HomeMy WebLinkAbout2022-042 PO20210390- Jacobs Engineering Group Inc Purchase Order
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Fiscal Year 2021 Page: 1 of: 1
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B City of Ashland ,
I ATTN: Accounts Payable Purchase
Ashland,lOR 97520 Order# 20210390
T Phone: 541/552-2010
p Email: payable@ashland.or.us
V H CIO Public Works Department
EJACOBS ENGINEERING GROUP INC I 51 Winburn Way
1999 BRYAN ST p Ashland, OR 97520
DALLAS, TX 75201-3136 Phone: 541/488-5347
R T Fax: 541/488-6006
--
Scott Fleury
71
06/25/2021 5523' • City Accounts Payable
E ij'F, o a4'1 E s A .. i �� - f f 3 6! 5'ffi _ g y
Final WWTP Outfall Relocation
1 Final design of Wastewater Treatment Plant Outfall Relocation 1.0 $362,409.00 $362,409.00
Personal Services Agreement(Greater than $25,000.00)
Completion date: June 30, 2022
Project Account: E-201321-999
2 ADDED: Processed change order 05/16/2022 1.0 $36,051.00 $36,051.00
Amendment No.•1 (Rebid)
Project Account: E-201321-999
*************** GL SUMMARY***************
086100-704200 • $398,460.00
By: Date:
Authorized Si ures s " �—= •398 460.00
I
Fouts #10CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM AsH LANRequest fora Change Order • D •
•.
Name of Supplier I Contractor!Consultant: Jacobs Engineering Group,Inc. i,TOtat,amountnof this[ 4'`•:'l•(
T
• contract Urnendmeht
Purchase Order Number: �0 A_( D ' • e) - t
',-
Title!Description:WWTP Outfall Relocation final design 1+'!'1 3'05'1'
r�
El Per attached contract amendment •
Contract Amendment
Original contract amount $362,409.00 100 %of original contract
•
Total amount of previous contract amendments 0 %of original contract
Amount of this contract amendment 36,051.00 • 10 %of original contract
TOTAL AMOUNT OF CONTRACT $398.460.00 10 %of original contract •
In accordance with OAR 137-047-0800:1)The amendment is within the scope Of procurement as described in the solicitation ddcuments,Sole Source notice er approval of Special
Procurement.2)The arnendmentis.necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and .
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement If the City determines Matti it had described the changes to be made by the ,
amendment in the procurement documents,it would likely have Increased.competition or affected award of contract
Contract amendment Is within the scope of procurement: YES ■ NO (If`'NO",require's Council approval I Attach copy of CC.) •
Sourcing Method: . ,
SMALL PROCUREMENT—Not exceeding$5,000. INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or.
D"YES',the total amount Of eontractand a mutative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
• amendments s$6,000. p 'YES°,the total amount of cumulative amendments 0'YES',the total amount of original contract and
❑If NO amount exceeding authority requires s 25%of original contract amount or$250,000 . cumulative amendments s$100K for Goods.&Services,s
Council approval.Attach cony of Council whichever is less. $75K for Personal Services,<$50K forAttomey Fees.
Communication. 0 11%0',amount exceeding authority requires 0 If'NO",amount exceeding authority requires Council
O Exempt-Reason; Council approval.Attach copy of Council approval.Attach copy Of Council Communication.
PERSONAL SERVICES(Direct Appointment) Communication. ❑ Exempt—Reason:
O "YES',cumulative amendments s$35,000 0 Exempt—Reason:
❑ 11°N0',requires council approval.(Attach CC)
INTERMEDIATE PROCUREMENT SOLE SOURCE . EMERGENCY PROCUREMENT
Goods&Services->$5,000 and<$100,000 ❑ 'YES",the total amount ofcumulative amendments 0 Written Findings:Document the nature of the
Personal Services->$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,indudingnecessity and circumstances
❑ WES",the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25%of original contract amount. . 0 If'NO",amount exceeding authority requires '0 Obtain direction and written approval from City
❑If°NO",amount exceeding authority requires Council approval.Attach cony of Council Administrator
• Council approval.Attach copy of Council Communication. 0'If applicable,attach copy of Council Communication
Communication. 0 Exempt-Reason: 0 Exempt—Reason:.
❑ Exempt—Reason: . .
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES',the total amount of original contract and cumulative amendments are 0 Renewal of IntergovemmentalAgreement Terms modified In accordance with Initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be More than 25%greater than initial agreement.Renewal
Procurement approved by City Attorney and department head affected by renewal and approvedlsigned
❑ If'NO;amount exceeding authority requires Council approval by City Administrator.AMC 2.28.045(8)
Attach copy of Council Communication. 0.If°NO',Council approval is required.•ttach co. of Council Communication
Project Number z o 1 a -z i_ Account Number o 8 s , o o• 7 0 4 2 0 0 Account Number •
`Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: r/l,h U•r LIILJ,1 .i/.k lli'•'artment Head Signa ••=:�-�►=�� SI4(2 7
; ff• ter than$5,++0)
City Manager: .a '/
(C nt ct and casco g ?ter than$35,000)
Funds appropriated for current fiscal year: YES/NO 4'4::1.61f. ei ' • May '10, 2099
Finance Director(Equal to or greater than$5,000) Date
Comments:
Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4/23/2020
AMENDMENT NO. 1
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
("Cit,,")
and
Jacobs Engineering Group,Inc.,
("Contractor")
for
FINAL DESIGN OF WASTEWATER TREATMENT PLANT OUTFALL RELOCATION
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective June 14, 2021 (the "Agreement") to Contractor provide final design of
wastewater treatment plant outfall relocation; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE,in consideration of the mutual benefits and obligations set forth
herein,the parties agree as follows:
1. Amend Section 3 of the Agreement as follows,with strikeout wording deleted and
underscored wording added:
2.1 City shall pay Provider the sum of$398,460 (THREE HUNDRED NINTY-EIGHT
THOUSAND FOUR HUNDRED SIXTY DOLLARS) $362,�rvz,400rv0 as provided
herein as full compensation for the Work as specified in the SUPPORTING
DOCUMENTS.
