Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2022-044 PO 20220362- Jacobs Engineering Group Inc
Purchase Order CITY RECORDER Fiscal Year 2022 Page::i 1 of: 1 JW B City of Ashland-aar �' `1 ��: ATTN• Accounts Payableaz' 11- 20 E. Main Purchase 20220362 Ashland, OR 97520 Order# T Phone: 541/552-2010 0 Email: payable@ashland.or.us V H C/O Public Works Department E JACOBS ENGINEERING GROUP INC I 51 Winburn Way N 1999 BRYAN ST p Ashland, OR 97520 O DALLAS, TX 75201-3136 Phone: 541/488-5347 R T Fax: 541/488-6006 a e[e ➢Fifes$ v c Gt r i€ 1 y ,r tee ; --2*2 I isCC,f t •-T.3!`- Scott E.3s SCottFleury eEL 06/22/2022 5523 Accounts Payable V E 7=71 —m-A�I �-_--- —._- Phase 3 WWTP Outfall Project 1 Phase 3 Construction engineering and management services for 1.0 $996,550.00 $996,550.00 the relocation of the WWTP Outfall Personal Services Agreement (Greater than $35,000) Completion date: December 31, 2023 Project Account: E-201321-999 ***************GL SUMMARY*************** 086100-704200 $996,550.00 • 13y: 1. ltL♦: _ " Aut�n ed � gnature „� _ "� 996 550.00 ORM #3 drCITY OF ASHLAND A request for a Purchase Order REQUISITION Date of request: 06/02/2022 Required date for delivery: Vendor Name Jacobs Engineering Group,Inc. Address,City,State,Zip 1999 Bryan St.Dallas TX 75201 Contact Name&Telephone Number Matthew Baldwin,PE/503-736-4372 Email address Matthew.Baldwin@jacobs.com SOURCING METHOD ❑ Exempt from Competitive Bidding 0 Invitation to Bid 0 Emergency ❑ Reason for exemption: Date approved by Council: 0 Form#13,Written findings and Authorization ❑ AMC 2.50 _(Attach copy of council communication) 0 Written quote or proposal attached ❑ Written quote or proposal attached If council a.'royal re.uired,attach coo of CC ❑ Small Procurement 0 Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ' 0 State of Oregon ❑ Direct Award (Attach copy of council communication) Contract# ❑ Verbal/Written bid(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 State of Washington Date approved by Council: 5/24/22 Contract# ■(Attach copy of council communication) 0 Other government agency contract ' Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council: 0 Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until: __ _ (Date) Agreement approved by Legal and approved/signed by 0 Less than$35,000,by direct appointment ❑ Special Procurement City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached 0 Form#9,Request for Approval 0 Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K 0 Written quote or proposal attached° approval required.(Attach copy of council communication) Date approved by Council: Valid until:_ (Date) Description of SERVICES -TOTAL'c OST W Construction engineering and construction management for the relocation of the WTP outfall -- ;-.• $_,_996 ,550.00 Item# Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quotelproposal TO_TAL.COS T Project Number 2 0 1 3 2 1. 9 9 s Account Number 0 8 6 1 0 0.7 0 4 2 0 0 Account Number • Account Number - - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: 0 . IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee: kaylea kathol Department Head:- �°�.� -.t3.402-t_��Zi.:I to.. ;.r�aterthan$5,000) Department Manager/Supervisor: City Manager: � vorkr (Greater than$35,000) Funds appropriated for current fiscal year: YES'./NO. .rQeL H. . zn- .lune 15 2022 Finance Director(Equal toorgreater than$5,000) Date Comments: Form 113-Requisition i 1 • PERSONAL SERVICES AGREEMENT (GREATER THAN$25,000.00) CONSULTANT: Jacobs Engineering Group,Inc. CITY OF CONSULTANT'S CONTACT: Matthew Baldwin ASHLAND 20 East Main Street ADDRESS: 1999 Bryan St. Ashland,Oregon 97520 Dallas,TX 75201 Telephone: 541/488-5587 Fax: 541/552-6006 TELEPHONE: 503-736-4372 This Personal Services Agreement(hereinafter"Agreement") is entered into by and between the `City of Ashland, an Oregon municipal corporation (hereinafter "City") and Jacobs Engineering Group, Inc., a foreign business corporation ("hereinafter "Consultant"), for Construction .engineering and construction management for,the relocation of the WWTP outfall. NOW THEREFORE, in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City,as set forth below(the"Effective Date"), and unless sooner terminated as specifically provided herein,shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than December 31,2023. 2. Scope of Work: Consultant will provide Construction engineering and construction management for the relocation of the WWTP outfall as more fully set forth in the Consultant's Scope of Work dated June 1,2022 which is attached hereto as"Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to in this Agreement as the"Work." 3. Compensation: City shall pay Consultant at the hourly rates and for the expenses as set forth in "Exhibit A"as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of$996,550.00 (nine hundred ninety-six thousand five hundred fifty U.S. dollars)without the express,written approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within thirty(30)days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date of termination. Page 1 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. 4. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 5. All Costs Borne by Consultant: Consultant shall, at its own risk,perform the Work described above and, unless otherwise specified in this Agreement,furnish all labor, equipment, and materials required for the proper performance of such Work. 6. Qualified Work: Consultant has represented, and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the services to which they will be assigned in a skilled manner and, if required to be registered, licensed,or bonded by the State of Oregon,are so registered, licensed, or bonded. 7. Ownership of Work/Documents: All Work,work product, or other documents produced in furtherance of this Agreement belong to the City,and any copyright,patent,trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is$24,050.68 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as"Exhibit B"predominantly in . areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its officers, employees,and agents harmless from any and all losses,claims, actions,costs, expenses,judgments,or other damages resulting from injury to any person(including injury resulting in death),or damage(including loss or destruction)to property, of whatsoever nature to the extent caused by the negligent acts,or errors or omissions in the performance of this Agreement by Consultant(including but not limited to, Consultant's employees,agents, and others designated by Consultant to perform Work or services attendant to this Agreement). However, Consultant shall not be held responsible for any losses,expenses, claims, costs, judgments,or other damages,to the extent caused by the negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. • b. City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty(30)days' prior written notice delivered by certified mail or in person. c. For Cause. City may terminate or modify this Agreement, in whole or in part,effective Page 2 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. • upon delivery of written notice to Consultant, or at such later date as may be established by City under any of thefollowing conditions: i. If City funding from federal, state,county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified,changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under . this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked, suspended,or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15) days of the date of the notice,or within such other period as the party giving the notice may authorize in writing,then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and ,duty under this Agreement. City, by written notice to Consultant of default or breach, may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection (d)are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant to subsections a,b,or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However,upon receiving a notice of termination(regardlesswhether such notice is given pursuant to Subsection a,b, c,or d of this section,Consultant shall immediately cease all activities under this Agreement,unless expressly directed otherwise by City in the notice of termination.Further,upon termination, Consultant shall deliver to City all documents, information,works-in-progress and other property that are or would be deliverables had the Agreement been completed. City shall pay Consultant for Work performed prior to the termination date if such Work was performed in accordance with this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. Consultant shall have the complete responsibility for the Page 3 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, • INC. performance of this Agreement. Consultant shall provide workers' compensation coverage as required in ORS Chapter 656 for all persons employed to perform Work pursuant to this Agreement. Consultant is a subject employer that will comply with ORS 656.017. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract of the Work shall not create any contractual relation between the assignee or subcontractor and City. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant,warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency;makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement;or attempts to assign rights in,or delegate duties under,this Agreement. 15. Insurance. Consultant shall,at its own expense,maintain the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit,or the equivalent,of $2,000,000 (two million U.S. dollars)per occurrence. This is to cover any damages caused by error,omission or negligent acts related to the Work to be provided under this Agreement. c. General Liability insurance with a combined single limit, or the equivalent, of$2,000,000 (two million U.S. dollars)per occurrence for Bodily Injury,Death, and Property Damage. d. Automobile Liability insurance with a combined single limit,or the equivalent,of $1,000,000 (one million U.S. dollars)for each accident for Bodily Injury and Property Damage, including coverage for owned,hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without thirty (30)days' prior written notice from the Consultant or its insurer(s)to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon,and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation,required . herein,but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory, excluding Professional Liability and Worker's-Compensation. As evidence of the insurance coverages required by this Agreement,the Consultant shall furnish acceptable insurance certificates prior to commencing the Work under this Agreement. