HomeMy WebLinkAbout2022-080 PO 20220355- Pilot Rock Excavation jr441 Purchase Order
CITY RECORDER Fiscal Year 2022 Page: 1 of: 1
B City of Ashland s3W �
� , b
I ATTN: Accounts Payable20 E. Main Purchase
L
Ashland, OR 97520 Order#, 20220355
T Phone: 541/552-2010
O Email: payable@ashland.or.us
eo - i
V H C/O Purchasing Division
E PILOT ROCK EXCAVATION l 90 North Mountain Ave
N 5 S STAGE ROAD p Ashland, OR 97520
O MEDFORD, OR 97501 Phone: 541/488-5354
R T Fax: 541/488-5320
O
47-vr cro1—FR L.omomhAtop-=7 -�- _--a-' �H `iar.,7� •=h-
_
(541) 664-9288 rot Fleury
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06/14/2022 678 FOB ASHLAND OR City Accounts Payable
_ 5-1, 75i sr_: - ��s � Xt.-6 37 E� [ €ereltd
WWTP Outfall Relocation
1 Wastewater Treatment Plant Outfall Relocation 1.0 $2,555,186.00 $2,555,186.00
Jacobs Engineering Agreement
Approved by City Council May 23, 2022
Project Account: E-201321-999
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2 ADDED: Processed change order 08/12/2022 1.0 $52,344.00 $52,344.00
Contract Change Order No. 1
Project Account: E-201321-999
***************GL SUMMARY***************
086100-704200 $2,607,530.00
•
45(/ ';"'";
Pik.
By: Date: I !/ C__
Auth rized Signature E �: ',2 607 530.00
"
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FORM#10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM S H LA
d \ DRequest for a Change Order
Name of Supplier!Contractor!Consultant: PIM Rock Excavation 'Totaliamotint_of•this.:
!contract;amendment •.•.:-
Purchase Order Number:20220355 ,
TItIe,Description:Wastewater Treatment Plant outran Relocation 1$'5Z;344'.00.. _:j•' :
❑ Per attached contract amendment
Contract Amendment
Original contract amount $2,655,100.00 100 %of original contract
Total amount of previous contract amendments 0.00 0 %of original contract
Amount of this contract amendment 62,344.00 ' ' 2 %of original contract
TOTAL AMOUNT OF CONTRACT $2,607,630.00 2 %of original contract
In accordance with OAR 137.047.0800:1)The amendment is within the scone of procurement as described in the solicitation documents,Solo Source notice or approval of Special
Procurement.2)The amendment Is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contraclprice,of a contractand the amendment is advantageous to the City of Ashland,subject to ell of the following conditions:a)goods and services to be .
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)Tho City determines that,with all things considered,the
amended contract Is al least as favorable to the City es the unamended contract;c)The amended contract does not have a total term greater than allowed In the selicilalion document,
Contract or approval of a Special Procurement.An amendment Is pot within the scone of the procurement if the City determines Otalif II had described the changes to be made by the
amendment In the procurement documents,It would Ilkety have Increased competition or affected award of contract.
Contract amendment Is within the scope of procurement: YES in NO (If"NO",requires Council approval I Attach cony of CC.)
Sourcing Method: .
SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT.QRF or
❑'YES',the total amount of contractand cumulative REQUEST'FOR PROPOSAL g_XEMPTION PURSUANT TO AMC 2.50
amendments 546,000. ' ❑. 'YES',the tete!aniountof cumulative amendments ❑'YES',the total amount of original contract and •
❑If'NQ',amount exceeding authority requires 5 26%of original contract amount or$250,000 cumulative amendments $10OKfor Goods&Services,5
Council approval.Attach copy of Council whichever Is less. $75K for Personal Services,<$50K forAttomey Fees.
Communication, 0 If'NO',amount exceeding autherlty requires 0 lf'ilO',amount exceeding authority requires Council
❑ Exempt—Reason: Council approval.Attach cony of Council approval./Mach copy of Council Communication.
PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason;-
1:1 'YES',cumulative amendments 5$35,000 0 Exempt—Reason: •
❑ If'NO',requires coundi approval.(Attach CC) •
_
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods&Sorvidos•>$5.000 and<$100,000 ❑'YES',the total amount of cumulative amendments 0 Written Findings:Documentthe nature of the
personal Services•>$5,000 end<S75300 5 25%of original contract amountor$250,000 emergency,Including necessity and circumstances
❑ 'YES',•Ihe total amount of cumulative whichever Is less, requiring the contract amendment
amendments 525%of original contract amounL ❑if'NO",amount exceeding authority requires 0 Obtain direction and written approval from City
❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication, 0 If applicable,attach copy of Council Communication
Communication. 0 Exempt—Reason; 0 Exempt—Reason:
❑ Exempt—Reason: .
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
1:1'YES',the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with Initial
within the amount and terms initially approved by Counc)as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal
Procurement. approved by City Attorney and departmenthead affected by renewal and epprovedisigned ,
❑ if'NO',amount exceeding authority requires Council approval, by City Administrator.AMC 2.28.045(6) '
Attach copy of Council CommunIcaUon. 0 If'NO',Council approval Is required.Attach copy of Council Communication
Project Number 2 0 -1 3 . •2 1_-9 f ' Account Number_g o o j o o• 7 0 4 2-o:o Account Number -'- .
'Expendituremust becharged to e'appropriate a,cd.-in (or the financials torelleclthe actual expendituresaccuretety. Mach extra pages!!.needed.
Employee Signature 7 / . . Department Head Signature:.—w� Q. 261-2 .
�tpra, ,41$5•090) •
City Ma .ger: / •VfAr/ed!?:••402...e
// nrracfanda Bend Qr ler hon 35,000) •
Funds appropriated for current fiscal year:�,0 /NO ,,/ -,a/� �1 '
i ••rice Di i for(Equal to or greater $5,000) D to
• Comments: - --- '
Form#10—Contract Amendment Approval Request Foran,Request for a Change Order,Page 1 of 1,412312020
CITY OF
H LAN D
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DEPARTMENT OF PUBLIC WORT{S
CONTRACT CHANGE ORDER NO. •1.
PROJECT: +W1WTP,Outfall;Relocation7:Construction",,;.;,,,, DATE:; 08/04/22
LOCATION: Vide-Water 7 PROJECT NO.:• 2013 21."`
CONTRACTOR: PilotRook Excavation PO NO:! 20220355 F
You arc requested to perform the following described ivork upon receipt of an approved copy of this document or as
described by the Engineer:
�;"�"IItemlliIR 1Descrl tions a r 7 '
�; � _ P � �TJnit� Quantity, �-. .,Ut>,itLPrlce0U
58 Beat.Ck-Driveway Prep LS 0 $7,500.00 $ (7; 00,0.0)
59 Bear Ck-Access Rd Prep LS 0 $6,500.00 $ (6, 00:00
60 Bear Ck Ex-Strp&Stockpile SF 5,564• $0.75, . $ • 4;1,73 00,'
62 Bear Ck Ex-Site Restoration SF. 5,564 $0,75 $ '2'4473:00
66 Hydro-Seed AC 02 $8,000.00
76 Bear Ck Ex-Import&Spread LS 1 $4,250.00 $ 4,2 50:00,.
70 Temp Flow Control Plan-Laterals EA 1 $2,000,00. $ 2;000;00.:
71 Temp Flow Control System- EA 6 $2,500.00 $ 15,000.00:
72 Temp Flow Control Plan Main EA 1 $2,000.00 $ •—2;000;00!
73 Temp Flow Control System-Main EA 1 $21,720.00. $ ',.;:','21,1,20i00.'
74 Sewer Laterals EA 6 •$1,488.00 $.,-_::•:z•-'1'13;4281030.•
75 Reconnect Existing 6 inch Main EA 1: . . . $2,500,00 $ 2,:00:00"
Total this Change Order $ 52, 44:00.
Previous Change Order .$
Original.Contiact Total $>.,2,555,186.00.
Revised Contract Total $ 2,607,530.00
PERCENT CHANGE OF ORIGINAL CONTRACT 2.0%
•AccountiNo:• •0861004704200;=.$52;3,44;00 •
The time provided for completion of this contract is increased by no calendar days. This document shall become an
amendment to the contract and all provisions of the contract will apply.
