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HomeMy WebLinkAbout2022-105 PO 20220260- HP Civil Inc pi r 1 I. Purchase Order Vaal I Fiscal Year 2022 Page: 1 of: 1 RECORDER ' B C�ybfAah�nd CITY -~' -�'~v6°==°-�07 - -- =/ / TTN:'Accounts Payable L 20 E. Main ' Purchase L 2022026 _-h|- Ashland, Onder# T Phone: 541/552-2010 O Emoi|: poyob|e@aoh|gnd.or.uo ee � �~ __- ^ V C/O Public VVbrkaDepartment E HP CIVIL INC. '|' 51 1Ninburn Way ` N 8785AUK8SV|LLE HWY SE p Ashland, OR 97520 O SALEM, OR 97317 Phone: 541/488-5347 R | Fax: 541/488-6006 O —Scott Fleury 02/14/2022 6714 FOB ASHLAND OR-/NE-T30 City Accounts 'Payable Ph 2VVVVTP UV System Upgrade 1 Phase 2 construction of the WVVTP UV system upgrade 1.0 $1.622.988.00 $1.822.969.00 EJCDC Contract Documents (Professional Engineers) Project Account: E-201925-999 Project Account: E'201925'999 . 2 ADDED: Processedohangoondor12/15/2O22 1.0 $1.059.32 $1.059.32 Contract Change Order No. 1 Project Account: E-201925-999 Project Account: E'201925'989 °^**° ^**°°**Ick GL SUMMARY************** • 1 1O8G1OO'7U42OO $1,299,222.66 � | 08G3OO'7O42OU $324,805.66 | . � � Oy: k Data: //e' ( I FOR #lo M k CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier 1 Contractor!Consultant: HP Civil r"'Totat amountof this contract amendmeht: Purchase Order Number: 20220260 Title I Description: wrP •$ 1059:32 ❑■ Per attached contract amendment • Contract Amendment Original contract amount $1,622,969.00 100 %of original contract Total amount of previous contract amendments 0 %of original contract Amount of this contract amendment $1,059.32 .01 %of original contract TOTAL AMOUNT OF CONTRACT $1,624,969.00 100.1 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)Th a City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tota I term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES • NO (If"NO",requires Council approval 1 Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. 0 "YES",the total amount of cumulative amendments 0"YES',the total amount of original contract and ❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. 0 If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: ❑ "YES",cumulative amendments s$35,000 ❑ Exempt—Reason: ❑ If"NO",requires council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000 and<$100,000 0 "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the Personal Services->$5,000 and<$75,000 5 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City ❑If°NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. 0 If applicable,attach copy of Council Communication Communication. 0 Exempt—Reason: 0 Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT _ INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. 0 If"NO",Council approval is required.Attach copy of Council Communication $211.86 $847.46 Project Number 2 0 1 9 2 -5 Account Number 0 6 6 3 0 0- 7 0 4 2 0 0 Account Number 0 8 6 1 0 0- 7 0 4 2 0 0 *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: ,1, 11 ' ,�L, / ,�A 4I .'epartmentHeadSignature: Z•4.204. , �m ,�. to than$5,000) City Manager: j ( .ntractandad a pmterthan$35,000)",- Funds appropriated for current fiscal year: NO S 11/ LY Finance Director(Equal to or greater than$5,000) I Date Comments: Form#10—Contract Amendment Approval Request Form, Request for a Change Order,Page 1 of 1,4/23/2020 Memo TO: Joseph Lessard, City Manager FROM: Chance Metcalf, Senior Project Manager DATE: 12/1/2022 RE: City Manager Signature