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HomeMy WebLinkAbout2022-030 PO 20220286- Pitney Bowes • CITY ���� Purchase Order MINI Fiscal Year 2022 Page: 1 of: 2 �i ir 1 z SEn 31'iL B City of Ashland F = .iL ,'_i __ LTyl-7: �� i�:� LP, ATTN: Accounts Payable L 20 E. Main Purchase 20220286 Ashland, OR 97520 Order* C�V T Phone: 541/552-2010 O Email: payable@ashland.or.us ✓ PITNEY BOWES HC/O Planning Division E I 51 Winburn Way N 1245;EAST BRICKYARD ROAD I Ashland, OR 97520 • D SUITE 250 Phone: 541/488-5305 OR SALT LAKE CITY, UT 84106-4278 O Fax: 541/552-2050 • • -_— - 1 --�- J-L-L-)_ F.=•' f- II-1J=`:-'•3I'!'=.T i.'1 L L - _ 1 i - 1 L 5- —_—_ —. f= -�aL'LsI=E�'a L9j6LE6 L.'L �a3�5L=L5�—�te'E c_E_=_ {_•_Ec _i•.L 1 5 5-. ____.— __ _ -J ';.! 1� _!_ __ __.. _ 800 243-7800 mail • A•ril Lucas � - J6�' - 03/28/2022 160 FOBASHLAND OR Ci Accounts Pa able 77 7_1 L_-'da Ea Pitney Bowes Equipment 1 Pitney Bowes C200 SendPro Postage Meter$54.97/Month and 12.0 MO $175.54 $2,106.48 Folding Machine DY800•$120.57/Month 60-Month Lease-Agreement#0040019642 City of Ashland Account#0011663586 State of Oregon Contract ADSP016-169897 START DATE JULY 1, 2022 FY 2023 (July 1, 2022 to June 30, 2023 DF800 Folder 092700 601100$1446.80 C200 SendPro 092700 603400$329.84 C200 SendPro 088100 603400$329.84 Project Account: Project Account: Project Account: 2 FY 2024 (July 1, 2023 to June 30, 2024) 12.0 MO '$0.01 $0.12 DF800 Folder 092700 601100$1446.80 C200 SendPro 092700 603400$329.84 C200 SendPro 088100 603400$329.84 Project Account: Project Account: l • Project Account: 3 FY 2025 (July 1, 2024 to June 30, 2025) 12.0 MO $0.01 $0.12 DF800 Folder 092700 601100$1446.80 C200 SendPro 092700 603400$329.84 C200 SendPro 088100 603400$329.84 Project Account: Project Account: Project Account: , ' 4 FY 2026 (July 1 2025toJune 30, 2026) 12.0 MO $0.01 $0.12 DF800 Folder 092700 601100$1446.80 C200 SendPro 092700 603400$329.84 C200 SendPro 088100 603400$329.84 Project Account: Project Account • Project Account: CONTINUED ON • NEXT PAGE Purchase Order Vas• Fiscal Year 2022 Page: 2 of: 2 -et tula�i�-e- t -.'.a " IFS a1 Jf LE,6' -. II City of Ashland ATTN: Accounts PayableL 20 E. Main Purchase — L Ashland, OR 97520 Order# 20220286 T Phone: 541/552-2010 O Email: payable@ashland.or.us\ 1 ✓ H CIO Planning Division E PITNEY BOWES I 51 Winburn Way N 1245 EAST BRICKYARD ROAD p Ashland, OR 97520 D SUITE 250 Phone: 541/488-5305 OR SALT LAKE CITY, UT 84106-4278 TO Fax: 54.1/552-2050 sla�®I [-=E 000=I [1g3Fa0 =i= `I`t =e:-I==tt t'I 1 6- =I= 1t ice: = _1_777=1 s 800)243-7800 mail -April Lucas 03/28/2022 160 FOB_ASHLAND OR City Accounts Payable -- — — ---�6.,f-tib€s!i s.a`�=L=i�3�� __ �--� _ 7.-2.1rmo t 3E3=e'`�_.�F-� a. 1€ssEN_U=1= 5 FY 2027 (July 1, 2026 to June 30, 2027) • 12.0 MO $0.01 $0.12 DF800 Folder 092700 601100 $1446.80 C200 SendPro 092700 603400$329.84 C200 SendPro 088100 603400 $329.84 Project Account: Project Account: - Project Account: ***************GL SUMMARY*************** 088100.-603400 . $330.00 092700-601100 • $1,446.96 . 