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested,redacted copies of insurance policies shall be provided to the City to review at the CONSULTANT's office subject to a non-disclosure agreement. The Page 4 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. • Consultant shall be financially responsible for all pertinent deductibles; self-insured retentions, and/or self-insurance. 16. Nondiscrimination: Consultant agrees that no person shall,on the grounds of race, color, religion, creed,sex,marital status,familial status or domestic partnership,national origin, age, . • mental or physical disability,sexual orientation, gender identity or source of income,suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman- owned business,a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement, including any extensions hereof, comply with: (i)All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations, charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant,for a period of no fewer than six(6)calendar years preceding the Effective Date of this Agreement,has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 18. , Notice. Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery,by sending via a reputable commercial overnight courier,by mailing using registered or certified United States mail,return receipt requested,postage prepaid,or by electronically confirmed at the address or facsimile number set forth below: If to the City: Public Works Department Attn: Contract Administrator 20 E.Main Street Ashland, Oregon 97520 Page 5 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. • r With a copy to: City of Ashland—Legal Department 20 E.Main Street • Ashland, Oregon 97520 Phone: (541)488-5350 If to Consultant: Jacobs Engineering Group,Inc. Attn:Matthew Baldwin 1999 Bryan St. - Dallas,TX 75201 19. Governing Law. This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of law's principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that,upon motion of the other party, any case may be dismissed or its venue transferred,as appropriate, so as to effectuate this choice of venue. 20. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 21. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this Agreement within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this Agreement attributable to Work performed after the last day of the current fiscal year is contingent on City appropriations,or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion;to continue to make payments under this Agreement In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this Agreement without penalty or liability to City, effective upon the delivery of written notice to Consultant,with no further liability to Consultant. 22. Standard of Care. The standard of care applicable to Consultant's Work will be,the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services during the time said services are performed. CONSULTANT will reperform any Work not meeting this standard without additional compensation. 23. Force Majeure. Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts,accidents, or other events beyond the control of the other or the other's officers,employees or agents. In any such event,City agrees to adjust the schedule for the Work to be performed pursuant to this Agreement. 24. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER, Page 6 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. a I r • I CONSENT,MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,MODIFICATION OR CHANGE,IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS,AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 25. Certification. Consultant agrees to and shall sign the certification attached hereto as jExhibit C"and incorporated herein by this reference. • Page 7 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, �. INC. • IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: JACOBS ENGINEERING GROUP,INC. • (CONSULTANT) By: �� By: It oseph es r , City Mana er Signature Alan Ch.ng ate Printed Name Manager of Projects Title — I Purchase Order No. June 3, 2022 Date (W-9 is to be submitted with this signed Agreement) APPROVED AS TO FORM: ssistant City Attorney ®.G 1 ate • Page 8 of 8: PERSONAL SERVICES AGREEMENT BETWEEN TILE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. • • • EXHIBIT B CITY OF ASHLAND, OREGON City of Ashland . LIVING ALL employers described WAG E below must comply with City of Ashland laws regulating •a ment of a livin• wale. $17.02 per hour, effective June 30, 2022. The Living Wage is adjusted annually every ram June 30 by the Consumer Price Index. Employees must be paid a portion of business of their 401K and IRS eligible living wage: employer,if the employer has cafeteria plans(including ten or more employees,and childcare)benefits to the has received financial amount of wages received by assistance for the project or the employee. > For all hours worked under a business from the City of service contract between their Ashland in excess of > Note: For temporary and employer and the City of $24,050.68. part-time employees,the Ashland if the contract Living Wage does not apply exceeds$24,050.68 or more. > If their employer is the City of . to the first 1040 hours worked Ashland,including the Parks in any calendar year. For > For all hours worked in a and Recreation Department. more details, please see month if the employee spends Ashland Municipal Code 50%or more of the > In calculating the living wage, Section 3.12.020. employee's time in that month employers may add the value working on a project or of health care,retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,20 East Main Street,Ashland, Oregon 97520,or visit the City's website at www.ashland.or:us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Page 1 of 1: EXHIBIT B • • EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant,by and through its authorized representative,under penalty of perjury,certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and(b) Consultant is not subject to backup withholding because: (i)it is exempt from backup withholding, or(ii) it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends,or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a) it has the power and authority to enter into this Agreement and perform the - Work, (b)the'Agreement,when executed and delivered,shall be a valid and binding obligation of Consultant enforceable in accordance with its terms, (c)the work under the Agreement shall be performed in accordance with the degree of skill and diligence normally employed by professional engineer standards,and (d) Consultant is qualified,professionally competent,and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws,it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. X (1) Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of X the business. (2)Commercial advertising or business cards or a trade association membership are purchased for the business. X (3)Telephone listing is used for the business separate from the personal residence listing. X (4)Labor or services are performed only pursuant to written contracts. X (5)Labor or services are performed for two or more different persons within a period of one year. X (6)Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties,errors and omission(professional liability)insurance or liability insurance relating to the Work or services to be provided. Consultant's signature I June 3, 2022 Date • J Page 1 of 1: EXHIBIT C • COA dated 6/1/2022 Exhibit A City of Ashland - Wastewater Treatment Plant Outfall Relocation Design and Construction Services Phase 3 Construction Services Scope of Work and Estimated Fee Introduction The City of Ashland,Oregon(City) outlined the components of the Wastewater Treatment Plant (WWTP) Outfall Relocation Design(Project#2013-21-D) in a public Request for Qualifications Based Proposals that closed on October 12,2017.The project components described in that document were broken into the following project phases: • Phase 1A Preliminary Engineering • Phase 1B Easements, Permitting, and Public Outreach • Phase 2 Final.Engineering and Bidding Services • • Phase 3 Construction Services Following evaluation of three qualifications-based proposals,the City selected CH2M Hill Engineers, Inc.(now a wholly owned subsidiary of Jacobs Engineering) on October 26, 2017 to perform the Wastewater Treatment Plant Outfall Relocation Design(Project#2013-21-D). Phases 1A and 1B of the project were completed with the issuance of a Basis of Design report in December 2018 and the issuance of permits to construct the project.Phase 2 Final Engineering and Bidding Services Is nearing completion with the receipt of bids April 26, 2022. The design includes approximately 2,000 feet of 36-inch PVC and 30-inch HDPE pipeline,outfall structure on Bear Creek,a flow diversion structure in the WWTP,excavation,grading,and an intake ,structure on Ashland Creek allowing diversion of water into Ashland Pond.The City wishes to , move forward with Phase 3 of this project to support construction. Jacobs shall provide Services During Construction(SDC) as defined below.These SDC are intended to assist the City to administer the contract for construction,monitor the performance of the construction contractor,verify that the contractor's work is in substantial compliance with the Contract Documents,and assist the City in responding to.events that occur during the , construction.These SDC are based upon the understanding that the City will contract directly with the General Contractor and will be actively involved in the construction process to make decisions, provide approvals,and perform other actions necessary for the completion of the construction. • • • • Scope of Work Our approach to completing Phase 3 of the project is organized into seven main tasks,which are further subdivided into several subtasks.The tasks and subtasks include: Task 1 Project Management Task 1.1 Progress Meetings and Updates Task 1.2 Project Work Plan Task 1.3 Monthly Narrative Report and Invoice Task 2 Engineering Services During Construction Task 2.1 Document Management System and Procedures • Task.2.2 Site Coordination Task 2.3 Construction Contract Administration Task 2.4 Contract Changes Task 2.5 