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Home My WebLink About2023-047 PO 20220315-DOWL, LLC Purchase Order Rif . Fiscal Year 2022 Page: 1 of: 1 CITY R „CORDER _ PJM iv i1#1- _ PSB ONFALL • df jL9 s e B City of Ashland - _ ��1L-7� � ATTN: Accounts Payable Purchase r — 20 E. Main 20220315 Ashland, OR 97520 Order# T Phone: 541/552-2010 0 Email: payable@ashland.or.us • V H C/O Public Works Department E DOWL, LLC I 51 Winburn Way N 920 COUNTRY CLUB RD SUITE 100B p Ashland, OR 97520 D EUGENE, OR 97401 Phone: 541/488-5347 O T Fax: 541/488-6006 • R BLI.a�1 D_TS9_ urn .j__ �� Scott Fleury rCLQ{-..as1s R7Fr 13Ri_ ____ ® .!Y u s'' =1.1 331.41'.!i�kl>la� _1� 6}��-�-,� -_ -- -=. d=ie BF-1=1` =tea$ •T - 04/11/2022 5270 City Accounts Pa able _` -=are �� 'Hy�� .v _= =3 x.c - - :.A % y _ c �.�`-J iP - a-� 'v{-- _ -T.-ThiftfiRital N Mountain Overlay 0 I 1 N. Mountain Overlay I-5 to E. Main 1.0 $945,493.81 $945,493.81 Personal Services Agreement(Greater than $35,000.00) Completion date: June 30, 2023 Project Account: E-202103-999 2 MODIFIED: Processed change order 03/17/2023 1.0 $32,785.00 $32,785.00 Amendment No. #1 Design, plans, provisions and estimates for bridge overlay and joint repair for the N. Mountain Road bridge over Bear Creek. Proeessedx angfi d06/05/2023'"----- Amend mentli 2- -.-,#oc•. mpletion,datezextendedi June 30; 2024 • Project Account: E-202103-999 ***************IGL SUMMARY*************** 081200-704200 $978,278.81 • 40.4v=5_ IAA By: ri r Date: tt :: . - Authorized Si Hato 9 `'��_ ��— '.978 278.81 FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier!Contractor I Consultant: DowL TOW'amount:Of this': Purchase Order Number:20220315 ;contra"cb amendment; date Change only Title 1 Description: N.Mountain overlay project ❑� Per attached contract amendment Contract Amendment Original contract amount $ 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OF CONTRACT $978,278.81 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tota I term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES_• NO (If"NO",requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. 0 °YES",the total amount of cumulative amendments 0"YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K forAttomey Fees. Communication. ll If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: ❑ "YES",cumulative amendments s$35,000 0 Exempt—Reason: ❑ If"NO",requires council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000 and<$100,000 ❑ "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the Personal Services•>$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City ❑If'NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. 0 If applicable,attach copy of Council Communication Communication. 0 Exempt—Reason: . 0 Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal ar; Procurement. approved by City Attorney and department head affected by renewal and approved/signed 0 If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. 0 If"NO",Council approval is required.Attach copy of Council Communication Project Number Account Number - Account Number o B 1 2 0 0- 7 0 4 2 0 0 *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature:\ltI UQ W— -CQ"CMPtitepartment Head Signature: S 2 :25 reale an$5,000) City Manager: (Contract and addenda greater than$35,000) Funds appropriated for current fiscal year: YES / NO Finance Director(Equal to or greater than$5,000) Date Comments: • Form#10-Contract Amendment Approval Request Form, Request for a Change Order,Page 1 of 1,4/23/2020 AMENDMENT NO. 2 to PERSONAL SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and DOWL LLC, ("Contractor") for Engineering related to the North Mountain Overlay Project RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective April 6,2022 (the "Agreement") to Contractor provide Engineering related to the North Mountain Overlay Project services; and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows, with strikeout wording deleted and underscored wording added: COMPLETION DATE: June 30,2023 June 30, 2024 2. This Amendment No. 2 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 2,the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 2 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: Page 1 of 2: Amendment No.2 to Personal Services Agreement CITY OF ASHLAND, OREGON DOWL LLC. (CONTRACTOR) Jaime Jordan 2023.05.18 By: By: 14:18:20-0700' fr_C Printed Name: StoTC' ci..FeL.Nt Printed Name: Jaime Jordan Title: ?0 c- WoakS Dt?ecJ L. Title: LLC Member Date: S.23. 2 3 Date: 5.18.2023 Page 2 of 2: Amendment No.2 to Personal Services Agreement