Recommended By: e/LA .2.706&c.44 814/2022
Project Manager Date
Approved By: S•1.201E2_
O1 Date
Approved By: g
✓ 8 q 2�
an GG D to
Accepted By: , 141 V-�" —J51—V7'Z'
Contr cto ' Date
O:Ipulmetkslcng12013 Project Yea113.21 outran Rclucolionul Conslmdion101..Wmin1^01321 Outran Reloealion CONSTRUCTION,,ccounlingworkbook
Jacobs Contract Pviodificati )11
PROJECT DATA
Project Name: WWTP Outfall Relocation Client City of Ashland,Oregol►
Project No.: 2013-21/D3644400 _ Project Location: Ashland,Oregon
i I
Contractor: Pilot Rock Excavation Date: 6/16/2022
CONTRACT MODIFICATION DATA
®Change Order ❑Written Amendment Modification No.: CO-001
The following modification(s)to.the Contractor are hereby ordered(use additional pages if required):
The Owner has obtained an extension for the in-water-work window:
00 5213 Agreement,Article 3.Contract Times 3.3,3.3.1,3.3.1.2 The completion date shall be l
changed to October 15,2022.
01 31 13 Project Coordination,Article 1.04 Project Milestones B,1.2)c)(1)and(2)The comple i on
date shall be changed to October 15,2022,
Drawing C-100:See Revisions.
. Drawing C-112:See Revisions,
Drawing C-208:See Revisions.
Drawing C-211:See Revisions. •
Drawing C-401:See Revisions,
• 0129 00 Payment Procedures,Article 1.06 Payment:Modify Pay Item 28 Payment Description for
I �
installation of owner furnished material 18"PVC Pipe,
Item No. Description Payment Unit Qty Unil
Price
28 Embankment Payment to a install Owner LF No No
18"PVC Pipe Furnished Material 18"PVC Pipe at the change change
Contract unit price for the item
"Embankment 18"PVC Pipe".
No separate or additional payment will
be made for:labor,demolition,disposal,
•
trenching,excavation safety systems,
bedding,backfill,compaction,fittings,
appurtenances,connections,or
incidentals. Does not include surface
restoration.
•
•
Page 1 of 6 W8-P06-006363-F1
Form Rev. 1:Apr11-2011 •
Jacobs Contract Modifieatipn
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0129 00 Payment Procedures,Article 1.06 Payment:Modify Pay Rein 44 Payment Description for
installation of owner furnished material 30"Ductile Iron,mid-span pipe restraints and:30"PVC Pipe.. i f
Item No. Description Payment Unit Qty , Unit
Price
44 Bear Creek Payment to.provide.the Bear Creek .EA • No No
Outfall: outfallstructure and install Owner change change
Structure Furnished Materials(30"DI pipe,mid- l
'
span pipe restraints,./.?.t 30".-PVC pipe) I •
at the.Contract unit price for the item I I
"Bear Creek Outfall:Structure"..
No.separate or additional payment
will be made for:labor,demolition,...
disposal,site clearing,excavation,.... .. . .
excavation safety systems,subgracle
• preparation,concrete,reinforcing,fill ..
•
• ..axid backfill,pipe.connections,,grating, _
•
Steel specials,,flexible couplings,HDPE: . ..
•
flange:adpater.with backup.ring,
ductile..'roil.pipe,;backflow,prevention
valves,plies,.grading,coinpachon,
testing,or incidentals.
0129 00 Payment Procedures,•Article 1,06.Payment:Modify Pay Item 53 Payment Description for
•
• installation of owner furnished material 18"'PVCPipe,• •
Item No. Description Payment. .. Unit Qty Unit .
. • Price,
. 53 .Ashland Pond. :Payment to�e mskall Owner:. LF No. No I
.Intake;18". Furnished Materials of 18".PVC Pipe at change change
• PVC Pi• pe the Contract unit price for the item • . .
"Ashland Pond Intake:18"PVC Pipe".
.
No separate or additional payment . ! •
• will be made for:labor,demolition,
• disposal;site clearing,excavation and ' : •
trenching,ching,excavation safety systemvs,
bedding,beckfill,.compaction,fittings, •
•
appurtenances,connections,testing,or
incidentals. Does not include surface i
. .. restoration..
.
r j
Page 2 of 5. WB-P06-006363-F1 I,
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Form Rev. 1:Apr11-21011
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i I
i I
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Jacobs Contraci Modifica i1m
•0129 00 Payment Procedures,Article 1.06 Payment:Add Pay Item 70 for 5 gpm temporary flow control
plan for individual sewer laterals.