Project Controls Task 2.6 Claims and Disputes Task 2.7 Interpretation of Contract Documents(RFIs) Task 2.8 Submittals/Shop Drawing Reviews Task 2.9 Proposed Substitutions Task 2.10 Design Team Site Visits Task 2.11 Testing, Inspection and Survey Services Task 3 Public Outreach Support Task 3.1 Public Outreach Support Task 4 Construction Management/Field Services Task 4.1 Resident Project Representative Task 4.2 Resident Project Representative(Owner-Held Contingency) Task 5 Operations and Maintenance Manual and Startup Support Task 5.1 , O&M Manual Task 5.2 Startup Support and Training Task 6 Post Construction,Construction Closeout and Documentation Task 6.1. Construction Document Closeout Task 6.2 Substantial and Final Completion Task 6.3 Warranty Period Services Task 6.4 Record Drawings , Task 6.5 Oregon Clean Water SRF Documentation Task 7 Safety • _ • I • 1 Task 7.1 Health,Safety and Environment Plan Task 8 Environmental Compliance Monitoring—Quality Verification Task 8.1 Environmental Compliance Plan Review Task 8.2 Pre-Construction Coordination Task 8.3 ECM QV Commitment Tracking Spreadsheet Review/Status/Updates Task 8.4 ECM QV Oversight of Reporting and Close-out The work included under each subtask is detailed further in the following sections. General Assumptions The level of effort and cost are based on the following general assumptions. • Prolog software will be used as the means of project construction documentation including submittals,RFI's,pay requests,and change orders. • Where deliverable documents are identified,unless noted otherwise,five(5) hard copies • of the deliverable will be provided in addition to electronic version in .PDF and original .DOC format. • • The project will be constructed under one general contract with a unit price approach. • Submittals will be provided via an electronic document management system (e.g. Prolog).Materials samples and O&M submittals are the only physical submittals anticipated. . • Engineer's services during construction are based upon the schedule or duration of construction as follows `o Contractor Notice to Proceed on June 3,2022 o Substantial Completion on or before September 6,2023 (460 calendar days) o Final Completion on or before October 6, 2023 (490 calendar days) (approximately 17 months duration) • Engineer will not be responsible for the means,methods,techniques,sequences,or procedures of the Contractor,nor will Engineer be responsible for the Contractor's failure • • to perform in accordance with the Contract Documents. 0 • As required by Oregon Department of Environmental Quality(DEQ),Jacobs will arrange for Professional Engineer to submit to the DEQ a statement certifying that the project has been constructed in compliance with the approved plans and specifications. • As-Built Drawings will be prepared in MicroStation(to be converted to AutoCAD)and will be presented as half-size(11"x17")sheets. Additional assumptions are noted under individual subtasks. City Provided Information and Services The level of effort and cost are based on the following general assumptions for City-provided information and services. � w • City will make its facilities accessible to Jacobs as required for Jacob's performance of its services and will provide labor and safety equipment as required by Jacobs for such access. • City will provide specifications and operations and maintenance data for existing facilities to be affected by planned improvements • City will provide locations of known utilities and utility easements in project area • City staff will actively participate in public involvement and agency consultation meetings • City will provide timely.responses to requests for information and review comments • The City will obtain access agreements for construction activities where required: Task 1 Project Management— SDC Phase 1.1 Progress Meetings and Updates Engineer's project manager shall meet with City's project manager once a week throughout the construction phases of the project to review project progress and discuss upcoming work • activities. Engineer project manager may also participate in weekly Contractor coordination meetings. Assumptions:Task budget is based on 4 hours per week for progress meeting preparation, progress meeting time,consolidation and distribution of progress meeting notes and as needed participation in weekly Contractor coordination meeting. 1.2 Project Work Plan Engineer shall prepare a general work plan that defines Engineer's delivery approach,staffing, responsibilities,and project deliverables. • The following subtasks are provided under this task: • Update and maintain a work plan to include organization,roles,responsibilities,schedule, budget,and staff plan for execution of services during construction or the Project. • Work with Engineer's Project Representative to develop a Construction Management Manual and Construction Quality Assurance Plan. 1.3 Prepare and Submit Monthly Narrative Report and Invoice Engineer shall submit a monthly invoice with a.report regarding progress of construction. Task 1 Deliverables:Monthly progress meeting notes,invoice summary reports,invoices,and project work plan. Task 2 Engineering Services During Construction Engineer shall provide services to assist in coordinating the site activities,administering the contract for construction,monitoring the contractor's performance, responding to design and technical submittals,and closing out the contract for construction. 1 1 • 2.1 . Document Management System and Procedures Engineer will establish a system and set of procedures for managing,tracking,and storing all relevant documents between the Contractor, Engineer,and City produced during the . Construction phase of the project. Engineer will utilize a computer-based document management system selected by the Engineer. Engineer will implement procedures for the logging and tracking of correspondence and documents. Engineer shall,in coordination with the City, maintain electronic and hard copy records,suitably organized,,of relevant documentation. Engineer shall assist the City in monitoring all outstanding decisions,approvals or responses required from the City. Task 2.1 Deliverables: Document management instructions. 2.2 Site Coordination 2.2.1 Preconstruction Meeting Engineer's construction manager and project manager will attend one on-site preconstruction meeting with the Contractor and City,at the Project site prior to the commencement of construction. • 2.2.2 Mobilize On-Site Staff Engineer shall mobilize staff on-site for the duration of the construction to provide site coordination,contract,administration and monitor the performance of the contractor. Engineer on-site staff shall mobilize in the field offices to be provided by the Contractor. 2.2.3 Project Site Meetings Engineer's construction manager shall conduct weekly construction coordination meeting with the contractor and prepare and distribute minutes of these meetings. 2.2.4 Site Communications Engineer shall issue other communications during construction as provided in the Contract Documents. Task 2.2 Deliverables:Preconstruction meeting agenda and notes;weekly construction meeting agenda and notes. 2.3 Construction Contract Administration 2.3.1 Permits, Bonds and Insurance Engineer shall verify that the required permits, bonds and insurance have been obtained and submitted.by the contractor. This work will be performed primarily under Task 4.An allowance for support from office staff has been included. 2.3.2 Correspondence and Communication Engineer shall coordinate all written communication among the contractor, Engineer and City during the construction phase. Engineer shall prepare written communication to the contractor ti and provide recommendations to the City for written communication between the City and contractor. Assumptions: Required information will be stored in Prolog with distribution through Outlook. 2.3.3 Payments to Contractor Engineer shall receive and review the contractor's monthly requests for payment. Engineer shall determine whether the amount requested reflects the progress of the contractor's work and is in accordance with the contract for construction. Engineer shall provide recommendations to the City as to the acceptability of the requests. Engineer shall advise the City as to the status of the total amounts requested,paid,and remaining to be paid under the terms of the contract for construction. Engineer's knowledge, information,and belief from its observations of the work on site and selected sampling that the work has progressed to the point indicated.Such recommendations do not represent that continuous or detailed examinations have been made by Engineer to ascertain that the contractor has completed the work in exact accordance with the contract for construction;that Engineer has made an examination to ascertain how or for what purpose the contractor has used the moneys paid;that title to any of the work,materials or equipment has passed to the City,free and clear of liens,claims,security interests or encumbrances. This work will be performed primarily under Task 4.An allowance for support from office staff has been included. Task 2.3 Deliverables: Payment recommendation,written communication to contractor. 2.4 Contract Changes Engineer will assist the City with the issuance of changes to the contract for construction. • • Assumptions:The level of effort is an allowance of 80 hours for this subtask. 2.4.1 Defective Work Engineer shall disapprove or reject work which Engineer believes to be defective,or that Engineer believes will not produce a completed Project that conforms to the Contract Documents or that will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. 2.4.2 Minor Variations in Work(Field Order) Engineer may authorize minor variations in the work from the requirements of the Contract Documents which do not involve an adjustment in the contract price or the contract times and 'are compatible with the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. 2.4.3 Engineer/City Initiated Changes(Work Change Directive) With input and assistance from the City, Engineer will take the lead in issuing any changes to the contract for construction. Engineer will receive and review the Contractor's response to the request for change and will obtain such further information to evaluate the basis for the Contractor's proposal.With input • from the City,Engineer will lead the negotiations for the agreed to change and, upon approval by the City, prepare final change order documents for execution by the City and Contractor. 