the work in accordance with the schedule and budget
expectations that are established in this Scope of Work. I '
1. Progress Monitoring,Reporting,and Invoicing:
a. Attend or hold teleconferences on a monthly basis,or as required by the City's project manager,to
review project status.This scope assumes a project duration of 14 months.
b. Monitor project progress including work completed,work remaining,budget expended,schedule,
estimated cost of work remaining,and estimated cost at completion. :.
c. Monitor project activities for potential changes,anticipatechanges whenever possible,and with
City's approval,modify project tasks,task budgets,and approach to keep the overall project
within budget and on schedule.
d. Prepare monthly invoices to be accompanied by a progress report that provides a narrative status
report,project expenditure cost table by task,and summary of project schedule status.
Task 3 Deliverables:
1. Monthly Invoices and Progress Reports.
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City of Ashland,Oregon
UV Upgrade Project
List of Anticipated Submittals and Estimated#of Reviews
Section or Assumed#of
DrawingTitle . ...Item to Be Reviewed Reviews
00111 ADVERTISEMENT FOR BIDS
00200 INSTRUCTIONS TO BIDDERS
00410 BID FORM
00430 BID BOND(PENAL SUM FORM)
00434 PROPOSED SUBCONTRACTORS FORM
00436 LIST OF EQUIPMENT MANUFACTURERS
00453 BID PREFERENCES
00520 AGREEMENT BETWEEN OWNER AND CONTRACTOR
00550 NOTICE TO PROCEED
00610 PERFORMANCE BOND •
00615 PAYMENT BOND
00700 GENERAL CONDITIONS
00800 SUPPLEMENTARY CONDITIONS
01110 SUMMARY OF WORK •
01116 CONTRACT DOCUMENT LANGUAGE
01140 WORK RESTRICTIONS
01260 CONTRACT MODIFICATION PROCEDURES
01292 SCHEDULE OF VALUES
01294 APPLICATIONS FOR PAYMENT
01312 PROJECT MEETINGS
01321 SCHEDULES AND REPORTS Schedule 2
01322 WEB BASED CONSTRUCTION DOCUMENT MANAGEMENT
01330 SUBMITTAL PROCEDURES
01340 PHOTOGRAPHIC AND VIDEOGRAPHIC DOCUMENTATION.
01353 SPECIAL PROCEDURES FOR LOCATING AND VERIFYING
01410 REGULATORY REQUIREMENTS
01450 QUALITY CONTROL
01455 REGULATORY QUALITY ASSURANCE
01500 TEMPORARY FACILITIES AND CONTROLS
01600 PRODUCT REQUIREMENTS
01610 PROJECT DESIGN CRITERIA
01612 SEISMIC DESIGN CRITERIA
01614 WIND DESIGN CRITERIA
01722 FIELD ENGINEERING
01738 . SELECTIVE ALTERATIONS AND DEMOLITION
01756 COMMISSIONING
01757 DISINFECTION- Disinfect Plan 1
01770 CLOSEOUT PROCEDURES
01782 OPERATION AND MAINTENANCE MANUALS
01783 WARRANTIES AND BONDS
. 02050 SOILS AND AGGREGATES FOR EARTHWORK Product Data 2
02200 SITE CLEARING •
02260 EXCAVATION SUPPORT AND PROTECTION Shop Drawing and Calm 1
02300 EARTHWORK
02312 CONTROLLED LOW STRENGTH MATERIAL(CLSM) Product Data 2
Trial Batch _
02318 TRENCHING
03055 ADHESIVE-BONDED REINFORCING BARS.AND ALL THREAD RODS IN CONCRETE Product Data 1
03071 EPDXIES Product Data ' 1
03072 EPDXY RESIN/PORTLAND CEMENT BONDING AGENT Product Data 1
03102 CONCRETE FORMWORK Forming System 1
03150 CONCRETE ACCESSORIES Product Data - 1
03154 HYDROPHILIC RUBBER WATERSTOP Product Data
03200 CONCRETE REINFORCING Containment Pad 2
03300 CAST-IN-PLACE-CONCRETE Mix Design 2
Trial Batch 1 .