Item No. Description Payment Unit Qty Unit Price
70 Temporary Payment to provide an approved BA 1 $2,000
Flow Control Temporary Flow Control Plan:Sewer
Plan:Sewer Lateral,including modifications and
Lateral revisions required through the
submittal process will be made at the
Contract amount for the item
Temporary Flow Control Plan:Sewer i
Lateral". 11�
0129 00 Payment Procedures,Article 1.06 Payment:Add Pay Item 71 for 5 gpm temporary flow cont•d1
system for individual sewer laterals.
� I
Item No. Description Payment Unit Qty Unit Price
71 Temporary Payment to provide and implement the EA 6 $2,500
Flow Control approved Temporary Flow Control
System:Sewer System:Sewer Lateral,will be made at
Lateral the Contract amount for the item
"Temporary Flow Control System:
Sewer Lateral". No separate or
additional payment will be made for:
labor,demolition,disposal,excavation,
excavation safety systems,backfill,
compaction,piping,fittings,
• appurtenances,connections,testing,
surface restoration,or incidentals.
0129 00 Payment Procedures,Article 1.06 Payment:Add Pay Item 72 for 50 gpm temporary flow control
plan for 6"sewer collector,
Item No. Description Payment Unit Qty Unit Price
72 Temporary Payment to provide an approved EA 1 $2,000
Flow Control Temporary Flow Control Plan:6"Sewer,
Plan:6"Sewer including modifications and revisions
required through the submittal process
will be made at the Contract amount for
• the item"Temporary Flow Control Plan:
Sewer 6"Sewer".
•
Page 3 of 6 WB-P06-00639-F1
Form Rev. 1:April- 011
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•
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Jacobs Con-lti•act M.octificatx )ri
0129 00 Payment Procedures,Article 1.06 Payment:Add Pay Item 73 for 50 gpm temporary flow contj•ol
system for 6"sewer collector.
•
Item No. Description Payment Unit Qty Unit Price.
73 Temporary Payment to provide and implement the EA 1 $21,7201
Flow Control approved Temporary Flow Control •
System:6" System:Sewer Lateral,will be made at •
Sewer the Contract amount for the item
"Temporary Flow Control System:6"
Sewer". No separate or additional
• payment will be niade for;labor, I ,
demolition,disposal,excavation, •
excavation safety systems,backfill,
compaction,piping,_fittings,
appurtenances,connections,testing,
surface restoration,or incidentals. .
0129 00 Payment Procedures,Article 1.06 Payment:Add Pay Item 74 for sewer lateral.
Item No. Description Payment Unit :Qty Unit Price
• 74 Sewer Lateral Payment to provide Sewer Laterals at the EA 6 $1,488
Contract unit price for the item"Sewer
Lateral".
No separate or additional payment will •
be made for:labor,demolition,disposal,
site clearing,excavation and trenching,
excavation safety systems,bedding, •
backfill,compaction,fittings,
appurtenances,connections,testing,or
incidentals. Does not include surface •
restoration.
0129 00 Payment Procedures,Article 1.06 Payment Add Pay Item 75 for the existing collector sewer
connection. . . . . .
Item No. Description Payment • Unit.:.:Qty Unit Price
75 Collector Payment to provide the connection of the EA 1 $2,500
• Sewer existing Collector Sewer to SSMH-02 at
Connection to the Contract unit price for the item"
SSMH-02 Collector Sewer Connection to SSMH-
02".
No separate or additional payment will
be made for:labor,demolition,disposal,
•
• site clearing,excavation and trenching,
excavation safety systems,bedding,
backfill,compaction,fittings,
appurtenances,connections,testing,or •
incidentals. Does not include surface
restoration.
•
Page 4 of 5 W13-P06-006363-F1
Form Rev.1:April-2011
1 I
Jacobs Contrail Mi c dificati m
Reason for Modification(s):
The City has,pbtained an In Water Work Extension from regulators.
Sewer laterals along sewer line to be replaced have been identified. • •
Collector sewer entering SSMH-02 has been identified.
Clearing up ambiguity on scope of Riparian'Restoration. .
Clearing up pay item ambiguity on Owner Furnished Materials.
Adding pay item for the residential sewer lateral temporary flow control plan.
Adding pay item for the residential'sewer lateral temporary flow control systems.
Adding pay item for the 8-inch sewer collector temporary flow control plan.
Adding pay item for the 8-inch sewer collector temporary flow control systems.
Adding pay item for the residential sewer lateral.
