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HomeMy WebLinkAbout2022-107 PO 20230191- American Traffic Safety Services jr41 Purchase Order '/ Fiscal Year 2023 Page: 1 of: 1 Isa ®its e f nl Vit 'EM I_E B City of Ashlanddr- ATTN:Accounts Payable UI i purchase Ashland, L Main Order# 20230191 AOR 97520 T Phone: 541/552-2010 • O Email: payable@ashland.or.us • ✓ H C/O Street Division EAMERICAN TRAFFIC SAFETY SERVICES I 90 North Mountain Ave 15 RIVERSIDE PKWY, SUITE 100 P Ashland, OR 97520 O FREDERICKSBURG, VA 22406 Phone: 541/488-5313 R T Fax: 541/552-2304 Kari Olson ®;or= WTI l®t:_3a= aTic I€Iag7 lie-=ie aglrjo dE99la o 'te.----• _ 12/20/2022 • 7399 FOB ASHLAND OR/NET30 City Accounts Payable Traffic Control Training 1 Traffic Control Technician Training $2,880.00 1.0 $8,560.00 $8,560.00 Traffic Control Supervisor Training $5,680.00 • Traffic Control Technician Co-Sponsored Course Contract Course Dates: January 24r.2023 Traffic Control Supervisor Co-Sponsored Course Contract • Course Dates: January 25-26, 2023 Project Account: Project Account: Project Account: • Project Account: ***************GL SUMMARY*************** - 080600-606400 $1,070.00 081200-606400 $4,280.00 081800-60640.0 . $2,140.00 121200-606400 ' $1,070.00 0 • • • By: Atlik Date: r14- _= —_ — Authorized Signature $8 560.00 tai , �,k�, . w111• ... fAi / q 1 b ry FORM #3 /�rCITY OF (q . ASHLAND request for a Purchase Or f--i REQUISITION Date of request: . 12/08/2022 • Required date for delivery: . Vendor Name American Traffic Safety Services Association Address,City,State,Zip 15 Riverside Parkway,Fredericksburg,VA 22406-1077 . Contact Name&Telephone Number Jena Rice 540-376-3873 Email address - jena.rice@atssa.com SOURCING METHOD Egi Exempt from Competitive Bidding ❑ Invitation to Bid - ❑ Emergency . O Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization . ❑ AMC 2.50 (Attach copy of council communication) ' 0 Written quote or proposal attached © Written quote or proposal attached _(If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 ' Date approved by Council: ❑ State of Oregon ❑ Direct Award . _(Attach copy of council communication) Contract# , ❑ Verbal/Written bid(s)or proposal(s) ❑ Request for Qualifications(Public Works) 0 State of Washington Date approved by Council_ _ Contract# (Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency 'GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ' ❑ Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K ` Agency • PERSONAL SERVICES Date approved by Council: ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until:. (Date) Agreement approved by Legal andapproved/signed by ❑ Less than$35,000,by direct appointment ❑ 'Special Procurement ,City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached ❑ Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council LI Form#4,Personal Services$5K to$75K ❑ Written quote or proposal attached approval required.(Attach copy of council communication) Date approved by Council:_ Valid until: (Date) ..+ p Description of SERVICES . `- - D , / Traffic control Technician and Traffic control supervisor class for 15 crew members. TOTAL iCOST' ✓�G , , ® et- Item# Quantity Unit . ' Description of MATERIALS Unit Price Total Cost • O Per attached quote/proposal j TOTAL,CQST • I'S' Project Number Account Number �a 1 8 0 o.s 0 6 4 0 0 Account Number 0 8 1 2 0 0. 6 0 6 4 a o Account Number 0 8 6 0 0 0. 6 0 6 4 0 0 *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and•software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee: Department Head.' ! , 12.. $•eo22- s too greater than$5,000) . Department Manager/Supervisor: ( City Manager: (Greater than$35,000 Funds appropriated for current fiscal year. NO l7/ �L In ce ire of(Equal to orgreaterthan$5,000)- Date Comments: • Form#3-Requisition . invoice " .;ipc tuna anis HE MEI American Traffic Safety Services Association Date: December 12, 15 Riverside Pkwy., Ste. 100, Fredericksburg,VA 22406 Invoice#: 121222 Customer ID:777726 To: City of Ashland 51 Winburn Way Ashland, OR 97520 `'_Chuck Schweizer; jl • , 1[ Due,Upon'Receipt :'. P . Qty Description Unit Price Line Total 16 Traffic Control Technician-January 24, 2023 $180.00 $2,880:00 L. 16_ -1 raffic Control Supervisor-January 25-26, 2023 J$355.00 j 5,680.00 .___` . 