Needed for a Change Order related to WWTP UV Project Background: This is a Change order for an existing contract for the construction of the Wastewater Treatment Plant UV Upgrade project. This is due to a design change to allow the Citric Acid tank valve to be installed above ground for emergencies. Council Action: N/A Signatures Re s uired: oCTIVi anag,u , Tool fla at,,,li a a! "ra07 an?.e 0 .der C ' tel Other Relevant Information: N/A Insurance waived or reduced? No Who to return to if different from sender? Tami Campos Are all other signatures required collected? Yes Are all attachments listed included? Yes: Form 10 and Change Order#1 CITY ASHLAND 20 20 East Main Street Tel:541-488-6002 Ashland,Oregon 97520 Fax:541-488-5311 www.ashland.or.us TTY: 800-735-2900 Rik CITY OF ASHLAND • DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. ii PROJECT: Rua 2vriww, D is'.fac'`01 avgafflU e rade DATE: 2 130722 LOCATION: t,taste, tater1ireatmentEgan PROJECT NO.: �fl9 CONTRACTOR: alIP «i i1,? You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description . , Quantity Unit'Price Amount Item No. 43 Design Change 001 -Above Ground 1 $1,059 12,05 0 JS Valve Actuator Addition V% G 0 Total this Change Order S B Previous Change Order Original Contract Total a Il,®2 ,069,:co Revised Contract Total $ 1,624,028.32 PERCENT CHANGE OF ORIGINAL CONTRACT 0.1% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By: Cleat-CZ -7/1-a&-a4 11/30/2022 Project Manager Date �1 EDigifally signed by Larry Gescher I I DN:C=Us,E=larryg@hpcivil.com, Larry Geschpyo= PCivilInc.,CN=Larry Gescher 11/30/2022 Accepted By I Datil:2022.11.30 14:32:02-08'00' Contractor-HP Civil,Inc Date Approved By 12,einmommurdts,„ts,„ 0. Date z Approved By / g ZZ�i_� �! ' � � ty I"ana_e Date ENGINEERING Tel 541-488-5347 20 E.Main Street Fax:541-488-6006 "M, Ashland,Oregon 97520 TTY:800-735-2900 www.ashland.or.us G:\pub-wrks\eng\2019 Project Year\2019-25 WWTP UV Disinfection System Upgrade\l.Admin\l.Accounting\8.19-25 WWTP UV Disinfection workbook 7 1 I 2 I 3 I 4 I 5 I 6 I 7 I a I 9 I 10 I 11 I 12 I 13 �( GENERAL NOTES• 1 / ,V' REFER TO DRAWN]14581 FOR GENERAISfRUOIURALNOTFB .. +NORM PLANT ///,,,......((( .ED) „1„.i„...........-1 'f`� 1 - ��Z 4Q O — 2 REFER TO DRAW/10M=FOR GENERAL MECHANICAL NOTES 2.2 J. FOR CONCRETE REINFORCING was SEE DETAILS S1ONIVP, N VALVE41 ERUNEDPWG Two S,4MYP,S143RYP,514VITP.S1SOIIYP. � VUVEAHBWYIH30K!Wl B A m SUMP �,� FREEZERESISTANTISTAM — 4. FOR HALLBEASTOPSEE OEFAN98IOEOLOOPALYP LAROUATERGTOP A EMERGENCY SHALL BE CONTWUd15 WEN CAMEO L00PALLMOIINDJOOfIB. « O v mt. FRPGMnNG TOO 172200 MID SHOWER c _I"- OF KEYNOTES• , 6I � REFER ESUPPORT C@FOR CONISTRET 0. AND N g— I I Z FASTENERS. ALBINO FRP UNISTRUTANOTIME 016 SST — IIII .. 1 (4005 3. COAT ALL CONCRETE SURFACES INSIDE THE SECONDMY DOUBLE TEN ITV) IIIA . 111111 4 / i/........, ■ CONTAINMENT PAD WITH VINYL ESTER PER SECTION 09950. VIII 1111111 N I, ) J • ■ (rca n , 2581TfW 4. PROVROLN44BC lR MTED PoRTABLE FlRE E%TINGU6NER WITS I; Mill SAPE .® Er a 1 © „)-•S BAR W) F®ERG US8 0UI O W R RATm IXT W GUTS HER CABDNET IACTNAR OSY MM B 111,111 OFlREE%TINOUIJNER • • A� • . —, , n.1 MOON PROVIDE FRE NISTRUOGTEORTW STENTO 001 B 17.1 .O PRONOE FRP UN6MUT SUPPORT SYSTEM TO MOUNT • _ AND CABINET ryQ < •.d FG 1722.02 m DRY CALEOCK , /� A . < 15 ,\` Q S PROVIDE RUMMY!WED RUG VALVE SUITABLE FOR SOA CITING za J m'PI SI '4WAZ•4.