Attachments(List Supporting Documents): •
IWW Extension-email
Drawing C-100
Drawing C-112
Drawing C-208
Drawing C-211
Drawing C-401 '
Contract Amount or Price .. Contract Times(Calculate Days)
Original- $2,555,186.00 Original Duration • - .490 Day
Previous Contract Modification(s) $0.00 Previous Contract Modification(s) 0 Days.
(Add/Deduct) (Add/Deduct) .
•
This Contract Modification $52,148 This Contract Modification 0.Days
(Add/Deduct) .(Add/Deduct)
Revised Contract $2,607,334 Revised Contract Time 490 Dayi
Revised Contract Completion Date;10/9/ 023
•
SIGNATURE RECORD • •
Owner: Date:
Corrhactor: (a'`( ti Date; Y
Engineer Recommendation: • 46.
bate: 8/4/2022 •
.pl
Page 5 of 6 WB-P06.006363-F1
•
Form Rev. 1:April-2011 •
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Baldwin, Matthew/CVO •
From: Kaylea Kathol<kaylea.kathol@ashland.or.us>
Sent: Thursday,May 26,2022 11:17 AM
To: Baldwin,Matthew/CVO;Scott Fleury;Chance Metcalf;Karl Johnson •
Cc: Mike Ussary •
Subject: [EXTERNAL]FW:[URL Verdict:Neutral][Non-DoD Source]In-water work exteision
response for the Ashland outfall relocation,Jackson County,Oregon
(NWP-2019-00049):SLOPES STU WCRO-2013-00002-508:SLOPES STU
Here Is some good news from the Army Corps—we got a 30 day extension for in-water work for the WWTP Outfall
Relocation. It looks like we were granted the extension quite a while ago and the message didn't make It to tis,despite
my panicky emalls and voicemails. This Is definitely welcome news. I can sweat a little bit less now.
From:Gokiany,Maya E CIV USARMY CENWP(USA)<Maya.E.Goklany@usace.army.mil>
Sent:Thursday,May 26,2022 11:06 AM
To:Kaylea Kathol<kaylea.kathol@ashland.or.us>
Subject:FW:[URL Verdict:Neutral][Non-DoD Source]In-water work extension response for the Ashland outf•II
relocation,Jackson County,Oregon(NWP-2019-00049):SLOPES STU WCRO-2013-00002-508:SLOPES STU
[EXTERNAL SENDER]
Hi Kaylea,
•
Forwarding your approval from NMFS for an in-water work window extension.I am so very sorry-I had thought you
were cc'd on this email.Let me know if you have any questions(email is better for me today or tomorrow).
--Maya
From:Michelle McMullin-NOAA Federal<michelle.mcniullinPnoaa.aov>
Sent:Friday,May 6,2022 4:04 PM
To:Gokiany,Maya E CIV USARMY CENWP(USA)<Mava.E.Goklanv@lusace.armv.mil>
Cc:Kathleen Wells-NOAA Federal.<kathleen.welisc noaa.gov>;Frankie Johnson-NOAA Federal _ . . . . ..
<Frankie.Johnson@noaa.pov>;Sandra Forrester<sandra.forrester@noaa.gov>;SAMARIN Peter A*ODFW
<Peter.A.SAMARIN@odfw.oreuon.gov>
Subject:[URL Verdict:Neutral][Non-DoD Source]In-water work extension response for the Ashland outfall relocation,.
Jackson County,Oregon(NWP-2019-00049):SLOPES STU WCRO-2013-00002-508:SLOPES STU
On April 25,2022,we received your response for an in-water work extension for the Ashland wastewater tre?tment
plant outfall relocation.The project was verified as consistent with SLOPES STU on June 10,2019(WCRO-2018-00002-
508).The request was to allow work to occur past the Oregon Department of Fish and Wildlife(ODFW)guidelines for
timing of in-water work and until October 15,2022.The Corps provided additional Information on April 26 and 29,2022,
The City of Ashland received their NPDES permit from Oregon Department of Environmental Quality on February 15,
2022;approximately 2,5 years later than anticipated.Since then the City has had difficulty in receiving bids due to supply _ .
• chain disruptions especially for ductile iron raw material primarily supplied from Russia and Ukraine.The City'will now
be pre-purchasing HDPE pipe to ensure materials will be on site and ready.The City Is also re-soliciting bids.However,as j
a result,construction will start late In 2022.
