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HomeMy WebLinkAbout2021-029 PO 20210390- Jacobs Engineering Group, Inc. ` .0, I Purchase Order ,�. �� � ;.. Fiscal Year 2021 Page:,1 of: 1 rem ;`1 v o,,1 •,it B City of Ashland [ uiE3iti 11 it ,N' ATTN: Accounts PayableL 20 Main Purchase ^0� O 0 Ashland, and, OR 97520 Order# L L 3 T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Public Works Department E JACOBS ENGINEERING GROUP INC I 51 Winburn Way 1999 BRYAN ST p Ashland, OR 97520 DALLAS,TX 75201-3136 Phone: 541/488-5347 R T Fax: 541/488-6006 E 5- :-ti --i-Je _ii;( I E t I 1:1 I _ _ ;i EI 1:—"g— — Fleur CT[ I I—. ct ] F iI�E IsIIEII —��I.IITE I= -I[x�'I °I ( P. F I SE:u ttCl Sco 06/25/2021 5523Cit - -- v Accounts Payable �� �,_ — s Final WWT'P Outfall Relocation 1 Final design of Wastewater Treatment Plant Outfall Relocation 1.0 $362,409.00 $362,409.00 Personal Services Agreement(Greater than $25,000.00) Completion date: June 30, 2022 Project Account: E-201321-999 GL SUMMARY*************** - 086100-704200 $362,409.00 BY: ,-/(- .40, Date: ‘ � o2C'�/ Authorized Signature _`s i = 362 409.00 / ' , _ FORM #3 . CITY OF , ( P Ye" ASHLAND , request for ti � `�ch�t t` a�. v � ,, REQUISITION i Date of request: • 06125/2020 Required date for delivery: Vendor Name Jacobs Engineering Group,Inc, • Address,City,State,Zip 2020 SW 4th Ave,Suite300 Portland,OR 97201 i Contact Name&Telephone Number Matthew Baldwin 603 736 4372 Email address • _ SOURCING METHOD ❑ J:xempt from Competitive Bidding 10 Emergency ❑ Reason far exemption: 0 invitation to1314 ❑ Form#13,Written findings and Authorization ❑ AMC 2,50 Date approved by Council: S--/V/02/ 0 Written quote or proposal attached ❑'Written quote or proposal attached (Attach copy of council communication) _(if council approval required,attach copy of CC) O Small Procurement; p request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: 0 State of Oregon O Direct Award A(Attach copy of Council communication) Contract# ❑ VerbatlWritten btd(s)or proposal(s) ❑ Request for Qualifications(Public Works) 0 State of Washington Date approved by Councd: Contract# • _(Attach copy of council communication) 0 Other government agency contract Jntermedlate Procurement 0 Sole Source ' Agency GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Jntergovernmental Agreement O (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES 0 Special Procurement 0 Annual cost to City does not exceed$25,000, Greater than$5,000 and less than$75.000 0 Form#9,Request for Approval Agreement approved by Legal and approved/signed by O Less than$35,000,by direct appointment 0 Written quote.or proposal attached City Administrator.AMC 2.50.070(4) 1 O (3)Written proposals&solicitation attached Date approved by Council: 0 Annual cost to City exceeds$25,000,Council ti ❑ Form#4,Personal Services$5K to$75K' Valid until: (Date) approval required.(Attach copy of council communication)• Description of SERVICES Total CostUtgnoAFA Final design of Wastewater Treatment Plant Outfall Relocation ` 362 4091001F x� v irk# ,� Item# Quantity Unit • Description of MATERIALS _ . . . Unit Price Total Cost , O Per attached quotelproposalTOTALiCOST ' !! ,•f,�`+• a s, - ..l • .tta Project Number 2 -0 1 3 2 1. Account Number o e e 1 0 0.7 .0-4 2 0 0 1 f ,, Account Number • Account Number • 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director In collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that h�-City's ublic contracting requirements have been satisfied. Employee:t�QUMYW mat X7L-` Department H _ Ih Zot' � oorgreater 1 an$5,000) Department ManagarlSupervisor: City Administrator: _-•=.. (Equ to or greater Dian 425,000) Funds appropriated for current fiscal year: /NO "41 Z 1 i'j`���- �/ i Finance Director(Equal to orgres erihan x.6,000) Dale Comments: Form 113-Requisition ti. • PERSONAL SERVICES AGREEMENT (GREATER THAN $25,000,00) • CONSULTANT: Jacobs Engineering Group,Tnc. CITY O F CONSULTANT'S CONTACT: Mathew Baldwin,PR ASHLAND 20 East Main Street ADDRESS: 1100 NE Circle Blvd,Ste. 300 Ashland,Oregon 97520 Corvallis, Oregon 97330 Telephone: 541/488-5587 Fax: 541/552-6006 TELEPHONE: (541)752-4271 • • This Personal Services Agreement(hereinafter"Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Jacobs Engineering Group, Inc.,a foreign business corporation("hereinafter"Consultant"),for the provision of final engineering and bidding support services for the City's Wastewater Treatment Plant Outfall Relocation Project. NOW TIIEREFORE,in consideration of the mutual covenants contained herein,the City and • Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City,as set forth below(the"Effective Date"),and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than June 30,2022. 2. Scope of Work: Consultant will provide final engineering and bidding support services for the development of the City of Ashland's Wastewater Treatment Plant Outfall Relocation Project as more fully set forth in the Consultant's Scope of Work and Estimated Fee document dated April 26. 2021,which is attached hereto as"Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to in this Agreement as the"Work." 3. Compensation: City shall pay Consultant at the hourly rates and for the expenses as set forth in "Exhibit A"as full compensation for Consultant's performance of all Work under this Agreement, In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum ofS362,409.00 (three hundred and sixty-two thousand, four hundred and nine U.S. dollars)without the express,written approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within thirty(30) days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date of termination. Page 1 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. 4. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall he construed to beirtlu.tually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 5. All;Costs Borne by Consultant: Consultant shall,at its own risk,perform the Work described above and,unless otherwise specified in this Agreement,furnish all labor,equipment,and materials.,required for the.proper:p rforinance,of such Work. { 6, Qualified Work: Consultant has represented,and by entering into this Agreement now iepiesents,that:all personnel assigned to the.Work to be performed under this Agicement arc fully qualified to.pei•forin the ser vices to which they will be assigned in a:skilled.manner and,if required to be registered,licensed, or bonded by the State of.Oregon,are so.registered,licensed, or bonded: 7. Ownership of Worlc/Documents: All Workp worlc,product of other documents produced in furtherance of this Agreement belong to the City,and any copyright,patent,trademark prop}•ietaiy or any other protected intellectual property right shallvest in and is hereby assigned to the City. . 8. Statuto>ly.Requirements: 'I hefollowi g laws of the:State of Oregon are hereby by reference into this Agreement, ORS 274B 220,279l3:230 and 27;9B 235. 9. Living Wage Requirements: If;the amount of this Agircement is$22,002,43 or more, Consultant is required to comply with Chapter B 12 of the Ashland Municipal Code by paying a lrvrr�g wage,as defined in that:Chapter,to all employees performing Work under.this Agrcement and to any Subcontractor who perforins 50%or Mere of the Work under this Agreement. Consultant is also required topost the notice attached hereto as"Exhibit 13"predominantly in areas where it will be seen by all employees. 10. Iudemnif cation: Consultant herebyagrees to.defend,incleimnrfy,save, and b,olcl:..City,its officers,employees,and agents harmless from any and all losses,clauns,actions,costs, expenses,judgments,or other damages resulting from injury to any person (includiitg injury resulting in death),or:damage:(including loss:or destruction)to property,,of whatsoever nature to the extent caused by the negligent acts,or errors or omissions in the.perforn►ance,of this Agreement by Consultant((including but not limited to,Consultant's employees,agents,and others designated by Consultant to per form Work of services attendant to this,Agreement). However, Consultant shall not beheld responsible for any losses,expenses,claims,,costs, judgments, or othedamages,to the extent,caused by the negligence of City. 11. Termination: a, Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties,. b. City's Convenience, This Agreement may be terminated by City_at any time upon not less than thirty(30) days' prior written nota e.delivered by certified mail of an person. c. For Cause, City may terminate or modify this Agreement,in whole or in part,effective Page 2 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. I j I , 4, upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal,state, county or other sources isnot obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii, If federal or state regulations or guidelines are modified,changed,or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked, suspended,or not renewed. d. For Default or Breach, i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15) days of the date of the notice;or within such other period as the party giving the notice may authorize in writing,then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City,by written notice to Consultant of default or breach, may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof, iii, The rights and remedies of City provided in this subsection(d) are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. e, Obligation/Liability of Parties. Termination or modification of this Agreement pursuant to subsections a,b,or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However,upon receiving a notice of termination(regardless whether such notice is given pursuant to Subsection a,b,c,or d of this section, Consultant shall immediately cease all activities under this Agreement,unless expressly directed otherwise by City in the notice of termination. Further,upon termination, Consultant shall deliver to City.all documents, • information,works-in-progress and other properly that are or would be deliverables had the Agreement been completed. City shall pay Consultant for Work performed prior to . the termination date if such Work was performed in accordance with this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee • of the City for any purpose. Consultant shall have the complete responsibility for the • Pop 3 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. • performance of this Agreement. Consultant shall provide workers' compensation coverage as required in ORS Chapter 656 for all persons employed to perform Work.pursuant to this Agreement, Consultant is a subject employer that will comply with ORS 656.017. 13. Assignment Consultant shall not assign this Agreement or subcontract any.portion of the.Work without the written consent of City, Any attempted assignment or subcontract without written consent of Citysliall.be void..Consultantshall be fully responsible.for the acts or omissions of any-assigns or subcontractors id of all persons-employed by them,and the approval bY.;CitYof any,assignment or subcontract of the Work shall not create any contractual relation between the assignee or st►bcantractoi and City;, • . • 14. Default. The Consultant sliall.bc.in default of this .greenies l if Consulttlx>t: co units any material-breach or default of any•covenant,warranty, certification;or obligation cinder,the • Agreement; institutes an action for relief in bankruptcy,or;alias institutedagainst.it an action for, . insolvency;makes a general assignment for;the benefit of creditors,;or ceases..cloing.business on• • a regular basis of file type identified in its obligations.under the Agreement;or attempts to assign rights in,or delegate duties under,this Agreement. 