2.4.4 Contractor Requested Changes(Change Order) Engineer will review Contractor requested changes to the contract for construction. Engineer will make recommendations to the City regarding the acceptability of the Contractor's request and, upon approval of the City, lead negotiations of the requested change.Upon agreement and approval,Engineer will prepare final change order documents. 2.4.5 Coordinate Issuances of Changes Engineer shall assist the City with the issuance of changes to the contract for construction. Engineer shall receive and review the contractor's response to the request for change including cost,construction schedule,duration and completion date and will obtain such further information as is necessary to evaluate the basis for the contractor's proposal.Engineer shall assist the City with negotiations of the proposal and,upon approval by the City, prepare final change order documents for execution by the City and contractor. • Engineer shall review all contractor-related changes to the contract for construction including impact on cost,construction schedule,duration, and completion date.Engineer shall make recommendations to the City regarding the acceptability of the contractor's request,and,upon agreement and approval, Engineer shall prepare change order documents. 2.4.6 Change Order Reports Engineer will provide reports to the City about the status of Change Orders.The report will include issued Change Orders,pending change orders,and change order amounts. Task 2.4 Deliverables: Defective work notices;field orders;work change directives;change order documents;and change order reports. 2.5 Project Controls 2.5.1 Contractor's Schedule Submittal Engineer shall review the contractor's initial construction schedule and verify that it is consistent with the requirements of the contract for construction.Engineer shall advise contractor of any areas where the schedule is not in compliance with the contract for construction. Engineer shall provide comments to the City to assist with City in approving,accepting,or taking other action on the contractor's schedule,in accordance with the contract for construction. This work will be ' performed primarily under Task 4.An allowance for support from office staff has not been included. 2.5.2.. Contractor's Schedule Updates Engineer shall review the contractor's periodic schedule updates or other schedule submissions. Engineer shall advise the contractor if the updates or other submissions are not in accordance with the contract for construction.Engineer shall provide comments to the City regarding the updates or other submissions. This work will be performed primarily under Task 4.An allowance for support from office staff has not been included. . I 2.5.3 Reports During Construction for Compliance Clean Water SRF Program Engineer shall prepare reports as required by the Clean Water SRF(CWSRF)program during construction for City's review and submission.Engineer shall maintain current the documentation for the reports on the document management system.Clean Water SRF reports include:CWSRF Monthly Inspection Reports(Form DC-2)and CWSRF Change Order Summary (Form DC-5). Receipt of contractor's documentation by the Engineer shall be a requirement of recommendation of approval of contractor's pay request. Jacobs will draft the Draft and Final Performance Evaluation Standards and 50%and 90% construction completion in accordance with the DEQ Design-Bid-Build Manual for the Clean Water State Revolving Fund It is understood that the City will be responsible for or contract with a third-party to complete the following: DBE Utilization Reports,CWSRF Disbursement Requests,and American Iron and Steel Certification Forms. Assumptions: • CWSRF Monthly Report is limited to providing responses for items 1.a, 1.b,2.a,2.b,3, 5.b and 6 on Form DC-2. • Draft and Final Performance Evaluation Standards will conform to the DEQ State Revolving Fund Design-Bid-Build Manual(January 2022)requirements and Condition 9 listed in the DEQ PLAN APPROVAL Letter dated March 1,2022.• Task 2.5 Deliverables: DEQ CWSRF reports,Draft and Final Performance Evaluation Standards. 2.6 Claims and Disputes Engineer shall receive, log,and notify the City about all letters and notices from the contractor concerning claims or disputes between the contractor and City pertaining to the acceptability of the work or the interpretation of the requirements of the contract for construction. Engineer shall review all such letters and notices and will discuss them with the contractor as necessary to understand each such claim or dispute. Engineer shall advise the City regarding the contractor's compliance with the contract requirements for such claims and disputes. Engineer will assist the City in discussions with the contractor to resolve claims and disputes. Engineer will not issue decisions on Contractor claims or disputes. Engineer shall issue recommendations to the City on contractor claims or disputes.Engineer will not,except as part of Additional Services,undertake comprehensive and detailed investigation or analysis of Contractor's claims and disputes,nor participate in judicial or alternative dispute resolution procedures for the claims or disputes. Assumptions:The level of effort includes an allowance of 24 hours for this subtask. Task 2.6 Deliverables:Written documentation related to claims and disputes. 2.7 Interpretation of Contract Documents (RFIs) Engineer shall issue written clarifications or interpretations of the requirements of the Contract Documents as necessary.Per common construction language,these are called"Requests for 1 Information(RFIs)". Engineer will coordinate such review with City. Engineer will log and track the Contractor's requests. Assumptions: Up to 30 RFIs will be answered by the RPR,and up to 30 RFIs answered by Office Staff. Task 2.7 Deliverables:RFI log will be located in construction the document management system,RFI review comments documented in the construction document management system. .2.8 Submittals/Shop Drawing Reviews - Engineer shall obtain from the contractor a proposed shop drawing and submittal schedule, which will identify all shop drawings,samples and submittals required by the contract for construction with the,anticipated dates for submission.The contractor shall submit all submittals and shop drawings to Engineer via the construction document management system. Engineer shall review and approve shop drawings and samples required by the Contract Documents.Engineer shall log and track all shop drawings,samples and submittals. Engineer's review of all shop drawings,samples and submittals shall be for general conformance with the design concept and general compliance with the requirements of the contract for construction. Such review shall not relieve the contractor from its responsibility for performance in accordance with the contract for construction,nor is such review a guarantee that the work covered by the shop-drawings,samples and submittals is free of errors, inconsistencies or omissions. Assumptions:280,original submittals and 50%resubmittals will be reviewed. Task 2.8 Deliverables:Submittal log located in construction document management system, submittal review comments documented in construction document management system. 2.9 Proposed Substitutions Engineer shall assist the City in reviewing and responding to the contractor's request for i substitution of materials and equipment. Engineer shall review such requests and advise the City as to the acceptability of such substitutions. j Assumptions:The level of effort is an allowance of 40 hours for this subtask. Task 2.9 Deliverables:Documentation of reviews and recommendations for substitution. 2. 10 Design Team Visits . Engineer shall coordinate visits to the site by the design team members to review progress and quality of the work.The visits shall observe the general quality of the work at the time of the visit and review any specific items of work that are brought to the attention of the design team members by the Contractor or the City. Engineer will typically provide City 48-hour notice of design team member visit. Assumptions: An allowance for a total of 10 general site visits has been included.Assume 5 site visits for civil,and one site visit for mechanical and 4 site visits for the PM to perform construction observation. . Task 2.10 Deliverables:Trip Report for each site visit completed. 2.11 Testing, Inspection and Survey Services The City will employ or cause the contractor to employ independent firms for material testing, survey services and the Engineer shall complete geotechnical and structural observation services • listed below. Engineer will assist in coordinating City provided testing,inspection and survey services. Engineer will review the reports and other information prepared by the independent firms that are provided to the City.Engineer will assist in coordinating their schedules and the transmittal of their reports,findings or other information to the Contractor and the City. Engineer will not be responsible for the accuracy or completeness of the work and reports of the independent testing,inspection,and survey firms. Factory and Off-Site Tests and Inspections:None. Geotechnical Observation of Specialty Work: Up to 3 continuous days for pile installation at the Bear Creek Outfall Structure to determine the required socket depth in the field. Structural Special Inspection:Engineer structural Engineer of Record will make project visits at key points of construction for the Bear Creek Outfall Structure, Flow Diversion Structure and Ashland Pond Intake Structure,and document findings and any defects observed for corrective action. Up to 10 trips will be made to make a pre-concrete-placement observation of the excavation and reinforcing bar,for the first concrete placement,for the exterior walls of the structures,and for final completion of each structure. 2. 