1E_ _lam_ 1 F—� Subtotal$8,560.00' ' UPS Ground Shipping Total 85f 0.00 THANK YOU FOR YOUR BUSINESS! Make all checks payable to ATSSA . • 15 Riverside Pkwy,Ste.100,Fredericksburg,VA22406_Phone:540-368-1701 Fax:540-368-1722 7 _ . • • • • SAFER ROADS SAVE LIVES Traffic Control Supervisor Co-Sponsored Course Contract December 8,2022 City of Ashland 51 Winburn Way • • Ashland, OR 97520 • • Scott Fluery • scott.fleiry(aashland.or.us (541) 552-2412 This agreement,upon completion and execution will serve as a contract between American Traffic Safety Services Association (ATSSA) and City of Ashland. This agreement will outline training course requirements to be provided for the training course(s) outlined below: • Course Title: Traffic Control Supervisor(TCS) Course Type: Co-Sponsored Course Dates: January 25-26,2023 • COURSE DESCRIPTION Course Length: Two days/16 hours Prerequisites: TCT course • The TCS course is designed to train those who will be actively involved in designing or creating and maintaining temporary traffic control in a work zone. It moves from the concepts and techniques taught in the•Traffic Control Technician(TCT) course to the implementation of traffic control,plans and techniques for installation and removal. Students are taught how to read and interpret plans and specifications and implement them in the field. Workshops included in the course are designed to provide real world examples in designing temporary . traffic control setups and also recognizing, analyzing and correcting deficiencies. An additional,vital objective of this course is teaching students the skills necessary to become an effective supervisor, capable of leading a team in the field. Students are required to complete a written exam. A grade of 80% or greater is considered passing. A student receiving a passing grade of 80% or better will receive an attendance certificate. • • American Traffic Safety Services Association 15 Riverside Parkway, Suite 100.Fredericksburg,VA 22406-1077 Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 www.atssa.com rc • SAFER ROADS SAVE LIVES A student receiving less than 80% on the final exam can take a make-up exam for an additional fee. Contact training@atssa.com for more information. Students who fail the final exam and the makeup exam must retake the full course. • ATSSA Certification • Certification is available for this training course. If the student applies for and is approved for certification, the student will receive the following: • Certification card • • Certification vest patch, • Registration on the ATSSA National Database (accessible online) ' •To be certified,the student must meet the following requirements: ✓ Score 80% or greater on the TCT final exam ✓ Score 80% or greater on the TCS final exam • ✓ Complete 4,000 hours (2;years) of temporary traffic control experience • ✓ Complete the Certification Application and pay the certification fee ✓ Provide two (2)professional references to verify work zone experience ✓ Be approved by the ATSSA Certification Board • Certification is valid for 4 years from the date of the exam. ATSSA RESPONSIBILITIES 1. ATSSA will furnish the instructor and all of the instructor's expenses and arrangements. 2. ATSSA will furnish the course materials for each student and have them shipped. 3. ATSSA will also provide all necessary course follow-up services. This includes a certificate of completion for each student along with a letter reflecting their pass or fail status on the exam. CLIENT RESPONSIBILITIES • *Refer to the TCS Typical Course Outline and Room Requirements attachments. Co-sponsored courses must be requested at least six(6)weeks in advance to allow time for effective marketing and planning. If training is requested in less than six weeks from the desired training dates an expedited training fee will be incurred. - : Meeting Space 0 1. The Client will secure meeting space in accordance with ATSSA training room requirements. 2. The Client will secure.meeting space facilities in accordance with the Americans with Disabilities Act of 1990. • • American Traffic Safety Services Association 15 Riverside Parkway,Suite 100•Fredericksburg,VA 22406-1077 • Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 • 0 www.atssa.com • • SAFER ROADS SAVE LIVES • 3. . The Client will provide ATSSA with location.of facility, directions,and name of a convenient hotel close to the meeting facility'at the time a training course is requested. . . Participants 1. Provide ATSSA with a roster of attendees' information at least one week prior to the course start date. Roster shall include: a. Student's name b. Student's title c. Student's email address • . Courses are considered tentative until full payment has been provided.. The course outline, agenda, and meeting space requirements areattached. Please contact me immediately if any changes need to be made to the agenda. . • . •The instructor will need the room until 5:30 p.m. on the last clay to pack up any leftover course materials. If cancellation of the course becomes necessary, we must receive notification at ATSSA headquarters by December 29,2022. If we do not receive notification by December 29,2022,the Client will be responsible for paying all fees incurred by ATSSA. ATSSA continues to monitor CDC guidelines and other travel recommendations if there is an increase in COVID-19 cases ATSSA could result in imposing restrictions or cancellation of training. , TRAINING FEE AND PAYMENT • ATSSA Members • ' The Client will pay the TCS course fee of$305 (per student)for at least 15 students,totaling $4,575. The TCS certification fee is $109 (per student). • Non-ATSSA Members The Client will pay the TCS course fee of.