15. Insurance. Consultant shall,at its own expense,maintain the following insurance; • a. Worker's Compensation insurance in compliance with ORS 056.017,,which requires subject employers to.provide Oregoi:workere corxrpensation poverage.for all their subject workers b. Professional Liability insurance with a combined single limit,of the equivalent,of $2,000,000(two million U.S..dollars)pen occ,utience finis is to;covei any damages caused by error,omission or negligent acts-related to the.Worlc lobe provided under this Agreement. c. General Liability,insuranec with a combined single Irmrt,.or;,the.equivalent,of$2,0.00,000 (two million Y.J.S. dollars)per occurrence fon BodilXlnluiy,Death,,and Property Damage. (1:.. Automobile Liability insurance,with.a combinedsinglc..limit,of the.equivalent,of $1,000,000 (one million U.S. dollars)for each accidentfor Bodily Injur-y:and..Properly • Damage,including,coverage.for owned,:hired o.. non-owned vehicles,as applicable. e. Notice of cancellation or change. 'There shall be no cancellatioi,.materi:al clange,reduction of limits•oi'Intent not to:renew the,ir suiance coveragc,(s)without thinly,(30),days' prior written notice from the Consultant:oi its insurer(S)40. the Clty. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon, and its elected officials,Officers and employees as Additional Insureds on any • insurance policies,excluding Professional Liability and Workers' Compensation,required herein,but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory,excluding Professional Liability and Worker's Compensation. As evidence of the insurance coverages required by this Agreement,the Consultant shall furnish acceptable insurance certificates prior to commencing the Work under this Agreement. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested,redacted copies of insurance policies shall be provided'to the City to review at the CONSULTANT's office subject to a non-disclosure agreement. The • Page 4 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY-OF.ASIILAND AND JACOBS ENGINEERING GROUP, INC. 1 Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions,and/or self-insurance. • 16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color, religion, creed, sex,marital status,familial status or domestic partnership,national origin,age, mental or physical disability, sexual orientation, gender identity or source of income,suffer discrimination in the performance of any Work under this Agreement when employed by• Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business, woman- owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055,in awarding subcontracts as required by ORS 279A.1-10. 17. Consultant's Compliance With Tax Laws; 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement,including any extensions hereof,comply with: (i)All tax laws of the State of Oregon,including but not limited to ORS 305.620 and ORS Chapters 316,317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant;and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 consultant,for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement,has faithfillly complied with: (i) All tax laws of the State of Oregon,including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant;and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. Page 5 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OP ASHLAND AND JACOBS ENGINEERING GROUP, INC. • 18. Notice. Whenever notice is required or permitted to be given under this Agreement,such notice • shall be given in writing to the„other party by personal delivery,by sending via a reputable commercial overnight courier,by mailing using registered or certified United States mail,return receipt.requested,;postage prepaid,or by electronically confirmed at the address or facsimile number set forth below: i a If to the City: Public Works:Department Attn:Contract.Administrator 20 B. Main:Street Ashland,Oregon 97520 • With a:copy to:. City ofAshland—Legal;Department 20 E.Main Street Ashland,:Oregon.97520. Phone: (541)488.-535.0 . • 1 • If to Consultant: Jacobs Bngireer rng Group,Inc. Attn:Mathew Baldwin. , 1100 NE Circle B1vd,Surte 300 • . Corvallis,Oregon 97330 19. Governing Law. This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising tinder this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon, Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue,and expressly consents that,upon motion of the other party, any case may be dismissed or its venue transferred,as appropriate, so as to effectuate this choice of venue. 20. Amendments. This Agreement may be amended only by written instrument,executed by both parties with the same formalities as this Agreement. 21. Nonappropriations Clause, Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this Agreement within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this Agreement attributable to Work performed after the last day of the current fiscal year. is contingent on City appropriations,or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion,to continue to make payments under this Agreement, In the event City has insufficient appropriations,limitations or other expenditure Page G of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACOBS ENGINEERING GROUP, INC. • authority,City may terminate this Agreement without penalty or liability to City, effective upon the delivery of written notice to Consultant,with no further liability to Consultant. 22. • Standard of Care. The standard of care applicable to Consultant's Work will he the degree of skill and diligence normally employed by professional engineers or consultants performing the same.or similar services during the time said services are performed. CONSULTANT will reperform any Work not meeting this standard without additional compensation. • 23. Force Majeure. Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God,strikes,lockouts,accidents,or other events beyond the control of the other or the other's officers, employees or agents. In any such event, City agrees to adjust the schedule for the Work to be performed pursuant to this Agreement. 24. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING ANT) AGREEMENT BETWEEN TIME PARTIES. NO WAIVER, CONSENT,MODIFICATION OR CIIANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN.WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER,CONSENT,MODIFICATION OR CIIANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS,AGREEMENTS, OR REPRESENTATIONS,ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 25. Certification. Consultant agrees to and shall sign the certification attached hereto as"Exhibit C"and incorporated herein by this reference. • • Page 7 of 8: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND JACO13S ENGIN[IBRMG GROUP, INC. • • • • IN WI'T'NESS WHEREO1+the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as or the dates set !brill below. CITY OU'ASHLAND: JACOBS ENGINEERING CROUP,INC. 41"4 • (CONSULTANT) 13y -- — BY: - -- Adam I Ianks, City Manager Pro Tem Sign ire Da(e Printed Name • 6/.4 etir ACCOCJ v i MAVV/A6 Title r Purchase Order No. /© ._. . _�_L'i< !/M Date . (W-9 is to be submitted with this signed Agreement) • • APPROVED AS TO FORM: • //677Assistant City Attorney 7- eoz/ • Date • • Pnge 8 of 8: PERSONA!.SERVICES AGREEMENT BETWEEN TI Ili CITY OP ASI II,ANI)AN!)JACOBS ENGINEERING GROUP, INC. • • • • • • EXI11131`.1' B • 5rws`eyn2,. 5p "9r "tom 1' .e�rjrrtF , �2*' 5`u Y OFA psS,HSL A ND Oft E G"01 �r Ae x k, '` '' •1+ n,A.�. c •.�.x,.`.t !G" ' ..y y...y<, a f 1k: '} x>`;1' .n..:t•=�" har.-._.s+l.a_.«aro4�/..�'�+5.: k Y. �t�i.b. ♦+..�. .�i..."2J",r"",.:5�... �t7� .s..3 1, f'.+?5;��;'�'?...�:atf ii�ak��'.-�n_ �%F�.,e.. ,�.r. ..�_9. •.�u._.`c�'-e•a, f F; r32 'B; �''i, a �n� 4's�s # d • L ,, IN • :ALL'employers described Y � k S below must<comply•with-City, of•Ashland;laws-regulating'- • • payment,of.,a living wage: • kilict4 per hour, effective June 30, 2020. 111,1 The Living Wage is adjusted annually every June 30 by the Consumer Price Index. • .•.-'Employees,must be paid.a portion of business of their 401K and IRS eligible living wages ; employer, If the employer has cafeteria plans(Including - • ten or more employees,and childcare)benefits to the • has received financial amount of wages received by assistance for the project or the employee. • For all hours worked under a business from the City of • service contract between their Ashland in excess of y Note: For temporary and employer and the City of $22,002.43, ,part-time employees, the Ashland if the contract Living Wage does not apply exceeds$22,002.43 or more, y If their employer is the City of to the first 1040 hours worked • Ashland,including the Parks in any calendar year. For . Y For all hours worked in a and Recreation Department. more details, please see • month if the employee spends Ashland Municipal Code 60%or more of the Y In calculating the living wage, Section 3.12.020, employee's time In that month employers may add the value working on a protect or of health care, retirement, -.For additional information. • - ' - Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street,-Ashland, Oregon 97520, or visit the City's website at www.ashiand.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can he seen by all employees. C1'TY F. SHLAND • Pngc I al'is Ex'III3Pr 13 • • • EXHIBIT C • CERTfl?ICATIONS/REPRTSENTATIONS: Consultant,by and through its authorized representative,under penalty of perjury,certifies that (a)the number shown on the attached W-9 form is its correct taxpayer ID(or is waiting for the number to be issued to it and (b) Consultant is not•subject to backup withholding because: (i)it is exempt from backup wl:thholding,or(ii) it has not been notified by the Internal Revenue Service ORS)that it is subject to backup withholding as a result ofa failure to report all interest or dividends,or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a)it has the power and authority to enter into this Agreement and perform the Work,(b) the Agreement,when executed and delivered,shall be a valid and binding obligation of Consultant enforceable in accordance with its terns,(c)the work under the Agreement shall be performed in accordance with the degree•of skill and diligence normally employed by professional engineer standards,and(d) Consultant is qualified,professionally competent, and duly licensed (if applicable)to peribriii the Work. Consultant also certifies under penalty of penury that its business is not in violation;of any Oregon tax laws, it.is an independent contractor • as defined in the Agreement,it is authorized to do business in the State of Oregon,and Consultant has checked four or more of the following criteria that apply to'its business. •(1) Consultant carries out the work or services at a location separate from a,private residence or is in a specific portion of a private residence,set aside as the location of the business. (2) Commercial advei tis: g or business cards or a trade association anembership are• purchased for the business: (3)'Telephone listing is used for the,business separate from the personal:residence listing. 'i✓ (4)Labor or services are performed only pursuant to written.con,,tnacts (5).1.abor or services are•performed for two oto moia different personas within a period of one year. (6) Consultant assumes financial 1•esponsibility for defective woikmans1 ip or for service not provided as evidenced by the ownership of peiformance'bonds, warranties,euois::and*Winn(professional lability)insun nce'oi liability insurance relating to the Work d :services td be provided. Consultant's signatur • i Date Page 1 of 1: EXHIBIT C • Legal Department Review i)®t' TIMENT ITUINSIMETTAIL. ! N To G 0lN'I'r.rr:L This form will accompany the document through the drafting, review, and signature processes, and will be kept with the City's final executed copy of the document. Required fields are indicated in gray scale. • Document: Jacobs Engineering redneslecl modifications to City l'SA (Inelnde names of parties to the doorme»t) Type of Document: Contract l Lease ❑ Easement 0 Deed ❑ ICA ❑ Other(.tipecifiy)- •_—� - Dept Contact: •rnmincMinc-cmmpt'. ACTION REQUESTED: • Dept:Public Works Phone: Ext 2120 (°i Review !)raft Date submitted to Legal: 5/11/21 Li Approve final and toward to: . Draft due by: ASAP (Unless indiratrd, Legal la rem?,rinenn,enr to i'a,c) Return Requested by' •rnmti De Milk-Campos Complete this section ONLY the first time this firm is filled out: Has this document been previously worked on by the Legal Dept Staff? lI No ❑ Yes If yes, by whom'? LEGAL DEPTby Legal � By.First Date Received Date: $/11 1 t B USE ONLY Returned to Dept. for Revision Date: By: Received for additional review by Legal Dale:— By: Returned to Dept. for Revision Date: By: Received for additional review by Legal Date: By: . Returned to Dept. for Revision Date: By: . Received for Additional Review by Legal Date: By: Returned to Dept for Ito/is-ion/6,./,'en.., Date: 6 - 4'- 2-/ By: �.