092700-603400 $330.00 • • • • • By: Date: Authori ed Signature h74iatt-7 — •2106.96 s, • • . FORM #3 • CITY OF . � 7D , _ .SHLAND , . A rC'�i.9 a a`f:for Purch ata Ord i,;,, , "--", • REQUISITION / Date of request: 6311112022 • • Required date for delivery: 0710112022 • Vendor Name PITNEY BOWES - Address,City,State,Zip • 1245 EAST BRICKYARD RD,STE.250,SALT LAKE CITY,UT,84106-4278 . Contact Name&Telephone Number KEITH MACINTOSH Small address - Keitti.Mackintoshl@pb,com • SOURCING METHOD • . ❑ Exempt from Competitive Bidding ; 0 Invitation to Bid ❑ Emergency • • 0 Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 ' (Attach copy of council communication) 0 Written quote or proposal attached ❑ Written quote or proposal attached• (If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: -III State of Oregon • ❑ Direct Award _(Attach copy of council communication) • Contract# ADSPOI6-169897 ❑ Verb'alPNritten bid(s)or proposal(s) ❑ Request for Qualifications(Public Works) 0 State of Washington V . Date approved by Council:. Contract# _(Attach copy of cbuncil communication) .• ❑ Other government agency contract Intermediate Procurement ❑ Sole Source , Agency t GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000.and less than$100,000! ❑ Written quote or proposal attached • . Intergovernmental Agreement ❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council: 0 Annual cost to City does not exceed$25,000, Greater than$5,000 and less than$75,000. . Valid Until: (Date) Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment ❑ Special Procurement City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached ❑ Form#9,Request for Approval . 0 Annual cost to City exceeds$25,000,Council . ❑ Form#4,Personal Services$5K to$75K 0 Written quote or proposal attached • approval required.(Attach copy of council communication) Date approved by Council: • • Valid until:_ ' (Date) . Description of SERVICES . • . Total Cost 60 month lease of Pitney Bowes C200 SendPro Postage Meter and DY800 Folding Machine ; - = - , , - l• f. . • • Item# Quantity Unit . Description of MATERIALS Unit Price Total Cost 60 months Pitney Bowes C200 SendPro Postage Meter 54.97 3298.20 • . 60 months .Pitney.Bowes DF860 Folding Machine 120.57 . 7234.20 - ❑' Per attached quotelproposal ` • .TOTAL>COST� *See attached lakeakdown ''10'532�_.4.0 , Project Number Account Number o s 2 7 0 0.s 0 3 4 0 0 Account Number o a $, o o.s a 3 4 0 o Account Number a s 2 7 o a.s o „ o o. *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. • , IT Director In collaboration with department to approve all hardware and software purchases: ; IT Director •• Date Support-Yes/No •, By signing this requisition form,I certify that the City's public contracting requirements have been s tisfie, - • Employee: LA•""Atoi ZJCUL. Department 'ead: ( • (Equal to or greater than$5,000 Department ManagerlSupervisor: City Manage • (Equal to or greater than$35 000) • Funds appropriated for current fiscal year: ES NO — J,�= ? . Finance Director-(Equal to or greater than$5,000) Date ; Comments: • i- Form fl3-Requisition • . • • • • PITNEY BOWES EQUIPMENT&'SERVICE AGREEMENT C200 SENDPRO POSTAGE METER—60 MONTH LEASE ' DF800 FOLDING MACHINE—60 MONTH LEASE • • • • FY22-23 Planning 092700.601100 DF800 Folder $1,446.80 . Planning 092700.603400 C200 SendPro $329.84 • Public Works 081'100.603400 C200 SendPro $329.84 • FY23-24 Planning 092700.601100 DF800 Folder $1,446.80 . Planning 092700.603400" C200SendPro $329.84 Public Works 08100.603400 C200 SendPro $329.84 FY24-25 Planning 092700.601100 DF800 Folder $1,446.80 • Planning 092700.603400 C200 SendPro $329.84 • Public Works 08100.603400 C200 SendPro $329.84. FY25-26 Planning • 092700.601100 DF800 Folder $1,446.80 • • Planning 092700.603400 C200 SendPro • $329.84 Public Works 08100.603400 ' C200 SendPro $329.84 FY26-27 . Planning 092700.601100 DF800 Folder $3.61.70 • Planning 092700.603400 C200 SendPro $82.46 