$355 (per student) for at least 15,students,totaling.$5,325. • The TCS certification fee is $130 (per student). To hold a course on the weekend there will be an additional$500 fee. Training will not be scheduled until this contract is fully executed and payment has been received in full by ATSSA. To make a payment, contact Jena Rice at iena.rice@atssa.com or 540-376-3873. In the event additional students are added, at the last minutes and/or after the payment has been made, ATSSA will not send letters, course completion certificates or certification cards until the final balance is paid in full. • • American Traffic Safety Services Association ' . 15 Riverside Parkway,Suite 100•Fredericksburg,VA 22406-1077 Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 www.atssa.com . . .pa . • , , SAFER ROADS SAVE LIVES . • ACKNOWLEDGEMENT • The signing of this document by all parties listed below constitutes a binding agreement between ATSSA and the Client and may not be changed in any way, except in writing, signed by both parties. This agreement is.binding on the parties, their successors, assignees, and transferees; however, this agreement may not be assigned or transferred to another party without the written consent of the other. This agreement constitutes the entire agreement between parties, superseding all previous arrangements, oral or written. No modifications or waiver of any term amendment to this agreement shall be effective unless signed in writing by both parties. . Please complete and sign the section below, and email the completed contract along with the signed ADA Compliance form to iena.ricenn,atssa.com. • Total number of students (at least 15): Number of students to be certified: Weekend training dates: Yes No Expedited training fee: Yes No Total fee remitted to ATSSA: $ 6_,A4.1,co, December 8, 2022 • Jessica Scheyder Date • ' Training Program Manager American Traffic Safety Services Association ib�_ 12.1Z.2522-. Zj - llio" �!� Date • �i�- Pum C. 4-5s CR esc.rL Cao, .ank o Gi 1-r oc •ib -'.. ' b ' American Traffic Safety Services Association 15 Riverside Parkway,Suite 100•Fredericksburg,VA 22406-1077 Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 . .www.atssa.com IPA SAFER ROADS SAVE LIVES TRAFFIC CONTROL SUPERVISOR TRAINING COURSE • TYPICAL COURSE OUTLINE DAY ONE • 8:00 a.m. - 12:00 p.m. . • • Introduction • Traffic Control Standards • Traffic Control Devices 12:00 p.m. - 1:00 p.m. -Lunch on your own ,1:00 p.m. - 5:00 p.m. • Designing for the Driver • • Building/the Temporary Traffic Control System -• Plan Reading Concepts • • The Typical Project • Legal Aspects • • DAY TWO 8:00 a.m.. - 12:00 p.m. . • • Night Work • Flagging Operations. • • Supervisory Skills • • 12:00 p.m. - 1:00 p.m. -.Lunch on your own • 1:00 p.m. - 5:00 p.m. • • • Workshops • Review • Exam • American Traffic Safety Services Association 15 Riverside Parkway,Suite 100.Fredericksburg,VA 22406-1077 • Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 www.atssa.com J f • J SAFER ROADS SAVE LIVES • TRAFFIC CONTROL SUPERVISOR TRAINING COURSE ROOM REQUIREMENTS Meeting Space: Room Set-Up: ✓ Room must be opened by 7:00 a.m. .' '✓ Classroom style as shown. This is figurative,not to scale. ✓ Room must be at least 1,000 sq. ft!, 10'- " 12' ceilings, 4 ft. aisle in center, 2 ft. minimum on each side, no columns or • Screen pillars. ✓ Room should be set for 40 students. ✓ One table with table top podium at location shown. ✓ Room must have adequate temperature control, good ventilation, and convenient light controls. Table • Table ✓ One 3'to 5'table with a chair in back or outside room at door. • Table Table • Audio/Visual: -� ✓ One moveable stand to hold LCD • \ Moveable ro ector and la to . 1� Stand p P Table Table' ✓ One 50' extension cord with power strip. ✓ One screen, at.least 6'by 6',preferably larger. Table Table Agenda: ✓ Day 1: 8:00 a.m. - 5:00 p.m. ✓ Day 2: 8:00 a.m. - 5:00 p.m. Table *Meeting space must meet the Americans Room Dimensions: with Disabilities Act Requirements and ✓ Width: 20 feet Length: 50 ft. minimum. • guidelines. ✓ 6' Tables-3 chairs per table ✓ Width: 24 feet. Length: 45 ft."minimum ✓ 8' Tables -4 chairs per table ✓ Tables must be at least 30 inches wide, length 06 or 8 feet. • • V American Traffic Safety Services Association 15 Riverside Parkway,Suite 100.Fredericksburg,VA 22406-1077 Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 www.atssa.com SAFER ROARS SAVE LIVES 0 - DISABILITIES ACT COMPLIANCE (ADA) . City of Ashland warrants that