•'C' _ Final Logged out by Legal Date: (z, •- 7—Z/ By: .,&•Z-i• Comments from LEGAL to DEPARTMENT: Comments from DEPARTMENT to LEGAL: ❑ See Attached. // // / ,c7fLBuz-t ///, L. . &Y-i u la i � :-1 el e `<<cL('). Return original executed document to Cit Docs this document need to be recorded? Recorder for safekeeping? 0 No Yes g No ❑ Yes 'CITY ADMINISTRATOR/DEPARTMENT MEAD Please do not sign the attached document until this fori j been ' ved by the Lega De:'t below: FINAL LEGAL DEPARTMENT APPROVAL: i ).71./ Date: 7---Z/ • C;1Irol1DEAIrl'AIGN•I:SICnntrncling1FOa11SII.cggal Doc'I'rpnsntillnl•1<1.II.dnrs ti Exhibit A City of Ashland - Wastewater Treatment Plant Outfall Relocation Design and Construction Services 0 Phases 2 Final Engineering and Bidding Services Scope of Work and Estimated Fee Introduction The,City of Ashland, Oregon (City)outlined the components of the Wastewater Treatment Plant(WWTP) Outfall Relocation Design(Project#2013-21-D)in a public Request for Qualifications Based Proposals that closed on October 12,2017,The project components described:in that document were broken into the following project phases: • Phase 1A,Preliminary Engineering(COMPLETED) • Phase 1B,Easements, Permitting,and Public Outreach (COMPLETED) • Phase 2,Final Engineering and Bidding Services(THIS SCOPE) • Phase 3,Construction Services(FUTURE SCOPE) Following evaluation of three qualifications-based proposals,the City,sefected CH2M HILL Engineers,Inc. (CH2M) (now a wholly owned'subsidiary of Jacobs Engineering Group,Inc.)on October 26,2017 to perform the Wastewater Treatment Plant Outfall Relocation Design(:Project#2013-21-D).Phases 1A and 1B of the project were completed with the issuance of a Basis of Design report in December 2018 and the issuance of permits to construct the project.The project'has been on hold'since that time waiting for the Oregon Department of Environmental Quality..(DEQ)-to initiate;a:renewal of.the National Pollution Discharge Elimination(NPDES)permit for the WWTP Now that the NPDES permit renewal appears to be on track for issuance in June 2021,the City wishes to nlove forward with'Phase 2 of this project to support construction during the 2022 in-water work window: This scope of work outlines the activities required to progress the Outfall Relocation project through final engineering including preparation of construction documents and bidding services,concluding with City selection of a contractor to construct the project.Phase 3,Construction Services,will be discussed and negotiated at a later date. Phase 2 Activities The outline of the Phase 2 activities,at a minimum,requested by the City are as follows: • Incorporate preliminary design comments and respond,as necessary,torequests for additional information. • Review and refine construction cost estimates. • Attend City Council meetings for discussion and approval of final engineering design. • Provide updates to the public regarding any changes to the site layout and community impacts. • Take meeting notes and summarize follow-up documentation. Consolidate information and post to project SharePoint site. • Prepare final drawings of the site layout, utilities,and grading plans. • Prepare civil documents for construction along with complete bid documents(final design drawings,specifications,bid quantities,etc.)and assist City in the bidding of the project. Final specifications shall include information necessary to meet the DEQ CWSRF loan program requirements. • Develop final comprehensive construction scope and timeline. • Prepare a construction schedule and engineers cost estimate(AACE Class 2). • • Prepare a final engineering report. • Facilitate Pre-Bid conference and provide meeting minutes as necessary. • Issue necessary addenda to the bid package. • Provide technical assistance to the City during bidding. • Review bids,bonds, insurance certificates,construction schedules,alternative bids and other documentation included with the contractors bid. • Prepare bid abstract and unit price comparison and in consultation with City staff, make recommendations for contract award. • Assist City in contract approval presentation to the City Council. • Assist City in ensuring compliance with the DEQ CWSRF loan requirements. Scope of Work Our approach to completing Phase 2 of the project is organized into five main tasks,which are further subdivided into several subtasks.The tasks and subtasks include: Task 1 Phase 2 Project Management and QA/QC Task 1.1 Phase 2 Project Management Task 1.2 Phase 2 QA/QC Task 2 Phase 2 Public Involvement Task 2.1 Public Involvement Support Task 3 Phase 2 Permitting Support Task 3.1 Phase 2 Permitting Support Task 3.2 NPDES 1200-C Permit Task 3.3 Floodplain No-Rise Certification Task 3.4 Tree Protection Plan Task 4 Phase 2 Final Engineering Task 4.1 Prepare 60%Dwgs and Specs Task 4.2 Prepare 90% Dwgs and Specs Task 4.3 Prepare 100%Dwgs and Specs Task 5 Phase 2 Bidding Services Task 5.1 Bidding Period Services Task 5.2 Conformed Documents Task 6 Final Engineering Survey Task 6.1 Surveying The work included under each subtask is detailed further in the following sections. I ` I ` General Assumptions The level of effort and cost are based on the following general assumptions. The outfall location and pipeline alignment that is described inthe Basis of Design Report • Ashland WWTP Outfall Relocation Bear Creek(December 2018). will be progressed through final design,bidding services,and construction • Except.where noted,deliverables will be electronic and up to five(5)hard copies of final• submittals will be provided } • Drawings.will be prepared in MicroStation(to be converted to AutoCAD.at the conclusion of the final engineering phase)and will be presented as half-size(11"x17")sheets.CH2M will implement their company CAD sta•ndards which are based on National CAD Standards. • • Services covered under this project begins with Notice to Proceed and end with delivery of all • deliverables noted under this scope of work. • City will provide CH2M with alldata in City's possession relating to CH2M's services on the project in response to data requests:from CH2M to the City CH2M will reasonably rely upon the accuracy,timeliness,and completeness of tfe''information provided by the City. • City will make its facilities accessible to CH2M as required for CH2M's performance of its services and will provide labor and safety equipment as required by CH2M for such access. •` The previously completed survey is adequate to complete the final design • The City will obtain a permanent utility easement for the completed pipeline design if necessary. • The City will obtain access agreements and temporary construction easement(s)for pipeline construction activities if necessary. • • The geotechnical field exploration work previously completed is satisfactory for final design. • The project will be a single construction contract,delivered;using a;modified 4-phase delivery process with major remaining milestone deliverables at 60%,90%and 100%(Construction. Documents). • CH2M master specifications will be used as the basis for all specifications,including CH2M standard Division 0 and Division 1}documents. • A consolidated set of formal comments from the City will be solicited at the 60%and 90% deliverables,adjudicated and incorporated into the subsequent deliverable: • The City will engage in'.informal review and will provide input as the design progresses between milestone deliverables • Bidding will occur in the First Quarter of 2022. • NTP for the construction contractor will be issued a Minimum of 4 weeks ahead of the 2022 In- Water-Work Period. • Any temporary irrigation required for establishment of vegetationwill be delegated to the construction contractor/landscaping subcontractor. • Conformed documents for construction will be prepared at the conclusion.of the bidding period, and will be translated to AutoCAD. Additional assumptions are noted under individual subtasks. City Provided Information and Services • The level of effort and cost are based on the following general assumptions for City-provided information and services. • • • City will provide as-built record drawings in AutoCAD and PDF format for affected facilities • L • • City will provide locations and descriptions of known utilities and utility easements in project area • City will provide LIDAR contour data for the project area • City staff will lead public involvement and permitting/regulatory agency consultation activities with CH2M support • City staff will lea'd the coordination of the project with other City of Ashland departments with CH2M support \0 • City staff will lead the\communications with DEQ to satisfy requirements for the Clean Water State Revolving Fund (CWSRF)project funding with CH2M support • City will provide timely responses to requests for information and review comments Task 1 Phase 2 Project Management and QA/QC Task 1.1 Phase 2 Project Management This task includes activities needed to initiate,plan,manage,and close the project.Throughout the project,the CH2M project manager will maintain frequent and open communication with the City's project manager and will work closely with the City's project manager to anticipate changes in project needs.This task includes preparing the project execution plan/project instructions to assist in performing the work and preparing monthly progress reports and progress billings In a format approved. by the City's project manager. Assumptions: • Assume 14 hours/month for Project Management. • Phase 2 will have a 13-month duration. Deliverables: • Monthly progress reports submitted with invoice documentation. Task 1.2 Phase 2 QA/QC As part of each design phase,CH2M will carry out a quality assurance program(QAP).The purpose of this QAP is to monitor the quality of the Project•through the use of internal quality assurance/quality control (QA/QC)reviews as described herein.CH2M will manage multidiscipline internal QA/QC review activities with a senior review team.A QC review will be performed on technical and cost calculations leading up to each milestone prior to the City's review of design deliverables. A Quality Management Plan (QMP)will be prepared for the project to serve as a guide for all phases of the project.Key features of the QMP will include: • A single point of contact responsible for all quality management,identified as the project Quality Control Manager(QCM). • Independent quality review performed by discipline-specific quality reviewers to provide critical analysis without bias. • Procedures for engineers;detailed checks of reports, calculations,drawings and specifications. QA personnel will verify conformance with the QMP and confirm that required checking and review functions are completed. Design quality review documentation will demonstrate that quality review process is complete and review comments are acceptably addressed as a component of the overall records management system. The following documentation will be prepared,collected and properlystored in the project records system: ti • Technical verification forms for each discipline used to document internal quality reviews. • Design review forms used by the City to document review comments,and design team response to each comment. • Project discipline checklists or milestone checklists signed by the reviewer and the appropriate project staff. • Review-related correspondence with City staff and other externalagencies or entities. The level of effort for this task includes;preparation of the QMP,QC reviews and documentation for each of the design