03366 TOOLED CONCRETE FINISHING ., . . •
03600 GROUTING Product Data 1
03933 HYDROPHILIC AND HYDROPHOBIC FOAM POLYURETHANE RESIN INJECTION SYSTEM Product Data 1
05120 STRUCTURAL STEEL Wireway Support 2
05140 STRUCTURAL ALUMINUM
05190 MECHANICAL ANCHORING AND FASTENING TO CONCRETE AND MASONRY Product Data 1
05500 METAL FABRICATIONS Aluminum Stairs 2
06611 FIBERGLASS REINFORCED PLASTIC FABRICATIONS Grating 1
07900 JOINT SEALANTS Product Data 1
1
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• City of Ashland,Oregon
' UV Upgrade Project
List of Anticipated Submittals and Estimated It of Reviews
Section or Assumed#of -
Drawinq ... - Title ' Item to Be Reviewed .Reviews
08110 HOLLOW METAL DOORS AND FRAMES Product Data 2
08710 DOOR HARDWARE - Product Data 1
08800 GLAZING With hardware submittal
09910 PAINTING Product Data •1.
09960 HIGH-PERFORMANCE COATINGS Product Data 2 '
11288 ULTRAVIOLET DISINFECTION SYSTEM Product Data- 2
' O&M 2
13208 ' POLYETHYLENE TANKS Product Data 2
O&M :1
13446 MANUAL ACTUATORS Product Data 1
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13447 ELECTRIC ACTUATORS Product Data 2
14611 PORTABLE GANTRY HOISTS - .Product Data 2
15050 COMMON WORK RESULTS FOR MECHANICAL EQUIPMENT '
15052 COMMON WORK RESULTS FOR GENERAL PIPING
15061 PIPE SUPPORTS Product Data 2
15062 PREFORMED CHANNEL PIPE SUPPORT SYSTEM Product Data 1
15063 NON-METALLIC PIPE SUPPORT SYSTEM- • •• 'Product Data . 1 -
15076 • PIPE IDENTIFICATION
15082 PIPING INSULATION- Product Data 1
15110 COMMON WORK RESULTS FOR VALVES
15111 BALL VALVES \' Product Data 1
15112 BUTTERFLY VALVES Product Data 2
15119 . AIR ANDVACUUM RELIEF.VALVES Product Data 1
15120 PIPING SPECIALTIES Product Data 1
15121 PIPE COUPLINGS Product Data 1
• 15211 DUCTILE IRON PIPE:AW WA C151 Product Data 1
Shop Drawing 2
15230'• PLASTIC PIPING AND TUBING Product Data 1
15293 DOUBLE CONTAINMENT PIPING • Product Data 1
15430 EMERGENCY EYE/FACE WASH AND SHOWER EQUIPMENT Product Data 2
15956 PIPING SYSTEMS TESTING
15958 MECHANICAL EQUIPMENT TESTING ,
16050 COMMON WORK RESULTS FOR ELECTRICAL
16060 GROUNDING AND BONDING
16070 HANGERS AND SUPPORTS . Product Data 1
16075 . IDENTIFICATION FOR ELECTRICAL SYSTEMS Product Data. 1
16123 600-VOLT OR LESS WIRES AND CABLES Product Data 1
16130, CONDUITS ' . Product Data '. ' . 1
16131 ALUMINUM CABLE TRAYS • Product Data 1 {+
16134 BOXES - Product Data .1
16150 LOW VOLTAGE WIRE CONNECTIONS - Product Data • 1
16272 DRY-TYPE TRANSFORMERS Product Data 2
16305 ELECTRICAL SYSTEM STUDIES Product Data • 2
16412 LOW VOLTAGE MOLDED CASE CIRCUIT BREAKERS -Product Data 1
16950 FIELD ELECTRICAL ACCEPTANCE TESTS
17050 COMMON WORK RESULTS FOR PROCESS CONTROL AND
17055 PACKAGED CONTROL SYSTEM '
17201 LEVEL MEASUREMENT:SWITCHES Product Data 1
17302 FLOW MEASUREMENT:MAGNETIC FLOWMETERS .Product Data . 1. •
17903 SCHEDULES:I/O LIST
Total Submittal Reviews 79
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EXHIBIT B
CITY OF ASHLAND, OREGON
City of Ashland
LFkJING
ALL employers described WAG E
below must comply with City
of Ashland laws regulating
•a ment of a livin• wase.