Public Works 08100.603400 C200 SendPro $82.46 • TOTAL: $10,532.40 • • • • • • • • • • • • • • • • • • • pitney bowes NASPO ValuePoint FMV Lease Agreement(Option C) alp,4, 0101119 61 41 2 Agreement Number Your Business Information Full Legal Name of Lessee!DBA Name of Lessee , Tax ID#(FEINITIN) • CITY OF ASHLAND. . Sold To:Address • • 51 WINBURN WAY,ASHLAND,OR,97520-2735,US • ' Sold-To:Contact Name Sold-To:Contact Phone# SoldTo:Account# April Lucas (541)552-2041 0011663586 • pill To:Address 51 WINBURN WAY,ASHLAND,OR,97520-2735,US• B111-To:Contact Name . Bill--To:Contact Phone# ' Bill-To:Account# Bill-To:Email • April Lucas (541)552-2041 0011663586 ) aprll.lucas a©ashland,or.us Ship To:Address • 51 WINBURN WAY,ASHLAND,OR,97520-2735,US • Ship To:Contact Name Ship To:Contact Phone# Shlp Tc:Account# April Lucas (541)552-2041 0011663586 PO# •j . Your Business Needs Qty Item Business Solution Description 1 FOLDER Folder • 1 DF80 DF800 OlilceRight Folder • F901 i Basic Installation and Training • 1 STDSLA , Standard SLA-Equipment Service Agreement(for Folder) 1 T970064 Folder Localization Klt-US l , . 1 SENDPROCSERIES4 SendPro C Series-Version 4 • 1 1FXA Interface to In View Dashboard 1 7H00 •• C Series IMI Meier • 1 8H00 ' C Series IMI Base • 1 APAC - Connect+Accounting Weight Break Reports • 1 APAX CostAcolg Accounts Level(100) 1 APB2 Cost Accounting Devices(10) 1 APKN Account Ust Import/Export • 1 0200 SendPro C200 Us174803.4 sr17 Pagel of3 •Y102432220 ©u017 Pitney aowes Inc.All rights reserved. _ see prissy BOW.Terms for additional terms and conditions Pitney Bowes Confidential Information . • • J 0040019642 • 1 CAAB Basic Cost Accounting • Fool . Basic Installation and Training 1 HZ8o001SendPro C Series Drop Stacker ' 1 ME1A Meter Equipment-C Series - 1 MP81 C Series Integrated Scale • 1 PAB1 C Series Premium App Bundle 1 PTA SendPro Online 1 PTJA SendPro Basic 1 User • • 1 PTJN r Single User Access • 1 PTK1 Web Browser Integration , •1 PTK2 SendPro C Series Shipping Integration ' 1 SJS1 • C200 SoftGuard 1 SPCRK Return Kit for SendPro C Series 1 STDSIA Standard SLA-Equipment Service Agreement(for SendPro C Series-Version 4) 1 ZH24 Manual Weight Entry . .1 ZH26 • HZ02 50 LPM Speed 1 ZHC2 SendPro C200 Base System Identifier 1 ZHD5 • USPS Rates with Metered Letter 1 ZHD7 E Conf Services for Metered LTR.BDL 1 ZHWL 51b13kgWeighingOptionfor MP81 I �l Initial Term: 60 months Initial Payment Amount: ()Tax Exempt Certificate Attached Number of Months Monthly Amount Billed Quarterly at* ()Tax Exempt Certificate Not Required 60 $175.54 $526.62 (X)Purchase Power®transaction fees Included () Purchase Power®transaction fees extra 'Doesnot lncludo Bny applicable safes,use,orpapally faxes whleb Wit be b/lod saparalery. , 1 . • usl7dse3.4 air Paget of Y102432220 02017 Pitney Bowes 1nc.Al1 rights reserved, Soo Pitney Bowes Yams for addillonal.terme and conditions Pitney Bowes Confidential Information • • • • •• 0040019642 • . • • • • . Your Signature Below vrrxvaas x um .u�. rn rrs»uu ews:=au..4cy�.�awvuns osx� v a �ax«,n ar as.arwa�rauz w�as`axwc�N,\wr'.^ivex By signing below,you agree to be bound by your State's/Entity's/Cooperative's contract,which is available athitp://www.pb.comistalea end Is Incorporated by reference.The terms and conditions of this contract will govern this transaction and be binding on us after we have completed our credit and dooUmentation approval process and have signed below. . • . • • • WASP()VAT I IFPOINT ADSPO1 S-159897:8449 Slate /2181's Conlractii • • Lessee Signature Pitney April Lucas • Bowes a s Signature d 4-0 r 2 0 7 l e Print Name • P int Name Development Services Co rdinator • . r re c 4•or ,C r.