phases. Deliverables: • • Quality Management.Plan • Discipline Technical Verification Forms as documentation of QC reviews I ' Task 2 Phase 2 Public Involvement Task 2.1 Public Involvement Support CH2M will support City in making presentations to elected and appointed officials and community groups. This includes attending one City Council meeting for discussion and approval of the final engineering design,one City Council meeting for construction contract approval,providing materials that the City can'utilize for a project web site to inform and solicit input from community members,and supporting the City in planning and execution of a community open house event to discuss`impacts during construction. Assumptions: • CH2M will develop one slide deck of up to ten (10) PowerPoint slides that can be adapted for use with different groups. • City will set up;manage,and maintain'the project web site: .., i • CH2M will work with City to.identify a meeting date for the open house and the City will secure ADA accessible meeting:location. • City will be responsible for public notices,contacting interested parties,and maintaining the list of interested parties,and tracking responses to public inquiries in a response log maintained through project. • Up to two(2)CH2M staff will attend open house which will be up to two(2)hours long. • Open house materials will be provided only in English. Translated versions can be provided as a supplemental service. • CH2M will provide graphics for up to four(4)poster boards and City will print, laminate on foam board and bring poster boards to the open house. • CH2M's Project Manager will attend the two(2)identified City Council meetings. i Deliverables: • Draft and final PowerPoint slide deck. • Participation in up to two(2)'meetings(by phone)with City to support planning for the open house. • • Meeting plan for open houses due one(1) month before open house. • Draft and final open house materials. Task 3 Phase 2 Permitting Support Task 3.1 Phase 2 Permitting Support This task provides support to the City for responses to permitting agency requests for information throughout the course of the Phase 2 work. This task will include consultation and coordination with DEQ for the engineering plan review. The 60%deliverables will be provided to DEQ for consultation and preliminary feedback on the plans. The 90%deliverable will be submitted to DEQ for Engineering Plan Review to obtain concurrence and approval on the bid package components before advertising the project for bidding. Assumptions: • Up to 24 hours of CH2M support will be provided in response to requests for information from the City related to project permits and approvals • Any major comments from the DEQ Engineering Plan Review on the 90%deliverable will be addressed by addendum. Task 3.2 NPDES 1200-C Permit An NPDES permit for storm water discharges must be obtained for construction activities that disturb one or more acres of land. This task covers completing the application to obtain an NPDES Storm Water discharge Permit#1200-C for the project.The application will be completed in accordance with Oregon Department of Environmental Quality(DEQ)requirements. The application will include completion of: • NPDES 1200-C Application Form • Land Use Compatibility Statement Form In addition,this scope includes preparation of an Erosion and Sediment Control Plan, required by the 1200-C NPDES permit. The Plan must be submitted to DEQ at least 30 days before commencement of construction activities. The plan must be submitted with the permit application if the construction schedule will not allow for the 30-day review period. The required information for this plan includes: • Narrative Site Description • Site Maps and Construction Plans • Erosion and Sediment Control Details Assumptions: • The City will submit the completed application to DEQ and will provide the necessary application and permit fees. Deliverables: • 1200-C Construction Stormwater General Permit Application for City to submit. Task 3.3 Floodway No-Rise Certification This task covers the preparation of a"No-Rise"Certification for the proposed outfall in Bear Creek.The no-rise certification will be prepared in accordance with the written guidance provided by FEMA on Procedures for"No-Rise"Certification for Proposed Developments in the Regulatory Floodway. The effective Flood Insurance Study(FIS)for The City of Ashland that includes Bear Creek was revised in 2018 but the hydrology and hydraulic analysis used to develop the floodplain and floodway mapping was performed in January of 1981.The HEC=2 hydraulic model from 1981I1ikely is available to use as a basis for development:The procedure requires field survey.ofthe nearest original cross section location to the project and two additional cross sections defining the local project impact areas. FEMA's guidance for determining the longitudinal extent of the model states: "The engineering"no=rise"certification:and.supporting technical data must stipulate.NO impact on the 100-year flood or floodway.elevatioris at the•-new:cross-sections andat ail existing cross section anywhere`in the Model.Therefore;`the revised computer model should be run for a sufficient distance(usually one mile,depending on hydraulic slope of the stream)upstream and downstream ofthe development site to insure proper"no rise"certification." The proposed longitudinal extent:for the duplicate=effective:Model is;approximately:1.5 miles:long,one mile downstream to Section:CZ,and a halfmile upstream to.Section:Di located.;immediately: downstream of a diversion`dam that breaks the;hydraulic slope.One ofthe original cross sections:on Bear Creek, DJ,will be surveyed by the Jacobs subcontractor,plus two new cross sections to:define the project impact area.The,extent and cross sections are shown;on Exhibit 6.1. After development of the Duplicate Effective Model,CH2M will develop a Corrected Effective Model that corrects any errors that occur in the Duplicate Effective Model and add two new cross sections. CH2M will then develop the Existing Condition''Model by revisingthe Duplicate Effective Model to reflect any modifications that:,have occurred i.n the floodplain since the date,of the Effective Model.The Proposed Condition Model will then be developed to reflect the impact of the proposed new outfall and any conveyance mitigation needs(up to four will be considered). The analysis and supporting data required by FEMA will be documented in a„No, RiseHydraulic Report. Assumptions: • Two'CH2M staff Will'attend':up to 2'floodplain;inquiry meetings via'phone'or_web=conference(no travel required). } • Thecurrent regulatory effective model is available. • Three new cross sections will need to be surveyed and added to the effective model.. .. • Only the 100-year base flood will:be evaluated for floodplain and floodway impacts, , • Up to 4 conveyance mitigation alternatives willbe considered rnthe effort to meet the.No Rise criteria • Preparation and submittal of a tetter of Map Revislon(LOMR)is excluded. • City shall distribute base flood notification to property owners,if required. • No planimetric files are included in deliverable. • Project permit appeals are excluded. Deliverables: • Completed engineering"no-rise”certification form • Technical memorandum (6-10 pages)documenting analysis,findings and supporting material • Electronic delivery of model files: Duplicate Effective Model, Corrected Effective Model, Existing Conditions Model,and Proposed Condition Model. Task 3.4 Tree Protection Plan In the April 2019 Notice of Final Decision from the City of Ashland on the local Limited Activities and Uses Permit and Physical Environmental Constraints Permit,the application was approved with the condition that prior to commencing site work including any demolition,staging,storing of project materials,or tree removal: • The applicant shall submit a Tree Removal Permit application including a tree inventory,tree preservation and protection plan,and written findings addressing the approval criteria in AMC 18.5.7.040.The Tree Removal Permit,associated plans and Tree Verification inspection shall be approved prior to any site work including tree removal. • A Mitigation Plan consistent with the requirements of AMC 18.3.11.110 and a Long-Term Conservation,Management and Maintenance Plan consistent with the requirements of AMC 18.3.11.110.0 for the disturbed water resources protection zones shall be provided for the review and approval of the Staff Advisory in conjunction with the Tree Removal Permit request once final design drawings have been developed. This task covers the preparation of the Tree Remove Permit application and Mitigation Plan. Assumptions: • City surveyors will provide any necessary field survey including: o Staking of the proposed pipeline alignment and work limits prior to the tree preservation site walk. o Return to survey confirmed and flagged trees requiring removal and trees requiring protection following the tree preservation site walk. o Any updates to the tree inventory required due to site fire damage since the previous tree inventory conducted during the pre-design. • City will arrange for an arborist to supplement tree inventory with identification to species of all trees on and withing 15 feet of the site,provide an inventory of the health and hazard of each tree, and provide recommendations for treatment for each tree(AMC 18.4.5.030). • City will conduct the Tree Verification Inspection and provide Tree Verification Inspection Permit per AMC 18.4.5.050 • City will identify suitable mitigation sites for any required tree mitigation. • One CH2M design team member will attend the half-day pipeline route walk with City and Parks Commission staff to identify trees requiring removal and trees requiring protection and preservation during the construction activities.The site walk will cover all proposed project work areas including equipment storage and laydown areas. Deliverables: • Completed Tree Removal Permit application addressing criteria in AMC 18.5.7.040 • Completed Mitigation Plan addressing criteria in AMC 18.3.11.110.0 , , a\ Task 4 Phase 2 Final Engineering The proposed alignment for the relocated WWTP outfall pipeline is as shown below in Exhibit 4-1. ," '''',F4:45.3,14 ,1,..-,;,:',..%',. { ' -0 4 4 nF t 7' '11'4,,7a -4/ ,P,�k7.+ \I 11 l;l:r.44d':' 'L � 1,,..' fCi4,Vik'"11"ar W p4y'�C .`ii: ii,n i 11 ',I ; ',%,‘11h xr l iti'i4Xap{ til `V, ,t- N,_,, ,. ,' ,i ,„4,, r1+4 �`trl /...v stgF j'y" } 47'1.5 i'',--; " xstll jb 3, 1" a L t r `t i t '[ l t d 3 C.Ii rah+fpr , C,.,,? r ?y 1 / I f 4 ,Y ,V113 '!„i t 4 ;„. �q:V .:Sh "i t 4 r� 't t f.. 'e t Kk 1 IF�e 4 ,.c 'i',. [. ••.ft `1 y'.4 t ram Y ..td +ti}. c Fi f.` *�r5? < � •155" '•a k� ( r�•��(t�f �- _..��� J � )�1 • 1, i �.,z v.;N,} 1;! �.. il�.i Ott •: s 5',,�ii t '•,• r r 1,)7 4..T., '�•-,,,,-to. q I•ti#t k;:c.f. N:a ,. "_� 'n tib �:q4 ! t r" it 'I•• 1)0', , { �' t1 r t r ! { N 4 r . I' �1r1 tri'*. , 1 �! ,:r ,�,-- 'a. YI ceY to � ' `" . i t I )od. Wz .L ,a .b `1+� 4 _y, It �,k I_n 1 " 'G' "'`,t.,,,int.: "'"is tr, )i`' t FI 3t• tt._ ' `` 1qt x r o3 1 i1,, 'rz'A 2 -5o ,', ' •'t7 Y'� cif•� -'•- .,,,: b• 1 i tii (,{�jf' "t'r 14 1 i' ifil �`. 2 1 - k )b t t " 1 tt t,": ,S.'r lW1 i kt,.1 1 8.