12 Inadvertent Discovery Archeological Services The City will employ an independent firm for primary management of inadvertent discovery events. Jacobs will provide an archeologist as a backup in case the City's contracted archeologist is unavailable. The scope of these services is limited to making a site visit,securing the area of the site in question(approximately 50-foot by 50-foot area with stakes and caution tape),an initial determination,and preliminary documentation. Fulfilling any regulatory requirements for a determination beyond negative is not included in this scope. • Assumptions:This task is an allowance for up to 3 trips to the site for a total of 72 hours. Task 2.12 Deliverables:Trip Report. Task 3 Public Outreach Support 3.1 Descriptions/Objectives This task will provide limited support to the City for communicating project information to public during construction of the Project.Specific activities are to be authorized in advance as tasks by the City. Assumptions: • This task is an allowance of 56 hours. • The City will be leading all public outreach and the Engineer is only providing office support • Attendance at public meetings is considered Additional Services. ti I Task 3.1 Deliverables: Drawings and other design materials,such as posters and PowerPoint • presentations that may be requested,to the limits of the task budget. Task 4 Construction Management/Field Services . . Engineer shall,provide one on-site part-time Resident Project Representative three days per week for duration of project.These construction contract management services are based upon the responsibilities,authority and limitations of authority set forth in the Contract Documents for the Resident Project Representative and are further described and limited as follows: Review of Work:When the Resident Project Representative is on site,they will conduct daily on- site observations of the Contractor's work for the purposes of determining if the work generally conforms to the contract for construction and that the integrity of the design concept as reflected in the contract for construction has been implemented and preserved by the Contractor. Engineer's Resident Project Representative will prepare written reports,diaries,or other records of their'observations.Engineer's Resident Project Representative will arrange for monthly photographs of the work in progress by the Contractor,which will be made available to the Owner. Engineer's observation of the work is not an exhaustive observation or inspection of all work performed by the Contractor. Engineer does not guarantee the performance of the Contractor.Engineer's observations shall not relieve the Contractor from responsibility for performing the work in accordance with the contract for construction,and Engineer shall not assume liability in any respect for the construction of the project.Engineer shall,with the ++ assistance of the Owner, obtain written plans from the Contractor for quality control of its work, and will monitor the Contractor's compliance with its plan. ff Responsibilities and Authority of Resident Project Representative The Resident Project Representative(RPR) is expected to follow the responsibilities and exercise authority as designated by the Contract Documents. • Schedules:Review and monitor Progress Schedule,Schedule of Submittals,and Schedule of Values prepared by contractor and consult with Engineerconceming acceptability. • Conferences and Meetings:Conductor attend meetings with contractor,such as preconstruction conferences,progress meetings,Work conferences and other Project related meetings. • Liaison:(i)Serve as Engineer's liaison with contractor,working principally through Contractor's authorized representative,and assist in understanding the intent of the Contract Documents;(ii)assist Engineer in serving as Owner's liaison with Contractor when Contractor's operations affect Owner's onsite operations; (iii)assist in obtaining from Owner additional details or information when required for proper execution of the Work • Interpretation of Contract Documents:Inform Engineer and Owner when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor technical clarifications and • interpretations as issued by Engineer,or non-technical clarifications and interpretations of the Contract Documents issued by Owner. • Submittals:Receive submittals that are furnished in the construction document management system by Contractor and notify Engineer of availability for examination.Advise Engineer and Contractor of the commencement of any Workorarrivalofmaterials and equipment at Site,when recognized,requiring a • Shop Drawing or Sample if the submittal has not been approved by Engineer. • Modifications:Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and provide recommendations to Engineer;transmit to Contractor,in writing decisions as issued by Engineer. • Review of Work and Rejection of Defective Work based on assumption of RPR being on-site three days per week(i)Conduct onsite observations of the Work in progressto assist Engineer in determining if the Work is,in general,proceeding in accordance with the Contract Documents;(ii)inform Engineer and Contractor whenever RPR believes that any Work is defective;(iii)advise Engineer whenever RPR believes that any Workwill not produce a completed Projectthat conforms generally to the Contract Documents or wilt prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents,whenever RPR believes Work should be uncovered for observation,or requires specialtesting,inspection,or approval;(iv)monitorto ensure thattests,equipment and systems startups and operating and maintenance training are conducted in the presence of appropriate personnel,and that Contractor maintains adequate records thereof,(v)observe,record and report to Engineer appropriate details relative to the test procedures and startups;and(vi)accompany visiting inspectors representing public or other agencies having jurisdiction over the Project,record the results of these inspections and reportto the Engineer. • Inspections,Tests,and System Startups:Contractor will employ independent firms for the materialtesting, specialty inspection,survey,or other services related to verifying the Contractor's work Engineer will work with the Contractorto coordinate these independent services as needed and necessaryto help facilitate the overall construction process. Engineer will(i)Verify tests,equipment and systems startups and operating and maintenance training are conducted in the presence of appropriate personnel,and that Contractor maintains adequate records thereof;(ii)observe,record,and report to Engineer appropriate details relative to the test procedures and system startups;and(iii)accompany visiting inspectors representing public or other agencies having jurisdiction overthe Project;record the results of these inspections,and reportto Engineer.Engineer will review the reports and other information prepared by the independent firms.Engineer will assist in coordinating their schedules and the transmittal of their reports, findings,or other information to the Contractor.Engineer shall not be responsible for the accuracy or completeness of the work and reports of the independenttesting,inspection,and survey firms. • Records:(i)Maintain atthe Site files for correspondence,conference records,Submittals including Shop Drawings and Samples,reproductions of original Contract Documents including all Addenda,the signed Agreement,Written Amendments,Work Change Directives,Change Orders,Field Orders,additional Drawings issued after the Effective Date of the Agreement,Engineer's written clarifications and interpretations,progress reports,and other Project related documents;(ii)keep a record of pertinent Site conditions,activities,decisions and events. • Reports:(i)Furnish Engineer periodic reports of progress ofthe Work and of Contractor's compliance with the Progress Schedule and Schedule of Submittals;(ii)consult with Engineer in advance of scheduled majortests,inspections or start of important phases of the Work;and(iii)assist in drafting proposed Change Orders,Work Change Directives,and Field Orders,and obtain backup material from Contractor as appropriate. • Payment Requests:Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to Engineer,noting particularlythe relationship of the payment requested to the Schedule of Values,Work completed,and materials and equipment delivered at the Site but not incorporated in the Work • • Certificates,Operation and Maintenance Manuals:During the course of the Work,verify materials and equipment certificates and operation and maintenance manuals and other data required by Specifications. to be assembled and furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents,and ensure these documents have been delivered to.Engineer for review and forwarding to Owner prior to payment for that part of the Work • Substantial Completion:(i)Conduct an inspection in the company of Engineer,Owner,and contractor and prepare a list of items to be completed or corrected;(ii)submitto Engineer a list of observed items requiring completion or correction. • Final Completion:(i)Conductfinal inspection in the company of Engineer,Owner,and contractor;and (ii)notify Contractor and Engineer in writing of all particulars in which this inspection reveals that the Work is incomplete or defective;and(iii)observe that all items on final list have been completed,corrected,or accepted by Owner and make recommendations to Engineer concerning acceptance. Limitations of Authority • • Resident Project Representative will not: • Have authority to authorize a deviation from Contract Documents or substitution of materials or equipment,unless authorized by Owner;or • Exceed the limitations of Engineer's authority as setforth in Contract Documents;or • Undertake any of the responsibilities of contractor,subcontractors,suppliers,or contractor's authorized representative;or • Advise on,issue directions relative to,or assume control over an aspect of the means,methods,techniques, sequences,or procedures of contractor's work unless such advice or directions are specifically required by the Contract Documents;or • Advise on,issue directions regarding,or assume control over safety practices,precautions,and programs in connection with the activities or operations of Owner or Contractor;or • Participate in specialized field or laboratory tests or inspections conducted offsite by others,except as specifically authorized by City;or • Accept Shop Drawings or Samples from anyone otherthan contractor;or • Authorize Owner to occupy the Project in whole or in part;or • Take an action that would affect Owner's obligations related to scope or schedule of the Work. 4.1 Resident Project Representative Assumptions: • The RPR will be on-site 3 consecutive days per week for up to 142 working days,when the Contractor or their sub-contractors are performing active construction. • The RPR will not be on-site(i) 2 days per week during active construction and(ii)for periods of time when the site is temporarily stabilized,and no active construction is in progress. 