the meeting space used for this training course, as a place of "public accommodation,"is in compliance with the Americans With Disabilities Act (Public Law 101-336.) and that it will, in implementing instructions from ATSSA for the conduct of the January 25-26, 2023, Traffic Control Supervisor Training Course covered by this agreement, comply in all respects with the'provisions of the Act and regulations issued thereunder. • • B. • Able. Poet-+c... e-. Lt 2crrse--. Date: (2-. es.20 Z.2 • • • • • • • American Traffic Safety Services Association 15 Riverside Parkway,Suite 100•Fredericksburg,VA 22406-1077, Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 • www.atssa.com • • SAFER ROADS SAVE LIVES •• Traffic Control Technician Co-Sponsored Course Contract • December 8,2022 • City of Ashland • 51 Winburn Way . Ashland, OR 97520 Scott Fluery Scott.fluery@ashland.or.us • (541)552-2412 This agreement,upon completion and execution will serve as a contract between American Traffic Safety Services Association (ATSSA) and City of Ashland. This agreement will outline training course requirements to be provided for the training course(s) outlined below: Course Title: Traffic Control Technician(TCT) Course Type: Co-Sponsored Course Dates: January 24, 2023 . COURSE DESCRIPTION Course Length: One day/8 hours • Prerequisites:None • Everyone involved in a construction work zone project should have a basic knowledge of temporary traffic control that allows them to assist in installing traffic control devices,monitoring their performance, and recognizing deficiencies during the course of a project. The TCT course is an introduction to temporary traffic control in work zones for,individuals who work in the field installing and removing traffic control devices. The course provides concepts,techniques, and practice exercises in the installation and maintenance of traffic control devices. Previous experience in temporary traffic control is not required for this course. . Students are required to complete a written exam. A grade of 80% or greater is considered passing. A student receiving a passing grade of 80% or better will receive an attendance certificate. • A student receiving less than 80%on the final exam can take a make-up exam for an additional fee. Contact training@atssa.com for more information. American TrafficSafety Services Association 15 Riverside Parkway,Suite 100•Fredericksburg,VA 22406-1077 Office:540-368-1701 •Toll-Free:800-272-8772'Fax:540-368-1717 • • www.atssa.com • • • • • SAFER ROADS SAVE LIVES Students who fail the final exam and the makeup exam must retake the full course. ATSSA Certification Certification is available for this training course. If the student applies for and is approved for certification, . the student will receive the following: • Certification card • . Certification vest patch - ,• Registration on the ATSSA National Database (accessible online) To be certified,the student must meet the following requirements: ✓ Score 80% or greater.on the.Traffic.Control Technician(TCT) final exam ) ✓ Complete 2,000 hours (1 year) of work zone experience ✓ Complete the certification Application ✓ Provide two (2)professional references to verify work zone experience V Be approved"by the ATSSA Certification Board • Certification is valid for 4 years from the date of the exam. . ATSSA RESPONSIBILITIES 1. ATSSA will furnish the instructor and all of the instructor's expenses and arrangements. 2. ' ATSSA will furnish the course materials for each student and have them shipped. 3. ATSSA will also provide all necessary course follow-up services..This includes a certificate of completion for each student along with'a letter reflecting their pass or fail status on the exam. CLIENT RESPONSIBILITIES • *Refer to the TCT Typical Course Outline and Room Requirements attachments. . J Co-sponsored courses must be requested at least six(6)weeks in advance to allow time for effective marketing and planning. If training is requested in less than six weeks from the desired training,dates an expedited training fee will be incurred. Meeting Space - . • 1. The Client will secure meeting space in accordance with ATSSA training room requirements. 