#fit ` i a �( ',:. _ Exhibit 4-1. Proposed horizontal alignment for Ashland WWTP Outfall Relocation Task 4.1 Prepare 60% Design The purpose of this task is to utilize the conceptual decisions of the project that were made in the Preliminary Design to complete and finalize the preliminary calculations,develop draft plans and specifications,and develop the project design to achieve a true"design freeze"at the conclusion of this phase.Structures,major piping,and the site plan are all finalized during this phase to allow detailing in the next phase of design. Specific activities and work products from this phase are described in the following subtasks. Any City provided comments on the Preliminary Design will be responded to by the design leads,adjudicated and incorporated in this Task as appropriate. Task 4.1.1 Prepare 60%Drawings,Specifications and Basis of Design Report This subtask will document the basis of design through updating the Preliminary Design Report with the 60%Design information including the recommended type and features of construction materials(pipe, manholes,valves,appurtenances,scour analysis summary,easement summary,and operational requirements for use of new and existing outfalls)for the new outfall pipeline. Drawings will be created based on the Preliminary Design and advanced to a 60%level of content. See anticipated drawing list in this scope. Technical specifications will be selected,and a first draft will be written in this task. Coordination with the City for initial development of the front-end specifications(Division 0 and Division 1)will occur with an owner questionnaire to document City preferences and requirements. This subtask will also include updating the hydraulic model developed in Preliminary Design.The model will incorporate the 60%design elements and confirm hydraulic performance. An estimated construction schedule will be created based on the 60%design. Assumptions: • The project will use EJCDC General Conditions • The project will use CH2M Supplementary Provisions(with input and confirmation from the City) • The project will use CH2M Division 0 specifications • Use of CH2M CSI Formatted 49 Division technical specifications. Deliverables: • Preliminary Design City comment responses • 60%Drawings , • 60%Specifications • 60%Estimated Construction Schedule • Division 0 Client questionnaire • Basis of Design Report r` • I • Task 4.1.2 60%Cost Estimate A Class 2 cost opinion(in accordance with AACE International,the Association for the Advancement of Cost Engineering)will be developed based on the 60%design drawings and specifications. Assumptions: • In providing opinions of cost,financial analyses,economic feasibility projections,and schedules for the project,CI-12M has no control over cost or price of labor and materials;unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions;time or quality of performance by operating personnel or third parties;and other economic and operational factors that may materially affect the ultimate project cost or schedule.Therefore, CH2M makes no warranty that City's actual project costs,financial aspects,economic feasibility,or schedules will not vary from CH2M's opinions, analyses,projections,or estimates. Deliverables: • AACE Class 2 Construction Cost Opinion based on the 60%Deliverables. Task 4.1.3 60%Design Workshop Meeting CH2M will prepare for and participate in one design review workshop meeting. The meeting will be held with the CH2M team and City staff.This assumes that City staff will participate in each workshop.The workshops will be 3 hours in duration with City staff at City offices. The workshop will be conducted following development the 60%deliverable. Assumptions: • Review meetings will occur in City offices and will include two CH2M team staff members in City offices and other required CH2M staff members connecting via teleconference. Deliverables: • Meeting notes will be distributed electronically to staff present at the meeting Task 4.2 Prepare 90% Design The purpose of this task is to develop the final contract drawings,specifications,and schedules for competitive bidding.Key activities during this phase will include: • Finalize specification front-end documents,including General Conditions,General Requirements,bidding documents, bonds,and Instruction to Bidders.City input is required at this point to determine construction contract requirements and insurance requirements. • Coordinate with City on advertising and bidding process. • Prepare 90%construction drawings. • Prepare 90%technical specifications. • Prepare final calculations. Task 4.2.1 Prepare 90%Drawings,Specifications and Basis of Design Report This subtask will document the basis of design through updating the 60%Basis of Design Report with the 90%Design information. Drawings will be detailed based on the 60%Design and advanced to a 90% level of content. Technical specifications will be finalized. Coordination with the City for final development of the front-end specifications(Division 0 and Division 1)will occur. • This subtask will also include finalizing the hydraulic model updated in the 60%Design.The model will incorporate the 90%design elements and confirm hydraulic performance. An estimated construction schedule will be updated based on the 90%design. ' I Assumptions: • The design concepts at the end of 60%are frozen and will be detailed in the 90%Design phase. Any major deviation from the 60%concepts will be evaluated for impacts to design cost and delivery schedule i { Deliverables: • Adjudicated responses to City 60%comments • 90%drawings • 90%Specifications • 90% Estimated Construction Schedule • 90%Basis of Design Report Task 4.2.2 90%Cost Estimate The Class 2 cost opinion(in accordance with AACE International,the Association for the Advancement of Cost Engineering)developed in the previous phase will be updated based on the 90%design drawings and specifications. Assumptions: i • In providing opinions of cost,financial analyses,economic feasibility projections,and schedules for the project,CH2M has no control over cost or price of labor and materials;:unknown or latent. conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions;time or quality of performance by.operating.,. ! personnel or third parties;and other economic and operationalfactors that may materially affect the ultimate project cost or schedule.Therefore,CH2M makes no warranty that City's'actual project costs,financial aspects,economic feasibility,or schedules will not vary from CH2M's opinions, analyses,projections,or estimates. Deliverables: • Updated AACE Class 2 Construction Cost Opinion based on the 90%Deliverables. Task 4.2.3 90%Design Workshop Meetings CH2M will prepare for and participate in one design review workshop meeting The meeting will be held with the CH2M team and City staff.This assumes that City staff:will participate in each workshop.The workshops will be 3 hours in duration with City staff at City offices. The workshop will be conducted following development the 90%deliverable. Assumptions: a Review meetings will occur in City offices and will include two C1-12M team staff members in City offices and other required CH2M staff members connecting via teleconference Deliverables: • Meeting notes will be distributed electronically to staff present at the meeting } • Task 4.3 Prepare 100% Deliverable The purpose of this task is to incorporate City 90%comments into the final contract drawings, specifications,and schedules for competitive bidding.All final contract documents will be stamped with professional seals as required. Key activities during this phase will include: • Update BODR with changes resulting from City comments on the 90%Deliverable. • Finalize specification front-end documents,including General Conditions,General Requirements,bidding documents,bonds,and Instruction to Bidders. • Coordinate with City on advertising and bidding process. • Prepare final construction drawings. • Prepare final technical specifications. • Prepare final calculations. • Complete final checking and coordination review. • CH2M will modify the contract documents to reflect all agreed upon final review comments from the City,applicable regulatory agencies and CH2M's quality control review team. The final documents will then be stamped and submitted to the City. Task 4.3.1 Prepare 100%Drawings,Specifications and Construction Schedule This subtask will finalize the Bid Document package through response,adjudication and incorporation of City comments on the 90%Design Deliverable. Any outstanding items requiring input from the City for the front-end specifications will be resolved. An estimated construction schedule will be finalized based on the 100%design. Assumptions: • The City will take the lead in determining and communicating DEQ CWSRF lone program requirements. CH2M will incorporate information provided by the City. Deliverables: • Updated BODR • Bid package consisting of Div 0 and Div 1,technical specifications and drawings • Bid package Estimated Construction schedule Preliminary Drawing List We anticipate including the following sheets in the outfall relocation design. Sheet Scale Number Title (full size) ASHLAND WWTP OUTFALL RELOCATION 1 COVER,SITE MAP,LOCATION MAP N/A 2 CIVIL LEGEND AND ABBREVIATIONS AND GENERAL NOTES N/A 3 STRUCTURAL LEGEND 1 N/A _4 STRUCTURAL LEGEND2 N/A 5 MECHANICAL LEGEND N/A SITE PLAN OVERVIEW,KEY PLAN,SURVEY CONTROL& 1"=200' 6 CONSTRUCTION ACCESS 7 HYDRAULIC PROFILE N/A 8 CIVIL—GEOTECHNICAL EMBANKMENT CONSTRUCTION Varies 9 OUTFALL PLAN AND PROFILE 1 1"=50' 10 OUTFALL PLAN AND PROFILE 2 1"=50' 11 OUTFALL PLAN AND PROFILE 3 1"=50' 12 OUTFALL PLAN AND PROFILE 4 I, Sheet Scale Number Title (full size) 13 OUTFALL PLAN AND PROFILE 5 1"=50 14 OUTFALL PLAN AND PROFILE 6 1"=50' 15 SEWER REPLACEMENT PLAN AND PROFILE 1 1"=50' 16 DETAILS—OUTFALL AND TRENCH DETAILS Varies • 17 CONNECTION AT WWTP-CIVIL Varies • 18 CONNECTION AT WWTP—STRUCTURAL Varies 19 CONNECTION AT WWTP—MECHANICAL Varies Varies 20 DETAILS—.AIR VALVES AND ACCESS.MANHOLES 21 BEAR CREEK OUTFALL PLAN-CIVIL Varies 22 BEAR CREEK OUTFALL PLAN-STRUCTRUAL Varies 23 BEAR CREEK OUTFALL PLAN-MECHANICAL Varies 24 ASHLAND POND INTAKE PLAN AND SECTIONS Varies 25 ASHLAND POND INTAKE STRUCTURAL AND MECHANICAL DETAILS Varies 26 EROSION CONTROLVaries CONSTRUCTION AREA AND ACCESS ROADS 27 EROSION CONTROL PLAN—WWTP Varies 28 EROSION CONTROL PLAN—PIPELINE Varies 29 EROSION CONTROL PLAN—BEAR CREEK OUTFALL Varies 30 EROSION CONTROL PLAN—ASHLAND POND INTAKE Varies 31 EROSION CONTROL SECTIONS Varies 32 EROSION CONTROL DETAILS Varies 33 EFFLUENT PIPELINE CORRIDOR RESTORATION PLAN Varies 34 BEAR CREEK OUTFALL RESTORATION PLAN Varies 35 TREE PROTECTION PLAN 1"x100' Task 5 Phase 2 Bidding Services Task 5.1 Bidding Period Services CH2M will provide services to assist the City:in selection of a single Contractor assigned to construct the project. CH2M will provide services under this task up to the limits of the budget allocated.These services are expected to consist of the following. Task 5.1.1 Administration of Project Advertisement CH2M will support the City in advertising the Project.The City will prepare,arrange and pay for advertisement of the project in a local newspaper. The City will arrange for a Plan Center to host the documents for bidders to obtain documents and maintain interested bidders. The City will distribute the contract documents and maintain a list of plan holders and a list of registered parties.CH2M will provide support such as responses to City inquiries and requested adjustments to the bid package. Assumptions • Up to 8 hours of CH2M support will be provided for advertising the Project. Task 5.1.2 Respond to Bidder Questions It is assumed that the City will be the contact for receipt of bidder questions and requests for information(RFI).CH2M will receive bidder questions and RFis from the City and develop responses. CH2M will provide technical interpretation of the Bid Documents and will prepare,for City approval, proposed responses to all proposers'substantive questions and requests,which may be in the form of addenda. Responses to bidder questions will be provided by City to bidders. Substantive questions will • 1 • • be questions that cannot be answered by referral of proposers to unambiguous Bid Documents and the associated specifications and drawings for resolution and require CH2M's interpretation or clarification by addenda. Deliverables • Log of bid questions with responses in Excel and PDF format. Task 5.1.3 Conduct Pre-Bid Conference CH2M will assist the City in arranging and conducting one pre-bid conference. In consultation with City, CH2M will develop the draft agenda and content of the pre-bid conference. CH2M will take minutes or make other provisions for documenting the results of the pre-bid conference.Also, CH2M will record all questions and requests for additional information and shall, after coordination with City,issue responses and additional information. Deliverables • Preparation of pre-bid conference minutes,and coordinate issuance of responses and additional information. Task 5.1.4 Prepare and Issue Addenda CH2M will prepare all Addenda to the Bid Documents and will distribute Addenda to the City.A maximum of three addenda are assumed.All Addenda will be approved by the City. Deliverables • Addenda during bid period. Task 5.1.5 Evaluate Bids CH2M will review submitted bids for responsiveness in accordance with the requirements Oregon Revised Statue 279C.375.