$15.96 per hour, effective June 30, 2019..
1119 The:Living Wage is`adjusted annually every
June 30 by the Consumer Price Index.
(
Employees must be paid a portion of business of their 401K and IRS eligible
living wage: employer,if the employer has cafeteria plans(including
ten or more employees,and childcare)benefits to the
has received financial amount of wages received by
assistance for the project or the employee.
➢ For all hours worked under a business from the City of
service contract between their Ashland in excess of ➢ Note: For temporary and
employer and the City of $22,310.46. part-time employees,the
Ashland if the contract Living Wage does not apply
exceeds$22,310.46 or more. ➢ If their employer is the City of to the first.1040 hours worked
Ashland,including the Parks in any calendar year. For
9 For all hours worked in a and Recreation Department. more details,please see
month if the employee spends Ashland Municipal Code
50%or more of the ➢ In calculating the living wage, Section 3.12.020.
employee's time in that month employers may add the value
working on a project or of health care,retirement,
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall,20 East Main Street,Ashland, OR 97520, or visit the City's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be
seen by all employees.
CITY OF
ASHLAND
Page I of 1 EXHIBIT B
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EXHIBIT C
CERTIFICATIONS/REPRESENTATIONS: Consultant, by and through its authorized
representative,under penalty of perjury,certifies that(a)the number shown on the attached W-9
form is its correct taxpayer ID (or is waitingfor the number to be issued to it and(b) Consultant
is not subject to backup withholding because: (i) it is exempt from backup withholding,or(ii)it
has not been notified by the Internal Revenue Service(IRS)that it is subject to backup
withholding as a result of a failure to report all interest or dividends,or(iii)the IRS has notified
it that it is no longer subject to backup withholding. Consultant further represents and warrants
to City that: (a) it has the power and authority to enter-into this Agreement and perform the
Work, (b)the Agreement,when executed and delivered,shall be a valid and binding obligation
of Consultant enforceable in accordance with its terms,(c)the work under the Agreement shall
be performed in accordance with the highest professional standards, and(d)Consultant is
qualified,professionally competent,and duly licensed(if applicable)to perform the Work.
Consultant also certifies under penalty of perjury that its business is not in violation of any
Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to
do business in the State of Oregon, and Consultant has checked four or more of the following
criteria that apply to its business.
_X _ (1)Consultant carries out the work or services at a location separate from a private
residence or is in a specific portion of a private residence,set aside as the location of
the business.
_ X _ (2)Commercial advertising or business cards or a trade association membership are
purchased for the business.
X _ (3)Telephone listing is used for the business separate from the personal residence
listing.
_X _ (4)Labor or services are performed only pursuant to written contracts.
X _ (5)Labor or services are performed for two or more different persons within a period
of one year.
X _ (6) Consultant assumes financial responsibility for defective workmanship or for
service not provided as evidenced by the ownership of performance bonds,
warranties,errors and omission(professional liability) insurance or liability insurance
relating to the Work or services to be provided.
Consultant's signature _
Date
Page 1 of 1 EXHIBIT C
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EXHIBIT D
City of Ashland,,UV Project
Construction Services Proposal Budget -
•
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Date: 11/24/21
_
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13,111169
551821131/;•-,10,„iic.Thicc•3, ,.!••toiccic,c-ic•:,' ....0,---,i,..... ,-,:isiiir.iiii.,-,,taaagnaaaar.,i.,,LSIrj .,'1.,-12=581h ,itlig.Cier1441, .....,,,,r.,-,.. 7,stalt.ebor Cost p8pE.,IMIri 1,i,..00.440,1104 -ifg...taili-f•.-", .