4.2 Resident Project Representative (Owner-Held Contingency) Assumptions: • I J 1 1 I • The City will authorize use of budget for this task in writing or by email if the contractor exceeds 330 calendar days for Final Completion or if there are circumstances,mutually agreed upon by the City and Engineer,that require greater than 3 days per week of on-site presence,up to the contracted amounts. • The RPR will be on-site 3 consecutive days per week for up to 68 working days,when the Contractor or their sub-contractors are performing active construction. • The RPR will not be on-site(i)2 days per week during active construction and(ii)for periods of time when the site is temporarily stabilized,and no active construction is in progress. Task 5 O&M Manual and Startup Support 5.1 Operations and Maintenance Manual Engineer shall develop modifications to the WWTP Operations and Maintenance manual • describing the operation and maintenance of facilities and systems'constructed and modified by this Project.The manual will explain the various primary modes of operation that may be used,' including both normal operation and initial emergency operation procedures.Where appropriate,reference will be made to the manufacturer's detailed 0&M submittals. The manual will be suitable for use as an operational tool and to facilitate operator training. Draft modifications to the Manual that describes the operation and maintenance of the new facilities will be prepared and submitted to the City review prior to the 50%point of construction completion.Engineer shall then incorporate City review comments into a final updated O&M Manualto be delivered with Final Completion. Task 5.1 Deliverables: Electronic copies of modifications to the WWTP O&M Manual will be prepared for City's use. Draft and final copies in MS WORD and PDF format. 5.2 Startup Support and Training Engineer will provide engineering and operations and maintenance support during startup. Engineer will ensure that the new systems are operating as they were designed.This assistance includes: • Prepare a Plan of Operation to identify specific actions and related completion dates for startup and operation of new facilities. • Review Contractor's startup plan. • Provide training material for the new and modified facilities.These materials shall cover both the basic operational concept and actual operation of the systems and components under both normal and abnormal operations that are likely to occur. Task 5.2 Deliverables:Plan of Operation,Training PowerPoint slides. • r • Task 6 Post Construction, Construction Closeout and Documentation 6.1 Construction Document Closeout Engineer shall finalize documentation and project notebooks associated with Engineer support during the construction phase,providing any critical information and documentation to the City, and archiving critical backup files and documents. Engineer shall provide to the City an organized set of electronic project documents and records exported from Prolog. An export of the Prolog data will be provided on a portable external hard disk drive or USB flash drive.. Engineer shall coordinate with the Contractor for the submission of required warranties, guarantees,lien releases and other similar documents as required by the contract for construction. Engineer will advise the City as to the acceptability and compliance of these documents with the contract for construction. 6.2 Substantial and Final Completion Engineer shall assist the City in issuing Contractor notification for substantial and final completion and final acceptance of the work. Engineer will advise the City on payment,and partial release of retention,final payment,release of retention,and release ofinsurance and bonds. Assumptions: • Substantial Completion site visit will be attended by up to 2 office staff and the CM. • Final Completion site visit will be attended by up to 2 office staff and the CM. • 6.3 Warranty Period Services Engineer shall coordinate with the contractor for the submission of required warranties, guarantees,lien releases and other similar documents as required by the Contract Documents. • Engineer shall advise the City as to the acceptability and compliance of these documents with the Contract Documents. Engineer will provide the following warranty performance review services during the one-year warranty period to assist the Owner in coordinating corrections of deficient equipment or construction: Participate in an end-of-warranty period inspection one month prior to completion of the warranty period for the construction contract and provide a letter identifying any deficiencies • found and recommended actions. An allowance is provided for up to 2 site visits with up to 2 Jacobs staff for a total of 48 hours as requested by Owner during the warranty period to monitor contract deficiencies in workmanship, materials or equipment and prepare correspondence informing the Contractor of such deficiencies and observing correction of deficiencies. Task 6.3 Deliverables: Letter identifying deficiencies,and acceptance of corrective work. • ' I 6:4 Record Drawings Engineer will update 2-dimensional record drawings on the basis of information furnished by the ' contractor and field staff. FoLLowing substantial completion,these updates will be checked by Engineer field staff against all RFI's and any changes to design. Field staff shall inspect the contractor redlines monthly,prior to approving contractor pay request. No formal updates to specifications will be prepared or performed as part of this work.The field staff is anticipated to keep an updated set of specifications in the field office noting changes authorized by the Contract. Task 6.4 Deliverables: 1 electronic copy of half and full-size drawings in PDF and AutoCad formats;3 hard copies of half-size drawings on bond paper. 6.5 Oregon Clean Water SRF Documentation Engineer shall assemble project documentation and furnish to City to support CWSRF Loan closeout.This work is expected to include the.Loan Construction Certification Form(AC1), Performance Evaluation Report one year after construction and Certification(AC2). Assumptions: Performance Evaluation Report will conform to the DEQ State Revolving Fund Design-Bid-Build Manual(January 2022) requirements listed in Section 5.2 which consist of a summary of the results of the specified warranty inspection. Task 6.5 Deliverables:CWSRF Loan Construction Certification Form and.the Performance Evaluation Report. Task 7 Safety Engineer shall manage the health,safety and environmental activities of its staff and the staff of its subcontractors to achieve compliance with applicable State and Federal health and safety laws and regulations.Engineer will prepare a Health Safety and Environment(HS&E) Plan covering its staff activities.It is assumed that confined space entry is not required by Engineer employees. . 6 Engineer shall coordinate its health,safety and environmental program with the responsibilities for health,safety and environmental compliance specified in the contract for construction. - Engineer shall coordinate with responsible parties to correct conditions that do not meet applicable federal,state and local occupational safety and health laws and regulations,when such conditions expose Engineer staff,or staff of Engineer subcontractors,to unsafe conditions. Engineer shall notify affected personnel of any site conditions posing an imminent danger to them which Engineer observes. Engineer is not responsible for health or safety precautions of construction workers.Engineer is not responsible for the contractor's compliance with the health and safety requirements in the contract for construction,or with federal,state,and local occupational safety and health laws and regulations. ` I • Task 8 Environmental Compliance Monitoring — Quality Verification The Environmental Compliance Monitoring—Quality Verification(ECM QV)services are intended to assist Client as ECM QV to monitor the environmental compliance performance of the construction Contractor,verify that the Contractor's work is in compliance with the permit commitments,and assist Client in responding to permit compliance events that occur during construction. ECM QV Services shall be for general conformance with the permit commitments and general compliance with the requirements of the contract for construction.Such reviews shall not relieve the Contractor from its responsibility for compliance in accordance with the permit commitments and contract requirements,nor is such review a guarantee that the submittals are free of errors, inconsistencies,or omissions. Assumptions • In the case of any violations of permit conditions,Jacobs is not responsible or liable for any penalties imposed or construction downtime related to stop work orders issued by the regulatory authorities. • This scope and budget do not include work to revise or amend any permits or approvals or additional contact and negotiations with Agencies. • Construction is assumed to occur over one season,with in-water work occurring from June 15,2022 through September 30,2022. • This scope assumes virtual ECM QV onsite monitoring through site photos. • This task assumes:up to 20 hours to review the ECP,up to 20 hours to participate in pre- construction coordination activities,up to 20 hours to develop the Commitment Tracking Spreadsheet,and up to 16 hours per month for ECM QV Manager oversite of reporting and close-out. • ECM QV staff will report to Client through Engineer PM and will not direct the contractor or contact regulatory agency personnel. • If exceedances of state or federal water quality standards occur,Contractor notifications to agencies will be reviewed by Jacobs ECM QV and coordinated with Client prior to contact. • No mitigation or remediation efforts are accounted for within this scope. 8.1 Environmental Compliance Plan Review Jacobs' ECM QV Manager will review the Contractor's Environmental Compliance Plan(ECP)submittal and other permit required reporting and provide comments along with recommended disposition to the project engineer. Task 8.1 Deliverables: ECP Review Comments in Prolog. 