(3),and including: bonds, insurance certificates,construction schedules, alternative bids and other documentation included with the contractors bid. Results will be organized and recorded in a spreadsheet. CH2M will prepare a bid abstract and unit price comparison and in consultation with City staff,make recommendations for contract award regarding the responsible bidder. CH2M will assist City staff in contract approval presentation to the City Council Deliverables • Bid responsiveness spreadsheet • Bid abstract spreadsheet • Recommendation for award Task 5.2 Conformed Documents CH2M will incorporate addenda during bidding phase into the contract documents. Assumptions: • Incorporate Addenda into CAD drawings. • Stamp block will show Conformed Docs Language. Deliverables • PDF sets of full-size drawings, half-size conformed drawings and specifications. • Translation of CAD files into AutoCAD format Task 6 Final Engineering Survey Task 6.1 Surveying Task 6.1.1 Topographic Survey and Mapping for No-Rise Certification Model This task covers the surveying required to support preparation of a"No-Rise"Certification for the proposed outfall in Bear Creek.The no-rise certification will be prepared in accordance with the written guidance provided by FEMA on Procedures for"No-Rise"Certification for Proposed Developments in the Regulatory Floodway. Provide three existing conditions River Sections of Bear Creek at the locations shown in Exhibit 6-1. 201 @0 RS-BC-1 1EAE 4 ,1% / 1� RS-BC-OF 0 " , , ,o B RS-BC-2 $' 32 "`"<$'. !�?•l 32 --/-4"�.`` � 33 er_j ZONEAE� °po-� 1Q���r� It 9 -5\ Vq_ +m L.4 PROJECT t1 00° P1., LOCATION ,OF off. Exhibit 6 1: Bear Creek River Cross Sections for Ashland WWTP Outfall Relocation I The River Sections of Bear Creek shall be perpendicularto the.flow and extend to encompass the active channel,the Floodway and Flood Plain as shown on the current the FEMA FIRM map. Each river section shall have data points taken`approximately every 10-ft. Capture all significant breaks in slope:across the section,water levels,changes in vegetation,intermediate points defining sections of material and changes in bank materials. Each data point shall record xyz coordinates and a description of ground material where point was taken. Also take digital photos of point locations in water where bottom is visible and all Out of water locations. Correlate digital photos to pointID. Prepare an AutoCAD file for the river sections. The basemap shall show the horizontal location of each river section,with the FEMA FIRM floodway and floodplain data overlaid. Also provide a cross section drawing for each River Section. Assumptions • Bathymetry in Ashland Pond for River Section RS-BC-2 is not required. • Mapping shall be provided in accordance with CH2M CAD standards. • Horizontal accuracy shall be plus or minus 0.1 feet and vertical accuracy shall be plus or minus 0.2 feet. • The vertical and horizontal datums will be NGVD 29 and the City of Ashland's standard horizontal datum. • LIDAR data can be used for background topography in the basemap. Deliverables • One 1"=20'scale Base Map prepared In AutoCAD Version 2013 or later showing all required River Section locations and FEMA FIRM Floodway and Flood Plain limits. LIDAR contour interval shall be shown at 2 foot. • River Section Drawings prepared in AutoCAD Version 2013 or later showing topographic data taken in the field and annotated with ground material. • ASCII files of all surveyed points(PN,X,Y,Z,D) • Copies of all field notes • Digital photos of point locations • Surveyor's Report describing methods and procedures used to acquire the surveyed data 6.1.2 Tree Protection Plan Survey In the April 2019 Notice of Final Decision from the City of Ashland on the local Limited Activities and Uses Permit and Physical Environmental Constraints Permit,the application was approved with the condition that prior to commencing site work including any demolition,staging,storing of project materials,or tree removal: • The applicant shall submit a Tree Removal Permit application including a tree inventory,tree preservation and protection plan,and written findings addressing the approval criteria in AMC 18.5.7.040.The Tree Removal Permit,associated plans and Tree Verification inspection shall be approved prior to any site work including tree removal. • A Mitigation Plan consistent with the requirements of AMC 18.3.11.110 and a Long-Term Conservation, Management and Maintenance Plan consistent with the requirements of AMC 18.3.11.110.0 for the disturbed water resources protection zones shall be provided for the review and approval of the Staff Advisory in conjunction with the Tree Removal Permit request once final design drawings have been developed. This task covers,the surveying required to support preparation of the Tree Remove Permit application and Mitigation Plan. Survey scope will include: • Staking of the proposed pipeline alignment and work limits prior to the tree preservation site walk on a 25-ft interval. Work limits are approximately 25-ft either side of the pipeline alignment. • Return to survey confirmed and flagged trees requiring removal and trees requiring protection following the tree preservation site walk. Tagging of trees for arborist coordination will be required. • Any updates to the tree inventory required due to site fire damage since the previous tree inventory conducted during the pre-design. Deliverables • Updated basemap with trees to be protected and trees to be removed. • Updated tree inventory • Estimated Budget CH2M will perform work on a time and materials basis.The budget for the Phase 2 work is$362,409. The rates shown in Exhibit B are current and will be escalated due to annual review cycle in January 1, 2022. A summary of total cost by top task is provided in the table below.A detailed breakdown of hours,labor costs,expenses,and total cost by subtask Is provided In the attached Exhibit B. Task# Task Name Fee 1.0 Phase 2 Project Management&QA/QC $54,381 2.0 Phase 2 Public Involvement $28,301 3.0 Phase 2 Permitting Support $50,795 4.0 Phase 2 Final Engineering $195,858 5.0 Phase 2 Bidding Services $28,971 6.0 Final Engineering Surveying $4,102 Phase 2 Total $362,409 Schedule The following schedule is estimated for the Phase 2 work,assuming a notice to proceed is issued on or before May 20,2021: :Activity Start Finish. Subconsultant Contracting and'Project;Initiation • 3/10/2021 5/20/2021 • Phase 2'Public Involvement Support • 5/20/2021 4/21/2022 .Phase,2.Permitting Support 5/20/2021. 12/2/21: 60%Design 5/20/2021 • ' 8/20/2021 90%Design 8/23/2021 11/24/2021 Final Design and Bid Package 11/29/2021 1/21/2022 Bidding and Award 2/7/2022 5/2/2022 • { A r ,...,.,d.„,. . ounumw...n.....i.o..........c..4.•a.,&au.. .".1".:•• "."... a ,f".... 601 L'*"...1%...r ..a.pive.....t. ....0.11 t:.1:0"1,7,'1.. :..4 23 ‘110:11701 :....11.1 AV14' 10201.1 Wan, 11•In V...Lau L'7.9.' 1.0.•• LIZ id= Alums. ty•••0 000,01.*•0 111/0:0111 n [nal FF.. vita,.p.n.. 00.0. Vans 110 ro •11000 Ma. 11••••,.•BP.,. 11••• 1000, a'•••=r-----."''.' -,i,— ,, . • ' " ' ' ' , ' - a- -..' '1:,i M N274 - 7,T.,"...V-.-:P..-:::"4..,., .......m.,,,,,,.................,,,,,A.,, ,,..........., • •r„., i-rz 7...;. . 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I a.u3 p'4' 0 2L2,. .s.2.1p i:i .fir lv- ...r?..- ..,fn'lT4.. � .....v... ....� !!!!!RU!UUl!U! UIII!. 11111111 ...:.�I. .....-:.. ..v....u4....It e.auv.a.y.I 0. ...1.CC NNW.=M.u0ulmf.rn eu.1 Wl ITT 1.22•2 2....•••1 r[ [011111111MEINIIMEMMillESEMUNIttrii3 ass at s es s .u.u. uu. ' toson pus s .mf.. .c. ncf ...blan•wesL WWI ....20 ...r. an B® au 00/ ....1. soft., 12021313*sty 4.414 2212•R=� AiaeC9a!® m® C. T it2OORC Memo ®. x3st3dn a...mm 3 .•p..•3 .».. ..t1Ap ..v% 9O ..... sews .4.®/ mama twat II...3 Po 14 .....3 mom na.nc .....h3 x.0.9 .•...013 I... M1A .p-1. 1a ne J *-s. afalNas 0uIPPla 11..0 I.,Ii.11.01•2111•11.2 diMA\Pw1V'. JOVOIr.WQ1f pmt NK..J ..'J /C .s2 m 3 f• a c NI maarhos •A..WI 1... vd.3 It .....ealosv-1I.AOI ntV.b pa 0 • • • 9100014..0 1 ® AATE(MMIDD/YYYY) A CPRE) CERTIFICATE OF LIABILITY INSURANCE 06/16/2021 • THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER LTC 110437153 1-212-948-1306 CONTACT NAME: Marsh Risk & Insurance Services PHONE FAX (A1C,No):1-212-948-1306 CIRTSSupport@j'acobs.com Mc.No.Ext): L MAIL 633 W._ Fifth Street ADDRESS: INSURER(S)AFFORDING COVERAGE NAICN Los Angeles, CA 90071 INSURER A:ACE AMER INS CO • 22667 INSURED INSURER B: Jacobs Engineering Group Inc. INSURER C: C/0 Global Risk Management 1000 Wilshire Blvd., Suite 2100 INSURERD: INSURER 5: Los Angeles, CA 90017 INSURER F: COVERAGES CERTIFICATE NUMBER:62488592 REVISION NUMBER:. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED.NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM.OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR: ADDL SUBR POLICY EFF. POLICY EXP LIMITS { LTR TYPE OF INSURANCE MOD WV!) POLICY NUMBER (MM/DD/YYYY) (MMIDDIYYYYI A X COMMERCIAL GENERAL LIABILITY X HDO 071452694 07/01/20 07/01/21 EACH OCCURRENCE $ 2,000,000 ' DAMAGE TO RTED CLAIMS-MADE n OCCUR PREMSES(Ea occurrence) $ 500,000 X CONTRACTUAL LIABILITY MED EXP(Any one person) $ 5,000 PERSONAL&ADVINJURY $ 2,000,000 • .GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE . $ 2,000,000 X POLICY PRO- I I LOC PRODUCTS-COMP/OP AGO $ 2,000,000 OTHER: • $ A AUTOMOBILE LIABILITY X ISA H25307306 07/01/20 07/01/21 COMBINEDSINGLE LIMIT $ 1,000,000 (Ea accident) ,-- X X ANY AUTO BODILY INJURY.(Per person) $ ) OWNED SCHEDULED 'BODILY INJURY(Per accldenl)•$ AUTOS ONLY AUTOS HIRED NON-OWNEDPROPERTY DAMAGE • .AUTOS ONLY _ AUTOS ONLY (Per accident) _ $: UMBRELLA LIAR OCCUR EACH OCCURRENCE $ !. EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ WORKERS.COMP.ENSATIONWLR 067460303 (AOS) 07/01/20 07/01/21 X STATUTE ER A ANU EMPLOYERS'LIABILITY A ANYPROPRIETOR/PARTNER/EXECUTIVE Y( SCF C67460388 (WI) 07/01/20 07/01/21 E.L.EACH ACCIDENT $ 1,000,000 OFFICERIMEMBEREXCLUDED7 I J N/A A (Mandatory lnNH) WCU 067460340 (OR)* 07/01/20 07/01/21 E.L.DISEASE-EAEMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.LDISEASE-POLICY LIMIT $ 1,000,000 A PROFESSIONAL LIABILITY EON 321655065 011 07/01/20 07/01/21 PER CLAIM/PSR AGO 2,000,000 • DESCRIPTION OF OPERATIONS I LOCATIONS!VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) • PROJECT MGR: Matthew Baldwin. CONTRACT MGR: Elsa Cervantes. RE: WASTEWATER TREATMENT PLANT OUTFALL RELOCATION - FINAL DESIGN. CONTRACT END DATE: 6/30/2022. SECTOR: Public. CITY OF ASHLAND (OR), and its elected officials, officers and employees are added as an additional insured for general liability and auto liability as respects the negligence of the insured in the performance of insured'a services to cert holder under contract for captioned work. Coverage is primary and certificate holder's insurance is excess and non-contributory. *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER ' THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* CERTIFICATE HOLDER CANCELLATION SHOULD ANY.OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF ASHLAND (OR) THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 20 EAST MAIN STREET AUTHORIZED REPRESENTATIVE • ASHLAND, OR 97520 I USA ©1968-2015 ACORD'CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD nyumdo newgalexy 62488592 SUPPLEMENT TO CERTIFICATE OF INSURANCE DATE 06/7,6/2021 NAME OF INSURED: Jacobs Itngineering Group Inc. Additional Description of Operations/Remarks from Page 1: Additional Information: *$2,000,000 SIR FOR STATE OF: OHIO SUPP(05/04) 4 NOTICE TO OTHERS