2. The Client will secure meeting space facilities in accordance with the Americans with Disabilities Act of 1990. ' • 3. The Client will provide ATSSA with location of facility, directions, and name of a convenient hotel close to the meeting facility at the time a training course is requested. American Traffic Safety Services Association 15 Riverside Parkway,Suite 100•Fredericksburg,VA 22406-1077 Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 • , _ www.atssa.com J • y • • SAFER ROADS SAVE LIVES Participants 1. Provide ATSSA with a roster of attendees' information at least one week prior to the course start date. Roster shall include: a. .Student's name • . • b. Student's title . . • c. Student's email address • Courses are considered tentative until full payment has been provided. The course outline, agenda, and meeting space requirements are attached. Please contact me immediately if any changes need to be made to the agenda. . The instructor will need the room until 5:30 p.m. on the last day.to pack up any leftover course materials. • If cancellation of the course becomes necessary, we must receive notification at ATSSA headquarters by December 29,2022: If we do not receive notification by December 29,2022,the Client will be responsible for paying all fees incurred by ATSSA. ATSSA continues to monitor CDC guidelines and other travel recommendations-if there is an increase in COVID-19 cases ATSSA could result in imposing restrictions or cancellation of training. TRAINING FEE AND PAYMENT • ATSSA Members • The Client will pay the TCT course fee of$155 (per student) for at least 15 students,totaling$2,325 per course. The TCT certification fee is $109 (per student). • Non-ATSSA Members The Client will pay the TCT course fee of$180 (per student) for at least 15 students,totaling$2,700 per course. The TCT certificationfee is $130 (per student). • To hold a course on the weekend there will be an additional$500 fee. Training will not be scheduled until this contract is fully executed and payment has been received in full by ATSSA. To make a payment, contact Jena Rice at jena.rice@atssa.com or 540-376-3873. In the event additional students are added, at the last minutes and/or after the paymenthas been made, ATSSA will not send letters, course completion certificates or certification cards until the final balance is paid in full. • • •• • American Traffic Safety Services Association 15 Riverside Parkway,Suite 100•Fredericksburg,VA 22406-1077 Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 • • www.atssa.com • • • SAFER ROADS SAVE LIVES • ACKNOWLEDGEMENT . The;signing of this document by all parties listed below constitutes a binding agreement between ATSSA and the.Client and may not be changed in any way,.except in writing, signed by both parties. This agreement is binding on the parties,their successors,assignees, and transferees;however,this agreement may not be assigned or transferred to another party without the written consent of the other. This agreement constitutes the entire agreement between parties, superseding all previous arrangements, oral or written. No . modifications or waiver of any term amendment to this agreement shall be effective unless signed in writing by both parties. Please complete and sign the section below, and email the completed contract along with the signed ADA Compliance form to jena.rice(cr�,atssa.com. • Total number of students (at least 15): Number of students to be certified: Weekend training dates: Yes No • Expedited training fee: Yes No • . • • Total fee remitted to ATSSA: $ • • • 6-4444'`I` • • December.8, 2022 . Jessica Scheyder • Date Training Program Manager . American Traffic Safety,Services Association , S • • • l5.2n 2 Z, Date mgc p��xtc ��e�s +fit Rec Tz� 'Coma,o an. a c_er7, 4 Uc • • American Traffic Safety Services Association 15 Riverside Parkway,Suite 100•Fredericksburg,VA 22406-1071 Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 www.atssa.com - • • . - SAFER ROADS SAVE LIVES TRAFFIC CONTROL TECHNICIAN TRAINING COURSE • TYPICAL'COURSE OUTLINE 8:00.a.m.—12:00 p.m. 1. Introduction • 2. Standards 3. Fundamental Principles 4. Components of a Temporary-Traffic Control Zone • 5. Device Specifications o Signs A o Arrow Displays • o Channelizir g Devices o Warning Signs o Pavement Markings • 12:00 p.m.—1:00 p.m.=Lunch on your own 1:00 p.m.—5:00 p.m. 6. Tapers - - 7. Installation • 0 8. Removal - - - 9. Typical Application • . 10. Making Adjustments 11. Review • 0 12. Exam • r Ji • • • • • • • American Traffic Safety Services Association 15 Riverside Parkway,Suite 100.•Fredericksburg,VA 22406-1077 Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 www.atssa.com • mtim • SAFER ROADS SAVE LIVES • DISABILITIES ACT COMPLIANCE(ADA) • City of Ashland warrants that the meeting space used for this training course,.as a place of "public accommodation,"is in compliance with the Americans With Disabilities Act(Public Law 101-336) and that it will, in implementing instructions from ATSSA for the conduct of the January 24,2023,Traffic Control Technician Training Course covered by this agreement, comply in all respects with the provisions of the Act and regulations issued thereunder. • • B ��`�41 • • Name': MT4i le_ poft c a aee—ozrL Date: tz. • • • • • • • • • • • American Traffic Safety Services Association 15 Riverside Parkway, Suite 100.•Fredericksburg,VA 22406-1077 Office:540-368-1701 •Toll-Free:800-272-8772•Fax:540-368-1717 www.atssa.com