8.2 Pre-Construction Coordination This task includes efforts associated with reviewing and synthesizing project permits and approvals and completing overall preparatory actions required to verify Contractor's BMP implementation,on-site monitoring activities and permit required reporting in accordance with regulatory requirements. • Attend one on-site pre-construction meeting for environmental and constructability reviews. Thismeeting will review environmental commitments with Client and Contractor staff. Meeting will cover the Contractor's ECP implementation,requirements from agency permits and approvals, applicable water quality requirements,best management practices(BMPs)and methods for compliance, and monitoring schedule and effort. • Coordinate with the Contractor,`and agencies as needed to verify pre-construction notifications are completed. 8.3 ECM QV Commitment Tracking Spreadsheet Review/Status/Updates This task includes developing and maintaining the QV Commitments Tracking Spreadsheet for the project.The Commitments Tracking Spreadsheet will contain commitments,deliverables,reports,and notifications required by all permits and approvals for the project. Jacobs will maintain the QV Commitment Tracking Spreadsheet week to week and provide a monthly update to Client to verify continued permit compliance by the Contractor.Also included a list of notification requirements for construction activities with contact information and timing for each required notification. Task 8.3 Deliverables:ECM QV Commitments Tracking Spreadsheet. . 8.4 ECM QV Oversight of Reporting and Close-Out ECM QV Oversight Reporting includes providing Client with weekly updates and monthly reports, on Contractor's provision of agency documentation as stipulated in the,project permits and approvals obtained for this action.Verification of close-out reporting to Agencies as required is also included. Task 8.4 Deliverables: • Weekly status updates emailed to Client project manager and Jacobs project manager. • Verification of timely submission of results of water quality sampling. • Verification of pre-and post-construction notifications to agencies as required.This includes review and verification of the Contractor close out for the project with any reporting or required information from permit and/or regulatory requirements. • Verification of Turbidity Monitoring Reports per NPDES permit and Biological Opinions,as required by NMFS and USFWS • Completion of a post-project final QV Commitments Spreadsheet to Client documenting permit commitments met during the project. . Y n f_ Additional. Services The following services shall be considered as Additional Services. No budget has been included for Engineer to support the following: • Services related to development of the Owner's project financing and/or budget. • Services related to disputes over pre-qualification, bid protests,bid rejection and re-bidding of the contract for construction. • Services related to provision of Owner furnished equipment,materials,and supplies,other than those authorized herein. .• Services related procurement or management of third-party contractors. • Performance of materials testing,specialty testing and surveying services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire,flood, earthquake,or other acts of God. • Services related to the Owner's operation and use of the completed project other than as " specifically provided in the above scope of work. • Services related to warranty claims,enforcement,and inspection,other than those authorized herein. • Services for the investigation and analysis of contractor claims;preparation of reports on. contractor claims;provision of professional claims analysis services; participation in litigation or alternative dispute resolution of claims. • • Preparation for and serving as a witness in connection with any public or private hearing or other forum related to the project. • Services supporting the Owner in public relations activities,other than those authorized herein. • Development,coordination,or participation in partnering programs. • Value engineering or similar value analysis studies. • Services for review and/or preparation of Owner or Contractor proposed changes to the project beyond the budgeted allowance. Services to support,prepare,document,bring,defend, or assist in litigation undertaken or • PP ,p P � 9, 9 defended by the Owner. • Performing periodic labor evaluations and processing prevailing wage documentation. • Engineer shall perform miscellaneous and supplemental services related to the project as requested by the Owner • Any other services designated in this scope of services as additional services. Estimated Budget Jacobs will perform work on a time and materials basis.The budget for the Phase 3 work is $996,550.The fee estimate is based on raw labor cost times 3.1 and expenses at cost. • A detailed breakdown of hours, labor costs, expenses,and total cost by subtask is provided in the attached Exhibit B. Schedule The scope and budget are based on the following schedule for the Phase 3 work,assuming notice to proceed is issued on or before June 3,2022: Contractor NTP issued:June 3,2022 Final.Completion:October 23, 2023 Project Closeout:December 15,2023 Ii • Exhibit B • • Document Project Jacobs UBCT, Ashland WWTP Outfall Relocation Project Design Construction SOC Controls/ Project ECM OV Sc CAD AsststantlE Labor Jacobs SUBCONTRACT b Phase 3 Services During Construction Manager CSL Manager Manager Coordinator Prolog Admin Engineer/Lead Manager Archeologist (Ind DDL) MISC CAD Accounting dior Hours Labor Dollars Expenses EXPENSES Matt Craig Todd Art Teresa • Rejesh James Rob Garrett Shireon Beldvdn Massie Dye Bowcock Riddle Bangdwala TBD Adrian Braxton Mayer Cowan TBD Bates Dalton . 2022 Rate 519256 5275.00 .$216.18 $184.82 $100.55 5149.04 $170.50 5214.34 3175.42 5176.22 5130.00 0135.08 5118.86 1.0.Project Management ._-. - ... ,... . _.. _. • . • . - _ 1.1 Progress Meetings and Updates 27217 289 0 - 57,053 S 500 $ 57,553 1.2 Project Work Plan 12 1 - 4 4 4 25 S 5,047 0 250 S' 5.297 1.3 Monthly Narrative Report and Invoice 34 - 17 • 17 68 S 10.864 • S 10,864 2.9 Engineering Services-During Construction- .• . - - - - • •• - �• " - • - 21Document Management System and Procedures 20 12 340. 108 480 0 56,730 S 56.730 2.2 Site Coordination 17 - 17 34 S 6,949 S 6,949 2.3 Construction Contract Administration 40 40 S 7,703 S 7.703 24 Contract Changes _ 30 20 40 90 5 16,921 S 16.921 2.5 Project Controls 42 • 42 S 8,088 S 8.088 2.6 Claims and Disputes 24 24 5 4,622 S 4,622 2.7 Interpretation of Contract Documents(RFIs) 135 20 80 235 5 37.704 5 37.704 2.8 Submittals/Shop Drawing Reviews S00 20 - 520 5 89.537 S 89,537 2.9 Proposed Substitutions... 8 8 8 16 40 5 7,477 $ 7.477 2.10 Design Team Site Visits," 120 120 S 20,460 $ 1.800 S 22.260 211 Testing,Inspection and Survey Services. - 40 156 - .160 S . 34.301 $ 2.600 S 36.901 2.12 Inadvertent Discovery Aroheological Services... 72 72$ 12.630 S 1.063 S 13.693 3A PubricOutreaeh Soppoet" __-. _.. --. 16•- - - .8 -•16 . _- .._ _ X16 ..- - - - - .56 S-- .11,458,:4 .500 IS:.L -11.968 4.0 Construction Management I-Field Services- . - .-,;, . - •. ._ - -•,._. ... -.. .. 4.1 Resident Project Representative 1420 1420 5 262,451 S 31,637 S 294,088 • 4.2 Resident Project Representative • 600 • 680 S 125,681 0 15.340 S' 141,021 (Owner Held Contingency) - _- _ - _ 5.O Operations and.Maintenance'Manual Support . __- _. _ t - -- - - • - . - -. .. .. _ _ .. _ _- - _.. _ 5.1 O&M Manual 8 16 16 4 44 0 6,824 5 250 5 7.074 52 Startup Support and Training 16 24 • 40 S 7.173 S 500 $ 7,673 S.OPost Construction Constmctlon Closeoutand.Documentation.. - - - • _ - _ - ^, ' .. 6.1 Construction Document Closeout 16 16 - 32 a 5,809 S 250 S .6.009 62 Substantial and Final Completion 24- 24 . 48 $ 9,280 $ 500 S 9.780 6.3 Warranty Period Services... 24 • 24 • 48 S 9.280 S - 1.000.S ..10280 6.4 Record Drawings 30 24 50 • _ . 8 50 162 S 27,355 S 500 5 27,556 6.5 Oregon Clean Water SRF Documentation 8 8 8 24 S 4.634 S 4,634 7.1 Health,Safety and Environment Plan 8 8 16$ 3.270 S S00 S 3,770 8.0 Environmental Compliance Monitoring-Oualiry.Verifleatlon:-r- _ - --- - - - "- -- .- - - _ �' r - - . ..•- - 8.1 Environmental Compliance Plan Review - - _.• _ ..20 - 20 5 4,287 S 4,287 82 Pre-Construction Coordination - 20 - - - 20 S 4,287 5 1.000 5 5.287 8.3 ECM OV Commitment Tracking Database ReviewlStatuslUpdates • _ .. 20 20 S 4.287 5 4287 8.4 ECM DV Oversight of Reporting and Close-Out - _ 272 272 S 58,300 S 58.300 .Total Hours_ .-_` .. ...• .. _ .:611x'. ..26• .-.171... 2,136. .. .340 _ _: :108 _ 1,145 376 - _72 '- -8- -146. 17. . .21 • 0,177.. 0_ _920,469 'S .56,690..5. 977,159 ••'Denotes Allowance Task Budget Labor 5920,469 • Sobconsullanis $0 -- Expenses $56,690 \ 2023 Labor Escalation _$19,391 • - - • 5996,550 • • • • Page 1 • - Revised 519202211:44 AM • • .. . .k • DATE(MM/DDNYYY) AC C0Ro CERTIFICATE OF LIABILITY INSURANCE 06/06/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LIC #0437153 1-212-948-1306 CONTACT Marsh Risk & Insurance Services PHONE FAX CIRTS_SupportSjacobs.com (E CA Lo.Ext): (A1C,No): 1-212-948-1306 633 W Fifth Street ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Los Angeles, CA 90071 INSURER A:ACE AMER INS CO 22667 INSURED INSURER B: Jacobs Engineering Group Inc. INSURER C: C/O Global Risk Management INSURERD: • 1000 Wilshire Blvd., Suite 1140 INSURERE: Los Angeles, CA 90017 • INSURERF: COVERAGES CERTIFICATE NUMBER:65721640 . REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE.INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE . INSD WVD POLICY NUMBER . (MMIDD/YYYY) (MMIDD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY HDO 072493503 07/01/21 07/01/22 EACH OCCURRENCE • $ 2,000,000 DAMAGE TO RENTED !I CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 500,000. X CONTRACTUAL LIABILITY MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY '$ 2,000,000 • GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY[ JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: • $ A AUTOMOBILE LIABILITY ISA 1525545631 07/01/21 07/01/22 COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) X ANY AUTO • BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS• HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY _ AUTOS ONLY (Per accident) UMBRELLA LIAB OCCUR • EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE • AGGREGATE $ • DED . RETENTION$ $ A WORKERS COMPENSATION WLR 067817540 (AOS) 07/01/21. 