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Home My WebLink About2023-048 PO 20210166-Coleman Creek Consulting Inc FA1 Purchase Order /r CITY RECORD .Nfiscal Year 2021 Page: 1 of: 1 m-wir i 171 BEM a 111 .a 'I.*A 12- B City of Ashland 1 � f 9 r- tA _ I ATTN: Accounts Payable L 20 E. Main Order#Purchase 20210166 6 Ashland, OR 97520 T Phone: 541/552-2010 0 Email: payable@ashland.or.us � (2, ......_.,5 ._ V H C/O Public Works Department , E COLEMAN.CREEK CONSULTING, INC 1 51.Winburn Way N 810 LEONARD STREET p Ashland, OR 97520 D ASHLAND, OR 97520 Phone: 541/488-5347 R T Fax: 541/488-6006 A-n.i �_erimt �= lfmQrF C ea II e ' RS 1 I&::-r_ __,.c:: - ,e_ '"moi-�Re of _ANEIN 0 re-m, —_ F =AI- _.. _ Scott Fleury ,a j - _per.,_.. _ � __ Mat ered a o1 u Re uu d _:_ ) etUti -kilik -- W Fl - 10/27/2020 _—,=3538 FOB ASHLAND OR/NET30 _City Accounts Payable !te _ rr_ rt t 0- ' x _ _ -MAIMMPA-4---W-M:10. _ = On-call Environmental Services - , 1 On-call environmental services - 0.0 $0.00 $0.00 082400 604100 Project Account: 2 On-call environmental services 1.0 $2,000.00 $2,000.00 085700 604100 Personal Services Agreement Completion date: June 30, 2021 • Processed change order 06/25/2021 • Amendment No. 1 Completion date extended to June 30, 2022 Project Account: A 3 MODIFIED: Processed change order.09/24/2021 1.0 $5,386.00 $5,386.00 Balance of line item#1 -$5,386.00 New ORG 088400 604100 Processed change order 08/12/2022 , Amendment No. 2 Completion date extended to June 30, 2023 Processedckiange order 06/05/2023 rArrendmeriMoY43�� r C Completion date extanded to JUne,:30,r2024 "''' Project Account: ***************GL SUMMARY*************** 085700-604100 $2,000.00 > 088400-604100 $5,386.00 b � By: a\ / Dater Lf Z, 2;,77:7 -._ � h LST �� = A t orized Signatuo f = .7 386.00 FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier I Contractor I Consultant Coleman Creek Consulting TotalG amount''of this .contract am endm ent:, Purchase Order Number: 20210166 Title/Description: On-call Environmental Services date change;OCI�y' ❑■ Per attached contract amendment Contract Amendment Original contract amount $ 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OF CONTRACT $ %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following,conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tota I term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES NO (If"NO",requires Council approval 1 Attach copy of CC.) Sourcing Method: • SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. 0 "YES",the total amount of cumulative amendments 0"YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attomey Fees. Communication. 0 If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: ❑l■ "YES",cumulative amendments 5$35,000 0 Exempt—Reason: ❑ If"NO",requires council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services•>$5,000 and<$100,000 0 "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the Personal Services->$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City ❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. 0 If applicable,attach copy of Council Communication Communication. 0 Exempt—Reason: 0 Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT • ❑"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(6) Attach copy of Council Communication. 0 If"NO",Council approval is required.Attach copy of Council Communication Project Number • Account Number - Account Number • *Expenditure must be char ed to the theappropriate account umbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature. a'VYY O�/��"""" 0,4 epartment Head Signatur ` �� /!1q...••..; 000) City Manager: (Contract and addenda greater than$35,000) Funds appropriated for current fiscal year: YES /NO Finance Director(Equal to or greater than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4/23/2020 AMENDMENT NO. 3 to PERSONAL SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and COLEMAN CREEK CONSULTING, ("Contractor") for On-call Environmental Services RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective October 17, 2020 (the "Agreement") to Contractor provide On-call Environmental Services; and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows, with strikeout wording deleted and underscored wording added: COMPLETION DATE: June 30,2023 June 30,2024 2. This Amendment No. 3 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 3,the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 3 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: Page 1 of 2: Amendment No.2 to Personal Services Agreement • CITY OF ASHLAND, OREGON COLEMAN CREEK CONSULTING (CONTRACTOR) ratBy: ( By: Printed Name: —.Rcfia ' Printed Name: ti / Gv e AA Title: pt u c... motes ,,EN EEcaz_ Title: P/^2.(/C6,4 l Date: 5•Tat1. 2c2.3 Date: Page 2 of 2: Amendment No.2 to Personal Services Agreement