3 '"' '' ''''' ''': ' ' — '''3- '''' '' -- 3 '! ' 3 '''''3"'"".3 : '''3.--3'.. ' 3.."----'''r. '''-'"'"-' '1 -' ' -3 3 '- '..- ' ' ..;f_ -' -i 1.- - -'.I C.'-'-'' . •Lr: - !4 t . .:.1}:-_.:-.L.Z.- ;
=: ...-Z7.._----- -•:-...7...7_-_-,-.ESDC HoUrty Rate,.._;:.".':::523200i .-D'f.-.1$232.00.i1 7-r..L...:3232.00i.'....--_,,•:-.,,,,23175.03.,:-':7244T46.40.41:3.:23"s162,00nn r.-5.812.1.00ff.,£,S35.00r.,i•2_0603.08r..:2'27--_-:::-.,C1-t.-,'.*::—--:,1:--..413.047':.-1
Task 1:COnstsuction Phase ServIceS:-.7..".,:-.7:-:::.—::::-.1..-.7,-.-...7.:;:-...-1..-ff.::-_-...!..Ef"..::-,1E.7-1—....--i-7.-'7.7.7.--- :-.--_-"--'..-.3:1_-_---7.-_,:---..:::-..._.:f-----------7.---._":.: :- - -- z-'"7..-.7:_-:7."=_F"_-----. _.-i:77.7.--.73-7-__-'S---.t%. 7:-....--- -'
1013 Submittal Reviews-non UV 9 19 19 66 19. 19 37 . - . 199,0 533.31200 52.444 50 535.750
1018 Submittal Revlevm..UV Equipment and 0861 B 2 2 12 24.0 64.770.00 5312 • SO •55.082
i
• 102 Requests for Information(RFle) 2 5 $ 18 • 4 4 36.0 56904.00 sass SO 57,372
2 1 2. 1
.
103 Prepare Design Clarifications
5 12.0 62385.00 8156 00 . 02.521
104 Potential Change Order Reviews 2 2 6 2 12.0 52442.00 3156 SO 52.595
105 Attend Monthly Consbuden Meetings(Mutual) 1 13 - - 14.0 42.507,00 3182 00 52.689
108 Construction Observance(two visas) 24 2 26.0 54,406.00 5338 51,450 58,184
107 Fuel Completion Inspecton 1 10 . 1 120 52,085.00 5156 5550 52,791
.
TASK TOTALS 16 36 152 26 24 37 0 3 324 658,791 54.212 52.000 $65,003
Task 2 Start-Up and OperatIonSupportServlees _-_.ir.i. --.;_,.,-..2.,::.,/.:-.%-,:..!:-.:.1_"..:.,,1".'...,T.-2.1 rf-,_1-..._-_,,..,:f..F.,._1:_-.-_,..:---..,_...,i.:__:_...:I.,..::r_r_-_.::::_:-.,.t.......:.__,...:,,• -"i.,.11.....,-_ P:...-,--..,' --.--", '2,1'•t..-..,...."..,L.'t t -..- -:r"...:--"---- , ,-"...----.."-:.7`.
201 Review vend.provided 0961M2nual ZS Tralnlno Does 4 2 - 6.0 S1,2751.00 -578 SO 51,356 .
1 .
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• 202 Dements:ening and Stail.Uo Ass:93886 38 49.0 510,728.00 5537 51,800 513.163
203 UV System 1nmal Perionnance Teseng(1PT) . 2 12 5 1 20.0 54,226.00 5260 50 54,466
. TASK TOTALS 3 0 54 . 16 0 0. 2 75 16,230.05 975.00 . 1,800.00 19,005.00
Task 3.Prtriect Management SeDdice5.:-.-, r....i....-^,,'.....1:.--4....,roi.....-,,:,..,:,--I.': tr.r._.4..1..!.... r 4,...:.4,..4._:'Y..C..,. ....:S.:..,.i.;X...... i:It,..._,' ...P.,' -, I:.'.1.!..:.t:.
301 Progress Monitoring.Reporting,and Invoking 28.0 38.0 ' 14.0 .63.0 . 514.588.00 . '01,040 50 515.628
. 0
TASK TOTALS 28 028 D 0 0 0 10 BD 514,588-D0 51,040.00 60.D8 618.628.00
. ..