• 2.2 In no event shall Provider's total of all compensation and reimbursement under this
Agreement exceed the sum of $398,460 (THREE HUNDRED NINTY-EIGHT •
THOUSAND FOUR HUNDRED SIXTY DOLLARS) $362,409.00 without the
express, written approval from the City official whose signature appears below, or
such official's successor in office. Provider expressly acknowledges that no other
person has authority to order or authorize additional Work which would cause this
maximum sum to be exceeded and that any authorization from the responsible
official must be in writing. Provider further acknowledges that any Work delivered
or expenses incurred without authorization as provided herein is done at Provider's
own risk and as a volunteer without expectation of compensation or reimbursement.
Page 1 of 2: AmendmentNo.1 to Personal Services Agreement
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
CITY OF ASHLAND,OREGON JACOBS ENGINEERING GROUP,INC.
(CONTRACTOR)
By: 41,44a By:
Printed Name: s epk, L. LeuPrinted Name:
Pat Van Duser
Title: C �//�Qi��jj er Title: Designated Manager
/
Date: Jr �6 .2.:Z Date: 5/4/2022
•
r o
•
Page 2 of 2: Amendment No.1 to Personal Services Agreement
City of Ashland-Wastewater Treatment Plant Outfall Relocation Design end Construction Services
Phases 2 Final Engineering and Bidding Services
Amendments-LOE .
•
•
Jacobs TOTAL LABOR,
Ashland W WTP Outfall Relocation Final Project Design Civil PenN9inng Hydmulcs Sr. Senior Cost Sr.CAD Labor Jacobs SUBCONTRACT&
Design&Bidding Services Manager CSL Manager QCM Engineer Lead Engineer Civil Structural Estimating (Ind DDL) MISCO CAD Accounting Specs Admin Hours Labor Dollars Expenses Expense Assumptions EXPENSES
M Baldwin Craig Massie TDye )(Webster J Laundry P 00400 E Louie Dan Petersen M McHenry D Kellar TED TED G Bales K Mahn LHurt
Rate 5192.56 527500 5216.18 521244 5106.45 5212.54 5173.15 5271.62 $230.32 527500 5144.10 5132.00 5135.08 5161.10 512.195
::. .__ _r T✓..<,
5.1 Bidding Period Services-Amendment 1: P aBdmeeting
Project Rebid LOE - 95 2. 4 10 13 12 2_ 1 2 20 104 3 4 4 186$ 35,851 S 200 attendance,prinfing S 30,051
•
Total Hours 95 2 4 10 13 12 2 1 .2 20 10 4 3 4 4 186 5 35,851 5 200 5 36,051
5 18,294 S 550 5 865 5 2,124 $ 1,384 S 2,551 $ 346 $ 272_5 461 5 5,500 5 1.440 $ 520 5 405 $ 644 5 496 5 35,851 5 200
Labor $35,851
Expenses 5200
Total not to exceed 536,051
Page 1
Menlo
TO: Joseph Lessard
FROM: Tami De Mille-Campos (Public Works)
DATE: 5/10/22
RE: City Manager Signature Needed for change order—Jacobs •
Background:
Please see attached Memo from Jacobs.
Council Action: N/A
Other Relevant Information:
Insurance waived or reduced? No
Who to return to if different from sender?
Are all other signatures required collected?Yes
If no,please collect before sending them to the City Manager.
Are all attachments listed included?Yes
If no,please include all attachments before sending to the City Manager.
CITY OF ASHLAND •
20 East Main Street Tel:541.488-6002
Ashland,Oregon 97520 Fax:541-488-5311 • Pik
www.ashland.or.us TTY: 800-735-2900
•
Jacobs Memorandum
1100 NE Circle Blvd
Suite 300
Corvallis,OR 97330
United States
T+1,541.752,4271
www.iacobs.com
i..
Subject Amendment 1 Project Rebid Project Name WWTP Outfall Relocation Phase 2
Attention Kaylea Kathol/City of Ashland Project No. 03527000
From Matt Baldwin/Jacobs
Date • April 4,2022
Copies to File
On March 8,2022,the City of Ashland received no bids for the WWTP Outfall Relocation Project. The
City's environmental permits have been extended to their limit and to avoid having to re-permit the
project,the project needs to be modified to attract more potential bidders and needs to be re-advertised
as soon as possible:In order to assist the City in obtaining a bid for the 2022 construction season,the City
requested Jacobs to contact contractors to determine why no bids were received,and based on that
information and input from the City's team,incorporate modifications to the Project including changes to
the Bid Form from 15 Line items following a lump sum approach to 67 line items with a unit price
approach,adding accompanying measurement and payment definitions for each bid item,incorporating
updates to the prequalification language,incorporating addition of milestone language,incorporation of
the 1200-C permit conditions,determination of an appropriate increase in the contract time based on the
current materials procurement market,and attendance at the pre-bid meeting for the re-advertisement
period. This City also requested Jacobs to make the required changes to the contract documents through
an Addendum to incorporate the City procured materials,including design changes in the drawings.
Jacobs Engineering Group Inc.
Enter Document No.via Document Properties '