ENDORSEMENT—SCHEDULE—EMAIL ONLY Named Insured Jacobs Engineering Group Inc. Endorsement Number 15 Policy Symbol Policy Number Policy Period Effective Date of Endorsement HDO G71452694 07/01/2020 To 07/01/2021 Issued By(Name of insurance Company) ACE American Insurance Company Insert the policy number.The remainder of the Information Is to be completed only when this endorsement Is issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. A. If we cancel the Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium,we will endeavor,as set out below,to send written notice of cancellation,via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the"Schedule").You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such a-mall address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: '• • i. The beginning of the Policy period,if this endorsement is effective as of such date;or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be In an electronic format that Is acceptable to us;and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s)shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policycancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule,or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685(01/11) Page 1 of 2 . i • All other terms and conditions of the Policy remain unchanged. Authorized Representative ALL-32685(01/11) Page 2 of 2 1 NOTICE TO OTHERS ENDORSEMENT—SCHEDULE—EMAIL ONLY Named Insured Jacobs Engineering Group Inc. Endorsement Number 3 Policy Symbol Policy Number Policy Period Effective Date of Endorsement ISA H25307306 07/01/2020 TO 07/01/2021 Issued By(Name of Insurance Company) ACE American Insurance Company Insert the policy number.The remainder of the information Is to be completed only when this endorsement Is Issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. A. If we cancel the Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium,we will endeavor,as set out below,to send written notice of cancellation,via such electronic notification as we determine, to the persons or organizations listed In the schedule that you or your representative provide or have provided to us(the"Schedule").You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such a-mall address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: I. The beginning of the Policy period,if this endorsement is effective as of such date;or IL This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences., C. The Schedule must be in an electronic format that Is acceptable to us;and must be accurate. D. Our delivery of the notification as described In Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is Intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s).-Our failure to provide advance notification of cancellation to the person(s) or organizations) shown in the Schedule shall Impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule,or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685(01/11) Page 1 of 2 All other terms and conditions of the Policy remain unchanged. Authorized Representative ALL-32685(01/11) Page 2 of 2 • Workers'Compensation and Employers'Liability Policy Named Insured Endorsement Number JACOBS ENGINEERING GROUP INC. 1000 WILSHIRE BOULEVARD, SUITE 1000 LOS ANGELES CA 90017 SySymy Number mbol:MR Number.067960303 Policy Period Effective Date of Endorsement 07-01-2020 TO 07-01-2021 07-01-2020 Issued By(Name.of Insurance Coinoanvl ACE AMERICAN INSURANCE COMPANY Insert the policy number.The remainder of the Information Is to be completed only when this endorsement Is issued subsequent to the preparation of the policy. NOTICE TO OTHERS ENDORSEMENT—SCHEDULE—EMAIL ONLY A. If we cancel this Policy prior to its expiration date by notice to you or the first Named insured for any reason other than nonpayment of premium,we will endeavor,as set out below,to send written notice of cancellation,via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us(the"Schedule"). You or your representative must provide us with the e-mail address of such perso ns or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: I. The beginning of the Policy period,if this endorsement is effective as of such date;or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us;and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named:.Insured. E. We will endeavor,to,send.such notice.to_the a-mail address corresponding to each.,person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to:the Policy, R The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule :in the„.event.of a pending cancellation of coverage We have no legal obligation of any kind to any such persons) or organizations) Our. failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligationpr liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are:notresponsible for verifying any,information,provided:to,us in any Schedule nor are we responsible for any incorrect information that you or.;your representative provide to us, If youor your representative does not provide us with a.:Schedule,we have no responsibility for taking anyaction under this endorsement. In addition,;if neither you nor your representative provides us with email address information with .respect ;to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange With your representative to send such notice in the event of any such cancellation. I. You will cooperate With us in providing the Schedule,or in causing your representative to provide the Schedule, J. This endorsement does not apply in the event that you cancel the Policy. All other terms and conditions of this Policy remain unchanged. ti Authorized Representative WC 99 03 68(01/11) Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured Endorsement Number Jacobs Engineering Group Inc. 29 Policy Symbol Policy Number Policy Period Effective Date of Endorsement EON G21655065 011 07/01/2020 to 07/01/2021 07/01/2020 Issued By(Name of Insurance Company) ACE American Insurance Company NOTICE TO OTHERS ENDORSEMENT—SCHEDULE A. If We cancel or non-renew the Policy prior to its expiration date by notice to You for any reason other than nonpayment of premium, We will endeavor, as set out below, to send written notice of cancellation or non-renewal via such electronic or other form of notification as We determine, to the persons or organizations listed in the schedule that You or Your representative provide or have provided to'Us (the Schedule). You or Your representative must provide Us with both the physical and e-mail address of such persons or organizations,and We will utilize such e-mail address and/or physical address that You or Your representative provided to Us on such Schedule. B. The Schedule must be initially provided to Us within 30 days after: i. The beginning of the Policy Period,if this endorsement is effective as of such date;or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy Period commences. C. The Schedule must be in a format that is acceptable to Us and must be accurate. D. Our delivery of the notification as described in Paragraph A of this endorsement will be based on the most recent Schedule in Our records as of the date the notice of cancellation or non-renewal is mailed or delivered to You. E. We will endeavor to send or deliver such notice to the e-mail address or physical address corresponding to each person or organization indicated In the Schedule at least 30 days prior to the cancellation or non-renewal date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation or non- renewal of coverage. We have no legal obligation of any kind to any such person(s). or organization(s). Our failure to provide advance notification of cancellation or non-renewal to the person(s)or organization(s)shown in the Schedule shall impose no obligation or liability of any kind upon Us, Our agents or representatives,will not extend any Policy cancellation or non-renewal date and will not negate any cancellation or non-renewal of the Policy. G. We are not responsible for verifying any information provided to Us in any Schedule, nor are We responsible for any incorrect information that You or Your representative provide to Us. If You or Your representative does not provide Us with a Schedule,We have no responsibility for taking any action under this endorsement. In addition, if neither You nor Your representative provides Us with e-mail address and/or physical address information with respect to a particular person or organization, then We shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. With respect to this endorsement Our, Us or We means the stock insurance company listed in the Declarations,and You or Your means the insured person or entity listed in Item 1 of the Declarations page. All other terms and conditions of this Policy remain unchanged. MS-36362(04/19) JOHN J, LUPICA, President Authorized Representative S a • 1 ® DATE(MMIDOIYYYY) A o CERTIFICATE OF LIABILITY INSURANCE 06/16/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES . BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONALINSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LIC $0437153 1-212-948-1306 CONTACT NAME: Marsh Risk & Insurance Services PHONE FAX (AIC.No.Ext): C,No): 1-212-948-1306 CIRTSSupportljacobs.com EMAIL s 633 W._ Fifth Street ADDRESS: . INSURER(S)AFFORDINGCOVERAGE NAICII Los Angeles, CA 90071 INSURERA:ACE AMER INS CO 22667 INSURED INSURER B: Jacobs Engineering Group Inc. INSURERc: • C/0 Global Risk Management 1000 Wilshire Blvd., Suite 2100 INSURERD: INSURER E: Los Angeles, CA 90017 INSURER F:. COVERAGES CERTIFICATE NUMBER:62488603 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR (MMI TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR IVSD MD POLICYNUMBER (MMIDDIYYYYI DDIYYYY) A X COMMERCIALGENERALLIABILITY X HDO 672493503 07/01/21 07/01/22 EACHOCCURRENCE $ 2,000,000 DED CLAIMS-MADE X OCCUR PREM SES(E occurrence) $ 500,000 X CONTRACTUAL LIABILITY MEDEXP(Anyoneparson) $ 5,000 PERSONAL&ADVINJURY $ 2,000,000 GENIAGGREGATELIMITAPPLIESPER: GENERALAGGREGATE $ 2,000,000 X POLICY PRO JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: X ISA H25545631 07/01/21 07/01/22 COMBINED:SINGLE LIMIT $ 1,000,000 A AUTOMOBILE LIABILITY (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ - OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY _AUTOS HIRED NON-OWNED PROPERTY DAMAGE •. $ AUTOS ONLY _ AUTOS ONLY (Per accident) UMBRELLA LIAB _ OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS _ $ A WORKERS COMPENSATION WLR 067817540 (AOS) 07/01/21 07/01/22 X STATUTE ERH AND EMPLOYERS'LIABILITY A ANYPROPRIETORIPARTNER/EXECUTIVE YNIA SCF C6781762A (WI) 07/01/21 07/01/22 E.L.EACH ACCIDENT $ 1,000,000 OFFICERIMEMBEREXCLUDED7 I I A MndaorylnNH) WCU C67817588 (OH)* 07/01/21 07/01/22E.L.DISEASE-EAEMPLOYEE $ 1,000,000 Eyes,describe under E.L.DISEASE•POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS below A PROFESSIONAL LIABILITY EON 621655065 012 07/01/21 07/01/22 PER CLAIM/PER AGG 2,000,000 DESCRIPTION OF OPERATIONS!LOCATIONS 1 VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space Is required) PROJECT MGR: Matthew Baldwin. CONTRACT MGR: Elsa Cervantes. RE: WASTEWATER TREATMENT PLANT OUTFALL RELOCATION - FINAL DESIGN. CONTRACT END DATE: 6/30/2022. SECTOR: Public. CITY OF ASHLAND (OR), and its elected officials, officers and employees are added as an additional insured for general liability and auto liability as respects the negligence of the insured in the performance of insured's services to cert holder under contract for captioned work. Coverage is primary and certificate holder's insurance is excess and non-contributory. *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF ASHLAND (OR) THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 20 EAST MAIN STREET AUTHORIZED REPRESENTATIVE ASHLAND, OR 97520 • I USA - ©1988=2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) . The ACORD name and logo are registered marks of ACORD nyumdo_newgalexy • 62488603 TE SUPPLEMENT TO CERTIFICATE OF INSURANCE 06/1D6/2021 NAME OF INSURED: Jacobs Engineering Group Inc. Additional Description of Operations/Remarks from Page 1: Additional