.. .
,,...,--_._;,:"..3.2...:•._-_,L.:L_7%-___.1-11'..._-__...i..-..!_..,......7,_-_,..,-,.,..:_:...:...-:PROJECTiTOTALS ,...__,47...-,...t,li,US90:-....,...*:,..---SOL,...._:_:,s•.:,-..'..206'....-::_..:.::':.e..,26i: 2 -24:.._2...l_i_-_,..37-L.-....t.....lit(1..,_r•__..._-:-'.19:1.-..,1,.._..-,479::,":4..589,609.00.....,-S6.227.00:':',53.808.00.: ,..,r599.0336.00-:.
,
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Cost Reduction Measures: Resulting Roo-
Reduce#of nonrUV Submittals by 20%(from 75 to 60): ....2592416.0a:
Reduce#of non-IN Submittals by 33%(from 75 to 50): ,.._587.659.00.:_t_-
.
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Optional Sorvloottz.,..c.:a---.--.471::,-...:::..-:::::_2:1:--,1=i..:::":.,.::::-..'.7..1-;:..-.!.....":"—',:-.:1-.t...0:::,_-_1"-Cf-Z.:...-..::-....:':-..-,.. f.........i ei..,----" ' ,......;--,."-:.-..7:_.,..... , ,-`'---,.-,-..;:_:2...-- ^...,1,_-_-...,7...,-,-..t,..=,... --_:.,:".:L":.-_-__.7..--".",..=r......1.:"-,-",_-_.,:'-'..-;i.:,.,..`_,...,..":.".- t..."--17-7--.4::.1-...:,..,::-.],:-..—.77-_____:', •
1068 Monthly CariStrileriOn Observations(8 total assumed-2 In base scope plus optional 0) 60 • 60 510,500.00 .5780 53,302 • 514.580
108 Record Document Aflowance(Contractor dependent no site visits) 8 , 4 20 32 54,676.00 0416 SO • 05,052
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Legal Department Review
DOCUMENT TRANSMITTAL AND CONTROL
This form will accompany the document through the drafting,review,and signature processes,and will
be kept with the City's final executed copy of the document. Required fields are indicated in gray scale.
•
Document: Carollo phase II WWTP Disinfection System Upgrade Project contract
(Include names of to the doctunent)
Type of Document: Contract ® Lease 0 Easement 0 Deed ❑' IGA 0
Other(Sped)
Dept Contact: Tami De Mille-Campos ACTION REQUESTED:
Dept:Public Works Phone: Ext 2420
0 Review Draft
Date submitted to Legal: I/6/2022
0 Approve final and forward to:
Draft due by: ASAP
(Unless indicated,Legal will return document to you)
Return Requested by: Tami De Mille-Campos
Complete this section ONLY the first time this form is filled out:
Has this document been previously worked on by the Legal Dept Staff? ® No 0 Yes
If yes,by whom?
`LEGAL'DEPT First Date Received Legal • Date::` By:
USE:ONLY , Returned to Dept.foi Revision Date:. , By:
Received for additional review by Legal Date , By:
Returned to Dept;for.Revision . :Date - By:
Received foi additional,review by'Legal Date:,: . :By:,
Returned to,Dept:for•Revision Date By:
Received for Additional Review by Legal Date By:
Returned'to Dept'for Revision Date: By:
` Final Legged'out,b Legal-y Le g Date:,-: , .;..o1os/2022 By: , DMM
Comments from-LEGAL to DEPARTMENT: .' Comments from DEPARTMENT to LEGAL:
;❑ See Attached.:.. „ .
Return original,executed documenttto,City, ' Does this document need to be recorded?
Recorderfor safekeeping? El'No ❑ Yes 0 No 0 .Yes
CITY;ADMINISTRATOR/DEPARTMENT HEAD
Please do not sign the attached document until this form has'been approved by the Legal Dept below:
FINAL LEGAL DEPARTMENT APPROVAL: I Date:
G:\legal\DRPARTMRNTS\Contracting\FORMSILega1 Doc Transmittal-KLB.docx