Mean monthly flows In Bear Creek typically are at annual lows in October especially with ongoing drought copditions.
Best management practices for the project include cofferdams and dewatering with fish removal.These actidities will
1
•
•
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likely occur prior to the end of the normal in-water work window timing.Only final construction activities,Including site
restoration,are expected to occur within the requested 30-day extension.
We do not oppose an extension through October 15,2022,because:
• the conditions within the action area during the extension period are not expected to be dlfferen:than
those originally analyzed,
• the nature of the proposed work is not different or greater than that described in our June 10,2019
verification memo to the Corps,
• the type and nature of work to be completed is consistent with that in the opinion,
• the proximity of listed species,their use of the action area,and their sensitivity during the extens on period
is unlikely to be different than those originally analyzed,and
• the project will not have effects on the ESA-listed species,designated critical habitat,and essenti I fish
habitat beyond the scope analyzed in the SLOPES STU opinion.
For these reasons!verify this extension is consistent with the opinion(NMFS No.:NWR-2013-10411/WCRO-2013-
00002),issued on March 14,2014.
The incidental take statement issued with the biological opinion remains in full force and effect,including all reasonable
and prudent measures and terms and conditions intended to minimize the amount and extent of take associ Ited with
this project.If you have questions regarding our conclusion,please contact Michelle McMullin,fish biologist I the
Oregon Coast Branch of the Oregon Washington Coastal Office at 541.957.3378 or michelle.mcmullin a noaa.toy.Please
refer to WCRO-2013-00002-508 In any future correspondence. .
Michelle LaRue McMullin
Fishery Biologist,West Coast Region
•
NOAA Fisheries I U.S.Department of Commerce
Office:541.957.3378
littps://www.fisheries.noaa.noviregion/west-coast
Sign up for West Coast Region public notices&newsletters
she/her/hers/they Why this Is important
no(IkNOAA
FISHERIES
Nano r/d4.-
**During the COVID-19 pandemic I am under mandatory teleworlc. I may be working flexible hours to balance
family and personal needs. I appreciate your patience if my response time is delayed. If you have a bequest,
please specify Important timeframes or deadlines.I will do my best to respond accordingly. Thank y.u.**
•
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2
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Jacobs Contract Modification
Project Name: WWTP Outfall Relocation Client: City of Ashland,Oregon
Project No.: 2013-21/D3644400 Project Location: Ashland,Oregon
Contractor: Pilot Rock Excavation Date: 6/16/2022
CONTRACI'MODIRICATION DATA ...
Change Order ❑Written Amendment Modification No.: 002 •
ile-:followings nodificatien(s)to he,Conhac
TEor are§hereby ordered:.(use.additional pages if require 3) ;.
005213 Agreement,Article 3.Contract Times 3.3,3.3.1,3,3.1.1 DELETE in its entirety.
0052 13 Agreement,Article 3.Contract Times 3.4,3.4.1;3.4.1.1;3.4.1.1.1 DELETE in its entirety.•
0129 00 Payment Procedures,Article 1.06 Payment Modify Pay Item 58 quantity.
Item No. Description• Payment Unit Qty Unit
Price
•
' 58 • Bear Creek Payment to provide driveway LS '(1)0 $7,500
Excavation: preparation,maintenance'and
Driveway restoration at the Contract unitprice for
preparation, the item"Bear Creek Excavation:-•
maintenance, Driveway preparation,maintenance,
and and restoration". - •
restoration No separate or additional payment will
be made for:labor,,gading„gravel
surfacing,or incidentals.
•
0129 00.Payment Procedures,Article 1.06 Payment Modify Pay Item 59 quantity.
Item No. Description ... • Payment .. • ..- -- • .. Unit' - -Qty Unit - •
Price
59 Bear Creek Payment to provide access road LS (1)0 $6,500
Excavation: preparation,maintenance and 1 s
• Access Road restoration at the Contract unit price for
preparation, the item"Bear Creek Excavation:Access
maintenance, Road preparation,maintenance,and
and restoration".
restoration No separate or additional payment will
• be made for:labor,site clearing,
grading,gravel surfacing,fence
removal,temporary security fence,
removal and disposal,seeding,or
• incidentals.
•
Page 1 of 4 WB-P06-006363-F1
Form Rev. 1:April-2011
Jacobs •Contract Modification
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•
•
•
0129 00 Payment Procedures,Article 1.06 Payment Modify Pay Item 60 quantity.