Information: *$2,000,000 SIR FOR STATE OF: OHIO SUPP(05/04) 4 •. � I NOTICE TO OTHERS ENDORSEMENT-SCHEDULE- EMAIL ONLY Named Insured Jacobs Engineering Group Inc. Endorsement Number 74 Policy Symbol Policy Number Policy Period Effective Date of Endorsement HDO G72493503 07/01/2021 TO 07/01/2022 Issued By(Name of Insurance Company) ACE American Insurance Company Insert the policy number.The remainder of the Information Is to be completed only when this endorsement Is Issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. A. If we cancel the Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium,we will endeavor, as set out below,to send written notice of cancellation,via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the "Schedule"). You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: i. The beginning of the Policy period,if this endorsement is effective as of such date;or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us;and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named In the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. ' G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685(01/11) Page 1 of 2 • All other terms and conditions of the Policy remain unchanged. (2:72----.:7( • Authorized Representative • ALL-32685(01/11) Page 2 of 2 NOTICE TO OTHERS ENDORSEMENT—SCHEDULE— EMAIL ONLY Named Insured Jacobs Engineering Group Inc. Endorsement Number 44 Policy Symbol Policy Number Policy Period Effective Date of Endorsement ISA H25545631 07/01/2021 To 07/01/2022 Issued By(Name of Insurance Company) ACE American Insurance Company Insert the policy number.The remainder of the information Is to be completed only when this endorsement Is Issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. its expiration date bynotice to you or the first Named Insured for any reason other than A. If we cancel the Policy prior to p nonpayment of premium,we will endeavor, as set out below,to send written notice of cancellation, via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the"Schedule"). You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: i. The beginning of the Policy period,if this endorsement is effective as of such date;or IL This endorsement has been added to the Policy, if this endorsement Is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us;and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us In any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. j H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule,or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685(01/11) Page 1 of 2 ' I All other terms and conditions of the Policy remain unchanged. • Authorized Representative • ALL-32685(01/11) Page 2 of 2 Workers'Compensation and Employers'Liability Policy Named Insured Endorsement Number JACOBS ENGINEERING GROUP INC. 1000 WILSHIRE BOULEVARD SUITE 2100 Policy Number LOS ANGELES CA 90017 Symbol: WLR Number:067817540 Policy Period Effective Date of Endorsement 07-01-2021 TO 07-01=2022 07-01-2021 Issued By(Name of Insurance Company) •• ACE AMERICAN'INSURANCE COMPANY Insert the policy number The remainder of the information is to be completed only when this endorsement is Issued subsequent to the preparation of the policy. NOTICE TO OTHERS ENDORSEMENT—SCHEDULE—EMAIL ONLY A. If we cancel this Policy prior to its expiration date by notice to you orthe first Named insured for any reason other than nonpayment of premium,we will endeavor, as set out below,to send written notice of cancellation,via such electronic notification as we determine, to the persons or organizations listed in the schedule.that you or your representative • provide or have provided to us (the"Schedule"): You or your representative must provide us with the e-mail address of such'persons or organizations, and We will utilize such a-mail address that you Or your representative provided to us on such Schedule: B. The Schedule must be initially provided to us within 15 days after: i. The beginning of the Policy period,if this endorsement is effective as ofsuch date;or ii. This endorsement has been added to the Policy, if this endorsement it effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us;and must be accurate, D. Our delivery of the notification as described in Paragraph A. of this endorsement Will'be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed.or.delivered tothe first Named Insured. E. We will endeavor to send,.such notice to.the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellationdate applicable to the Policy. - F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or • organization(s) named in the Schedule in the event, pf a pending cancellation of coverage. We have no legal obligation..of any.:kind to :any such person(s) or organizations) Our failure to provide advance notification of cancellation to the persons) or organizations) shown do the Schedule shall impose no obligation Or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not.responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you oryour representative provide to'usif you or your representative does not provide us with a Schedule, we have no responsibility,for taking any action under this endorsement. In addition,.if neither you nor your. representative.provides us with :e-mail address information with: respect to a: particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation: . I. You will'cooperate with us in providing the Schedule,or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. All other terms and conditions of this Policy remain unchanged. This Endorsement is not applicable in the states of AZ, FL,ID, ME, NC, NJ, NM,TX and WI. • 4 Authorized Representative WC 99 03 68(01/11) Page 1 • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured Endorsement Number Jacobs Engineering Group,Inc. 36 Policy Symbol Policy Number Policy Period Effective Dale of Endorsement EON G21655065 012 07/01/2021 to 07/01/2022 07/01/2021 Issued By(Name of Insurance Company) ACE American Insurance Company NOTICE TO OTHERS ENDORSEMENT—SCHEDULE A. If We cancel or non-renew the Policy prior to its expiration date by notice to You for any reason other than nonpayment of premium, We will endeavor, as set out below, to send written notice of cancellation or non-renewal via such electronic or other form of notification as We determine, to the persons or organizations listed in the schedule that You or Your representative provide or have provided to Us (the Schedule). You or Your representative must provide Us with both the physical and e-mail address of such persons or organizations, and We will utilize such e-mail address and/or physical address that You or Your representative provided to Us on such Schedule. B. The Schedule must be initially provided to Us within 30 days after: i. The beginning of the Policy Period,if this endorsement is effective as of such date;or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy Period commences. C. The Schedule must be In a format that is acceptable to Us and must be accurate. D. Our delivery of the notification as described in Paragraph A of this endorsement will be based on the most recent Schedule in Our records as of the date the notice of cancellation or non-renewal is mailed or delivered to You. E. We will endeavor to send or deliver such notice to the e-mail address or physical address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation or non-renewal date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation or non- renewal of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation or non-renewal to the person(s)or organization(s)shown in the Schedule shall impose no obligation or liability of any kind upon Us, Our agents or representatives, will not extend any Policy cancellation or non-renewal date and will not negate any cancellation or non-renewal of the Policy. G. We are not responsible for verifying any information provided to Us in any Schedule, nor are We responsible for any incorrect information that You or Your representative provide to Us. If You or Your representative does not provide Us with a Schedule, We have no responsibility for taking any action under this endorsement. In addition, if neither You nor Your representative provides Us with e-mail address and/or physical address information with respect to a particular person or organization, then We shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. With respect to this endorsement Our, Us or We means the stock insurance company listed in the Declarations,and You or Your means the insured person or entity listed in Item 1 of the Declarations page. All other terms and conditions of this Policy remain unchanged. 4F901FP MS-36362(04/19) JOHN J. LUPICA, President Authorized Representative ` I Council Business Meeting May 4, 2021 Approval of a Personal Services Contract for Wastewater Treatment Plan • A ends Item Outfall Relocation Final Engineering and Bidding Services . From. Kaylea Kathol, PMP ,Sr. Project Manager Scott Fleury, PE ,Director of Public Works _.._ Contact kavlea:kathol aeashland.or:us (541) 552-2419 scot fleury@ashland.onus (541) 552-2412 SUMMARY Before Council is a personal services proposal from Jacobs Engineering Group,Inc. (Jacobs)for an amount not to exceed$362,409,for final engineering and bidding services for the development ofthe Wastewater Treatment Plant Outfall Relocation Project#2013-21-D(Project).This is one of several projects the City will complete to comply with Oregon water quality regulations established in the forthcoming National Pollutant Discharge Elimination System(NPDES)permit that authorizes the City to operate the Wastewater Treatment Plant(WWTP). Preliminary engineering and permitting for this project were completed by Jacobs(formerly CH2M Hill Engineers,Inc.)during the 2017-2019 BN. This project is identified in the current adopted Capital Improvement Program. POLICIES,PLANS &:GOALS SUPPORTED • City Council Goals: • Essential Service-Wastewater Treatment CEAP Goals: • Natural Systems NS 1-3:Undertake restoration efforts to retain and restore native fish and riparian species. Department Goals: •Maintain existing infrastructure to meet regulatory requirements and minimize life-cycle costs • Deliver timely life cycle capital improvement projects •Maintain and improve infrastructure that enhances the economic vitality of the community • Evaluate all city infrastructure regarding planning management and financial resources PREVIOUS COUNCIL ACTION Staff provided the City Council with an informational update on the NPDES permit process and associated background at the February 1,2021 Study Session meeting(Minutes, Staff Report). At the December 5.2017. Business Meeting Council awarded the contract for preliminary engineering and permitting to CH2M Hill Engineers,Inc. (now a wholly owned subsidiary of Jacobs Engineering)for the WWTP Outfall Relocation Design. BACKGROUND AND ADDITIONAL INFORMATION The Outfall Relocation Project is one of several capital projects in the 2012 Comprehensive Sanitary Sewer Master Plan(Keller Associates)that were identified to meet anticipated regulatory water temperature limits in the forthcoming NPDES permit,administered by Oregon Department of Environmental Quality (DEQ).The outfall of the WWTP currently discharges warm effluent to Ashland Creek. In-stream flows in Ashland Creek are often too . low to buffer the temperature impact from the effluent,which results in exceedances of water quality standards DEQ. has established to protect migratory fish in the Bear.Creek basin. Relocating the outfall to Bear Creek,a much Page 1 of 3 CITY OF -ASHLAND , i r i ACTIONS, OPTIONS &POTENTIAL MOTIONS 1) I move approval of a personal services contract with Jacobs Engineering Group,Inc. for final engineering and bidding services in the amount of$362,409. 2) I move to amend the scope and fee of the personal services contract with Jacobs Engineering Group,Inc. for final engineering and bidding services (insert amendment). REFERENCES &ATTACHMENTS Attachment 1:Negotiated scope, schedule and fee proposal from Jacobs. • Page 3 of 3 CITY OF ASHLAND