�.r0 la • d • /1 ..VMi ACID SOLUTON(PRATT BAuro+mlc RUBBERWIED PLUG VALVE I - a 2.. a a T °RECITAL,.VALVE SHALL BE EGUO'PED VALVEWM BONNET • d —' POSITION G HAN°WHEELAcnuTOR wally/km A rev ...GA, O - - (TYP) TANK 1.!. p T�' n�, +-0- `Ps�,r EW US OFT ■ P1 SUBGRADE NOT SHOWN 2:CD �lai1` O —fF File H C l © OF SECTION ■ p GALE:Y4•.To FILE mardo 0314]01 F <>01,1 � YP 3 L I _ wf _ i .k 1 rLD SLOPE A AMMEN Ds'''''''''""•.,1712.67 6511 MIN - IWID'I'111EELACNATDA el - \1 D L�vuVE PoSMON IDATOR Q rs FILM m•� (+VPI H1,rn.6) VALVE BONNET BY 11'-0• EXTENSION BY 9 VALVE LER i 3.,o — SS®1r Y nLa i y$ CEMEREO © Ilk ASR 1xfW o ESP,MN O TOC 17726, •5®1r EW The V If r (I).OS BAR PLAN NIEM TOLEF,•:• • ° -! $1E ® FILE 11&14+00314103 >›\ . ''.44W'',4-1N. ���\� —�� ��,�® FG 1723.02 E 1111 r 1 TANK HEY NOBLE ):..0:.'10. :•V 1, ...;.. ......:1"...' -4\�`•%`�i�i/��1 N0.DIA. c2.HEIGHT REMARKS V. •, ; OS -ram `�`'` .`- 2— O .• TOP VENT O VRUBER LINED RIb I) �'� CONC ')�':�•G '• ````/``I`% — 2 S TOP TANK F6LW/DRDP PIPE 1401,1030 ,� • • 1 `%`/�`//`/�/ a Q or TOP M AWAv _ II �I – �;}.ji+;?;? ;,i,q ..O�..O�...O•.. • .��.�.,�. S 0 x BOTTOMOFWALL TANK DISCHARGE T s',::;".:.::. n •1{.•�•;�s3 4< 8F 51-14, 1.11 a A •••W F I .. •..•.•1..0 1 1S•MIN ABC COMPACTED 4,16111*_, .616,1..._,...S. • • • • .1 TO OS%RELATIVE 9 •..•..•110 ..•..•..•'..•410141.- 1 COMPACnON(lYP) 61 MIN SCARIFIED NATIVE .� •.•• , • . 1 : •'. MATERIAL COMPACTED /CCCA •7Kj TO SOL REUTNE F N. VNiN �•%`�i�'�33` MATERIAL I COMPACTED — G-0• #5@12°EW TAB — OSECTION SCALE 14-•1'4Y FILE:111210A10_00/4304 DESIGNED 1 G BID DOCUMENTS DRAWN ,,,O+NEER• x CITY OF ASHLAND • VERIFY YSCCAALES ,;�oo G gi MJG 0RS4 `� 10514 w/� �. UV DISINFECTION SYSTEM UPGRADE OR10°I^L D' ° EGON OflEGON 4/A ®��6 MECHANICAL —0®1' DRAWING MS SNEEL..114151 y� COL am, CHECKED ° *a,2E ��� VV^ 666 ,_ CITRIC ACID STORAGE FACILITY SHEET mo. ] REV DATE BV DESCRIPTION OCTOBER2021 y1 PLAN AND SECTIONS Xj1sssocSRO0j6Y 3S OF to 1 I 2 I 3 I ��•4 m I 5 I ,m a I 7 I a I 9 I 10 I 11 I 12 13 L PROJECTNO.11050.010 FILENAME I1040015_000305490 J Project:Ashland UV COR 01 - DC001 Aboveground Plug Valve Actuator Addition RATES Standard Labor: Laborer 1 $ 64.62 Laborer 2 $ 66.22 Operator 5 $ 75.50 Operator 6 $ 71.29 Truck Driver $ 39.85 Carpenter $ 59.93 Millwright $ 56.48 Cement Mason $ 56.60 Plumber/Pipefitter $ 108.24 Ironworker $ 77.36 Foreman/Superintendent $ 85.54 Equipment: Rate/hr Fuel/hr Total Caterpillar 305 Excavator $ 32.50 $ 24.83 $ 57.33 Caterpillar 279 Loader $ 48.10 $ 34.62 $ 82.72 Dump Trailer $ 6.00 $ - $ 6.00 Caterpillar TL1055C $ 68.15 $ 60.45 $ 128.60 F-350 Tool Truck $ 16.36 $ 26.91 $ 43.27 Description Quantity Rate Sub Total Markup Total Labor Laborer 1 0 $ 64.62 $ - 15% $ - Laborer 2 0 $ 66.22 $ - 15% $ - Operator 5 0 $ 75.50 $ - 15% $ - Operator 6 0 $ 71.29 $ - 15% $ - Truck Driver e 0 $ 39.85 $ - 15% $ - Carpenter 0 $ 59.93 $ - 15% $ - Millwright 0 $ 56.48 $ - 15% $ - Cement Mason 0 $ 56.60 $ - 15% $ - Plumber/Pipefitter 0 $ 108.24 $ - 15% $ - Ironworker 0 $ 77.36 $ - 15% $ - Foreman/Superintendent 0 $ 85.54 $ - 15% $ - Equipment Caterpillar 305 Excavator 0 $ 57.33 $ - 0% $ - Caterpillar 279 Loader 0 $ 82.72 $ - 0% $ - Dump Trailer 0 $ 6.00 $ - 0% $ - Caterpillar TL1055C 0 $ 128.60 $ - 0% $ - F-350 Tool Truck 0 $ 43.27 $ - 0% $ - Materials Ferguson 1 $ 894.32 $ 894.32 15% $ 1,028.47 0 $ - $ - 15% $ - 0 $ - $ - 15% $ - 0 $ - $ - 15% $ - 0 $ - $ - 15% $ - Subcontractor 0 $- $- 5% $- SubTotal $ 1,028.47 Insurance and Bond 3% $30.85 Total Change Order $ 1,059.32