¢d6s+ AIQ w .8 td,ite r c OPP(441 64 TMarch 8,2022 Ii8/2022 Dale Date aprillueas@as dnz us ' EmeltAddress e. Sales Inform ton „,a, KEITH MACKI TOSH keith.meckintoshi@pb.com Account Rep Name Email Address PBGFS Acceptance •• • • • • • • • • • • • • • • • • • • • • • i •• • • 55174803.4 9/17 ( • Page3 era Y102432229 •. 82017 Pitney Bowes Inn.All tights reserved. hon Pitney gown Terme ter additional terms end co wrinkles Pitney Bowes Confidential Information • • • • Kariann Olson From: April Lucas / Et: 4:17 PM b"" ")(4'.- Kariann Olson • RE:PO fo 1:0"..Hi Kari, The PO won't take a ec' until July 1, 2022. Due • shipping delays it is going to be a couple months before the new equipment actually .rt.' es. If it does arrive •- ore July 1 it will not be hooked up and we will not be charged.All our equipment is workin: e so this is no . " issue on our,end. I'll have Bill sign the agreement under my name and get that to you'on Monday. He left before I could get him to sign today. April Lucas, Development Services Coordinator City of Ashland, Community Development Department 51 Winburn Way,Ashland, OR 97520 Phone: (541) 552-2041,TTY(800)735-2900 This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error,please contact me at(541)552-2041. Thank you. From: Kariann Olson<kari.olson@ashland.or.us> Sent: Friday, March 11, 2022 4:13 PM To:April Lucas<april.lucas@ashland.or.us> Cc: Kariann Olson<kari.olson@ashland.or.us> . Subject: RE: PO for Pitney Bowes Hello April, When are you getting the new postage meter? It appears you have 12 months per fiscal year but I am wondering if FY 22 s/b 5 or 6 months? Please advise. • Thank you. Kariann • Kariann Olson Purchasing Specialist City of Ashland • 90 N. Mountain Ave. Ashland, Oregon 97520 Tel 541-488-5354 • . Fax 541-488-5320 TTY 800-735-2900 Icari.olson@ashland.or.us Visit the City's web site at: www.ashland.or.us S This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. 1 • • From:April Lucas<april.lucas@ashland.or.us> 'Sent: Friday, March 11, 2022 12:06 PM • To: Kariann Olson<kari.olson@ashland.or.us> I Subject: PO for Pitney Bowes • • Hi Kari, Please see attached.Requisition for a 60-month lease of.a Pitney Bowes postage meter and folding machine. Please let me know if there is anything else you need. Thanks and have a great weekend! J April Lucas, Development Services Coordinator City of Ashland, Community Development Department 51 Winburn Way,Ashland,OR 97520 Phone: (541) 552-2041,TTY(800)735-2900 This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Law for disclosure and ' retention.If you have received this message in error,please contact me at(541)552-2041. Thank you. • • • • • • • • • • 2 ORE : Day . Search_ �r cPrcc,uramcnf Svstom Master Blanket Purchase Order 8449 General Items Vendor Routing Control Attachments(21) Notes(1) ChangeOrders(7) Reminders Summary Header Information • Purchase Order Number: 8449 Status: 3PS-sent Fiscal Year: 2.021 Organization:. Department of Administrative Services Department: 107090-Procurement Services Alternate ID: • Days ARO:, 0 Release Type: Direct Release,RPA Release Not Allowed Contact Instructions: Chip Schau(Major Account Manager for State of Oregon);(360)241-1013;chip.schaug Invoice Method: Three Way Match •=Print Format: Solicitation Enabled: No Discipline Type: Supplies Statewide Price Agreement Number: Contract Expiration Date: DOJ Review?: Related OregonBuys Document: • Notes: Mandatory Use Contract Attachments - Agency Files: Master Agreement • • • OREGONE iS •. • Search_ •r eProcuromcnl System Attachments Agency Files: Master Agreement Master Agreement Amendment#1 • Consent to Assignment to BlueCrest Master Agreement Amendment V2 Master Agreement Amendment#3 Master Agreement Amendment#4 Master Agreement Amendment#5 Master Agreement Amendment#5 Master Agreement Amendment#7 Master Agreement Amendment#8 Master Agreement Amendment#9 Os Participating Addendum Participating Addendum Exhibit 1 Participating Addendum Amendment#1 Participating Addendum Amendment#2 Participating Addendum Exhibit 5 Effective 5/1/2020 Participating Addendum Amendment#3 Participating Addendum Exhibit 5 Effective 2/1/2021 Participating Addendum Amendment#4 Participating Addendum Exhibit 5 Effective 122-2021 Buyers Guide Agency Forms: Vendor Files: • Vendor Forms: Primary Vendor Information &PO Terms Vendor: V00000533 PIttte, Danielle Walsh • PO Box 371896 Pittsburgh,PA 15250-7896 US Email:danielle.walsh@pb.com Phone:(844)256-6444 Id:2579 J • • • • • Exhibit 5 Price List for Available Pitney Bowes Product and Service Categories • efF cfie_Dec • ember,• 2,.2021 PostageMeterRenfaI;. ; R Offgrots'Response: DUE TO 2019 GMP CHANGES,THE PRICING ON THIS PAGE IS FOR LEGACY POSTAGE METER RENTALS ONLY,WITH THE EXCEPTION OF All products or services offered for this category of INFINITY PRINTING DEVICE. equipment shall meet or exceed the listed specifications FOR NEW ORDERS,REFER TO THE METER SUBSCRIPTION PRICE ON - with this Solicitation Scope of Work Rental THE SOFTWARE LICENSE AND SUBSCRIPTION TAB OF PRICE BOOK. • • Percentage(%)Discount offMSRP/Catalog 22% Maintenance Included in Rental Price • 141tinthlyiCSntra % Item Category Description Monthly Meter -ICOff MSRP MSRP• • 1A00/1R00 POSTAGE METER RENTALS METER FOR DM500-DM1100_ $160.00/MONTH - ,$126.25/MONTH 22% 1H00-ML POSTAGE METER RENTALS METER FORSENDPROTC200 _) $35.00/MONTH $27.'57/MONTH 22% 1H00-MM POSTAGE METER RENTALS METER FOR SENDPRO'C300/C400 $50.00/MONTH $S9:39/MONTH-- 22% 1ROT • POSTAGE METER RENTALS PSD,US DM INFINITY COMMERCIAL METER $137.00/MONTH $105.57/MONTH 24% 1 RPT • POSTAGE METER RENTALS PSD,US DM INFINITY PERMIT METER $137.00/MONTH $105.57/MONTH • 24% 1W00-MH POSTAGE METER RENTALS METER FOR CONNECT+3000 $104.00/MONTH $81.81/MONTH 22% 1W00-ML POSTAGE METER RENTALS METER FOR CONNECT+500 • $104.00/MONTH $81.81/MONTH 22% 1W00-MM POSTAGE METER RENTALS METER FOR CONNECT+1000/2000 $104.00/MONTH $81.81/MONTH 22% 4W00-MH POSTAGE METER RENTALS METER FOR CONNECT GREEN+3000&SENDPRO P3000 $100.00/M0 NTH $78.78/MONTH 22% 4W00-ML POSTAGE METER RENTALS METER FOR GREEN CONNECT+500/SENDPRO P SERIES METER15000 $66.00/MONTH $51.99/MONTH 22% 4W00-MM POSTAGE METER RENTALS METER FOR CONNECT GREEN+1000/2000&SENDPRO P1000/2000 $76.00/MONTH ' $59.87/MONTH 22% 7H00-ML POSTAGE METER RENTALS METER FOR IMI SENDPRO C200 $35.00/MONTH $27.57/MONTH 22% 7H00-MM POSTAGE METER RENTALS METER FOR IMI SENDPRO C300/C400 $50.00/MONTH $39.39/MONTH. • 22% G900-MH POSTAGE METER RENTALS METER FOR DM475 SERIES $76.00/MONTH $59.87/MONTH 22% G900-ML POSTAGE METER RENTALS METER FOR DM300 SERIES $51.00/MONTH $40.18/MONTH 22% G900-MM POSTAGE METER RENTALS METER FOR DM400 SERIES $66.00/MONTH $51.99/MONTH .22% K7M0 POSTAGE METER RENTALS METER FOR MAILSTATION2 $23.00/MONTH $18.12/MONTH 22% • • • • • • • • • • CJ