07/01/22- X STA UTE OTER AND EMPLOYERS'LIABILITY Y/N A ANYPROPRIETOR/PARTNERIEXECUTIVE SCF C6781762A (WI) 07/01/21 07/01/22 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBEREXCLUDED? I I NIA 07/01/22 1,000,000 A (Mandatory.In NH) WCU C67817588 (OH)* 07/01/21 E.L.DISEASE-EA EMPLOYEE $ Eyes.describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ . A PROFESSIONAL LIABILITY • EON G21655065 012 07/01/21 07/01/22 PER CLAIM/PER AGG 2,000,000 • DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) PROJECT NOR: Matthew Baldwin. CONTRACT MGR: Elsa Cervantes. RE: WWTP Outfall Relocation. CONTRACT END DATE: 12/31/2023. SECTOR: Public. City of Ashland, Oregon, and its elected officials, officers and employees are added as az additional insured for general liability & auto liability as respects the negligence of the insured in the performance of insured's services to cert holder under contract for captioned work. Coverage is primary and certificate holder's insurance is excess and non-contributory. *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE'TERMS, CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF ASHLAND (OR) THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN • ACCORDANCE WITH THE POLICY PROVISIONS. • 20 EAST MAIN STREET AUTHORIZED REPRESENTATIVE ASHLAND, OR 97520 • USA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD riyumdo_newgalexy 65721640 • SUPPLEMENT TO CERTIFICATE OF INSURANCE 06 DA / 2022 NAME OF INSURED: Jacobs Engineering Group Inc. • Additional Description of Operations/Remarks from Page 1: • i I • r Additional Information: *$2,000,000 SIR FOR STATE OF: OHIO • • SUPP(05/04) • NOTICE TO OTHERS ENDORSEMENT-SCHEDULE- EMAIL ONLY Named Insured Jacobs Engineering Group Inc. Endorsement Number 74 Policy Symbol Policy Number Policy Period Effective Date of Endorsement HDO G72493503 07/01/2021 TO 07/01/2022 Issued By(Name of Insurance Company) I ACE American Insurance Company Insert the policy number.The remainder of the information Is to be completed only when this endorsement is issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. A. If we cancel the Policy prior to Its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium,we will endeavor, as set out below,to send written notice of cancellation,via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the "Schedule").You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: i. The beginning of the Policy period, if this endorsement is effective as of such date;or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us;and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule In our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced.in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule,or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685(01/11) Page 1 of 2 • i • .• c • • •• All other terms and conditions of the Policy remain unchanged. • Authorized Representative • • • • • • • • • • • • • • • • ALL-32685(01/11) Page 2 of 2 • NOTICE TO OTHERS ENDORSEMENT-SCHEDULE- EMAIL ONLY Named Insured Jacobs Engineering Group Inc. 1 Endorsement Number 44 Policy Symbol Policy Number Policy Period Effective Date of Endorsement ISA H25545631 07/01/2021 ro 07/01/2022 Issued By(Name of Insurance Company) ACE American Insurance Company Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. A. If we cancel the Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium,we will endeavor, as set out below,to send written notice of cancellation,via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the"Schedule"). You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: I. The beginning of the Policy period,if this endorsement is effective as of such date;or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us;and must be accurate. D. Our delivery of.the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition,if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule,or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685(01/11) Page 1 of 2 • a All other terms and conditions of the Policy remain unchanged. 4111111111111..... • • Authorized Representative • • • • • • • ALL-32685(01/11) Page 2 of 2 • + a Workers'Compensation and Employers'Liability Policy Named Insured 1 Endorsement Number JACOBS ENGINEERING GROUP INC. 1000 WILSHIRE BOULEVARD SUITE 2100 Policy Number LOS ANGELES CA 90017 Symbol: WLR Number:C67817540 Policy Period Effective Date of Endorsement 07-01-2021 TO 07-01-2022 07-01-2021 Issued By(Name of Insurance Company) ACE AMERICAN INSURANCE COMPANY Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. NOTICE TO OTHERS ENDORSEMENT-SCHEDULE-EMAIL ONLY A. If we cancel this Policy prior to its expiration date by notice to you or the first Named insured for any reason other than nonpayment of premium,we will endeavor, as set out below,to send written notice of cancellation,via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the"Schedule"). You or your representative must provide us,with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: I. The beginning of the Policy period,if this endorsement is effective as of such date;or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us;and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only•to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, willnot extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this • endorsement. H. We may arrange with your representative to send such notice in theeventof any such cancellation. I. You will cooperate with us in providing the Schedule,or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. All other terms and conditions of this Policy remain unchanged. • This Endorsement is not applicable in the states of AZ, FL, ID,ME, NC, NJ, NM,TX and WI, Authorized Representative WC 99 03 68(01/11) Page 1 • 1 + R THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured Endorsement Number Jacobs Engineering Group,Inc. 36 Policy Symbol Policy Number Policy Period Effective Date of Endorsement EON G21655065 012 07/01/2021 to 07/01/2022 07/0112021 Issued By(Name of Insurance Company) ACE American Insurance Company NOTICE TO OTHERS ENDORSEMENT SCHEDULE A. If We cancel or non-renew the Policy prior to its expiration date by notice to You for any reason other than nonpayment of premium, We will endeavor, as set out below, to send written notice of cancellation or non-renewal via such electronic or other form of notification as We determine, to the persons or organizations listed in the schedule that You or Your representative provide or have provided to Us (the Schedule). You or Your representative must provide Us with both the physical and e-mail address of such persons or organizations, and We will utilize such e-mail address and/or physical address that You or Your representative provided to Us on such Schedule. B. The Schedule must be initially provided to Us within 30 days after: i. The beginning of the Policy Period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy Period commences. C. The Schedule must be in a format that is acceptable to Us and must be accurate. D. Our delivery of the notification as described in Paragraph A of this endorsement will be based on the most recent Schedule in Our records as of the date the notice of cancellation or non-renewal is mailed or delivered to You. E. We will endeavor to send or deliver such notice to the e-mail address or physical address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation or non-renewal date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation or non- ( renewal of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation or non-renewal to the person(s)or organization(s)shown in the Schedule shall impose no obligation or liability of any kind upon Us, Our agents or representatives, will not extend any Policy cancellation or non-renewal date and will not negate any cancellation or non-renewal of the Policy. G. We are not responsible for verifying any information provided to Us in any Schedule, nor are We responsible for any incorrect information that You or Your representative provide to Us. If You or Your representative does not provide Us with a Schedule, We have no responsibility for taking any action under this endorsement. In addition, if neither You nor Your representative provides Us with e-mail address and/or physical address information with respect to a particular person or organization, then We shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. With respect to this endorsement Our, Us or We means the stock insurance company listed in the Declarations, and You or Your means the insured person or entity listed in Item 1 of the Declarations page. All other terms and conditions of this Policy remain unchanged. 411lPrr°9-411OrV MS-36362(04/19) JOHN J. LUPICA, President Authorized Representative n 43 Legal Department Review DOCUMENT TRANSMITTAL AND CONTROL This form will accompany the document through the drafting, review,and signature processes,and will be kept with the Cityzs final executed copy of the document. Requiredfields are indicated in gray scale. Document: Jacobs Engineering(WWTP Construction management) (include names of parties tothe dacurnent) Type of Document: Contract U Lease a Easement Q Deed ❑ IGA Other(Specify) Dept Contact: Tarni De Mille-carngos ACTION REQUESTED: Dept:Public Works Phone: Ext 2420 C Review Draft Date submitted to Legal: 6/17/2022 ❑ Approve final and forward to: Draft due by: ASAP (Unless indicated,Legal will return 6oci rent to you) Return Requested by: Tami De Mille-Campos Complete this section ONLY the first time this form is filled out: Has this document been previously worked on by the Legal Dept Staff? 8 No ❑ Yes If yes, by whom? LEGAL DEPT First Date Received by Legal ' Date: . . 6/16/2022; By: DS USE ONLY : Returned to Dept. for Revision. Date: • By: Received for additional-review by Legal Date: By: Returned to Dept. for Revision Date: By: Received for additional review.by Legal . Date: By: Returned to Dept. for Revision Date: By: Received for Additional Review by Legal Date: By: Returned to Dept for Revision . Date: By: Final Logged out by Legal Date: • 6/16/2022 By: DMM. Comments from LEGAL to DEPARTMENT: Comments from DEPARTMENT to LEGAL: ❑ See Attached. This was signed by Joe who noticed there wasn't - an AATF signature. The contract was not sent to Legal for review inadvertently. Doug reviewed it 6/16 and approved-to form. Return original executed document to City Does this,docum(ent;need to'be recorded? Recorder for safekeeping? ❑ No ❑ Yes . . No ❑ Yes • CITY ADMINISTRATOR/DEPARTMENT BEAD Please do not sign the attached document until this form has been approved by the Legal Dept below FINAL LEGAL DEPARTMENT APPROVAL: . ..,DS for DMNT Date " -6/16/2022 • G:\legal\DEPARTMENTS\Contracting\FDRM6\Legal Dor Transmittal-KLB.docx