HomeMy WebLinkAbout2023-046 PO 20200415- Carollo Engineers Inc W.311 _ Purchase Order
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Fiscal Year 2020 Page: 1 of: 1
diTY RECORDER 4 _ :_
B City of Ashland 1 ,b rti 71 g tp ] MD 1�`
ATTN: Accounts Payable Purchase
L Ashland, OR 97520 Order#
20200415
T Phone: 541/552-2010 ,
0 Email: payable@ashland.or.us
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V H 0/0 Public Works Department
E CAROLLO ENGINEERS, INC 1 51 Winburn Way
N PO BOX 30835 p Ashland, OR 97520
O SALT LAKE CITY, UT 84130-0835 Phone: 541/488-5347
R c TFax: 541/488-6006
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04/30/2020 69 FOB ASHLAND OR/NET-30 Cit_Acco_unts Payable -
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WWTP Disinfection System
1 WWTP Disinfection System Upgrade Project 1.0 $145,662.00 $145,662.00
•
Personal Services Agreement(Greater than $25,000)
Completion date: 05/31/2021
Processed change order 04/15/2021
Completion date has been extended to December 31, 2021
Project Account: E-201925-999
Project Account: E-201925-999
2 MODIFIED: Processed change order 01/18/2022 1.0 $21,469.00 $21,469.00
Change Order No. 1 (Additional work$21,469.00)
Processed change order 06/07/2023
Amendment No. 1 (Signed 06/06/2023)
Completion date extended to December 31, 2023
Project Account: E-201925-999
Project Account: E-201925-999
***************GL SUMMARY***************
: 086100-704200 $133,704.80 I I
086300-704200 $33,426.20
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% Date `"'1 /??-
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Authorized Sig cr /
•• z, $167,131.00
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FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM
AsHLAND
Request for a Change Order
Name of Supplier 1 Contractor I Consultant: Carolto Engineers,Inc. ;Total: moutitof this.
':contract ameldment:
Purchase Order Number: 20200415 =
Title I Description: WWTP Disinfection System Upgrade Project :$ date change .only,
0■ Per attached contract amendment
Contract Amendment
Original contract amount $ 100 %of original contract
Total amount of previous contract amendments %of original contract
Amount of this contract amendment %of original contract
TOTAL AMOUNT OF CONTRACT $ %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the followingconditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tota I term greater than allowed in the solicitation document,
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES NO (If"NO",requires Council approval f Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments<—$6,000. ❑r. "YES",the total amount of cumulative amendments 0"YES",the total amount of original contract and
❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments<—$100K for Goods&Services,s
Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees.
Communication. 0 If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council
❑ Exempt—Reason:. Council approval.Attach copy of Council approval.Attach copy of Council Communication.
PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason:
❑ "YES",cumulative amendments s$35,000 0 Exempt—Reason:
❑ If"NO",requires council approval.(Attach CC)
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods&Services•>$5,000 and<$100,000 0 "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the
Personal Services->$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances
❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25%of original contract amount 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City
❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. 0 If applicable,attach copy of Council Communication
Communication. 0 Exempt—Reason: 0 Exempt—Reason:
❑ Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal
Procurement. approved by City Attorney and department head affected by renewal and approved/signed
❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B)
Attach cony of Council Communication. 0 If"NO",Council approval is required.Attach copy of Council Communication
Project Number __ Account Number - Account Number -
"Expenditure must be charged to the appropriate account numbers/� sfor the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: OQ Ne7)ikl A"`i Department Head Signatur . ZoL
1 to 0o great than$5,000)
City Manager:
(Equal to or greater than$25,000 or 10%)
Funds appropriated for current fiscal year: YES / NO
Finance Director(Equal to or greater than$5,000) Date
Comments:
Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4/23/2020
AMENDMENT NO. 1
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
("City")
and
Carollo Engineers Inc.,
("Contractor")
for
WWTP DISINFECTIONS SYSTEM UPGRADE SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective January 19, 2022 (the "Agreement") to Contractor provide WWTP disinfection
System Upgrade services; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein,the parties agree as follows:
1. Amend the Completion Date as follows,with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: June 30, 2023 December 31, 2023
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
Page 1 of 2: Amendment No. 1 to Personal Services Agreement
CITY OF ASHLAND, OREGON CAROLLO ENGINEERS INC.
(CONTRACTOR)
//
BY: By:
Printed Name: SzoTt—t=c-E•V fly Printed Name: Dan E. Laffitte, P.E.
Title: Pu m.. la• It..tS Ot Q. cavz_ Title: Associate Vice President
Date: to• • 2.0 Z3 Date: 4/12/2023
Page 2 of 2: Amendment No.1 to Personal Services Agreement