Item No. Description Payment Unit Qty Unit
Price
60 Bear Creek Payment for stripping and stockpiling SP (6870) $0.75
Excavation: at the location shown at the Contract 12,434
Stripping and unit price for the item"Bear Creek •
stockpiling Excavation:Stripping and stockpiling".
No separate or additional payment will
• be made for incidental work.
0129 00 Payment Procedures,Article 1.06 Payment Modify Pay Item 62 quantity.
Item No. Description Payment Unit Qty Unit
Price
62 Bear Creek Payment for restoring the Bear Creek SF (6870) $0.75
Excavation: Excavation site and stockpiling site at 12,434
Site the Contract unit price for the item
Restoration "Bear Creek Excavation:Site
Restoration".
No separate or additional payment will
be made for hauling and spreading
stockpiled materials,topsoil,grading,
• seeding,temporary irrigation,and
incidental work.
0129 00 Payment Procedures,Article 1.06 Payment Modify Pay Item 66 quantity.
Item No. Description Payment Unit Qty Unit
Price •
66 Hydro-Seed Payment to provide hydroseed at AC (2,$) $8,000
Contract unit price for the item"Hydro- 2.7
Seed".
No separate or additional payment will
be made for:labor,materials,or
incidentals.
•
Page 2 of 4 WB-P06-006363-F1
Form Rev. 1:April-2011
1
Jacobs Contract Modification
0129 00.Payment Procedures,Article 1.06 Payment ADD Pay Item 76.
Item No. Description Payment Unit Qty Unit
• Price
76 Bear Creek Payment to provide topsoil at the LB 1 $4,250
Excavation: Contract unit price for the item"Bear
Import and Creek Excavation:Import and Spread
Spread Topsoil Topsoil".
No separate or additional payment will
be made for:labor,materials,or
incidentals to haul,spread,compact
topsoil on disturbed surfaces at the Bear
Creek Excavation site.
01 31 13 Project Coordination,Article 1.04 Project Milestones B.1.1)DELETE in its entirety.
Drawing C-110,See revisions.
Drawing C-208,See revisions. •
Remove Milestone 1.
leasoi•for,Modificatiori(s)i - = . ...,. ..
Private Property Access agreement is not in hand.Modifying work to dispose of excavated material on
site and above 100-yr flood elevation
AttaChni6itsOit:Supp rting!D'ocuinents)t'. . ._ . . _ f•'•-
Drawing C-208
'Coiitract,A�nouritoi Price ;CoiitraetTim'esl(Calculate;Days)..
Original $2,555,186 Original Duration 490 Days
Previous Contract Modification(s) $52,148 Previous Contract Modifications) 0 Days
(Add/Deduct) (Add/Deduct)
This Contract Modification $196 This Contract Modification 0 Days
(Add/Deduct) (Add/Deduct)
Revised Contract $2,607,530 Revised Contract Time 490 Days
• Revised Contract Completion Date:10/9/2023 •
•
• SIGNAT.UIth!RECOIZD'.,. _:: .. _
Owner: Date:
Cometh r Date:
,.�, , �,. �- 7/2..c/22._
Page 3 of 4 WB-P06-006363-F1
Form Rev. 1:April-2011
•
Jacobs Contract Modification
Engineer Recommendation: Date: 7/22/2022
•
{
i
. I
Page 4 of 4 WB-P06-006363-F1
Form Rev. 1:April-2011
. Memo
TO: Joseph Lessard Z
FROM: Chance Metcalf -,00g•`• 2og-
DATE: 8/5/22
RE: City Manager Signature Needed for Construction change order for the WWTP Outfall Relocation
Project.
Background:
We have had to change the scope of work due to material delays, unforeseen on-site constraints and
missing 6 sewer laterals dining design. This change order and a future change order that will be
coming shortly are the result of this.
Council Action:• •
This Construction contract with Pilot Rock Excavation was approved by Council at the May 23, 2022,
Special Business Meeting. (Minutes)(Staff Report)
Other Relevant Information:
N/A
Insurance waived or reduced?
No
Who to return to if different from sender?
Tami Campos
Are all other signatures required collected?
No
T all attachments listed included? •
•ciN
•
•
CIT AND •
20 Ea eel Te1:541-486-6002
Ashlar 97520 Fax:541488-5311 • F/4
wvnv.ashland.or.us TTY: 800-735-2900 1
•